OPRC Level II CONTINGENCY PLANNING, RESPONSE MANAGEMENT AND ORGANIZATION

Transcription

1 OPRC Level II CONTINGENCY PLANNING, RESPONSE MANAGEMENT AND ORGANIZATION

2 Outline 1. Purpose and types of plans 2. Structure of a contingency plan 3. The response organization 4. Escalation of the response 5. Initial response steps 6. Command and control 7. Planning

3 1) Purpose & Types of Plans

4 Why have a Contingency Plan? To provide the policy and response framework for the organization(s) To develop a complex response in a calm, nonemergency environment free from pressures To fulfil the requirements of: o international agreements, e.g. OPRC o national laws o company policy

5 Contingency Plan Plan first Respond well

6 Plan Types and Levels National: o Whole national coastline Area: o Industry mutual aid agreement o Province/region Local: o Oil terminals; oil platforms o Industry port facilities o Ports o Marinas

7 International/Regional, National, Local CPs Relevant Authorities: For Planning For Response

8 Tiered Response Concept Tier 1 local resources : rapid response within own capabilities local oil pollution emergency plan (OPRC) small spills: bunkering operations; ship transfer

9 Tiered Response Concept Tier 2 local resources plus some external resources area plans or industry mutual help plans pooled resources

10 Tiered Response Concept Tier 3 for spills of national interest national contingency plan international cooperation

11 Tiered Response Concept Large Spill Tier Three Medium Spill Tier Two Small Spill Tier One local vicinity remote

12 Overall Responsibilities for National Contingency Plan Lead Agency overall responsibility for co-ordination and direction of response at State level Support Agencies specific responsibilities within the contingency plan, eg fisheries, salvage Co-operation with industry co-operative relationship based on clearly defined roles by government

13 2) Structure of Contingency Plans

14 Structure of Contingency Plans Policy or Strategy section Operational Procedures and Technical Guidelines Data Directory o loose-leaf ring binder o system for listing and dating amendments

15 Structure of Contingency Data & Resources Plans Descriptions, Weather, Products, Equipment, Contacts, Risks etc. Organisation Team organisation, Roles, Responsibilities, Equipment placement etc. Tactics Response methods, Training & Drills, Communication procedures etc.

16 Contingency Plan Part 1: Policy or Strategy Section 1. Introduction 2. Institutional Arrangements 3. Tiered Response and Incident Command Procedures 4. Assessment of Spill Risk 5. Resources at Risk 6. Response Strategy 7. Media Relations Plan 8. Training and Exercises

17 Policy or Strategy Section Introduction Purpose and objectives Scope and content Definitions Terminal/port location and description Interface with other plans Distribution of the plan Plan revision procedures

18 Policy or Strategy Section Institutional Arrangements Legal requirements Role of the lead agency Responsibilities of support agencies Role of national committees Tier 1: Responsibilities of port authority; terminal operator; offshore operator; etc

19 Policy or Strategy Section Tiered Response and Incident Command Procedures Policy for initial response action Definitions Tier 1 incident command Tier 2 incident command Tier 3 incident command Transfer of incident command Emergency response centre(erc)

20 Policy or Strategy Section Assessment of Spill Risk Major sources and sizes of oil spillages: maximum credible spill size Types of oil likely to be spilled Probable fate of spilled oil o at the site o in approaches to the site o nationally

21 Policy or Strategy Section Resources at Risk Shoreline sensitivity mapping (maps in Data Directory) Shoreline resources: priorities for protection Special local considerations (e.g. seasonal variations)

22 Policy or Strategy Section Resources at Risk - Environmental

23 Policy or Strategy Section Resources at Risk Social/Economic

24 Policy or Strategy Section Resources at Risk Economic

25 Policy or Strategy Section Resources at Risk Health & Safety

26 Policy or Strategy Section Resources at Risk Priorities for Protection Local knowledge Practicality Competing demands Seasonal variations / Varying priorities Where to deflect to sacrificial areas

27 Policy or Strategy Section Response Strategy Philosophy and objectives (eg response times) Policy on the use of dispersants Strategy for at sea response Strategy for shoreline protection Strategy for beach clean-up Strategy for oily waste storage and disposal

28 Policy or Strategy Section Media Relations Plan Objectives for relations with the media Appointment of media relations officer Arrangements for press conferences Procedures for handling telephone and fax calls Guidelines for public relations

29 Policy or Strategy Section Training and Exercises Policy on training Policy on exercises Regular basis Update Level of difficulty

30 Contingency Plan Part 2: Operational procedures 1. Notification and reporting procedures 2. Initial actions 3. Response actions: on-site spillages 4. Response actions: spills on water 5. Response actions: shoreline protection 6. Response actions: shoreline clean-up 7. Operational management and responsibilities 8. Communications plan

31 Contingency Plan Part 2: Technical Guidelines 1. Spill Assessment & Surveillance 2. Oil Slick Prediction Guidelines 3. Collection and Handling of Oil Samples 4. Techniques for Shoreline Clean-up 5. Transport & Disposal of Recovered Oil 6. Restoration of Affected Areas & Monitoring 7. Communications Plan

32 Contingency Plan Part 3: Data Directory 1. Maps and site plans 2. Sensitivity maps 3. List of contact points 4. Lists of equipment which might be available 5. Lists of manpower resources 6. Specifications of oil types 7. Data: weather and currents 8. Contingency Plan distribution list

33 Data Directory Sensitivity mapping Fisheries Mariculture Birds & other wildlife Wetlands Power plants Desalination plants Amenity beaches Yachting / recreational areas Cultural / archaeological sites Shoreline types

34 Data Directory Sensitivity mapping Examination of risk & sensitivities Sensitivity Mapping

35 Contents of Contingency Plans Purpose Aims at maintaining a sufficient level of operational readiness. Summary presentation of the legal framework and the purpose of the Plan. Jurisdiction In order for the Plan to be effective: o It should be understood by all involved parties. o Drills should be executed based on it. o It should be revised and updated regularly.

