TMTC EDRA WATER TREATMENT PLANT AND MAINTENANCE BUILDING REQUEST FOR PROPOSAL

Transcription

1 TMTC EDRA WATER TREATMENT PLANT AND MAINTENANCE BUILDING REQUEST FOR PROPOSAL October 28, 2015 OWNED BY TEXAS MOTORIZED TRAILS COALITION P.O. BOX 1191 ODESSA, TEXAS OPERATED BY ESCONDIDO DRAW RECREATION AREA 3285 CR406 Crockett County, Texas 76943

2 TABLE OF CONTENTS TMTC EDRA WATER TREATMENT PLANT AND MAINTENANCE BUILDING REQUEST FOR PROPOSAL Who is TMTC... 1 Scope of Work... 2 Maintenance Building... 3 Equipment Maintenance Bay... 4 Tool Storage Room... 4 Water Chlorination Room... 4 Water Treatment Plant... 8 Water Plan Controls...11 Level Control Schematic...12 Architectural and Engineering Plans and Specifications...14 General Requirements...15 Pricing and Invoicing...15 Instructions to Bidders...16 Special Instructions to Bidders...17 Park Location...18 Bid Response Format...19 TMTC EDRA RFP Page ii Confidential

3 Who is TMTC TMTC is the leading "grass roots authority" for establishing and managing off-road parks for motorized usage in Texas for All Terrain Vehicles, Motorcycles, Trail Bikes and Full Size 4x4 Trucks and Jeeps. Acquired in 2007, this Texas Motorized Trails Coalition property Escondido Draw Recreation Area (EDRA) offers motorcycle, ATV, and OHV enthusiasts 3,400 acres to ride in. It is located in western Crockett County, approximately 30 miles southwest of Ozona off of CR406. The park facilities and trail systems were designed and constructed specifically for motorized off-road purposes. The park has 35+ mile single track trail for dirt bikes and 23+ miles of scenic trails and challenging hills for ATVs and OHVs. TMTC volunteers built the recreational trail system. When the property is completely developed, it will provide overnight camping/rv and a wide range of motorized trails supporting all levels of challenges. Under construction are numerous property improvements which include a RV Park with potable water, sewer, and 50 Amp electrical service; office, showers, restrooms, and a pavilion. TMTC values our community and business partnerships. Economic development is important to our partnerships. This property is highly supported by the local Ozona Chamber of Commerce and appreciates the business brought into the community by TMTC. List below is the layout of EDRA s Trail Head TMTC Confidential 1 10/28/2015

4 Cross- Reference to Schematic A B C D E F G H K L M Trailhead Project/Sub-Projects Water (Potable Water System) Water Well Water Storage and Distribution Equipment Storage (Maintenance) and Water Treatment Water Treatment System Power (Electrical Distribution System) Electric Power from Rio Grande Electric Coop (Entry) Electrical within EDRA (Distribution) Septic (Sanitary Sewer System) Septic Treatment Systems (3 systems) Toilets / Showers (1 Cheyenne) Public Facilities RV Parking Pavilion and parking area Park Education Building (Admin) Scope of Work Bids are invited for work to construct a Water Treatment Plant and Maintenance Building at EDRA. See items C and D in the EDRA Park Layout on page 1. All construction must be built with sustainability in mind. It must be simple, functional, and most of all low cost to maintain. Your bid can propose enhancements to the current design if it promotes sustainability and lowers costs. The project has 2 parts a 30 x 50 building and the water treatment plant housed a section of the building. Both parts can be bid either combined or separately based on the bidders capabilities and experience. TMTC Confidential 2 10/28/2015

5 Maintenance Building Specific requirements of the building are outlined below. Building Requirements List: The building must be Architecturally Certified with Engineered Drawings. See page 14 for building architectural design specifications. The building is to be built from the foundation to the roof including all finish work Dimension is 30 6 x 50 The building must be highly fire resistant Must have sufficient roof wind uplift resistance consistent to combatting weather in the area Exterior built with HardiePlank Siding or a heavy 24 gauge or better coated lap seam metal exterior preferred with 14 Gauge Framing or better Roof may be metal Galvalume, metallic-coated steel sheet with high solar reflectance 40 year life with all metal roof and trusses. The roof must be highly resistant to heat (energy efficient), hail, wind, fire, and freezing/thawing Utilities o Electric Must be wired and terminated as designed. Power comes from the meter located at the northeast corner of the building. 150 amp services needed All services must be labeled at the breaker box. Power estimated to be 22,987 VA 120/240 1Ø. o Septic no septic o Water no water e.g. sinks, except in Water Plant The building houses a Chlorination Room, Tool Room, and Equipment Maintenance Bay Motion sensitive security lights must be installed mid building on each side Interior walls/ceilings are R-13 Insulated or better. Spray on Poly Urethane Foam insulation is preferred inside the building TMTC Confidential 3 10/28/2015

