Primavera P6 Analytics. Shawn Lafferty Oracle Primavera Development

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1 Primavera P6 Analytics Product Overview & Roadmap Shawn Lafferty Oracle Primavera Development

2 The following information is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle s products remains at the sole discretion of Oracle. 2

3 Contents Primavera P6 Analytics Think Beyond Dashboards Today: P6 Analytics Tomorrow: Primavera Analytics 3

4 Overview Pi Primavera P6Analytics 4

5 Primavera P6 Analytics Deeper visibility into your projects, portfolios, and resources Pre-packaged business intelligence solution that includes rich metadata, a data warehouse, and sample catalog Provides valuable insights into your Primavera P6 EPPM project portfolio performance Lets you uncovers trends, track performance, perform root cause analysis, and forecast costs Lets you drive efficiencies in your project processes by making better decisions about your projects, portfolios, and resources 5

6 6

7 P6 Analytics Provides Insight into All Projects 7

8 8

9 Across Industries Sample Industries of P6 Analytics Customers Aerospace & Defense Consumer Goods Engineering & Construction Healthcare Hi-Tech Life Sciences Oil & Gas Public Sector Telecommunications Transportation Utilities 9

10 Who Benefits From P6 Analytics? Executives and PMO Business Decision Makers (from C-Level on down) What projects should we work on? How are my dollars and resources aligned to strategy? What is my organization s project performance? PMO What projects are in the pipeline? What are the early warning indicators? What are the trends over time? How good are we at PPM governance? Do we have the skills to execute on our projects? 10

11 Who Benefits From P6 Analytics? Better Informed Managers Program/Project Managers What is causing my project performance and trends? Is the project keeping to its scope and schedule freeze? What emergent work is creeping into the schedule? Are there over-allocated resources on my project that could cause delays? Resource Managers What is the utilization of my resources? What upcoming demand is needed? How are resources performing my location, department and role? What projects are causing my resources to be over-allocated? 11

12 Project-Centric Organizations Struggle to Use Data and Intelligence to Increase Performance KEY CHALLENGES EXAMPLES Lack of information across the entire project lifecycle No single integrated view of activities, resources, and schedules Poor or inconsistent project metric definitions Inability to integrate multiple project-related systems Poor management of Project schedules and resources Lack of insight into Project schedules and resources Unable to obtain timely yproject data across the systems Limited information to identify schedule variances and other project issues Unable to respond to Increased Competition Time wasted gathering data to manage and report Unable to identify trends and exceptions quickly Lack of insight to improve planning and execution Lack of insight to aggregated data Continued reliance on management-by-spreadsheet Disparate project reporting and poor internal distribution Relevant data in multiple systems EAM, EVM, ERP, etc. No single source of the truth 12

13 Primavera P6 Analytics Sample Dashboards Rich Solution for Project-Centric Organizations (slide 1 of 2) Main Dashboard Provides high level insight into schedule progress, costs, and risks. Find information here about the progress of Early Stage projects, the percentage of over-allocated resources, and world maps showing the distribution of costs and risks. Portfolio Analysis Dashboard Contains important portfolio information based on project performance, project costs, risks and rewards by project, strategic objectives, and multiple ratings of project codes. Project Earned Value Dashboard Gives an overview of the earned value status of your projects, including Schedule Performance Index (SPI) and Cost Performance Index (CPI). 13

14 Primavera P6 Analytics Sample Dashboards Rich Solution for Project-Centric Organizations (slide 2 of 2) Project Health Dashboard Offers useful tools for determining the health of your projects. In this dashboard, view the overall health of your project, look at schedule progress and cost trends, and determine which activities are not on track. Resource Analysis Dashboard Shows the status and usage of your resources, measures team progress and productivity, and tells you which resources are underutilized. Industry Samples Dashboard Shows daily burn down, performance, work planning, and schedule compliance for industry related activities. 14

