MAXIMUS Higher Education Practice

Transcription

1 Using CRIS to Calculate Other Overhead Rates Caroline Beeman, CRA, Senior Manager January 13, MAXIMUS Higher Education Practice Headquartered in Northbrook, IL o Satellite Offices in: Denver, CO; Charlotte, NC; Columbus, OH; Phoenix, AZ; Charlottesville, VA; Bluffton, SC Backed by a $2.0 billion multinational corporation o Gives our practice unparalleled financial stability and the resources to invest in developing expertise in Federal regulations and guidance like 2 CFR Part

2 MAXIMUS Higher Education Practice Serves over 150 colleges, universities, and university hospitals in 49 states plus universities in Puerto Rico and the US Virgin Islands o 90 of top 100 research institutions o Less than $1M to $1B in research 3 F&A and Other Rate Consulting Services F&A Cost Rate Proposal Preparation (Long and Short Form) and Negotiation (DHHS CAS & ONR/DCAA) Space Surveys/Reviews Fringe Benefit Rates Federal Disclosure Statement (DS 2) and Direct Costing Policy Service Centers and/or Recharge Centers Rates and Policies F&A Software Comprehensive Rate Information System o Over 150 universities use CRIS WebSpace Space Utilization Software o Over 50 universities use WebSpace 4 2

3 MAXIMUS Products and Services Grant Management Compliance and Internal Controls Effort Reporting Consulting and Software Uniform Guidance Diagnostic High Level Review Federal Compliance/Risk Assessment (C/RA) In-depth Review Grant Management Help Desk Services Online Grant Management Training and Onsite Faculty Training Learning Management and Continuing Education Software Research Operational Reviews Business Process Review and Improvement Policy and Procedure Assistance Transition Staffing Audit Response Assistance Export Control Compliance And more 5 Agenda Which Other Rates? What Goes into the Indirect Pools? How Many Indirect Pools? What Goes into the Base? Separate Model or Same Model? Demonstration 6 3

4 Which Other Rates? Most common Auxiliary Enterprises Separate rate for Athletics Affiliated Hospital Research Foundation Academic Units 7 Could Be a Dollar Amount Instead of a Rate % times Base = $$ There can be a rate that supports a Dollar Amount Allocation Just because they ask for dollars, doesn t mean you can t use CRIS 8 4

5 What Goes into the Indirect Pools? Usually General Administration costs President, Governing Board, HR, Budget, etc. Sometimes O&M Costs Police, Real Estate Management, Insurance Bring back in federal unallowable activities and expenses What about MTDC exclusions? 9 How Many Indirect Pools? Need a pool for each allocation basis AUX and Hospital Academic and AUX Academic and Hospital Academic, AUX, and Hospital Need a pool for different allocation statistics FTE MTDC or TDC ASF 10 5

6 How Many Indirect Pools? President s Operating Executive Searches Academic Auxiliaries Hospital Academic Auxiliaries Stu. Loan Collection Medical Foundation Academic Academic Hospital 11 What Goes into the Direct Base? What about the MTDC exclusions? Who is benefitting from the indirect functions? Are they already being charged? How many bases? Separate rate for Athletics? Hospital? Foundation? 12 6

7 Separate Model or Same Model? Separate Model Pros Keeps the rules separate no need to activate/deactivate rules Changes affect only one model Cons Must load new data into each model remember to keep models in synch Changes affect only one model 13 Same Model Pros Separate Model or Same Model? Load data only once no duplication of effort One model to keep track of Changes affect all rates Cons Can be hard to map costs if complicated allocation plans Must activate/deactivate rules depending on intent Changes affect all rates 14 7

8 Demonstration 15 Upcoming Training Webinar Schedule 2/10/65 CRIS Reporting: Understanding Your Data 2/25/16 Effective Tools to Coach Your Team 3/23/16 Fringe Benefits Rates Mira Levine 4/26/16 Service Centers Steve Bradley & Caroline Beeman Hands-on training in person! CRIS University May 17 May 21,

9 Government costing Indirect (F&A) cost rate development Federal regulations! Start learning about all these and more at the MAXIMUS Facilities and Administrative (F&A) Long Form Annual Workshop MAXIMUS will host its Annual Facilities and Administrative (F&A) Long Form Workshop Tuesday, April 12 - Thursday, April 14, 2016 in downtown Chicago, just steps away from Millennium Park! To learn more or to register, please visit our F&A Long Form Workshop Registration Site 17 Thank You for Attending Caroline Beeman Senior Manager