SCHOOL BUSINESS SERVICES

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1 SCHOOL BUSINESS SERVICES SBS is one of the UK s leading suppliers of education products and support services including Financial & Business Management, Management Information Systems (SIMS) and ICT. Whether you are looking for full management services, consultancy and advice, health checks and training, or support with procurement, SBS can help. All products and services are managed and delivered by teams that have a wealth of experience and an excellent reputation within the education arena, so providing a trusted partner to manage these critical requirements and allowing schools to focus on teaching and learning. How SBS can help you 4 5 Year Business Planning with Salary and Budget Monitoring 4 Academy Conversion 4 Asset Management 4 Audio Visual and Touch Technology 4 Bursary, Responsible Officer, and School Business Manager Services 4 Finance Consultancy and Systems Training 4 Finance, ICT and SIMS health checks 4 Free School Services 4 Health and Safety Audits 4 HR & Payroll 4 ICT Project Management and Procurement 4 ICT Telephone and Remote Support 4 Online Data Backup and Disaster Recovery 4 SIMS Support and Training 4 Whole School Business Management By sourcing an extensive range of products and services; including SBS Online, a unique online budget planning and monitoring tool; SBS can be the one stop shop for all schools. SBS offers a range of services such as asset management, health and safety, HR, and Payroll via trusted partners and colleagues. Extensive experience and specialist knowledge gives SBS customers an unrivalled quality of effective school management support and outstanding value for money. The essential basis of the company culture is one of dedicated partnership and trust, both internally and externally. SBS understands that each school is unique and as such, services are tailored to the individual needs of each school; the SBS technical, operational and commercial initiatives are driven by the developing needs of our customers. 1

2 Why Choose SBS? Flexibility Whatever your requirement, any combination of service levels and contract lengths are adapted specifically for you. Unrivalled experience No obligation consultation SBS has a vast array of education service experience in a diverse range of roles and responsibilities the team really understand what you re going through. Contact us on Outstanding Team Commitment to service excellence, trust, and going the extra mile are the first qualities SBS looks for in a new team member. A strong team ethic, harnessed by a management team that has both acted as consultants and worked in many education establishments themselves, allows ongoing mentoring and development. Complete Service Offering It is rare to find a company of this size offering Finance & Business, SIMS & ICT under one roof, yet the customised service levels offered by SBS is unique. If you need a service that s not currently available, SBS will endeavour to find a trusted partner to work with you. 2 FINANCE AND BUSINESS SBS Finance and Business Services provides an experienced team of consultants and bursars who deliver a range of support packages to suit your needs. SBS keeps abreast of important changes and reforms in schools funding, whilst providing support and training to allow you to achieve the best value from your resources at all times. Flexible and bespoke packages are available to include onsite visits and telephone helpdesk; these provide you with the essential finance and business advice and support services you need. Our consultants are trained to deliver strategic assistance where needed, enabling you to make effective decisions and efficiency savings where possible. An allocated SBS consultant, working in partnership with you, will help you to investigate any important tasks, processes or issues that may arise within your school s administration. This will ensure you get the best use of your resources and underpin the success of your school. SBS offers professional adhoc services as and when you need them for finance systems training, implementing system databases, policy documentation production and fundraising bid writing. If you need a Bursar or School Business Manager service instead of recruiting full time positions, SBS can provide experienced and cost-effective consultants for your school financial management. 4 Corero, FMS, PS Financials, RM & many more support services 4 Financial health checks 4 Budget, salary and business planning software 4 Advice, training and implementation of new finance systems 4 Bid writing 4 School Business Manager and Bursary services 4 Governor meeting attendance 4 Assistance with Ofsted reports 4 Audit compliance 4 Onsite visits and telephone support

3 FINANCE SBS ONLINE SBS ONLINE SBS has developed a unique, completely browser based, secure 5 year business planning tool for schools which incorporates the School Development Plan, Budget Planning, Salary and Budget Monitoring SBS Online has been created to meet the changing needs of school development, planning and strategic monitoring. It meets all Financial Management Standards and allows interaction between the Local Authority, Governance, Leadership and Finance Management. At SBS we strongly believe in the need to monitor your business plan throughout the year; SBS Online provides schools with a 1, 3 or 5 year budget reporting functionality. 4 Full 5 Year Budget Planning 4 Integral School Development Planning module 4 Integral Salary and Budget Monitoring modules 4 Browser based upgrades installed automatically 4 Multiple user accounts with varying user access rights 4 Automatic data change into new financial year 4 Telephone and remote technical support 3