15 Example Decision Workflow Business Objectives/ Issues Improve Project Performance Is schedule performance on target? Gain Insights Which projects are significantly behind? What is the Schedule Variance Drill to Detail Which activity has the greatest variance? Take Action What is the resource s utilization? Automatically Link to P6 to Course Correct 15

16 Flexible Think Beyond Dashboards 16

17 P6 Analytics for Mobile Devices Analytics available on mobile with no additional development Data-dense visualizations enabled by in-memory analytics Enhanced right-click interactions Better interactivity with new native gestures Offline access to content with fine-grained security to grant or revoke privileges 17

18 Distribute Analytics in 18

19 Embed Analytics in MS Excel and PowerPoint 19

20 Automatically Create PDF Reports 20

21 Proactive Detection & Alerts Automated Notifications 21

22 P6 Analytics: Deeper than Dashboards 1. Pre-Built Analytic Warehouse Business Analytics Warehouse 13 star schemas Designed for analysis and reporting 2. Certified Application Integration Pre-mapped integration from Primavera P6 Role-based Security 3. Best Practice Metrics 4. Over 350 metrics Additional pre-defined calculations Based on best practices Sample Dashboards Over 25 Dashboards and Pages Over 250 Analyses New industry-focused samples 22

23 Analytics at Your Fingertips Oracle Answers unlocks limitless combinations Oracle Answers together with pre-built Subject Areas = Unlimited analysis possibilities Almost limitless combinations of analysis entities in support of business objectives Many metrics and dimensional attributes not surfaced by prebuilt dashboards and reports but in Subject Areas 23

24 Analytics at Your Fingertips One Subject Area, Unlimited Possibilities Primavera Activity: Same Subject Area, Different Analyses Report showing trending of performance by Project Report showing trending of performance by Activity 24

25 Derived Calculations with Oracle Answers One Subject Area, Unlimited Possibilities Derived calculations can be created in Oracle Answers with simple expression builder 99 standard ANSI SQL functions can be leveraged 25

26 Typical Effort & Customization balance Dashboards & Reports OBIEE Metadata DW Schema Easy Moderate Intermediate Additional dashboards and reports, guided and conditional navigations, agents, alerts, etc. Additional derived metrics, custom drill paths, exposing extensions in physical, logical and presentation layer, etc. Extension of DW Schema for extension columns, additional tables, aggregates, indices, etc. ETL Degree of Customization Involved Level of Effort Extension of ETL for extension columns, additional tables, etc. 26

27 One More Thing Even more value under the surface Metrics used in Reports & Dashboards Not all measures in presentation layer used in reports & dashboards Metrics in Subject Areas Subset of logical measures are exposed in presentation layer Metrics in Logical Layer Aggregations, time series calculations and derived calculated measures extend physical measures Metrics in Physical Warehouse Measures from physical columns in data warehouse 27

28 Today Current Releases 28

29 P6 Analytics 3.1 Released January 2013 New Features Daily Trending: Activity and Assignment History Daily Performance Trending Expose emergent work Applicable across industries Maintenance Use Case Support: Shutdown/Outage /Turnaround Routine/On-Line INPO AP-928 Standards Slowly Changing Dimensions 29

30 Why P6 Analytics for Maintenance? Control, Compliance, and Risk Mitigation Large assets need to operate efficiently and safely Unexpected surprises can have a major impact to an asset owner, including financial, legal, safety, and environmental P6 Analytics provides greater visibility ibilit and control into planning and execution and helps to: Minimize downtime Quickly address risks to the schedule Increase the odds of a safely operating asset In some industries, help meet regulatory guidelines 30

31 New P6 Analytics

32 P6 Analytics 3.2 Released October 2013 Continues to expand BI capabilities with Primavera P6 EPPM Expanded asset-intensive use case support New capabilities and more data for deeper P6 analysis Introduction of new mapping features Updated support for Oracle BI versions 32

