Global Software, Inc.'s Spreadsheet Server for use with Infinium User Manual. Release V11 R1 M3a

Transcription

1 Global Software, Inc.'s Spreadsheet Server for use with Infinium User Manual Release V11 R1 M3a Worldwide Headquarters 3201 Beechleaf Court Raleigh, NC USA EMEA Headquarters 500 Chiswick High Road London, W4 5RG UK +44 (0)

2 Spreadsheet Server for use with Infinium Global Software, Inc.'s Spreadsheet Server converts familiar spreadsheet software, such as Microsoft Excel, into tightly integrated analytical tools for financial systems. Financial users can leverage the strength of spreadsheets with seamless real-time integration to financial information. Spreadsheet Server eliminates the re-keying or downloading of data into spreadsheets and makes them an integral part of the financial application.

3 Spreadsheet Server for use with Infinium All rights reserved. No parts of this work may be reproduced in any form or by any means - graphic, electronic, or mechanical, including photocopying, recording, taping, or information storage and retrieval systems - without the written permission of the publisher. Microsoft, Excel, Windows, Office, Access, Outlook, and SQL Server are all registered trademarks of Microsoft Corporation. Infinium is a registered trademark of Infor Global Solutions. Oracle is a registered trademark of Oracle Corporation. IBM, DB2, iseries, and AS/400 are trademarks or registered trademarks of International Business Machines Corporation. Trade names referenced are the service marks, trademarks, or registered trademarks of their respective manufacturers in the United States and/or other countries. Global Software, Inc. is not associated or affiliated in any manner with the respective owners of the foregoing trademarks, trade names or service marks unless expressly stated otherwise. The respective owners of the foregoing trademarks, trade names or service marks have not endorsed, certified or approved any of Global Software, Inc.'s products for use in connection with their respective products. While every precaution has been taken in the preparation of this document, the publisher and the author assume no responsibility for errors or omissions, or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it. In no event shall the publisher and the author be liable for any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document. Printed: October 2011

4 I Spreadsheet Server for use with Infinium - Release V11 R1 M3a Table of Contents Part I Spreadsheet Server Overview 3 1 Introducing Spreadsheet... Server 3 2 Features & Benefits... 4 Part II Spreadsheet Server Installation 5 1 Additional Components Spreadsheet Server... Installation 6 3 Uninstall Process... 7 Part III Getting Started 1 Navigation SServer Menu... 9 SS Toolbar SS Ribbon Initiate Excel... Add-In 12 3 User Settings Part IV Load Local PC Database (optional) 16 Part V Building Spreadsheets 22 1 Build a Template Formula Assistant GXD Formula GXA Formula... for Account Values 34 5 GXA Formula... for Budget Manager Data 37 6 GXU Formula... for User Fields 38 7 Using Value... Lists in a GXA Formula 39 8 List Accounts... for a GXA or GXU Formula 40 9 Spreadsheet... Server Lists 41 Create/Maintain... Segment Lists 41 Enter Values... for Segment Lists 43 Enter Values... for User Field Lists 44 Enter Descriptions... for User Fields 45 Using Segment... Lists in a GXA Formula 46 SSLDESC Formula View or Modify... List Values from within Excel 48 Synchronize Segment... Lists 49 Part VI Calculations 51 1 Calculation Options Global Software, Inc.

5 Contents II 2 Review/Refresh... PC Cache 52 Part VII Drill Down Functionality 53 1 General Grid... Features 53 Export to Excel Custom Grid Layouts Manage Group... Totals 58 2 Drill Down to... Account Balances 59 3 Drill Down to... Multiple Column Account Balances 60 4 Drill Down to... Journals per Account(s) 61 5 Drill Down to... Journal Entry Lines 62 6 Drill Down to... Subsystem Detail 63 Part VIII Review Account Master 64 1 List Accounts Copy/Export... Accounts from Account List 65 3 View Account... Balances 66 Part IX Miscellaneous Features 68 1 Data Validation Generate Account... Detail for Current Sheet 69 3 Expand Detail... Reports - Account Details 70 Expand a Single... Source Line 71 Expand Multiple... Source Lines Using Ranges 73 4 Expand Detail... Reports - Journal Entry Details 76 5 Hide Rows with... Zero Balances 79 6 Disable / Enable... Spreadsheet Server Formula Calculations 80 7 Reset Host Server... Connection 81 8 View Log Entries Index Global Software, Inc. 84

6 3 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 1 Spreadsheet Server Overview 1.1 Introducing Spreadsheet Server What is Spreadsheet Server? Global Software, Inc.'s Spreadsheet Server converts familiar spreadsheet software (Microsoft Excel) into a tightly integrated analytical tool for financial systems. Financial users can leverage the strength of spreadsheets with seamless dynamic integration to financial information. Spreadsheet Server eliminates the re-keying or downloading of data into spreadsheets and makes those spreadsheets an integral part of financial applications. Ease of Use Based on knowledge of Excel, minimal training is required to use Spreadsheet Server. No programming or query knowledge is necessary. Users utilize the standard spreadsheet capabilities supplemented with simple cell formulas to gain access to dynamic financial information. Leverage Spreadsheet Skills While maintaining the full functionality of the spreadsheet application, Spreadsheet Server allows the user to mix General Ledger and non General Ledger data in a single worksheet. The combination of powerful spreadsheet functions (charting, text formatting, and sorting) and dynamic financial information provides the basis for building an income statement, balance sheet, and other financial statements.

7 Spreadsheet Server Overview Features & Benefits Features Retrieve dynamic period, range of periods, quarter-to-date, year-to-date, and life-to-date balances Retrieve account descriptions Retrieve balances using ranges, wildcards, user fields, or segment lists Drill down to detailed account balances Drill down to journal detail for selected accounts Drill down to journal lines for a selected journal entry Drill down to selected subsystem detail Copy drill down data and paste into spreadsheets or other documents Benefits Leverage spreadsheet skills and write reports within minutes Eliminate requirement for IT or super-users to create/change financial reports No more downloading or re-keying of spreadsheet data Reduce number of days to close financial books; save just 3 hours per month per user and the investment is paid for in less than 12 months Publish executive-quality reports from current spreadsheet software Increase the efficiency and timeliness of the budgeting process Build a complete Executive Information System Create ad hoc reports or perform account analysis within minutes Save financial user's time by combining reporting, account inquiry, and journal inquiry into one application; free up time for true business analysis Perform corporate consolidations with instant access to dynamic data Reduce external audit time by allowing easier, instant access to financial data with full drill down capabilities Reconcile accounts Print or spreadsheets quickly and easily from a single, central application Global Software, Inc.

8 5 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 2 Spreadsheet Server Installation 2.1 Additional Components REQUIRED COMPONENTS Configurator A single installation of the Configurator must completed by the administrator, and each user must be established within the Configurator prior to using Spreadsheet Server. Contact the administrator for the network location of the Configurator file. Microsoft.Net Framework Microsoft.Net Framework Version 3.5 is a prerequisite for Spreadsheet Server. It is recommended that users have this Framework loaded before installing Spreadsheet Server, otherwise the Setup program will force the installation of Framework prior to loading Spreadsheet Server. IBM iseries Access for Windows Either the ODBC component or the OLE DB Provider component of the IBM iseries Access for Windows must be loaded onto the PC which will have Spreadsheet Server installed. Run the setup program within IBM iseries Access for Windows to determine that one of the Data Access components is installed.

9 Spreadsheet Server Installation Spreadsheet Server Installation A separate program, Configurator, is used by the Spreadsheet Server administrator to create the host configuration and valid Spreadsheet Server users. The Configurator program is delivered and installed separately. The installation of Spreadsheet Server assumes that the appropriate host and users have already been configured, and that the Configurator Database file has been copied into a network location accessible to all users. NEW INSTALLS 1. Close all open sessions of Excel. 2. Run the Setup.exe program from the installation CD -or- from the downloaded and uncompressed zip file from Global's web site. Note: If not previously installed, this setup program will install Microsoft.Net Framework Version 3.5 prior to installing Spreadsheet Server. 3. Follow and respond to the installation prompts. Global recommends taking the defaults. 4. After the installation has completed successfully, it is recommended to: Reboot if directed to do so. Perform a Windows Update to check for.net Framework Version 3.5 updates and load them if necessary. For new installs only, go to the Settings function and assign and/or verify the location of the Configurator Database file (see User Settings). UPGRADE INSTALLS Generally upgrade installs follow the same process as a new install. Occasionally there are exceptions, so it is important to read Upgrade Guidelines published when a new version is released. Global Software, Inc.

10 7 2.3 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Uninstall Process It is not necessary to uninstall Spreadsheet Server prior to installing new versions. An uninstall should only be performed in order to completely remove the product from the PC. 1. Start Excel. 2. Signing on to Spreadsheet Server is optional. Cancellation of sign on is available. 3. For Excel 2003: From the Excel menu, select Tools>Add-Ins. The Add-Ins panel appears. De-select the add-in named Global's SSInfinium, and click OK. For Excel 2007: Click the Office button. The Excel Options panel appears. Select Add-Ins, and click Go. The Add-Ins panel appears. De-select the add-in named Global's SSInfinium, and click OK. For Excel 2010: From the Excel ribbon, select File>Options. The Excel Options panel appears. Select Add-Ins, and click Go. The Add-Ins panel appears. De-select the add-in named Global's SSInfinium, and click OK. 4. Ensure the SServer menu no longer appears. 5. Exit Excel. 6. From the desktop, click Start>Control Panel>Add or Remove Programs. 7. Select the Spreadsheet Server for Infinium program and click the Change/Remove button.

11 Getting Started 3 Getting Started 3.1 Navigation 8 Spreadsheet Server for use with Infinium (SS) uses the following navigation methods for processing functions on an Excel spreadsheet. Each function is not always available from each method. SServer Menu (see SServer Menu) SS Toolbar (see SS Toolbar) Spreadsheet Server Ribbon (see SS Ribbon) For Excel 2003: The SServer menu is accessible from the Excel menu bar. The SS toolbar is accessible in the standard toolbar section. The Spreadsheet Server ribbon is NOT applicable. For Excel 2007 and Above: The SServer menu and SS toolbar are accessible from the Add-Ins ribbon. The Spreadsheet Server ribbon requires a separate install and is only available when Spreadsheet Server is selected as an add-in to Excel. NAVIGATION TIPS: Throughout the manual navigation tips, noted by the convention "NAV TIP", will be listed indicating the various paths available to access a function. Global Software, Inc.

12 Spreadsheet Server for use with Infinium - Release V11 R1 M3a SServer Menu After Spreadsheet Server is initiated as an add-in to Excel, the SServer menu is added to Excel. The menu is used to access/process various functions within the application. For Excel 2003: The SServer menu is accessible from the Excel menu bar. For Excel 2007 and Above: The SServer menu is accessible from the Add-Ins ribbon.

