*HGRDS Cheat Sheet Hire Graduate Appointment Summer
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1 *HGRDS Cheat Sheet Hire Graduate Appointment Summer Example Purpose On Time Hire = or > One Pay Period EPAF entry is for current or future pay effective hire. Will create a record that will pay out regular biweekly earnings until the is satisfied and complete. Late Hire with On- Going Commitment EPAF entry is for hire that was effective in a previous pay and continues past the current pay period. Will create a record that will pay out regular bi-weekly earnings until the is satisfied and complete AND payout in a lump sum any value of retroactive payment due to the employee caused by delayed entry. Access NOAEPAF Enter Key block Information Name/ID Query date Enter as actual hire date current pay period Late Hire with no On- Going Commitment (Full Retro) EPAF is for processing Hire as that requires full payout NOTE: This category also applies to any s that end during the current pay period. Will create a record that is effective from the first day of a pay period to the first day of the next pay period and pay out the money in a lump sum total. current pay One Time Payment (On Time) EPAF is for processing an that is less than a full pay period in duration (such as a one- or two-day workshop). Will create a record that is effective from the first day of a pay period to the first day of the next pay period and pay out the money in a lump sum total. effective pay (pay period in *HGRDS USNH_HR_STHR 4/28/2008 1:21:00 PM 1
2 Approval Category *HGRDS *HGRDS *HGRDS *HGRDS Position/Suffix Enter Position/Suffix. (i.e. UN*GRD) Be sure to iterate suffix if this person has been assigned to this position previously Enter Position/Suffix. (i.e. UN*GRD) Be sure to iterate suffix if this person has been assigned to this position previously Enter Position/Suffix. (i.e. UN*GRD) Be sure to iterate suffix if this person has been assigned to this position previously <Next > CPEXJE This step will code values to the PEAEMPL record and establish a paying NBAJOBS record. This step will code values to the PEAEMPL record and establish a paying NBAJOBS record. This step will code values to the PEAEMPL record and establish an NBAJOBS record that will hold the information, labor distribution, but not generate pay directly. which earnings should be processed for) Enter Position/Suffix. (i.e. UN*GRD) Be sure to iterate suffix if this person has been assigned to this position previously This step will code values to the PEAEMPL record and establish a paying NBAJOBS record Current Hire Enter actual hire date Enter actual hire date Enter actual hire date Enter actual hire date Distribution Orgn If no current values display, enter X***CM. I.e., XUNHCM, XCLLCM). If current values exist, leave blank If no current values display, enter X***CM. I.e., XUNHCM, XCLLCM). If current values exist, leave If no current values display, enter X***CM. I.e., XUNHCM, XCLLCM). If current values exist, leave blank If no current values display, enter X***CM. I.e., XUNHCM, XCLLCM). If current values exist, leave blank blank PEAEMPL ECLS Home COAS Y Y Y Y Home Organization XGRDEX XGRDEX XGRDEX XGRDEX 19 form indicator Optional by campus Optional by campus Optional by campus Optional by campus I9 date Optional by campus Optional by campus Optional by campus Optional by campus Jobs Detail Eff Enter as hire date current pay period current pay period effective pay period *HGRDS USNH_HR_STHR 4/28/2008 1:21:00 PM 2
3 Job Begin Contract Begin Personnel date Contract End Enter as actual date of hire Enter as actual date of hire Enter as actual date of hire following pay period Enter as actual date of hire pay period following hire Detail Effective. Job Change Reason AENEW AENEW AENEW AENEW Timesheet Orgn As appropriate As appropriate As appropriate As appropriate Regular Rate See Calculating Daily rate Cheat Sheet See Calculating Daily rate Cheat Sheet 0.00 Total value divided by 10. (I.e., $1500 /10=$150 daily rate) Pays See Calculating Daily See Calculating Daily 1 1 Rate Cheat Sheet Rate Cheat Sheet Factor See Calculating Daily See Calculating Daily 1 1 Rate Cheat Sheet Rate Cheat Sheet FTE See chart See chart See chart See chart Contract Number Optional by campus (UNH uses for total contract value) Optional by campus (UNH uses for total contract value) Optional by campus (UNH uses for total contract value) value) Job Type primary job already exists primary job already exists primary job already exists Sub-Classification See below See below See below See below Complem Pos Info Optional Field See Part- Time/Full-Time Temp/Casual Job Cheat Sheet Optional Field See Part-Time/Full-Time Temp/Casual Job Cheat Sheet Optional Field See Part- Time/Full-Time Temp/Casual Job Cheat Sheet Sheet Salary Grade Optional. May be used to indicate number of credits Optional. May be used to indicate number of Optional. May be used to indicate number of credits Optional by campus (UNH uses for total contract primary job already exists Optional Field See Part- Time/Full-Time Temp/Casual Job Cheat Optional. May be used to indicate number of credits *HGRDS USNH_HR_STHR 4/28/2008 1:21:00 PM 3
4 represented by contract. credits represented by represented by contract. represented by contract. contract. Supervisor ID Non-Overridable Non-Overridable Non-Overridable Non-Overridable Jobs ECLS GA Required GA Required GA Required GA Required Accrue Leave N N N N Step Workers Comp Code Required. Normally coded 8868; however, risk factors may require For example, coded 9101 for employees who work in the care/maintenance of Required. Normally coded 8868; however, risk factors may require For example, coded 9101 for employees who work in the care/maintenance of Required. Normally coded 8868; however, risk factors may require For example, coded 9101 for employees who work in the care/maintenance of Required. Normally coded 8868; however, risk factors may require For example, coded 9101 for employees who work in the care/maintenance of Workers Comp Code Save, Next Action, LABFUL 2LDCHG Effective distribution with prepaid FOAPAL distribution with new fiscal year FOAPAL Defaults as Query, set equal to Hire Next distribution with prepaid FOAPAL Save, Next Action, Next distribution with new fiscal year FOAPAL Defaults as Query, set equal to Jobs Detail Eff for hire distribution with prepaid FOAPAL distribution with new fiscal year FOAPAL Defaults as Query, set equal to Jobs Detail Eff for hire Earnings Code Hour/Units Deemed Leave blank Leave blank Leave blank Leave blank distribution with prepaid FOAPAL distribution with new fiscal year FOAPAL Defaults as Query, set equal to Jobs Detail Eff for hire *HGRDS USNH_HR_STHR 4/28/2008 1:21:00 PM 4
5 Special rate Leave blank Leave blank Leave blank Leave blank Ended As Of Leave blank Leave blank Leave blank Leave blank NOTE: In addition to the regular earnings code, those s with retro payment due will need to add an additional line for the retro payment, see below: Effective N/A Defaults as Query, set equal to Jobs Det Effective for hire Defaults as Query, set equal to Jobs Det Effective for hire Earnings Code N/A N/A Hour/Units N/A 1 1 N/A Deemed N/A Leave blank Leave blank N/A Special rate N/A Enter full retro owed Enter full retro owed N/A Ended As Of N/A Enter first day of next pay period. Save, Next Action, Next TERMIN/TERM Jobs Detail Eff Enter first day of next pay period. N/A N/A. the following pay period Personnel Enter as actual last day of Enter as actual last day Enter as actual last day of of Job Status T T T T Job Change Reason TTERM TTERM TTERM TTERM Contract Begin Leave blank Leave blank Leave blank Leave blank Contract End Leave blank Leave blank Leave blank Leave blank Save, Routing Save, Routing Save, Routing Save, Routing Transaction Comments, Transaction Transaction Comments, Save Comments, Save Save Submit Submit Submit Submit Note: Transaction Comments can be used to enter information related to Tuition Waiver source of funds, etc. Note: Accounts Code and Sub-Classification correlation: Enter as the first day of the following pay period Enter as actual last day of Transaction Comments, Save If the Appointment is for: Use Sub-Classification: Be Sure Account Code is: *HGRDS USNH_HR_STHR 4/28/2008 1:21:00 PM 5
6 Graduate Assistant N10 Graduate Associate N20 Graduate Research Assistant N30 Graduate Project Associate N40 Graduate Part-Time Lecturer N60 Graduate Intern/Trainee N80 Graduate Summer Appt 00181, 00182, 00183, or P90 Graduate Summer Appt-Teaching P91 *HGRDS USNH_HR_STHR 4/28/2008 1:21:00 PM 6
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