33 Enhancements for Asset-Intensive Use Cases Adds to 3.1 release to support on-line and off-line maintenance New out-of-the box support for INPO AP-928 Schedule Adherence based on Graded Approach (Levels A, B, and C) Enhanced ETL process to support P6 data date settings at any time of day Updated sample catalog to reflect new features 33

34 Schedule Adherence Graded Approach Based on INPO AP-928 for routine/on-line maintenance Supports different activity grades (or levels): Grade A: completed within one-hour of scheduled finish Grade B: completed on the day that it s scheduled Grade C: completed within the week that it s scheduled d 34

35 Resource and Role Hierarchies New dimensional hierarchies for greater visibility into P6 data Expand/collapse role and resource hierarchies for on-the-fly summary and detail calculations. Pre-built samples available on the Resource Analysis dashboard > Staffing page. 35

36 Project Owner and Risk Exposure Dates New dimensions to expand data analysis Project Owner included in all pre-built filters Risk Exposure dates included in sample risk analyses 36

37 Access to Oracle Maps via elocation Services Customers can now use detailed maps covering much of the world P6 Analytics customers have rights to Oracle Maps ( Oracle Maps include street- level l content t covering much of the world Refer to Terms of Use and legal notices at above URL 37

38 Additional Enhancements New Catalog and Platform Updates Enhanced sample catalog includes new analyses, new features of OBI, as well as minor bug fixes. Platforms and version updates: New parallel release of Primavera Reporting Database R3.2 P6 Analytics R3.2 Supported on Primavera P6 8.2 SP1+ and 8.3+ Supports Oracle BI onOracleWebLogic (OBI still supported, too) 38

39 New Certification OBIEE

40 OBIEE Visualization Enhancements Performance Tiles Immediately reveals summary metrics to the end user that will likely also be presented in larger, more detailed Dashboard views. 100% Stacked Bar Compare distributions within categories and also display the differences between categories Freeze Headers Anchor the header for large tables or pivot views Waterfall Determine how an initial value is affected by a series of intermediate positive or negative values View Suggestions An algorithm will determine which visualization type would be best suited for the display of current data Trellis Chart Grid Data-dense view type displays large amounts of data for comparative analysis. 41

41 OBIEE User Interaction Improvements Navigation / Actions Breadcrumbs from Totals Contextual awareness and Pass context to any Action Framework process Breadcrumbs for easy navigation Save As Analysis on Dashboard New Save-as option when editing Analysis from dashboard replace the updated analysis within the dashboard Trellis Actions Context per bar in Simple Treliis Action for entire cell in Advanced Trellis 42

42 OBIEE Oracle BI Mobile Improvements BI Mobile App Designer Offline support and fully interactive views on BI Mobile client Maximize Views Double-tap to maximize/restore view; utilizes full consumable real-estate estate on the device BI Mobile Security Toolkit Available via OTN download. Supports the internal delivery of a packaged/certified BI Mobile application. Specialized licensing i restricts customizations to security modifications Advanced Visualizations Performance Tile, Waterfall, Trellis views enabled for mobile interactions; Swipe gesture to navigate data in tables 43

43 OBIEE Office Integration Improvements Export Dashboards & Dashboard Content Export Report in Native Excel & PowerPoint formats (2003, 2007+) Export Dashboard or Dashboard page; Dashboard pages appear as separate Excel worksheets BI Presentation Catalog in Smart View Smart View replaces the existing Oracle BI Add-in as the primary Office application Full support for BI dashboard page and report promptsp Enhanced security including single sign-on BI View Creation in Smart View Answers View creation from Excel Save in Excel or as an Answers View Publish and save in the OBIEE Web Catalog OBI Data is accessible to other Smart View providers (e.g. Planning, HFM, DM) 44

44 Future P6 Analytics 45

45 P6 Analytics 3.3 Target: CY2014 Planned Features P6 Analytics Cloud Service offering: Subscription-based Supported with upcoming Primavera P6 EPPM Cloud Service offering Same features as on-premise Removes IT ownership Number of default OBI.rpd code and UDFs increased 46