13 Getting Started SS Toolbar After Spreadsheet Server is initiated as an add-in to Excel, the SS toolbar is added to Excel. The SS toolbar may be used as a convenient alternative to various SServer menu functions. For Excel 2003: The SS toolbar is accessible in the standard toolbar section. For Excel 2007 and Above: The SS toolbar is accessible from the Add-Ins ribbon. Global Software, Inc.

14 Spreadsheet Server for use with Infinium - Release V11 R1 M3a SS Ribbon After Spreadsheet Server is installed, a custom Spreadsheet Server (SS) ribbon may be installed for Excel 2007 (and above) users. The ribbon may be used as a convenient alternative to various SServer menu functions. For Excel 2003: The SS ribbon is NOT applicable. For Excel 2007 and Above: The SS ribbon requires a separate install to load the custom SS ribbon on each user's PC (see the installation instructions below). In addition, the custom ribbon only appears when Spreadsheet Server is selected as an add-in to Excel (see Initiate Excel Add-In). INSTALLATION: A separate install is required to load the custom SS ribbon on each user's PC. Follow the instructions below to install the custom SS ribbon. 1. Run the SSRibbon Setup.exe program from the installation CD -or- from the downloaded and uncompressed zip file from Global's web site. Note: If not previously installed, this setup program will install Microsoft Visual Studio 2010 Tools for Office Runtime prior to installing SSRibbon. 2. Follow and respond to the installation prompts. Global recommends taking the defaults.

15 Getting Started Initiate Excel Add-In 1. Start Excel. 2. For Excel 2003: From the Excel menu, select Tools>Add-Ins. The Add-Ins panel appears. Select the add-in named Global's SSInfinium, and click OK. For Excel 2007: Click the Office button. The Excel Options panel appears. Select Add-Ins, and click Go. The Add-Ins panel appears. Select the add-in named Global's SSInfinium, and click OK. For Excel 2010: From the Excel ribbon, select File>Options. The Excel Options panel appears. Select Add-Ins, and click Go. The Add-Ins panel appears. Select the add-in named Global's SSInfinium, and click OK. 3. In Excel from the SServer-Not Started menu, select Start Spreadsheet Server. The Sign On to Spreadsheet Server for Infinium dialog box appears. Nav Tip:The application may also be started by selecting the SS ribbon equivalent (see SS Ribbon). 4. On the Sign On dialog box identify the following information: User ID (Spreadsheet Server sign on) Password (optional Spreadsheet Server password assigned in the Configurator) Library Override (override database library name specified in the Configurator) Retrieve Account Balances (local database) Work in Local Mode without a Connection Note: When working without a connection, the user only has access to account balances in the local database file, and as a result drill-downs to journals or list accounts will not be functional. In addition, the system continues to verify the user is a valid Spreadsheet Server user, thus the user must have the Configurator on their hard drive. 5. Click OK. Note: Each time Excel is initiated, repeat steps 3, 4, and 5 to properly start Spreadsheet Server. Global Software, Inc.

16 Spreadsheet Server for use with Infinium - Release V11 R1 M3a User Settings User Settings allow the user to define various criteria to control processing. 1. In Excel from the SServer menu, select Settings. The Settings panel appears. Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar or- SS Ribbon) -or- from the desktop by selecting Start>All Programs>Global Software SSINF.Net>Spreadsheet Server Settings. 2. Use the table to enter data on the Miscellaneous tab of the Settings panel. Field Description No Record Found Identifies the message to display in a cell if no data is found. Include Accounts with Net Zero Indicates to include accounts with activity but a net zero balance for the Balance selected time frame in the account balances drill down panel. Quarter Periods Indicates the starting and ending period numbers for each of the four quarters. Enhanced Logging When the option is selected, additional error message logging is recorded. Once an error has been resolved, it is suggested to clear the log file and to de-select the option for optimal processing. Refer to View Log Entries for more information.

17 Getting Started Use the table to enter data on the Accounts Segment tab of the Settings panel. Field Description Max Segments Used Specify the maximum number of account segments to be used for processing (i.e. GXA formula parameters, display on drill down panels). For each account segment, specify the header/label to be displayed on grids throughout the application (i.e. drill down panels). For each user field, specify the header/label to be displayed on grids throughout the application (i.e. drill down panels). Grid Caption - Account Segments Grid Caption - User Fields Button Description Reset Basic Grid Layouts When changes have been made to grid captions, click the Reset Basic Grid Layouts button to update all basic grids with the revised captions. All customized grid layouts must be rebuilt in order to reflect the modified captions. Global Software, Inc.

18 15 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 4. Use the table to enter data on the PC Databases tab of the Settings panel. Field Description Segment Lists File Identifies the location for the Segment Lists database. This may be a local or network drive. Identifies the location for the Local.MDB database. This location may also be updated from the Load Local Database panel. Identifies the location for budget data that has been loaded from Global's Budget Manager product. Identifies the location of the SQL queries used for ad hoc drill-downs. This generally resides on a network drive. For more information on ad hocs, contact Global. Identifies the location for the Configurator database. This is generally a network drive. In order to work disconnected from a host, this must be located on the user's local drive. PC Local Database Location PC Budget Database Location Ad Hocs Location Configurator Location 5. Click OK to save setting changes.

19 Load Local PC Database (optional) 4 16 Load Local PC Database (optional) Within Spreadsheet Server, the option exists to download account balance information into local databases, allowing for optimized calculation speeds. This is an excellent option for producing Spreadsheet Server reports once the books have been closed and the analytical tasks have been performed in real time. The time spent loading the local databases is greatly offset by the dramatically reduced spreadsheet calculation times. A user's ability to process the Load Local PC Database function or to access local databases created within Spreadsheet Server is determined by parameter settings on the user's User Setting tab in the Configurator component. 1. From the desktop, select Start>All Programs>Global Software SSINF.Net>Load Local PC Database. The Login to Load Local dialog box appears. 2. On the Login to Load Local dialog box, specify the user ID and password, and click OK. The Load PC Local Databases panel appears. Each step in the load process is represented by individual tabs. 3. Local Files Location: A separate MDB file of balances is created for each distinct year and data type combination. The top portion of the Local Files Location panel identifies the location for the MDB files. Click the Browse button and select a location for the local database files. The bottom portion of the panel displays a list of existing files previously downloaded to this location. Global Software, Inc.

20 17 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 4. Ledger Selections: The Ledger Selections panel is used to enter selection criteria for determining the years available for loading, and then to select for which year/data type combinations to actually build the load. Use the table to enter data on the Ledger Selections panel. Field Description Selection Criteria: Fill from Scheduled From Year Click the ellipse button ( ) to populate data in the Selection Criteria section from a previously scheduled load. Identify the from reporting year. To Year Identify the to reporting year. Lib Identify the library from which to retrieve data.

21 Load Local PC Database (optional) Field Account Mask Account Mask SQL 18 Description If desired, specify the account mask(s) for which to retrieve actual account balances. If not specified, the system retrieves balances for all accounts. When entering an account mask elements in the account string must be delimited by a dash (i.e ). An account mask may be any account parameter that can be used in a SS formula, including single account segments, ranges, wildcards, value lists and segment lists. To add an account mask, key the account mask in the field and click the Add button. To remove an account mask, select the desired account mask in the list and click the Remove button. To remove all account masks, click the Clear All button. To retrieve account masks from the Configurator for the current user, click the Profile button. Note: Regardless of the Account Masks defined and included in the load local database, normal user security continues to apply when using Spreadsheet Server. Displays the SQL statement to be used to retrieve the account mask(s). Ledger Balances to Load: Populate List (Actuals) Populate List (Budgets) Year/# of Records Records to be Loaded Global Software, Inc. Click this button to populate the grid with specific actual account balance criteria from the host database. Click this button to populate the grid with specific budget account balance criteria from the host database. For the actuals and budgets account balance criteria lists, click the desired year(s) to be downloaded. To select multiple years, press and hold the Ctrl key and click on the desired years in the grid. To select all years, click the associated Select All button. To deselect all previously selected years, click the associated Unselect All button. Based upon the selected years, the system displays the number of records to be loaded.

22 19 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 6. Load Databases: The Load Databases panel provides various options as to when to execute the load process (i.e. immediately or scheduled). Use the table to enter data on the Load Databases panel. Note: Ensure all preceding steps have been completed prior to entering data on the Load Databases panel. Field Description Load Now: Custom Update Load (Button) Select the check box for the load to find and replace records for only the accounts defined in the Account Mask section on the Ledger Selections tab. Otherwise, the system will first clear the load file and then process the load for only the accounts defined in the Account Mask section on the Ledger Selections tab. When all preceding steps are complete, click the Load button to execute the load process immediately. Schedule Load: Schedule to Run Identify the timeframe for which to schedule the execution of the load. Appropriate processing fields become input capable. Valid options are One Time Only, Daily, Weekly and Monthly. Note: Scheduled tasks may be altered via Load Local PC Database or Microsoft Window Scheduled Tasks; however, they may only be stopped or deleted via Microsoft Window Scheduled Tasks. Nav Tip: To access Microsoft Window Scheduled Tasks, from the desktop click Start>Control Panel>Scheduled Tasks. Note: Scheduled loads require the PC to be powered on; however, the user does not have to be signed into the operating system.

23 Load Local PC Database (optional) Field 20 Description One Time Only: One Time Only is used for a single run of the scheduler. This option requires the user to assign a Start Date and Start Time to execute the one time run. Daily: Daily is used for multiple daily consecutive loads. This options requires the user to assign a Start Date, Start Time, and Recur Every specified Days. Weekly: Weekly is used for multiple loads for one or more days on a consecutive number of weeks. This options requires the user to assign a Start Date, Start Time, Recur Every specified Weeks for each selected Weekday. Monthly: Monthly is used for multiple loads for a specific day of each selected month. This options requires the user to assign a Start Date, Start Time, Days (specific day of the month) -or- the specific week and day of the week for each selected Month. Global Software, Inc.

24 21 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Field Windows Credentials: Close Window and Exit after Scheduled Load Completes Schedule (Button) 7. Description Specify the User ID and Password to be used for the scheduled load. The User ID defaults to the user logged to the workstation. The Password must be valid for the scheduler to schedule the future load. Select the check box to indicate to close the execution panel at the conclusion of the Microsoft Window Scheduled Task. When all Schedule Load related fields are complete, click the Schedule button to schedule the load process. When the scheduled date and time are reached, the program will reconnect to the host and initiate the load process, loading the balances based upon selections to the appropriate MDB file in the Local File location. During the process, the system displays various statuses (see below).