36 Contents of Contingency Plans Description of the area/facilities Description of the plan s application area as well as the priority areas, the traffic and handled products Description of climatic and social conditions as well as any nearby protected areas Access to meteorological data, area particularities and protected area information (fisheries, industries, desalination plants, sensitive sites, tourist resorts etc.)

37 Contents of Contingency Plans Oil behavior at sea, spill movement Scientific data oil properties Current & wind effect on spill movement Fate of oil at sea Counter -pollution equipment Familiarization with the equipment Guidelines to its operation Inventory and availability

38 Contents of Contingency Plans Risk assessment Oil data, Potential scenarios, Pollution sources Organisationand oil pollution response procedures Designation of persons in charge, antipollution teams, equipment operators, vacuum trucks, tug boats etc. as well as contact details.

39 Contents of Contingency Plans Annexes Report Template: Pollution Incident Cost and actions logging procedure Training and Drills General intervention information Use of chemical dispersants policy & guide Disposal of waste produced during the response Maps, blueprints and other drawings of the facility Distribution, Control and Modification of the Plan

40 3) The Response Organisation

41 Typical Local Response Team Organisation OSC Support Staff & Advisors Public Affairs Safety Health Science Environment Technical Legal Deputy OSC Operations Logistics Finance Planning

42 Typical Local Response Team Organisation Assistant Operation Manager Logistics Manager Operations Manager Head of Response Team Public Relations Manager Assistant Head of Response Team Shoreline Response Team & Head of Team Marine Response Team & Head of Team

43 4) Escalation of Response

44 Incorporation of Local Response Organization into a larger (National or Area) Organisation Support Staff & Advisors OSC Operations Manager Public Affairs Safety Science Finance Logistics Operations Area 1 Operations Area 2 Operations Area 3 Operations Area 4

45 Hand Over -Update Procedures Public Affairs Safety Science Finance Logistics OSC/DOSC Operations Manager Support Staff & Advisors Operations Logistics Finance Planning

46 Local response organisation - Responsibilities Operations Manager Activates the Contingency Plan Alerts and advises oil response team members Monitors the behavior of the developing oil spill Assesses required means and other resources Decides on the need for hiring specialized oil spill responders Attends regular training of response teams and drills execution

47 Local response organisation - Responsibilities Marine Response Team Deploys spill containment or protection booms Deploys skimmers, dispersants etc Operates on-water response Shoreline Response Team Deploys spill containment, deflection or protection booms Cleans polluted banks and beaches Collects and temporarily stores the produced waste Attends to the final disposal or utilization of the waste Logistics Manager Public Relations Manager

48 Local response organization - Responsibilities Marine Response Team Deploys spill containment or protection booms Deploys skimmers, dispersants etc Operates on-water response Shoreline Response Team Deploys spill containment, deflection or protection booms Cleans polluted banks and beaches Collects and temporarily stores the produced waste Attends to the final disposal or utilization of the waste Logistics Manager Public Relations Manager

49 5) Initial Response Steps

50 Initial Response Actions Contact polluter Will polluter respond? Will polluter pay? Are costs reimbursable? Activate Contingency Plan Call-out

51 Initial Response Actions Assemble team Gather information Communications system Prepare SITREP (Situation Report) Assign responsibilities Assess health and safety risks

52 6) Command and Control

53 Command and Control Gathering information Response decisions Availability of resources Command centers Length of response Communications Public information

54 Command Centre Components Communications Information display boards Charts Oil sighting reports Weather reports Situation reports / updates Equipment status - location Security

55 Tier 1 Command Centre Location near spill Bad weather protection Protection from wind Refreshments & food? Security: guard at base gate Communications? Record-keeping?

56 Latest overflight maps with position of oil Organization chart

57 Communications centre Sun protection Kitchen & PPE Storage Table work space (more needed indoors) Chairs for rest

58 Oiled Port Parking Portable toilets Safe helicopter landing pad Command center trailers Staging area Boom deployment Security at container port gate

59 7) Planning

60 Planning process Information Gathering Risk assessment Type, movement and fate of oil; traffic; current and wind conditions; historic spill data Resources at risk Ecological, Industrial, Amenity Sensitivity maps Strategy Development Strategy options NEBA Spill scenarios Tiered response Protection priorities Operational Plan Reporting Assessment Mobilization Organization Equipment Management Adapted from IPIECA Liaison, training, exercising and updating are essential!

61 The Planning Cycle Operations and assessment Day Meeting to plan next days activities Night Prepare for next days activities through night time

62 Remember!!!