46 P6 Analytics 3.4 Target: CY2014+ Planned Features More Primavera P6 Data: Role enhancements Steps Issues Notebook Topics Expense Items Risk and Issue UDFs Continue to expand catalog samples 47

47 Primavera P6 Analytics Information Useful links on the web P6 Analytics overview: analytics/overview/index.html Additional resources: analytics/resources/index.html Product documentation: P6 Analytics blog: 48

48 49

49 APPENDIX 50

50 Out of the Box Dashboard and Subject Area Details 51

51 Main Dashboard The Main dashboard provides high level insight into schedule progress, costs, and risks. You can find information here about the progress of Early Stage projects, the percentage of over-allocated resources, and world maps showing the distribution of costs and risks. Overview Location Risk Provides an overview of behind schedule and over budget early stage projects. The over-allocation of resources and a scorecard lists vital information about projects. Analyses include drill-down navigation options to detailed WBS Earned Value and Activity information. Shows the risk exposure for each project by country code, as well as a breakdown of projects by country, detailing the Risk Score, Risk Exposure, Risk Type, and Risk Status t of each project. Provides a geospatial view of At Completion Total Cost information per project, by country code. Corresponding table and graph are linked to the provided map and automatically update based on selected country. 52

52 Portfolio Analysis Dashboard The Portfolio Analysis dashboard contains important portfolio information based on project performance, project costs, risks and rewards by project, strategic objectives, and multiple ratings of project codes. Overview Performance Prioritization Objectives Shows projects sorted by either Financial and Strategic Ratings or Proposed versus Committed Costs. You can also find the At Completion Total Cost of a project by its sponsor. Displays the priority of your projects. You can find information on the financial rating and risk of each project, group them by multiple ratings, or see the current phase of each project, separated by strategic rating. Displays performance data for each portfolio. Find the monthly Schedule Performance Index (SPI) and Cost Performance Index (CPI), as well as units and cost statistics for every project in your portfolio. Shows the investment breakdown and performance of projects by the Strategic Objective project code. 53

53 Project Earned Value Dashboard The Project Earned Value dashboard gives an overview of the earned value status of your projects, including Schedule Performance Index (SPI) and Cost Performance Index (CPI). Overview CPI/SPI Detailed Earned Value Shows statistics on a project's planned value, earned value, actual costs, and the estimated cost at completion, grouped by month or strategic rating. Provides a detailed view of a project's earned value, total costs, and performance indexes, separated by month and project stage. Provides CPI and SPI information, helping you to identify which projects are over budget or behind schedule. 54

54 Project Health Dashboard The Project Health dashboard offers useful tools for determining the health of your projects. In this dashboard, you can view the overall health of your project, look at schedule progress and cost trends, and determine which activities are not on track. Overview Schedule Cost History Location Activity Worksheet Provides statistics for your project based on numerous variables, including project codes and ratings. You can view overall health and cost variance by cost account for any of your projects. Shows the cost trends of your project, the cost breakdown by different variables, and the different types of costs your projects incur. Shows the At Completion Total Cost for any of your projects by country or state. t Shows you which activities are behind schedule, the performance of each activity in a project, a comparison of project schedule and performance, and resources with the highest At Completion Units. Shows the At Completion Variance Percentage of each project in your portfolio, as well as a detailed history of each activity in a project. Shows each activity associated with a project within your portfolio. 55

55 Resource Analysis Dashboard The Resource Analysis dashboard shows the status and usage of your resources, measures team progress and productivity, and tells you which resources are underutilized. Overview Staffing Productivity Utilization Location Gives an overview of resource status, including a view showing how resources are contributing to your strategic objectives, the percentage of resources which are over-allocated, a tabular view of the labor hours expended by country and a view of resource over and under allocation. Shows team progress, resource productivity, and periodic versus cumulative hours. Shows street-level location information for resources. Shows staffing activity, allocated and remaining resources remaining, hours allotted by role, and total hours by an entire team. Shows resource availability, utilization, and capacity. 56