25 Building Spreadsheets 5 22 Building Spreadsheets Spreadsheet Server retrieves financial data from the General Ledger into Excel using the following formulas: GXD - Returns an account description -- Refer to GXD Formula GXA - Returns an account balance -- Refer to GXA Formula for Account Values GXU - Returns an account balance using user field references -- Refer to GXU Formula for User Fields GXE - Explodes summary data line into detail data lines -- Refer to Expand Detail Reports - Account Details and Expand Detail Reports - Journal Entry Details SSLDESC - Returns a segment list description -- Refer to SSLDESC Formula These formulas can be used in a spreadsheet cell in the same manner as other spreadsheet functions. Spreadsheet Server provides tools for starting a spreadsheet (see Build a Template) and for entering formulas (see Formula Assistant). Global Software, Inc.

26 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Build a Template The Build a Template is a tool used to aid in quickly creating a Spreadsheet Server template within a spreadsheet. This tool may be used to create a new worksheet, populating the necessary rows and columns with the required parameters and account segment values as provided by the user, and inserting the GXA formula using these parameters. In addition, the tool may be used to insert the required rows and columns used for the formulas into an existing non-spreadsheet Server worksheet. Create a New Worksheet 1. In Excel from the SServer menu, select Build a Template. The Build a Template panel appears. Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon). 2. Use the following table to enter data on the Build a Template panel. Field Description Sheet Status: Blank / Non-Blank Identify whether using a new (Blank) or existing (Non-Blank) worksheet. Target Cell For new spreadsheets, this displays where the template will start. For existing worksheets, this displays where the formula will be placed. Account Segments: Company Seg 2, Seg 3, etc. Row / Col Allow for "And/Or" User List in Formula Specify the company and segment 2-9 elements of the account string. Each segment in the account string may be a single value, mask, range, value list or segment list. Note: The number of segments available is based upon the Max Segments Used defined the Settings. The system assumes that the account number contains at least three segments. Indicate additional account segments are used by selecting the appropriate check boxes for the segment numbers. Specify if the account segment will be located in the template parameters column or by default, on the template account segment row. Note: When the column option is selected, the associated field is repositioned to the Column Parameters section on the panel. Select the check box to indicate to add an AND/OR user list comparison to the account string criteria.

27 Building Spreadsheets Field 24 Description Column Parameters: Year Identify the reporting year. Value may be selected from a drop down list. Format Identify the time range for which to retrieve balances. Value formats are PER, QTR, YTD, and LTD. Value may be selected from a drop down list. Identify the period, quarter number or range of periods (i.e. 1.5 for periods 1 thru 5) for the specified format. Identify a valid currency code, or leave blank when retrieving statistical balances. Identify the balance type to be retrieved. Value balance types are M (monetary), S (statistical), D (debit balances), C (credit balances), 1 (numeric user field 1) and 2 (numeric user field 2). Note: Currency code must be blank when balance type is S. Period Currency Code Balance Type 3. Click the Modify Current Worksheet button to push parameters and formula values (targeting actuals) to the worksheet. Global Software, Inc.

28 25 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Modify an Existing Non-Spreadsheet Server Worksheet 1. Start with an existing non-spreadsheet Server worksheet in Excel. Select the first cell to be populated with a formula (i.e. B5 in the spreadsheet below), then from the SServer menu, select Build a Template -or- select the SS ribbon equivalent (see SS Ribbon). The Build a Template panel appears. 2. Enter the appropriate values on the Build a Template panel (see Step 2 in the Create a New Worksheet section above). 3. Click the Modify Current Worksheet button to push column and row parameters, and formula values (targeting actuals) to the worksheet.

29 Building Spreadsheets Formula Assistant The Formula Assistant is a tool used to aid in quickly creating formulas within a Spreadsheet Server spreadsheet. The Formula Assistant is applicable for GXA, GXD, GXE, GXU, and SSLDESC formulas. 1. In Excel from the SServer menu, select Formula Assistant. The Formula Assistant panel appears open to the GXA tab -or- if Formula Assistant was launched while on a SS formula, the panel opens the corresponding formula tab. Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar or- SS Ribbon). 2. Select the tab of the desired formula type. The selected formula panel appears. Note: For efficient processing use cell references to identify individual formula parameters. However, if literal values are keyed in the entry boxes, they must be placed in doubt quotes ("). Hint: Shortcut for selecting cell references: On the worksheet, select the desired cell. On the Formula Assistant panel, double click in the desired text box to paste the cell reference of the cell previously selected on the worksheet. Hint: If necessary, use F4 to lock either the row and/or column value of the cell reference. Global Software, Inc.

30 27 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 3. Use the table to enter formula specific data on the GXA - Formula Assistant panel. Field Description GXA: Returns a single balance from the ledger. For more information refer to GXA Formula for Account Values. This area assumes that the parameters will be laid out in a column, so entering the first value and clicking on the down arrow will populate the rest of the fields. For example, if the cell reference entered for the ledger type field is H1, then clicking on the down arrow will populate the following fields with H2, H3, etc. Identify the reporting year. Column Parameters: Year Format Period Currency Code Balance Type Budget / Actuals Database Lib Account String: Company, Seg2, Seg3, etc. Append AND / OR User List AND / OR User List Target Cell Identify the time range for which to retrieve balances. Value formats are PER, QTR, YTD, and LTD. Identify the period, quarter number or range of periods (i.e. 1.5 for periods 1 thru 5) for the specified format. Identify a valid currency code, or leave blank when retrieving statistical balances. Identify the balance type to be retrieved. Value balance types are M (monetary), S (statistical), D (debit balances), C (credit balances), 1 (numeric user field 1) and 2 (numeric user field 2). Note: Currency code must be blank when balance type is S. Identify whether to retrieve actual or budget data. Valid values are ACTUALS or the name of the budget. If necessary, specify the database library from which to retrieve the data. The library entered here will override the library keyed during the sign on process and/or the library defined in the Configurator. Identify the required accounts segments to be used by the formula. This area assumes that the segments will be laid out next to each other on one row, so entering a value and clicking on the right arrow will populate the rest of the fields. For example, if the cell reference entered for the first account segment is A13, then clicking on the right arrow will populate the following fields with B13, C13, etc. Note: The number of segments available is based upon the Max Segments Used defined the Settings. Select the check box to indicate to add an AND/OR user list comparison to the account string criteria. Identify the appropriate user list criteria operand. Valid values are AND (account must meet both the account string and user list criteria) and OR (account must meet either the account string or user list criteria). Specify the user list to be used by the formula. Displays the formula's target cell location.

31 Building Spreadsheets Use the table to enter formula specific data on the GXD - Formula Assistant panel. Field Description GXD: Returns the account description for a particular account. For more information refer to GXD Formula. Identify the required accounts segments to be used for retrieving the account description. This area assumes that the segments will be laid out next to each other on one row, so entering a value and clicking on the right arrow will populate the rest of the fields. For example, if the cell reference entered for the first account segment is A13, then clicking on the right arrow will populate the following fields with B13, C13, etc. Note: The number of segments available is based upon the Max Segments Used defined the Settings. If necessary, specify the database library from which to retrieve the data. The library entered here will override the library keyed during the sign on process and/or the library defined in the Configurator. Displays the formula's target cell location. Account String: Company, Seg2, Seg3, etc. Database Lib Target Cell Global Software, Inc.

32 29 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 5. Use the table to enter formula specific data on the GXE - Formula Assistant panel. Field GXE: Description Explodes summary line data into detail data lines. For more information refer to Expand Detail Reports - Account Details, and Expand Detail Reports - Journal Entry Details. Account Details: This area assumes that the parameters will be laid out in a column, so entering the first value and clicking on the down arrow will populate the rest of the fields. For example, if the cell reference entered for the target sheet name is B13, then clicking on the down arrow will populate the following fields with B14, B15, etc. Target Sheet Name Identify the name of the worksheet that contains the final formatted worksheet and will receive the expanded account details. Source Sheet Name Identify the name of the worksheet that contains the summary formulas that will be expanded. Target Row # / Range Name Identify the first row number or the range name on the target worksheet to begin inserting the expanded detail. Source Row # Identify the row number in the source worksheet that contains the summary formulas.

33 Building Spreadsheets Field Journal Entry Details: 30 Description This area assumes that the parameters will be laid out in a column, so entering the first value and clicking on the down arrow will populate the rest of the fields. For example, if the cell reference entered for the GXA source column is E13, then clicking on the down arrow will populate the following fields with E14, E15, etc. Generate Journal Detail Select the check box to indicate to include an expansion of journal entry Sheet details as part of the GXE formula. GXA Source Column to User Identify the column on the source worksheet for which to expand journal entry details. Target Sheet Name Identify the name of the worksheet that will receive the expanded journal entry details. Target Starting Cell Identify the starting cell location on the target worksheet to begin inserting the exploded journal entry detail. Include Headings Indicate whether or not to include headings when expanding journal entry details. Autofit Columns Indicate whether or not to autofit columns when expanding journal entry details. Generate Totals Indicate whether or not to generate account subtotals as well as a grand total when expanding journal entry details. Convert to Excel 2007 Table Indicate whether or not to place the expanded journal entry details into a table. When this option is utilized, the system creates a new table on the specified target sheet and assigns the next available standard Excel table name. In addition, headings are always included and a grand total line is generated; however, no account subtotals are generated. Target Cell Displays the formula's target cell location. Global Software, Inc.

34 31 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 6. Use the table to enter formula specific data on the GXU - Formula Assistant panel. Field Description GXU: Returns an account balance using user field references. For more information refer to GXU Formula for User Fields. This area assumes that the parameters will be laid out in a column, so entering the first value and clicking on the down arrow will populate the rest of the fields. For example, if the cell reference entered for the ledger type field is H1, then clicking on the down arrow will populate the following fields with H2, H3, etc. Identify the reporting year. Column Parameters: Year Format Period Currency Code Balance Type Budget / Actuals Database Lib Identify the time range for which to retrieve balances. Value formats are PER, QTR, YTD, and LTD. Identify the period, quarter number or range of periods (i.e. 1.5 for periods 1 thru 5) for the specified format. Identify a valid currency code, or leave blank when retrieving statistical balances. Identify the balance type to be retrieved. Value balance types are M (monetary), S (statistical), D (debit balances), C (credit balances), 1 (numeric user field 1) and 2 (numeric user field 2). Identify whether to retrieve actual or budget data. Valid values are ACTUALS or the name of the budget. If necessary, specify the database library from which to retrieve the data. The library entered here will override the library keyed during the sign on process and/or the library defined in the Configurator.

