Physical Inventory Management. SAP Business ByDesign

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1 SAP Business ByDesign

2 Table of Content 1 About this Document Purpose Reference System and Model Company Master and Organizational Data Business Process Tasks Logistics Area Count Stock Overview Create New Logistics Area Count Enter the Physical Inventory Details Reject Physical Inventory Count Create New Logistics Area Count Enter the Physical Inventory Details Initiate Recount Enter the Physical Inventory Details Approve Physical Inventory Count Valuated Stock Overview July 28,

3 1 About this Document 1.1 Purpose The objective of this business scenario document is to give you hands-on experience of running the chosen business processes in a realistic business environment using the SAP Business ByDesign system. It allows you to quickly become familiar with this business scenario by guiding you through the steps that you need to carry out in the reference system. To obtain a better understanding of the business processes that make up this scenario, also refer to the Scenario Outline for this scenario. 1.2 Reference System and Model Company A reference system is a system that is preconfigured and loaded with fictitious users and sample data. The users and sample data are based on the model company Almika Inc.. By following the step-by-step instructions in this document, you can assume the identity of the Almika users and use the built-in sample data to carry out each of the business process tasks. This hands-on experience will help you to understand the relevance and benefits of this business scenario. To learn more about the model company that uses the business processes described in this document, read the Company Fact Sheet, which contains an overview of the reference company, its organizational set up, employees and their different roles and work centers, as well as a comprehensive list of the master data used in your system. You can find the Company Fact Sheet in the Help Center of your reference system. To access this document, choose Help Help Center and open the link under the heading Company- Specific Help. July 28,

4 2 Master and Organizational Data Each SAP Business ByDesign Reference System contains essential master and organizational data, which reflect the typical organizational structure of a mid-size company of a specific industry allow you to run the industry specific processes using the appropriate master data, for example, materials, vendors or customers. For this scenario, use the master data as described below. If you want to run the scenario with customer and project-specific values, you can copy master data with certain characteristics from the sample entries in the table and adapt this data. For an illustration of the organizational data as well as additional information (bill of material, logistics layout) about the reference company, refer to the Company Fact Sheet. Master / Org. Data Type Name and Value Usage Company 1000 Site Storage Location P1100 P1100 Logistics Area P Product P (Gas Boiler Combi 75) Product for Product Count July 28,

5 3 Business Process Tasks 3.1 Logistics Area Count Stock Overview Physical Inventory Common Tasks: Stock Overview Stock Overview screen Show list All Stock by Selection Logistics Area ID P Click Go. Check the On-Hand Stock and the Last Count Date. Follow the next steps to make sure that the existing stocks are not affected when processing this scenario. File Download screen Save As screen Stock Overview screen Choose Export To Microsoft Excel. Click Save. Choose an appropriate file location and a file name. Click Save. July 28,

6 3.1.2 Create New Logistics Area Count Physical Inventory Common Tasks: New Logistics Area Count New Logistics Area Count guided activity Step 1: Define Scope Storage Location ID Empty Logistics Area P1100 (Almika Heating Cleveland) Press Enter. Deselect the check box. Click Go. Step 2: Create Task Priority Responsible (ID) Step 3: Confirmation Immediate E0110 (Mark Smith) Select the check box for the Logistics Area ID P Click Next. Click Finish. Make a note of the Count ID generated by the system. July 28,

7 3.1.3 Enter the Physical Inventory Details WAREHOUSE02P (Warehouse Operator / Mark Smith) Execution Count Tasks Manual selection of Count Tasks screen Find Confirm Count Task: <Task ID> screen <PI Count Document ID as noted before> Click Go. Click Confirm. Product Actual Quantity <refer to the quantities that you downloaded in the first step> Enter the quantities. Be careful with the entered quantities because variances with booked quantities may affect other scenarios. Some products have identified or restricted stock; quantities have to be entered accordingly. Please be careful also in the next steps if count tasks need to be confirmed. Click Finish All Items Reject Physical Inventory Count Physical Inventory Monitoring By PI Count Item July 28,