56 Industry Samples Dashboard The Industry Samples dashboard shows daily burn down, performance, work planning, and schedule compliance for industry related activities. Shutdown/Turnaround/Outage Routine/On-line Maintenance Shows an overview of daily burn downs, schedule compliance, and other performance metrics typical of shutdown/turnaround/outage projects. Shows work planning, schedule adherence per role, and schedule compliance per week typical of routine/on-line maintenance projects. 57

57 Primavera P6 Analytics Subject Areas (1 of 3) Primavera - Activity Use this subject area to analyze project, WBS, and activity-level details. This subject area includes earned value metrics and percent complete metrics, planned and actual units and hours, and project baseline comparisons. Primavera - Activity History Use this subject area to analyze daily activity-level history, including changes to both facts and dimensions, to help you understand changes over time. This subject area requires project-specific configuration in P6. Primavera - Activity User Defined Fields Use this subject area to analyze activity User Defined Field (UDF) data for cost, integer, or number types. This subject area requires UDF configuration using the ETL process. Primavera - Burn Down Primavera - Project History Use this subject area to analyze daily project performance through burn down charts and schedule adherence metrics. Metrics include planned, actual, remaining, and emergent counts and units. Emergent data is from activities which were added after burn down began. This subject area requires project specific UDF configuration in P6. Use this subject area to analyze project and WBS-level history, including changes to both facts and dimensions, to help you understand changes over time. This subject area requires project-specific configuration in P6. 58

58 Primavera P6 Analytics Subject Areas (2 of 3) Primavera - Project User Defined Fields Use this subject area to analyze project UDF data for cost, integer, or number types. This subject area requires UDF configuration using the ETL process. Primavera - Resource Assignment Use this subject area to analyze resource assignment details for costs and units. This subject area includes information on planned, actual, remaining, staffed, unstaffed, and at completion costs and units. Primavera - Resource Assignment History Primavera - Resource Assignment User Defined Fields Use this subject area to analyze daily resource assignment-level history, including changes to both facts and dimensions to help you understand changes over time. This subject area requires project specific configuration in P6. Use this subject area to analyze resource assignment UDF data for cost, integer, or number types. This subject area requires UDF configuration using the ETL process. Primavera - Resource User Defined Fields Use this subject area to analyze resource UDF data for cost, integer, or number types. This subject area requires user defined field configuration using the ETL process. 59

59 Primavera P6 Analytics Subject Areas (3 of 3) Primavera - Resource Utilization Use this subject area to analyze resource utilization details including actual, available, planned, remaining, at completion, and resource limit units. Primavera - WBS User Defined Fields Use this subject area to analyze WBS UDF data for cost, integer, or number types. This subject area requires UDF configuration using the ETL process. Primavera - Work Planning Use this subject area to analyze weekly work planning process by comparing project scope and schedule freeze dates each week. In this way, potential risks such as activity planned start date changes can quickly be identified. This subject area requires project specific UDF configuration in P6. 60

60 P6 Analytics & Reporting Database Architecture Transactional Reporting P6 EPPM 8.2 SP1+ or 8.3+ P6 PMDB Oracle BI Publisher Near Real Time Operational Reporting Extension Tables and Views Static Operational Reporting P6 Analytics OBIEE+/SE 1 P6 Catalog Oracle BI Interactive Dashboards P6 Metadata Oracle BI Answers Analytical Reporting P6 PMDB P6 PMDB Support for Multiple P6 Instances to Star Schema ETL ETL Periodic Extract, Transform & Load Process ODS P6 Data Warehouse P6 Reporting Database 3.2 Activity Star Five History Stars Two Resource Stars Five UDF Stars 61

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