35 Building Spreadsheets 32 Field Description Account String: Company, User Field 1, User Field 2, User Field 3, User Field 4 Identify the required company and user fields to be used by the formula. This area assumes that the segments will be laid out next to each other on one row, so entering a value and clicking on the right arrow will populate the rest of the fields. For example, if the cell reference entered for the first account segment is A13, then clicking on the right arrow will populate the following fields with B13, C13, etc. Displays the formula's target cell location. Target Cell 7. Use the table to enter formula specific data on the SSLDESC - Formula Assistant panel. Field Description SSLDESC: Returns the description for a particular segment list. For more information refer to SSLDESC Formula. Identify the cell location containing the segment list value for which to retrieve the segment list description. Displays the formula's target cell location. Value Cell Target Cell 8. After the appropriate data has been entered and verified, click one of the following buttons. Excel -- copies the formula to the previously selected cell on the current worksheet. Clipboard -- copies the formula to the Windows clipboard. Cancel -- closes the panel. 9. To enter or modify formula parameters for another cell, while the Formula Assistant panel is still open select the desired cell on the Excel worksheet and click the Reset button. The Formula Assistant displays the appropriate formula tab panel and displays the parameters for the formula for the selected cell. Global Software, Inc.

36 Spreadsheet Server for use with Infinium - Release V11 R1 M3a GXD Formula Use the GXD formula to retrieve an account description for a single account string. Syntax: =GXD("Account String","Database Library") Note: It is most common to use cell references within GXD formulas to identify parameters. Parameters: Account String The account string represents the account segments delimited by a dash for which to retrieve the account description. Each segment of the account string is required. Database Library (Optional) Identifies the alternate library from which to retrieve the description. If left blank, the system uses the library entered during the sign on process or the library defined in the Configurator. Formula Examples: =GXD(" ") Retrieves the account description for the account string

37 Building Spreadsheets GXA Formula for Account Values Use the GXA formula to retrieve account balances for a selected balance type, in a specific format for a reporting period. Syntax: =GXA("Account String","Year","Format","Period","Currency","Balance Type","Budget/Actuals","Database Library") Note: It is most common to use cell references within GXA formulas to identify parameters. Parameters: Account String The account string represents the account segments, delimited by a dash, for which to retrieve the balances. The number of account segments required is based upon ledger setup. A single value, mask, range, value list or segment list may be used. Note: Syntax examples are listed below. (For more information refer to Using Value Lists in a GXA Formula and Using Segment Lists in a GXA Formula.) Single Value 8000 Retrieves value Mask (wildcard) * Mask (wildcard) 85* -or- BLANK Value BLANK Retrieves all blank values. NOTBLANK Value NOTBLANK Retrieves all non blank values. Range Retrieves values 8000 thru Value List (single values) [8000,8250,8370] Retrieves values 8000, 8250 and Value List (range and single value) [ ,8750] Retrieves values 8000 thru 8599, and Value List (range and exclude value) Segment List [ ,/8375] Retrieves values 8000 thru 8599, excluding Retrieves all values in CASH segment list. -or- _ Retrieves all values. 85_ Retrieves values starting with 85. ^CASH Year Year identifier. Format Format options are: PER Period activity for the selected month QTR Activity for the periods included in the selected quarter number YTD Activity for periods 1 through the designated period number excluding the opening balance LTD Activity for periods 1 through the designated period number including the opening balance Note: If any value, other than the Format values listed above, is entered then PER is applied. Period Corresponds to period, quarter number, or range of periods (i.e. 1.5 for periods 1 thru 5) for the specified format. Global Software, Inc.

38 35 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Currency Identifies the currency code for the account balance. May leave blank when retrieving statistical balances. Balance Type Balance types are: M Monetary balances S Statistical balances (currency code must be blank) D Debit balances C Credit balances 1 Numeric User Field 1 2 Numeric User Field 2 Budget/Actuals Identifies whether to retrieve actual or budget data. Valid values are ACTUALS or the budget name. Database Library (Optional) Identifies the alternate library from which to retrieve balances. If left blank, the system uses the library entered during the sign on process or the library defined in the Configurator. Formula Example - Using Single Values: =GXA(" ","2001","PER","6","USD","M","Actuals") Retrieves the actual monetary activity for period 6 for a single account string. Formula Example - Using Budgets: =GXA(" ","2001","PER","6","USD","M","CYBUD") Retrieves the actual monetary activity for period 6 for a single account string for budget name CYBUD. Formula Example - Using Alternate Library Name: =GXA(" ","2001","PER","6","USD","M","Actuals","INFTEST") Retrieves the actual monetary activity for period 6 for a single account string from the INFTEST library.

39 Building Spreadsheets 36 Formula Example - Using Masks: =GXA(" *-*","2001","PER","6","USD","M","Actuals") Retrieves the actual monetary activity for period 6 for company 001, segment 2 equal 310 and all segment 3s starting with 61 and all segment 4 values. Global Software, Inc.

40 Spreadsheet Server for use with Infinium - Release V11 R1 M3a GXA Formula for Budget Manager Data Use the GXA formula to retrieve budget amounts that have been loaded from Global's Budget Manager into Spreadsheet Server. Syntax: =GXA("Account String","Year","Format","Period","Currency","Balance Type","Budget:Name:Revision") Note: It is most common to use cell references within GXA formulas to identify parameters. Parameters: Budget Parameter Identifies the budget name and budget revision from which to retrieve budget amounts. The parameter syntax is "BUDGET:NNN:123", where NNN is the budget name and 123 is the budget revision number. Note: The other parameters are the same as in the GXA formula (see GXA Formula for Account Values). Formula Example: =GXA(" ","2009","PER","6","USD","M","Budget:FISCAL2009:003") Retrieves the budget data from Budget Manager budget FISCAL2009, revision 003, for period 6 for a single account.

41 Building Spreadsheets GXU Formula for User Fields Use the GXU formula to retrieve an account balance using the User Field references within the account master. Syntax: =GXU("Company","User Field 1","User Field 2","User Field 3","User Field 4","Year", "Format","Period","Currency","Balance Type","Budget/Actuals","Database Library") Note: It is most common to use cell references within GXU formulas to identify parameters. Parameters: User Fields 1-4 User Fields 1-4 represent the four user fields referenced in the account master. A single value, mask or range may be used. Note: The other parameters are the same as in the GXA formula (see GXA Formula for Account Values). Formula Example: =GXU("001","Tax","6000","DIST","PROD","2001","PER","9","USD","M","Actuals") Retrieves the actual monetary activity for period 6 using User Fields 1, 2, 3 and 4 criteria. Global Software, Inc.

42 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Using Value Lists in a GXA Formula A list of values may be entered for an account segment directly in a cell on a worksheet. The list of values may include single values, a range of values, a wild carded value, an excluded value (indicated by inserting '/' prior to the value), or a segment list. Enclose the value list in square brackets [ ] and use a comma (,) to separate values in the list. Note: It is most common to use cell references within GXA formula to identify parameters. Formula Example: =GXA(" [ ,/6100]","2001","PER","6","USD","M","Actuals") Retrieves the actual monetary activity for period 6 for accounts 6000 thru 6900, excluding account 6100.

43 Building Spreadsheets List Accounts for a GXA or GXU Formula This feature allows for listing account numbers which will be used in the calculation of a GXA or GXU formula. 1. Select the desired cell that contains the GXA or GXU formula in question and right-click. A popup menu appears. 2. From the popup menu, select SS Display Accounts. The Display Chart of Accounts panel appears. 3. Review the accounts listed in the grid to ensure the formula is retrieving the appropriate accounts. 4. To modify the list of accounts beings displayed on the Display Chart of Accounts panel, alter the values in the GXA/GXU and account segment or user field criteria fields and click the View button. Note: Modifying the filter does not change the account segment values in the spreadsheet cell being referenced by the GXA or GXU formula. Global Software, Inc.

44 41 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 5.9 Spreadsheet Server Lists Create/Maintain Segment Lists Segment Lists are used to create a hierarchy of individual segments or an account user field list which can be used in a GXA formula. A segment list may be used within a standard GXA formula by replacing any of the account segment values with the desired segment list name. A caret symbol (^) must be inserted prior to the segment list name in the formula for the system to recognize the segment list. A user's ability to create/maintain segment lists from within Excel is determined by a parameter setting on the user's User Setting tab in the Configurator component. To Create a New Segment List 1. In Excel from the SServer menu, select Segment Lists. The Segment Lists panel appears. Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon) -orfrom the desktop, by selecting Start>All Programs>Global Software SSINF.Net>Maintain Segment Lists. 2. To create a new segment list, click the Add a New Segment List icon ( List Profile panel appears. ) on the toolbar. The Segment 3. Use the table to enter data on the Segment List Profile panel. Field Description List Type Identify whether the segment list will be based upon segments (i.e. company, segment 2, segment 3, etc.) or an account user field list. Identify a unique name for the segment list. This name will be used in the formula. Identify a description for the segment list. List Name Description

45 Building Spreadsheets Click the Save button to create the record. Within the same panel a new tab will open to a blank panel. The panel displayed will vary based upon the list type assigned to the segment list. Segment List -- see Enter Values for Segment Lists Account User Field List -- see Enter Values for User Field Lists To Maintain an Existing Segment List 1. In Excel from the SServer menu, select Segment Lists. The Segment Lists panel appears (see above). Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon) -or- from the desktop, by selecting Start>All Programs>Global Software SSINF.Net>Maintain Segment Lists. 2. To sort the segment lists in the grid by name, type or description, click on the desired column header. To re-sort in descending order, click the desired column header a second time. 3. To filter the segment lists in the grid, enter the selection criteria into each appropriate column filter field. Alphanumeric fields filter character by character. 4. To modify a segment list, select the segment list and click the Edit the Selected Segment List icon ( ) on the toolbar -or- double click the desired segment list. The appropriate List Values panel (i.e. Segment List or Account User Field List) appears displaying the values for the selected segment list. Segment list values may be added or removed as necessary. 5. To copy a segment list, select the segment list and click the Save As (Clone Selected Segment List) icon ( ) on the toolbar. The Clone Segment List panel appears. Enter the list name and description for the new segment list and click the Save button. 6. To delete a segment list, select the segment list and click the Delete the Selected Segment List icon ( ) on the toolbar. 7. To paste a segment list name to a cell on a spreadsheet, select the segment list and click the Copy the Segment List Name to Windows Clipboard icon ( desired cell and click the Paste button. ) on the toolbar. On the spreadsheet, select the 8. To lock a segment list, select the segment list and click the Change Locked/Unlocked Status icon ( ) on the toolbar. The Segment List is Currently Unlocked panel appears. Enter and verify the password, and click the Lock button. Locking the segment list allows other users to access the segment list but prevents changes from being made. 9. To unlock a segment list, select the segment list and click the Change Locked/Unlocked Status icon ( ) on the toolbar. The Segment List is Currently Locked panel appears. Enter the valid password, and click the Unlock button. 10. To print a list of segment list(s), select the segment list(s) and click the Print Selected Segment Lists icon ( ) on the toolbar. The Segment Lists Print Options panel appears. Select whether to print selected or all segment lists, and select whether or not to print detail information. Click OK. The system generates a list in Notepad which may be printed. Global Software, Inc.