8 Monitoring: By PI Count Item view Show list Find Counted PI Items <PI Count Document ID as noted before> On the Count Item Details tab page check the Product Quantity Difference. Select the 1 st line, then press SHIFT and select the last line. Click Reject Count Create New Logistics Area Count Physical Inventory Common Tasks: New Logistics Area Count New Logistics Area Count guided activity Step 1: Define Scope Storage Location ID Empty Logistics Area P1100 (Almika Heating Cleveland) Press Enter. Deselect the check box. Click Go. Step 2: Create Task Priority Responsible (ID) Immediate E0110 (Mark Smith) Select the check box for the Logistics Area ID P Click Next. July 28,

9 Click Finish. Step 3: Confirmation Make a note of the Count ID generated by the system Enter the Physical Inventory Details WAREHOUSE02P (Warehouse Operator / Mark Smith) Execution Count Tasks Manual selection of Count Tasks screen Find <PI Count Document ID as noted before> Click Go. Click Confirm. Confirm Count Task: <Task ID> screen Product Actual Quantity <refer to the quantities that you downloaded in the first step> Enter the quantities. Click Finish All Items Initiate Recount Physical Inventory Monitoring By PI Count Item July 28,

10 Monitoring: By PI Count Item view Show list Find Counted PI Items <PI Count Document ID as noted before> On the Count Item Details tab page, check the Product Quantity Difference. Select the 1 st line item and click Recount Enter the Physical Inventory Details WAREHOUSE02P (Warehouse Operator / Mark Smith) Execution Count Tasks Manual selection of Count Tasks screen Find Confirm Count Task: <Task ID> screen <PI Count Document ID as noted before> Click Go. Select the task with the status Not Started. Click Confirm. Product Actual Quantity <refer to the quantity that you downloaded in the first step> Enter the quantity. Click Finish All Items. July 28,

11 3.1.9 Approve Physical Inventory Count Physical Inventory Monitoring By PI Count Document Monitoring: By PI Count Document view Show list Counted PI Items Click Approve Count Valuated Stock Overview Physical Inventory Common Tasks: Valuated Stock Overview Valuated Stock Overview screen Company ID 1000 (Almika Inc.) Aggregated By Site/Custodian and Identified Stock Click Go. The Calculated Value is equal to the Quantity multiplied by the material value (which you can find in the material master data). July 28,

12 Icons Caution Example Tip Note User ID and User Role Work Center and Work Center View Copyright 2012 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors conta in proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, PowerPoint, Silverlight, and Visual Studio are registered trademarks of Microsoft Corpora tion. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, z10, z/vm, z/os, OS/390, zenterprise, PowerVM, Power Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA, purescale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli, Informix, and Smarter Planet are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the United States and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are trademarks or registered trademarks of Adobe Systems Incorporated in the United States and other countries. Oracle and Java are registered trademarks of Oracle and its affiliates. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of C itrix Systems Inc. HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. Apple, App Store, ibooks, ipad, iphone, iphoto, ipod, itunes, Multi-Touch, Objective-C, Retina, Safari, Siri, and Xcode are trademarks or registered trademarks of Apple Inc. IOS is a registered trademark of Cisco Systems Inc. RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry Torch, BlackBerry Storm, BlackBerry Sto rm2, BlackBerry PlayBook, and BlackBerry App World are trademarks or registered trademarks of Research in Motion Limited. Google App Engine, Google Apps, Google Checkout, Google Data API, Google Maps, Google Mobile Ads, Google Mobile Updater, Goog le Mobile, Google Store, Google Sync, Google Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik and Android are trademarks or registered trademarks of Google Inc. INTERMEC is a registered trademark of Intermec Technologies Corporation. Wi-Fi is a registered trademark of Wi-Fi Alliance. Bluetooth is a registered trademark of Bluetooth SIG Inc. Motorola is a registered trademark of Motorola Trademark Holdings LLC. Computop is a registered trademark of Computop Wirtschaftsinformatik GmbH. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, Stream Work, SAP HANA, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company. Sybase and Adaptive Server, ianywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase Inc. Sybase is an SAP company. Crossgate, m@gic EDDY, B2B 360, and B2B 360 Services are registered trademarks of Crossgate AG in Germany and other countries. Crossgate is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Da ta contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("S AP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materia ls. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constitu ting an additional warranty. July 28,

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