4 Management Information Systems - MIS (SIMS) The SIMS service from SBS provides expert educational consultants, including ex-deputy Headteachers, teachers and SIMS educational specialists, who build caring, trusted relationships with schools, providing consultancy and training to manage pupil and staff information. SBS offers timely scheduled visits to provide SIMS skills, hints & tips and knowledge, ensuring that support for particular needs throughout the year are met. You can rely on SBS to provide the support just when it s needed on a variety of Management Information Systems, including SIMS.net, Integris G2 and Pearson E1. This can even include a shoulder to cry on if things go wrong! And then, most importantly, help you to put it right. Onsite visits from your individual, fully accredited and highly experienced consultant, with telephone helpdesk and remote support services and regular newsletters ensures you maxisimse the capabilities of your school data system. If you 4 Hosted SIMS solutions 4 SIMS system health checks 4 Advice, training, implementation and conversion of new SIMS systems 4 End of year processing 4 Assistance with census reports 4 Regular training sessions & product news 4 Onsite visits, remote and telephone support need support with end of year processing, system conversion, building timesheets, preparing census reports, or even Microsoft Office training, SBS is on hand to help you. All SBS customers are helped by adding value and development in their use of SIMS which, in turn, will save time and aid teaching and learning. SBS can help with the writing of the SIMS section of the school development plan required by Ofsted. Consistent proof of value for money and overall the best choice for support and consultancy for SIMS is supported by numerous customer testimonials. 4

5 MIS ICT Information Communication Technology - ICT The SBS ICT team provide an outstanding, dynamic, and flexible ICT support service to cater for every one of your school s technological needs. Across the board ICT support services, from the smallest fix to the largest project, will work to support your school s educational needs. Bespoke project solutions, ICT infrastructure development plans suited to your budget, and routine health checks will keep you abreast of the latest technology developments. SBS can help you with cost-effective leasing and procurement on a wide range of equipment and networking solutions, including interactive whiteboards, projectors and touch screen technology, plus advice and purchasing of school software licensing. Internet security software and hardware reviews, including firewall security and data backup, can be added to your service levels at any time. If you need training on any ICT elements, SBS can provide one to one or classroom programmes with experienced instructors; SBS is already involved in inset day ICT inductions for teachers and school administration staff. Internet security software and hardware reviews, including firewall security and data backup, can be added to your service levels at any time. If you need training on any ICT elements, SBS can provide one to one or classroom programmes. 4 Project management 4 Procurement and leasing 4 Internet security 4 Data backup and recovery 4 Server virtualisation 4 Training 4 Web design 4 Onsite visits, helpdesk and remote support 5

6 ACADEMIES AND FREE SCHOOLS Academy Conversions SBS offers you an independent view based on factual information to allow you and your governing body to make the correct decision for your school before, during, and after you move to Academy status. Extensive experience and specialist knowledge gives customers an unrivalled quality of effective school management support and outstanding value for money. SBS Academy Conversion Services include; 4 LACSEG Calculation 4 Analysis of Section 251 funding 4 Cost Benefit Analysis Report 4 Impartial Academy funding advice 4 Financial system advice and implementation 4 Responsible Officer services 4 Academy financial support Free Schools SBS has been involved with the very first Free Schools, helping establish credible financial plans to ensure the school can work from a financial perspective. Support services are designed to allow proposing groups to focus on the job of ensuring the education, admissions and other fundamental requirements, including the finances and systems to run any school, are given the priority they need. SBS provide the back office services for a school that includes; 4 SBS Online financial budget planning and monitoring software 4 Procurement of the Finance and SIMS systems, including complete installation and training for existing and new staff 4 Procurement of service contracts for both preand post-opening phase 4 Implementation of policies and procedures as recommended in the schools financial guidelines 4 Recruitment of key support staff and regular communication with stakeholders 4 Procurement of payroll and HR system 4 Education asset management SBS Online Budget Planning software has helped Business Managers manage their budgets effectively and allowed them the flexibility to plan for scenarios, new staff, and many, many changes to scope and budget. 6

7 ACADEMIES AND FREE SCHOOLS OTHER SBS SERVICES BROUGHT TO YOU BY SBS SBS has teamed up with trusted partners to bring you further products outside of the standard managed services portfolio. If you re looking for help with something not mentioned in this guide, SBS will endeavour to find it for you. SBS Payroll is a fully managed online solution delivering cost-effective and best value service to customers. Legal compliance throughout Human Resources will cover contracts, handbooks, procedures and employee relations. Manage your Health & Safety with audits, risk assessments and disability plans so you can concentrate on teaching and learning. Secure and recover your admin and curriculum data with a truly tailored Online Backup solution. Track and manage your school inventory with online Education Asset Manager; an end to huge lists and spreadsheets! SBS can offer advice, solutions and support for Online Safety, Audio Visual, Touch Screen Displays, Protected Data Storage, CCTV, Mac Integration, and much, much more. powered by 7

8 The one stop shop for all your needs 4 Financial & Business Management 4 Management Information Systems (MIS/SIMS) 4 ICT 4 Academy Conversion 4 SBS Online Budget Planning and Monitoring 4 Asset Management 4 Bursarial Support 4 Free School Support 4 Health and Safety 4 HR and Payroll 4 Online Data Backup 4 Procurement 4 Project Management 4 School Business Management Follow us 13 Fleetsbridge Business Centre, Upton Road, Poole, Dorset BH15 2PG Helpdesk: Fax: sales@schoolbusinessservices.co.uk Providing the freedom to teach