46 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Enter Values for Segment Lists When adding or maintaining values for a segment list, the Segment List Values panel appears if the list type for the list is a segment list. 1. In the Value field enter the segment values to include for the criteria, select the appropriate radio button to indicate whether to include or exclude the value, and click the Add button. Segment lists can be used for any portion of the account string (company, segment 2, segment 3, etc.). Single segment values, ranges or wildcards may be used. 2. Repeat step 1 until all segment values for the segment list have been added. 3. To remove a value from the segment list, select the value in the grid and click the Remove button. Or to remove all values from the segment list, click the Clear All button. 4. To purge the balances in the PC Cache file for the segment list, click the Purge from SSCache button. This action may be taken if segment list values are altered. 5. When the segment list is complete, click the Close button.

47 Building Spreadsheets Enter Values for User Field Lists When adding or maintaining values for a segment list, the User Field Values panel appears if the list type for the list is an account user field list. 1. In the OR/AND radio buttons, specify the transition logic between the user field values, thus indicating whether or not the account must meet both criteria (AND) or only meet one criteria (OR) to be included in the segment list. Note: The OR/AND selection criteria is ignored for the first value. 2. In the User Field, specify the user field to be used. Use the drop-down list to select the appropriate value. 3. Specify the operator to be applied to the user field value. Use the drop-down list to select the appropriate operator. 4. In the Value field, key the desired value to be included in the list and click the Add button. Single values, ranges, or wildcards may be used. 5. Repeat steps 1 thru 4 until all values for the segment list have been added. 6. To remove a value from the segment list, select the value in the grid and click the Remove button. Or to remove all values from the segment list, click the Clear All button. 7. To purge the balances in the PC Cache file for the segment list, click the Purge from SSCache button. This action may be taken if segment list values are altered. 8. When the segment list is complete, click the Close button. Global Software, Inc.

48 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Enter Descriptions for User Fields Each of the user field descriptions may be changed in Spreadsheet Server to properly reflect its use. 1. In Excel from the SServer menu, select Segment Lists. The Segment Lists panel appears. Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon) -orfrom the desktop, by selecting Start>All Programs>Global Software SSINF.Net>Maintain Segment Lists. 2. Click the User Field Descriptions icon ( showing the default descriptions. ) on the toolbar. The User Field Descriptions tab appears 3. Change the description by double-clicking the corresponding description and entering the new description. 4. When all changes have been made, click the Close button.

49 Building Spreadsheets Using Segment Lists in a GXA Formula A segment list may be used within the standard GXA formula, by replacing any of the account segments with the desired segment list name. A caret symbol (^) must be inserted prior to the segment list name in the formula for the system to recognize the segment list. An at symbol (@) must be inserted prior to the segment list name in the formula for the system to recognize the account user field type list. Note: It is most common to use cell references within GXA formulas to identify parameters. Formula Example - Using Segment List for Account Segment: =GXA("001-*-^MiscExpr-*","2000","PER","6","USD","M","Actuals") Retrieves the actual monetary activity for period 6 for accounts included in the MISCEXPR segment list. Formula Example - Using Segment List for User Field: =GXA(" *"&"AND"&"@Tax","2001","PER","6","USD","M","Actuals") Retrieves the actual monetary activity for period 6 for accounts in company 001, segment 2 equal 310, segment 3 equal 6150 which also meet the user field criteria in the TAX user field type segment list. Note: An account user field type segment list is used in conjunction with account segment parameters. To accomplish this, the optional user field type segment list is added after the account segment parameters. The two parameters must be joined by the literal "AND" or "OR". Global Software, Inc.

50 Spreadsheet Server for use with Infinium - Release V11 R1 M3a SSLDESC Formula Use the SSLDESC Formula to retrieve the description for a segment list. Syntax: =SSLDESC("Segment List") Note: It is most common to use cell references within SSLDESC formulas to identify parameters. Formula Example: =SSLDESC("^MiscExpr") Retrieves the segment list description for the MISCEXPR segment list.

51 Building Spreadsheets View or Modify List Values from within Excel Spreadsheet Server allows a user to view from a worksheet, the values contained in a specific segment list. The user may also modify the values "on the fly". Segment lists can be shared among all Spreadsheet Server users, so caution should be exercised when making modifications. A user's ability to maintain segment lists from within Excel is determined by a parameter setting on the user's User Setting tab in the Configurator component. 1. From the spreadsheet, right click on the cell that contains the desired segment list. A popup menu appears. 2. On the popup menu, select SS Display Accounts. The appropriate List Values panel (i.e. Segment List or User Field List) appears displaying the values for the selected segment list. Refer to Enter Values for Segment Lists or Enter Values for User Field Lists for more information about segment lists. 3. Segment list values may be added or removed as necessary. 4. When the segment list is complete, click the Close button. Global Software, Inc.

52 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Synchronize Segment Lists The Synchronize Segment Lists function allows for the transfer of segment list definitions from one location to another. This process would be applicable if a user's segment list database resides on their local drive but they required updates from a centrally maintained segment list database. 1. In Excel from the SServer menu, select Segment Lists. The Segment Lists panel appears. Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon) -or- from the desktop, by selecting Start>All Programs>Global Software SSINF.Net>Maintain Segment Lists. 2. Click the Synchronize Segment Lists icon ( ) on the toolbar. The Synchronize Segment Lists tab appears displaying the segment lists from the current location as defined in the user settings.

53 Building Spreadsheets Click the Browse button to navigate to and select the secondary segment list database. The system displays the segment lists from the secondary location in the bottom grid. 4. Select the desire segment list(s) to be synced and click the appropriate Arrow button. To sync a single segment list -- select the desired list. To sync multiple segment lists -- press and hold the Ctrl key as records are selected on the grid rows. To sync multiple segment lists in a range -- select the first list in the range, press and hold the Shift key, and select the last list in the range Note: To push changes from the current location to the secondary location, select the desired segment lists to be synced in the current list grid and click the Down Arrow button. To pull changes from the secondary location into the current location, select the desired segment lists to be synced in the secondary list grid and click the Up Arrow button. Global Software, Inc.

54 51 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 6 Calculations 6.1 Calculation Options Multiple options are available for retrieving and calculating data within Spreadsheet Server. 1. By default, the calculation function within Excel is set to calculate automatically. Global strongly recommends setting this value to manual so that all required spreadsheet changes or additions can be completed prior to re-calculating. Nav Tip:For Excel 2003, this setting is found on the Calculation tab within Excel's Tools>Options menu. Nav Tip:For Excel 2007 and Above, this setting is found in the Calculation Options section on the Excel's Options Formulas panel. Click the Office button. The Office Menu panel appears. Click the Excel Options button. The Excel Options panel appears. Select Formulas. The Excel Options Formula panel appears. 2. The following options are available for calculating spreadsheets: F2+Enter Calculates the active cell. F9 Calculates all worksheets in all open workbooks. Shift+F9 Calculates the active worksheet. Ctrl+Alt+F9 Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Nav Tip:The majority of these options are also available by selecting the SS ribbon equivalent (see SS Ribbon).

55 Calculations Review/Refresh PC Cache When spreadsheets are calculated, Spreadsheet Server stores the account balances in the PC's cache database. Spreadsheet Server first looks at the PC cache for account balances prior to retrieving the data from the host. As a result, it may be necessary to clear and recalculate the PC cache file when any of the following occur: Data has changed on the host system since the prior calculation. A segment list has changed since the prior calculation. The accounts profile has changed since the prior calculation. 1. In Excel from the SServer menu, select PC Cache. The PC Cache panel appears displaying the cached records. Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon). 2. To refresh the account balances during an Excel session, the cache records should be cleared. Click the Clear All button to clear all records in the cache. To clear selective records, select certain records and click the Clear Selected button. 3. After the cache records have been cleared, click Recalculate Excel After Close check box to recalculate the spreadsheet once this cache panel is closed. 4. To automatically trigger the PC Cache refresh, in Excel from the SServer menu select Clear PC Cache and Recalculate. Note: This refresh may also be launched by using the shortcut key Shift+Ctrl+R -or- by selecting the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon). Global Software, Inc.

56 53 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 7 Drill Down Functionality 7.1 General Grid Features The SS Drill Down function allows for multiple consecutive formula drill downs. Each formula's drill down is presented in its own panel. Within each of the drill down grids of Spreadsheet Server the following features exist: Ad Hoc Drill Downs To drill down from a predefined grid to information retrieved by an ad hoc query, select the desired records on the grid. Right click and select Ad Hoc Drill Down. On the Ad Hoc Queries panel, select the query to be used for drill down and click Execute. Contact Global for more information on ad hoc queries. Re-sort To re-sort a column in ascending order, click the column heading. To re-sort a column in Columns descending order, click the column heading a second time. Resize/Hide To resize or hide a column, position the mouse at the edge of a column header and the Columns cursor changes to a double arrow, then drag right or left to resize or hide the column. Move Columns To move a column, click and hold on the desired column header, then drag the column right or left to the desired position. Dynamic To selectively summarize the amount columns by any column and to group the records Column by any column, drag the column heading into the summary section of the panel. Multiple Groupings levels of summarization can be created. Filter Row Each column within any of the grids can be filtered by entering values into the appropriate column filter. Alphanumeric fields filter character by character. Numeric fields filter upon entry of the full field value.

57 Drill Down Functionality Customize Grid Layout 54 From any drill down panel, click on the Expand button ( ) in the top left corner of the grid. A Grid Action panel appears giving the user export and copy options, available layouts to apply to the current drill down panel, and layout control options for new drill down layout design. Refer to Custom Grid Layouts for more information. Export to Excel Select the desired records in the grid and click Export to Excel on the Grid Action panel. The Export to Excel panel appears below the data grid. Refer to Export to Excel for more information. Copy Select the desired records in the grid and click Copy to Clipboard on the Grid Action panel. The selected records are copied to the Windows clipboard. Autosize To automatically resize column widths in a grid to the maximum length required for the Columns header and/or data, click Autofit Grid Columns on the Grid Action panel. Manage Group To add subtotals to grouped columns click Manage Group Totals on the Grid Action Totals panel. The Group Totals panel appears below the grid data. The columns available for subtotaling will appear in the left side of the panel with a check box. Selecting and deselecting the check box turns on or off the subtotaling of the column. The subtotal value appears under the selected header. Refer to Manage Group Totals for more information. Note: Columns must be filtered prior to grouping. Also a filtered column that is grouped must be ungrouped to remove the filter. Quick Exit To close all drill down windows and return to Excel, click the Excel button ( ) in the top right hand corner of the grid. Global Software, Inc.

