Invoice Auditing & Payment. Global Visibility Platform - Rate & Pay Module

Transcription

1 Invoice Auditing & Payment Global Visibility Platform - Rate & Pay Module

2 Click to edit Master text styles Second level Third level Fourth level Fifth level» Invoice Auditing & Payment GVP Rate & Pay Module Automate labor-intensive audit processes. Freight auditing and payment services Accrual-based accounting services Activity-based freight accrual Analytics and Reporting Freight accrual Spend dashboards Storage dashboard Spend forecasting Demurrage accrual

3 Freight Audit/Payment Service Railcar Waybill Created and sent to TransCore Invoice Electronically Processed and sent to TransCore Invoice is approved and transmitted to SAP for payment Railroad Creates Invoice TransCore matches Invoice to Waybill and Rate Rate & Pay Module in GVP receives EDI invoices (410s) from the carriers and attempts to match to an existing trip in the system. Rate & Pay matches the invoiced rate to the contracted rates posted in GVP If validated, GVP as the capability of transmitting the 410 via EDI to SAP for payment

4 Rate Entry Screen Customer freight rates are stored in GVP (tariff & private contracts) System matches each shipment to a rate stored, based on O/D pair and any other rate condition specified by the user FSC is updated by TransCore monthly and is calculated based on rate mileage (or %) All rates can be searched in GVP or downloaded to excel Separates contract rates from public tariffs Class I Carrier FSC updated monthly by TransCore User able to specify R11 or Thru rate Rates can match shipments based on O/D Pair alone - Or STCC, car type, ownership, mileage, number of shipments, etc

5 Invoice Audit Tolerances Customer defines acceptable tolerances for invoice approval Tolerances can be defined as a % or a specific amount Customers can hold invoices over/under a defined amount Ability to require additional approval if invoice exceeds defined amount Customer can require matching BOL Numbers, STCC, Proof of Delivery, and Ship dates

6 Accrual-based Accounting Services Activity Based Freight & Demurrage Accruals Capable of providing quarterly, monthly, or weekly Freight accruals available for up-to-date shipment activity Predictive modeling available to Forecast Spend Weekly and/or Monthly Demurrage Spend Accruals Visibility of current demurrage exposure to manage by exception

7 Activity Based Freight Accrual Rates are matched to every shipment in GVP, with or without an invoice 410 invoice matched to the corresponding shipment and pre-matched rate GVP compiles shipments and corresponding rates not invoiced for accrual Unpaid invoices and non-invoiced shipments are combined in final accrual report

8 Freight Accrual Report Customizable reporting options User defined accrual date range Report can be scheduled to run automatically or users can run manually at any point Several customizable options to exclude trips/conditions from accruals Report can be viewed in Excel or PDF format

9 Freight Accrual Example

10 Spend Dashboards The integrated visualization software in GVP allows TransCore to create interactive dashboards, updated automatically Customers can receive daily, weekly, or monthly reports, such as Monthly YTD Freight Spend Spend Separated by Division Per Shipment Average Freight Spend

11 Demurrage Accrual Anticipated demurrage is calculated using current month shipment dwell and carrier contracted rates (including free time) Demurrage can be calculated at month end to estimate accrual (usually billed the following month) Demurrage accruals ran weekly can be a useful tool to mitigate demurrage spend

12 Spend Forecasting Ability to separate car types/ownership spend Includes assessorial charges & demurrage June 2014 Freight Spend Forecast Divisions Forecast Shipment Private Car Freight Sys Car Freight Fuel SurCharge Assessorial Demurrage Count Cost Cost Total Charges Storage Total Spend SOUTH TEXAS 1472 $7,591, $1,310, $778, $202, $52, $435, $10,371, WEST TEXAS 306 $1,845, $11, $161, $105, $3, $90, $2,218, WEST 277 $1,104, $0.00 $82, $121, $27, $82, $1,417, CENTRAL 189 $1,050, $40, $61, $1, $0.00 $56, $1,209, NORTHEAST 321 $919, $115, $43, $101, $166, $95, $1,441, CANADA 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Grand Total 2566 $12,511, $1,478, $1,126, $532, $248, $759, $16,657, Includes FSC estimate Multiple forecasting models are created, including linear regression, seasonality regression, weighted average, etc Forecast models are analyzed and the most accurate model is selected based on the specific customer needs/trends

13 Spend Forecast Accuracy Prior Month Spend Forecast is reviewed at month-end for accuracy GVP allows users to drill-down into details (lower graph shows example tool-tip) Ability to compare multiple forecast models to actual

14 Storage Dashboard GVP provides built-in geocoding allowing creation of interactive maps. Example map below shows storage availability. Other Possibilities: Daily delay maps Mapping lane paths Dwell graphed by region Product location Rail track mapping Empty car location Loaded car location

15 Thank You If you re considering our solutions, want to arrange a demo or have specific questions about what IntelliTrans can do for you, we're here to help. For immediate assistance, please call Or, visit our website and contact us Innovate Deliver Grow