58 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Export to Excel 1. On the drill down panel, click the Expand button ( panel appears. ) in the top left corner of the grid. The Grid Action 2. From the drill down grid, select the desired record(s): To export a single record -- select the desired record. To export select multiple records -- press and hold the Ctrl key as records are selected on the grid rows. To export multiple records in a range -- select the first record in the range, press and hold the Shift key, and select the last record in the range. To export all records -- from the Grid Action panel select Select All -or- while in the grid right click and from the popup panel select Select All Rows. 3. From the Grid Action panel, select Export to Excel. The Export to Excel panel appears below the grid data. 4. Use the table to enter data on the Export to Excel panel. Field Description Excel Target: Worksheet, Range Name or Table Include Column Headers Select the appropriate radio button to indicate whether to export to a worksheet, range or table destination. Available parameters will vary based upon the option selected. From the drop down list, select an existing worksheet, range or table to which to send the export data. When the Worksheet option is selected, a new name may be keyed in the field and the system will create the new worksheet when exporting the data. When the Worksheet option is selected, specify the starting cell into which to place the data. When the Worksheet option is selected, select the check box to indicate to create a new table when exporting the data -and- specify the name to be assigned to the new table in the associated field. Select the check box to indicate to include column headers in the export. Format Non-Numeric Cells as Text Select the check box to indicate for the system to format non-numeric target cells as text. Target Starting Cell Convert to Table

59 Drill Down Functionality 56 Field Description Subtotals: Note: Subtotal options are not available when either the Excel Target Table or Convert to Table option is selected. From the drop down list, select the column(s) to subtotal. Note: If column grouping has been defined in the data grid, the column grouped will automatically appear as a selected value. Select the corresponding check box to indicate to subtotal based on the chosen columns. Select the check box to indicate to activate Excel row grouping by subtotal for the exported data. At Each Change In Add Subtotal To Generate Outline for Subtotals Button Description Export to Excel Exports selected data to the target worksheet. Close Closes the Export to Excel panel and redisplays the drill down grid. Reset Subtotal Clears all previously selected subtotal values. 5. Once all criteria is complete, click the Export to Excel button. The system exports the data, and displays the worksheet displaying the exported data. Global Software, Inc.

60 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Custom Grid Layouts All drill down grids may be customized to a specific user's preference. Similar to columns in an Excel worksheet, columns in the drill down grids may be hidden, resized and moved to different positions, etc. A user may create as many customized grid layouts as desired for future drill downs. In addition, a user may assign a customized layout as the default layout for that specific grid; however, other users are not affected. Note: Spreadsheet Server offers many different levels of drill down. Each level of drill down utilizes different data content. This requires each drill down level to utilized separate grid layouts. Custom drill down layout created for one drill down level and will not be accessible for other drill down levels. (i.e Custom Journal Entry drill down layouts are not available for Subsystem Detail drill downs.) On the drill down panel, click the Expand button ( ) in the top left corner of the grid. The Grid Action panel appears. The following layout functions are accessible for all drill down grids. Save Current Layout A grid layout may be modified and then saved for future use. 1. After grid columns have been set to user preferences, click Save Current Layout. The Save Layout As panel appears. 2. On the Save Layout As panel, key the new grid layout name. 3. Click OK. Save Current Layout As An existing grid layout may be modified and then saved as a different layout. 1. After grid columns have been set to user preferences, click Save Current Layout As. The Save Layout As panel appears. 2. On the Save Layout As panel, key the new grid layout name. 3. Click OK. Remove Layout from List A grid layout may be removed from the user's list of available layouts. 1. From the drop down list of layouts, select the grid layout to be removed. 2. Click Remove Layout from List. A confirmation panel appears. 3. On the confirmation panel, click the Yes button to remove the layout. Make Layout the Default A grid layout may be assigned as the user's default for each future time the drill down grid is opened. 1. From the drop down list of layouts, select the grid layout to be assigned as the default layout. 2. Click Make Layout the Default. Note: Hover the mouse pointer over the Make Layout the Default text to display the name of the current default layout. Restore Installed Default Layout The installed default grid layout may be restored by selecting _Basic from the drop down list of layouts.

61 Drill Down Functionality Manage Group Totals All drill down grids may have grouped columns subtotaled as part of the grid layout. Note: Columns must be filtered prior to grouping. In addition, a filtered column that is grouped must be ungrouped to remove the filter. 1. On the drill down panel, click the Expand button ( panel appears. ) in the top left corner of the grid. The Grid Action 2. From the Grid Action panel, select Manage Group Totals. The Manage Group Totals panel appears below the data grid. 3. Select the check box next the value to add subtotals. 4. Click the Set Totals button. The column grouped will have subtotals displayed in the column of the value. 5. Click the Remove All button to remove all set subtotals. Global Software, Inc.

62 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Drill Down to Account Balances Spreadsheet Server allows drilling down from an amount on the spreadsheet to see what account balances make up the value. The Account Balances drill down can exclude zero balance accounts based upon an option in the user settings. 1. Select a cell containing a GXA formula and right click. A popup menu appears. 2. On the popup menu, select SS Drill Down. The Drilldown - Account Balances panel appears showing the balance for each individual account. Nav Tip:Steps 1 and 2 may be replaced by selecting a cell and selecting the SServer menu or SS ribbon equivalent (see SServer Menu or SS Ribbon). Note: Refer to General Grid Features for features available within most drill down grids.

63 Drill Down Functionality Drill Down to Multiple Column Account Balances Spreadsheet Server allows drilling down from multiple cells on the same row on the spreadsheet to see what account balances make up the values. A maximum of 12 columns may be selected. The Multi-Column Drilldown Balances drill down can exclude zero balance accounts based upon an option in the user settings. 1. Select multiple cells on the same row containing GXA formulas and right click. A popup menu appears. 2. On the popup menu, select SS Drill Down. The Drilldown - Multi-Column Drilldown Balances panel appears showing detail account balances for each column. If only two columns were selected, a variance column will automatically be displayed. Nav Tip:Steps 1 and 2 may be replaced by selecting multiple cells on the same row and selecting the SServer menu or SS ribbon equivalent (see SServer Menu or SS Ribbon). Note: Refer to General Grid Features for features available within most drill down grids. Global Software, Inc.

64 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Drill Down to Journals per Account(s) Spreadsheet Server allows drilling down from detail account balances to the journals which make up the account balances. 1. From the Drilldown - Account Balances panel, select the desired account(s): To select a single account -- double click the account. The Account Journals tab appears displaying journals for the selected account. To select multiple accounts -- press and hold the Ctrl key as accounts are selected on the grid rows. Right click on the grid. A popup menu appears. From the popup menu select Drilldown Journals for Selected Accounts. The Account Journals tab appears displaying journals for the selected accounts. To select multiple accounts in a range -- select the first account in the range, press and hold the Shift key, and select the last account in the range. Right click on the grid. A popup menu appears. From the popup menu select Drilldown Journals for Selected Accounts. The Account Journals tab appears displaying journals for the selected accounts. To select all accounts in the grid -- right click on the grid. A popup menu appears. From the popup menu select Drilldown Journals for All Accounts. The Account Journals tab appears displaying journals for all accounts. Note: Refer to General Grid Features for features available within most drill down grids.

65 Drill Down Functionality Drill Down to Journal Entry Lines Spreadsheet Server allows drilling down from journals to the journal entry lines which make up the journal. The system displays all entry lines for all journals in the associated journal (batch). Note: User settings in the Configurator control a user's authority to this function. 1. From the Drilldown - Account Journals panel, select the desired journal (batch) and right click. A popup menu appears. 2. On the popup menu, select Display All Lines in the Batch for the Selected Grid Row. The Journal (Batch) tab appears displaying all the entry lines for the journals in the selected journal (batch). Nav Tip:Steps 1 and 2 may be replaced by double clicking the selected journal. Note: Refer to General Grid Features for features available within most drill down grids. Global Software, Inc.

66 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Drill Down to Subsystem Detail Spreadsheet Server allows drilling down from a journal entry line to the subsystem detail from which the entry line originated. The valid database library for each subsystem file is defined in the Spreadsheet Server Configuration. Currently a subsystem drill down is available for the Accounts Payable application. 1. From the Drilldown - Account Journals panel, select the desired journal (batch) and right click. A popup menu appears. 2. On the popup menu, select View Subsystem Detail for Selected Journal. The appropriate subsystem panel appears. Note: Refer to General Grid Features for features available within most drill down grids.

67 Review Account Master 8 Review Account Master 8.1 List Accounts 64 Spreadsheet Server enables the user to generate a list of existing accounts. Filtering is available to control which accounts are listed. 1. In Excel from the SServer menu, select Display Accounts -or- select the SS toolbar equivalent (see SS Toolbar). The Display Chart of Accounts panel appears. 2. On the Display Chart of Accounts panel, specify the name of the database library and desired filter for which to display accounts and click the View button. The appropriate accounts are displayed on the panel. If the database library and filter are left blank, the system will retrieve all account masters. The account number segment values may be a single value, mask, range, value list or segment list. 3. To display accounts created or revised for a given date range, click the ellipse button for both the From Date and To Date fields to select the desired From and To dates, then click the View button. When filtering by date range, the system continues to utilize filter criteria entered in the account segment fields. Note: Refer to General Grid Features for features available within most drill down grids. Global Software, Inc.

68 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Copy/Export Accounts from Account List Spreadsheet Server allows copying accounts from the Display Chart of Accounts panel to an Excel spreadsheet or to the Windows clipboard. 1. From the Display Chart of Accounts panel, select the desired account(s): To copy/export a single account -- select the desired account and right click. A popup menu appears. To copy/export select multiple accounts -- press and hold the Ctrl key as accounts are selected on the grid rows. Right click on the grid. A popup menu appears. To copy/export multiple accounts in a range -- select the first account in the range, press and hold the Shift key, and select the last account in the range. Right click on the grid. A popup menu appears. To copy/export all accounts in the grid -- right click on the grid. A popup menu appears. 2. On the popup menu, select the appropriate export / copy function to indicate whether to export / copy only selected accounts or all accounts. The Export / Copy Accounts Options panel appears. 3. Use the table to enter data on the Export / Copy Account Options panel. Field Description Columns to be Generated Select the appropriate check box(es) to indicate which segments are to be included in the export or copy. Select the check box to indicate to include a blank column in the export or copy. Select the check box to indicate to include account descriptions in the export or copy. Select the appropriate check box(es) to indicate which user fields are to be included in the export or copy. Blank Column Description User Fields 1-4 Excel Specifications: Target Worksheet Starting Cell From the drop down list, select an existing worksheet to which to send the export data. Otherwise, key a new name and the system will create the new worksheet when exporting the data. Specify the starting cell into which to place the data. 4. Click the Export to Excel button to export the accounts to the target worksheet. Otherwise, to copy the accounts to the Windows clipboard, click the Copy to Clipboard button.

69 Review Account Master View Account Balances Spreadsheet Server enables the user to view account balances and subsequently drill down to the journals and journal entry lines for any or all of the listed accounts. Selection criteria is available to control which accounts are listed. 1. In Excel from the SServer menu, select View Account Balances. The Drilldown - View Account Balances panel appears. Note: If View Account Balances was launched while on a GXA or GXU formula, selection criteria defaults from the formula and the appropriate accounts and their balances are displayed. Nav Tip:This panel may also be accessed by selecting the SS toolbar or ribbon equivalent (see SS Toolbar or- SS Ribbon). 2. On the View Account Balances panel, specify the various account balance criteria (i.e. account segments or user fields, year, balance type, actual/budget, budget name, currency, library) for which to display accounts. When entering account or user field selection criteria, ranges, segment lists, and/or wildcards may be used. Note: Double click on the CO header (not in the field) to mask each segment. 3. Click the View button. The appropriate accounts and balances are displayed on the View Account Balances panel. Global Software, Inc.

70 67 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 4. To drill down to the journals for a specific account/period, on the View Account Balances panel double click in the grid cell for the desired account/period balance. An Account Journals tab appears displaying all journals for the selected account/period. 5. To drill down to the journal entry lines for a specific journal, on the Account Journals panel select the desired journal and double click. A Journal (Batch) tab appears displaying all the entry lines for the journals in the selected journal (batch).

71 Miscellaneous Features 9 Miscellaneous Features 9.1 Data Validation 68 Spreadsheet Server gives the user the ability to create a validation list in a specific cell in Excel. Validation lists are drop down lists that allow the user to choose from a valid list of options/field values. 1. Select a cell to hold the validation list. 2. In Excel from the SServer menu, select Data Validation Wizard. The Data Validation panel displays. Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon). 3. Select the type of data for which to build a list or enter valid values separated by a comma in the Validation List field, and click OK to push validation to the current cell. Note: Validation Lists are limited by Excel to 255 characters. 4. On the Excel worksheet when the appropriate cell is selected, a drop down button appears indicating that valid values exist for the cell. Click on the drop down arrow button to display the Validation List. 5. Click on the desired value. The system returns the selected value to the appropriate cell. 6. To maintain valid values for a cell, select the cell and from the Excel menu, select Data>Validation -or- from the Ribbon select Data>Data Tools>Data Validation. The Data Validation panel appears. Refer to Excel Help for additional instructions. Global Software, Inc.

72 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Generate Account Detail for Current Sheet The Generate Account Detail option allows the user to create an audit trail which lists the individual accounts and balances included in the GXA formulas of the worksheet. 1. In Excel from the SServer menu, select Generate Account Detail for Current Sheet. The Generate Account Detail Options panel appears. Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon). 2. On the Generate Account Detail Options panel, specify the following processing criteria: Source Worksheet Input - COLUMN - Identify the column within the worksheet that contains the report line description. This description is used as the first column in the extracted audit trail. Source Worksheet Input - ROW - Identify the first row containing a GXA formula to be used in generating the detail. This will set the starting point for the extracted audit trail. Excel Specifications - When exporting to Excel, specify the name of the target worksheet (new or existing) and a starting cell into which to place the data. 3. Click the Export to Excel button to generate an audit trail showing the line description and all included accounts and their balances in Excel (see below). Otherwise, to copy the audit trail information to the Windows clipboard, click the Copy to Clipboard button.

73 Miscellaneous Features Expand Detail Reports - Account Details The Expand Detail option allows the user to select a single or multiple financial statement lines using Spreadsheet Server formulas and expand the line(s) into the individual account details. This process is similar to the Generate Account Detail option but uses a single line to expand into a designated workbook location. This process is primarily used to launch detailed financial statements into the same template. This option can be used for multiple departments to ensure consistency for each report. Instead of creating each possible account number as different rows in the spreadsheet, a single line can be created that contains ranges, segment lists, or wildcards. This line will then be expanded into the applicable individual accounts and placed into a formatted worksheet. Global Software, Inc.

74 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Expand a Single Source Line 1. Create a standard Spreadsheet Server report using the GXA formula. The single report line becomes the basis for the expanded report. When the process is executed the single line will be expanded into individual account lines and placed into the final formatted worksheet (see below). The example below shows a report based on an account mask. GXA formulas are created on a single line. In the example, account string parameters are shown in cells B1:B4. GXA balance parameters (year, format, period, currency, balance type, data type) are in cells A6:B11. The actual GXA formulas are contained in cells A15:B15. Standard Excel formula is used to calculate the budget variance in cell C15. Various literals are entered into cells D15:M15. This designation will generate the associated value into that particular column. Valid literals are ACCTNUM (account number), ACCTDESC (account description), ACCTSEGnn (where nn equals the account segment number, such as 01, 02, 03, etc.), and UFnn (where nn equals the user field number, such as 01, 02, 03, or 04). 2. Create/label a cell called Target Sheet. In the example, this is cell B19 and it has been identified as worksheet GXE Target. This cell identifies the name of the worksheet that contains the final formatted worksheet and will receive the expanded detail. 3. Create/label a cell called Source Sheet. In the example, this is cell B20 and it has been identified as worksheet GXE Source. This cell identifies the worksheet that contains the GXA formulas that will be expanded. In this example, the same worksheet contains both the source and the GXE parameters. 4. Create/label a cell called Target Row. In the example, this is cell B21 and it has been identified as row 5. This cell identifies either the first row or range name within the target worksheet to begin inserting the expanded account detail.

75 Miscellaneous Features Create/label a cell called Source Row. In the example, this is cell B22 and it has been identified as row 15. This cell identifies the row number in the source worksheet that contains the GXA formulas. 6. Create the GXE formula with the following parameters: Target Sheet (B19) Source Sheet (B20) Target Row (B21) Source Row (B22) Formula Example: =GXE(B19,B20,B21,B22) 7. Format the Target Worksheet with headings in rows 1-3, blank rows in rows 4-6, and totals in row 7. Each total was set to a range of rows 4-6 (i.e. cell A7 is =SUM(A4:A6)). When the Expand Detail Reports function is initiated, the total line is shifted down or up, based upon the number of data rows populated each time the expansion is processed. 8. To generate detail reports for all GXE formulas in the workbook, in Excel from the SServer menu select Expand All Detail Reports -or- select the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon). The results for all GXE formulas are expanded into the appropriate formatted sheets. Global Software, Inc.

76 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Expand Multiple Source Lines Using Ranges 1. Create a standard Spreadsheet Server report using the GXA formula. The multiple report lines become the basis for the expanded report. When the process is executed the lines will be expanded into individual account lines and placed into the final formatted worksheet (see below). The example below shows a departmental report based on an account mask. GXA formulas are created on multiple lines. In the example, account string parameters are shown in cells B1:D4. GXA balance parameters (year, format, period, currency, balance type, data type) are in cells A6:B11. The actual GXA formulas are contained in cells A15:B17. Standard Excel formulas are used to calculate the budget variances in cells C15:C17. Various literals are entered into cells D15:M17. This designation will generate the associated value into that particular column. Valid literals are ACCTNUM (account number), ACCTDESC (account description), ACCTSEGnn (where nn equals the account segment number, such as 01, 02, 03, etc.), and UFnn (where nn equals the user field number, such as 01, 02, 03, or 04). 2. Create/label a cell called Target Sheet. In the example, this is cell B19 and it has been identified as worksheet GXE Target. This cell identifies the name of the worksheet that contains the final formatted worksheet and will receive the expanded detail. 3. Create/label a cell called Source Sheet. In the example, this is cell B20 and it has been identified as worksheet GXE Source. This cell identifies the worksheet that contains the GXA formulas that will be expanded. In this example, the same worksheet contains both the source and the GXE parameters. 4. Create/label a cell called Target Row. In the example, these are cells B21, C21 and D21 and they have been identified as ranges Range1, Range2 and Range3. This cell identifies either the first row or range name within the target worksheet to begin inserting the expanded account detail.

77 Miscellaneous Features 74 Note: When using a target range, identify the Excel range as all cells under the column headers. In the example, Range1 is for cells A5 thru M5, Range2 is for cells A11 thru M11, and Range3 is for cells A17 thru M17. The appropriate range name is then entered in cells B21, C21 and D Create/label a cell called Source Row. In the example, these are cells B22, C22 and D22 and they have been identified as row 15, row 16 and row 17. This cell identifies the row number in the source worksheet that contains the GXA formulas. 6. Create the GXE formulas with the following parameters: Target Sheet (B19) Source Sheet (B20) Target Row (B21, C21 or D21) Source Row (B22, C22 or D22) Formula Examples: =GXE(B19,B20,B21,B22) =GXE(B19,B20,C21,C22) =GXE(B19,B20,D21,D22) 7. Format the Target Worksheet with headings in rows 1-3, 9 and 15, blank rows in rows 4-6, and 16-18, and totals in rows 7, 13 and 19. Each total was set to a range of rows 4-6, or (i.e. cell A7 is =SUM(A4:A6)). When the Expand Detail Reports function is initiated, the total line is shifted down or up, based upon the number of data rows populated each time the expansion is processed. 8. To generate detail reports for all GXE formulas in the workbook, in Excel from the SServer menu select Expand All Detail Reports -or- select the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon). The results for all GXE formulas are expanded into the appropriate formatted sheets. Global Software, Inc.

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79 Miscellaneous Features Expand Detail Reports - Journal Entry Details The Expand Detail option allows the user to create a detail journal voucher listing for a specific summary balance of accounts using the GXE formula. Subtotals are included at each account segment level. The process works similarly to the Expand Detail option for account detail, but uses additional parameters. 1. Create a standard Spreadsheet Server report using the GXA formula. The single report line becomes the basis for the expanded report. When the process is executed the single line will be expanded into individual journal entry lines and placed into the final formatted worksheet (see below). The example below shows a report based on an account mask. GXA formulas are created on a single line. In the example, account string parameters are shown in cells B1:B4. GXA balance parameters (year, format, period, currency, balance type, data type) are in cells A6:B11. The actual GXA formulas are contained in cells A15:B15. Standard Excel formula is used to calculate the budget variance in cell C15. Various literals are entered into cells D15:M15. This designation will generate the associated value into that particular column. Valid literals are ACCTNUM (account number), ACCTDESC (account description), ACCTSEGnn (where nn equals the account segment number, such as 01, 02, 03, etc.), and UFnn (where nn equals the user field number, such as 01, 02, 03, or 04). 2. Create/label cells for Target Sheet, Source Sheet, Target Row, and Source Row. Refer to Expand a Single Source Line or Expand Multiple Source Lines Using Ranges for more information. 3. Create/label a cell called JE GXA Column. In the example, this is cell E19 and it has been identified as column A. This cell identifies the column containing the GXA balance to be expanded to show journal details. Global Software, Inc.

80 77 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 4. Create/label a cell called JE Target Sheet. In the example, this is cell E20 and it has been identified as worksheet JE Dept 310. This cell identifies the name of the worksheet that will received the journal entry detail. 5. Create/label a cell called JE Target Cell. In the example, this is cell E21 and it has been identified as cell A1. This cell identifies the starting cell location within the target worksheet to begin inserting the expanded journal entry detail. 6. Create/label a cell called JE Include Headings. In the example, this is cell E22. This cell will either contain Y (Yes) or N (No) to include headings in the journal entry detail expansion. 7. Create/label a cell called JE Autofit Columns. In the example, this is cell E23. This cell with either contain Y (Yes) or N (No) to initiate the autofit columns function within Excel. 8. Create/label a cell called JE Generate Totals. In the example, this is cell E24. This cell will either contain Y (Yes) or N (No) to generate account subtotals and a grand total. 9. Create/label a cell called JE Convert to Table. In the example, this is cell E25. This cell will either contain Y (Yes) or N (No) to expand the journal entry detail into a table. When Y is entered, the system creates a new table on the specified target sheet and assigns the next available standard Excel table name. In addition, headings are always included and a grand total line is generated; however, no account subtotals are generated. 10. Create a GXE formula with the following parameters: Target Sheet (B19) Source Sheet (B20) Target Row (B21) Source Row (B22) JE GXA Column (E19) JE Target Sheet (E20) JE Target Cell (E21) JE Include Headings (E22) JE Autofit Columns (E23) JE Generate Totals (E24) JE Convert to Table (E25) Formula Example: =GXE(B19,B20,B21,B22,E19,E20,E21,E22,E23,E24,E25) 10. To generate detail reports for all GXE formulas in the workbook, in Excel from the SServer menu select Expand All Detail Reports -or- select the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon). The results for all GXE formulas are expanded into the appropriate formatted sheets.

81 Miscellaneous Features Global Software, Inc. 78

82 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Hide Rows with Zero Balances The Hide Rows with Zero Balances function will analyze the active workbook and perform a row hide function for any spreadsheet row that contains formulas in which the net result is zero for all cells. This function is very effective for standardized reporting templates such as departmental reports. Multiple rows can be created as a template but the function can then hide non-used or zero rows. To Hide Rows with Zero Balances: 1. In Excel from the SServer menu, select Hide Rows with Zero Balances -or- select the SS ribbon equivalent (see SS Ribbon). To Restore Hidden Rows: 1. In Excel from the SServer menu, select Restore Hidden Rows -or- select the SS ribbon equivalent (see SS Ribbon).

83 Miscellaneous Features Disable / Enable Spreadsheet Server Formula Calculations Disabling calculations will effectively halt GXA, GXU and GXD formula calculations when Excel calculates spreadsheets. As a result of disabling calculations, GXA and GXU formulas will return zero values and GXD formulas will return <SS Not Connected> values. Disabling Spreadsheet Server formula calculations can be extremely useful when: Discontinuing calculation of a complex or long-running spreadsheet. Press Shift+Ctrl+Z to quickly disable formula calculations. A workbook is inadvertently opened whose calculation option is set to automatic. Press Shift+Ctrl+Z to quickly disable formula calculations. Creating a new worksheet or modifying an existing worksheet by adding columns and/or rows with Spreadsheet Server formulas. In Excel from the SServer menu, select Disable Spreadsheet Server Formula Calculations. Enabling Formula Calculations: 1. In Excel from the SServer menu, select Enable Spreadsheet Server Formula Calculations. The Enable Spreadsheet Server Formula Calculations confirmation panel appears. 2. Click the Yes button to clear the PC Cache and recalculate the spreadsheet. Global Software, Inc.

84 Spreadsheet Server for use with Infinium - Release V11 R1 M3a Reset Host Server Connection Spreadsheet Server allows the user to sign onto the system using a different ID or to switch between working in live or local mode without having to close and restart Excel. Note: When Unattended Sign-On is activated, the Reset Host Server Connection function is not available. 1. In Excel from the SServer menu, select Reset Host Server Connection. The Sign On to Spreadsheet Server for Infinium dialog box appears. 2. On the Sign On dialog box identify the following information: User ID (Spreadsheet Server sign on) Password (optional Spreadsheet Server password assigned in the Configurator) Library Override (override database library name specified in the Configurator) Retrieve Account Balances (local database) Work in Local Mode without a Connection Note: When working without a connection, the user only has access to account balances in the local database file, and as a result drill-downs to journals or list accounts will not be functional. In addition, the system continues to verify the user is a valid Spreadsheet Server user, thus the user must have the Configurator on their hard drive. 3. Click OK.

85 Miscellaneous Features View Log Entries During all processing, the system records various logging information. If the Settings option Enhanced Logging is selected, then the system records additional error message logging data. Log entries may be viewed, copied and/or ed if desired. 1. In Excel from the SServer menu, select About Spreadsheet Server. The About panel appears. 2. On the About panel, click the Error Log button. The AppLog panel appears displaying the level, date, time and description for each log entry. In addition, in the bottom right hand corner the panel displays a count of the number of entries listed. Note: To select a different size font, click on the drop down arrow in the bottom right hand corner. 3. To copy selected records to the clipboard, on the AppLog panel first select the desired record(s) and then either click the Copy Selected Errors button -or- right click on the list and select Copy Selected Errors on the popup panel: To copy a single record -- select the desired record. To copy select multiple records -- press and hold the Ctrl key as records are selected in the list. To copy multiple records in a range -- select the first record in the range, press and hold the Shift key, and select the last record in the range. 4. To the entire error log to the helpdesk, click the Error Log button. The system opens a new Outlook panel with the error log attached. Modify the address and/or text of the body as necessary and click the Send button. 5. To filter for a specific level of entries in the error log file, select the desired level(s) in the Filter list. The system displays only entries for the selected level(s). Global Software, Inc.

86 83 Spreadsheet Server for use with Infinium - Release V11 R1 M3a 6. To search for a specific value in the error log file, key the desired value in the Find What field and press Enter. The system will highlight the first log entry containing the value. 7. To clear the error log file, click the Clear Log button. 8. To display the full details of a log entry, double click the selected entry in the list. The Error Properties panel appears. Use the arrow buttons on the Error Properties panel to scroll up or down through the log entries in the list. To copy detail data for a single log entry to the clipboard, click the Copy button. Click the Close button to return to the AppLog panel. 9. To exit the AppLog panel, click the Close button.

87 Index Index -D- -Aaccount 66 balance 66 balance drill down 59 balances 34 Budget Manager balances description 33 generate audit trail 69 journal drill down 61, 66 journal entry line drill down master balances 66 multiple columns drill down segment lists 43 subsystem detail drill down account master 64 copy to clipboard 65 drill down 66 export to Excel 65 list 64 ad hoc drill down 53 add-in 12 audit trail , 66 data validation 68 disable formula calculations 80 drill down 59, 66 account balances 59, 66 export to Excel 55 general grid features 53 grid layout 57 journal entry lines 62 journals 61 manage group totals 58 multiple column account balances subsystem detail E- 63 enable formula calculations 80 error log 82 Excel add-in 12 expand detail reports 70 account detail 70 account detail (multiple source lines) 73 account detail (single source line) 71 journal entry detail 76 export to Excel 53, 55, 65 -B- -F- benefits and features 4 Budget Manager balances 37 build a template 23 building spreadsheets 22 features and benefits 4 formula 80 disable calculations 80 enable calculations 80 GXA 26 GXA for account values 34 GXA for Budget Manager 37 GXA using segment lists 46 GXA using value lists 39 GXD 26, 33 GXE 26, 70, 71, 73, 76 GXU 26, 38 SSLDESC 26, 47 formula assistant 26 -Ccalculation options 51 disable 80 enable 80 refresh PC cache 52 components 5 configurator 5 copy to clipboard 53, 65 customize grid layout 53, Global Software, Inc

88 85 Spreadsheet Server for use with Infinium - Release V11 R1 M3a -Ggenerate account detail 69 grid features 53 ad hoc drill down 53 copy to clipboard 53 customize layout 53, 57 export to Excel 53, 55 manage group totals 53, 58 move/resize columns 53 re-sort columns 53 GXA 26, 34 for account values 34 for Budget Manager 37 list accounts 40 using segment lists 46 using value lists 39 GXD 26, 33 GXE 26, 70, 71, 73, 76 GXU 26, 38 list accounts 40 segment list 48 load local PC database local PC database 16 Log Viewer Mmanage group totals 53, 58 menu 9 move/resize grid columns 53 -Nnavigation 8 SS ribbon 11 SS toolbar 10 SServer menu 9 -PPC cache 52 -H- -R- hide zero balance rows 79 host server 81 reset connection 81 refresh PC cache 52 required components 5 reset host server connection re-sort grid columns 53 restore hidden rows 79 ribbon 11 rows 79 hide 79 restore 79 -Iinstallation 6 introduction 3 -Jjournal drill down 61 journal entry line drill down -Llist accounts 40 account master 64 copy to clipboard 65 export to Excel 65 in a formula S62 segment lists 41 create/maintain 41 enter descriptions for user fields 45 enter values for segment lists 43 enter values for user field lists 44 print 41 retrieve description 47 synchronize 49 using in GXA 46 view values Global Software, Inc.

89 Index settings 13 SS ribbon 11 SS toolbar 10 SServer menu 9 SSLDESC 26, 47 start Spreadsheet Server 12 reset host server connection subsystem detail drill down Ttemplate wizard toolbar Uuninstall 7 user fields 45 descriptions 45 GXU 38 segment lists 44 user settings 13 -Vvalidation lists 68 value lists 39 used in GXA 39 view account balances 66 view accounts (see list accounts) view log 82 -Wwizard template 23 -Zzero balance rows hide 79 restore Global Software, Inc

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