6 Interior walls are finished in ½ BC Plywood Sheathing painted light gray There are specific foundation plans for the Water Treatment System (pumps, controls) excavated to 8 as needed to accommodate plans. The foundation must be set on the Bed Rock approx. 8 to 12 deep. The foundation must be high enough to prevent the highest flood water entry at least to elevation 2523 ft. Install (5) 2050 SH windows and (1) 5030 Slider window provided by owner Equipment Maintenance Bay x 23 7 Equipment Maintenance Bay - Capable of being open using (2) two drive through roll up sectional doors 12 tall x 16 wide. Each door has an opener with wall mounted switch. Will house and power a 220 volt Welder and 220 volt 5HP air compressor/tank for airing tires with remote filler for public use (through exterior wall). Tool Storage Room x 13.5 Has a Tool Storage Room with one door for secure access and 2 windows - is lockable Has a Work Area with a drive-through single garage bay with 16 ft. sectional doors and 3 windows Water Chlorination Room x split into 2 rooms o Chlorine Room (small room) o Pump Room Built to be corrosion proof (will house chlorine gas tanks) Each room has floor drains Each room are sealed compartments with ventilation each having 1 door and 1 window Water chlorination plumbing and equipment is part of a separate scope of work The Chlorination Room - must be ventilated; prepared for installation of two (2) wall mounted HVAC units comparable spec for Friedrich EP18G33 window unit in size Has wall prepped for Electric Unit Heaters for freeze protection TMTC Confidential 4 10/28/2015

7 TMTC Confidential 5 10/28/2015

8 Foundation Plan for Maintenance Building in relation to existing Pad for Water Storage Tanks TMTC Confidential 6 10/28/2015

9 POWER PLAN FOR WATER TREATMENT PLANT AND MAINTENANCE BUILDING Description VA Pump 1 (1/2 HP) 500 Pump 2 - Metering 130 Pump 3 (7.5HP) 6988 Pump 4 (7.5HP) 6988 Pump 5 (5HP) HP air compressor % largest motor 1747 Small Stick welder watt building heater/ heat trace ea. 1/4 HP vent fan pole lights 200w each 800 Building Lighting 1200 Total VA Total Amps at 240V amp service needed All services must be labeled at the breaker box TMTC Confidential 7 10/28/2015

10 Water Treatment Plant External Raw and Treated Water, Pressure Tank Internal Inside Maintenance Building Controls, Valves, Pumps, Treatment TMTC Confidential 8 10/28/2015

11 Engineering Notes: TMTC Confidential 9 10/28/2015

12 Specific requirements of the Water Treatment Plant are outlined below. TMTC has purchased the Water Tanks three (3) 5000 gallon Water Storage tanks (2 non-potable and 1 potable) and one (1) 750 gallon Water Pressure Tank. Contractor must secure tanks to their concrete foundations. Plant plumbing will allow for the easy addition of a 4 th Water Storage Tank to be used as Treated Water (Potable). From the Water Treatment plant a Well Pump on/off switch will be installed in the Control Room. The Water Treatment Plant must be demonstrated and tested it works as designed to both TMTC and to the TCEQ during inspections. All equipment must be properly labeled (if the manufacturer does not) and wiring / water lines marked clearly. Necessary warnings / dangers are sufficiently identified and marked with signs. Will have warning signs visible from the road. Training will be provided to at least 2 TMTC/EDRA Board members on how to operate the plant, take water samples for lab testing, and general periodic maintenance such as how to safely exchange chlorine tanks. A operations and maintenance outline must be written accompanied with all equipment operational guides and technical manuals. Contractor will be responsible for providing first (installed) and second (spare) set of supply consumables not limited to chlorine / tanks, filters, and water testing equipment. A local source of supplies must be documented and documented in the procedural guide. A technical contact must be named in case there are questions after construction, testing, and training completion. Water Treatment System Controls are outlined on next pages. A complete set of drawings are accessible from web link in Engineering Plans and Specifications on page 14. TMTC Confidential 10 10/28/2015

13 Water Plan Controls One Line Diagram TMTC Confidential 11 10/28/2015

14 Level Control Schematic TMTC Confidential 12 10/28/2015

15 TMTC Confidential 13 10/28/2015

16 Architectural and Engineering Plans and Specifications These documents TMTC Confidential for use in bidding for this job. Contractor must adhere to Architectural standards set forth by White Rock Studio (WRS) Architectural as described and listed on the Architectural Drawings. Contractor must adhere to engineering standards set forth by Johnson and Pace Engineering as described and listed on the Plans and Specifications. NOTICE: Water Treatment Plant and Building - Architectural and Engineering Plans and Specifications are on file at: NOTE: It is the bidder s responsibility to thoroughly review these plans and specifications. Use of these documents are only for bidding purposes otherwise are confidential property of TMTC. Plans and Specifications included. 1. TMTC EDRA RFP - Water Treatment Plant and Building Final.pdf ALL-Water Treatment Building - T. Eeds.pdf 3. POWER PLAN FOR WATER TREATMENT PLANT AND MAINTENANCE BUILDING.pdf 4. C-12 TANK PAD PIPING DETAILS AND LAYOUT.pdf 5. C-13 - GROUND STORAGE TANK DETAILS.pdf 6. C-14 - PRESSURE TANK DETAILS.pdf 7. C-15 FLOOR PLAN AND INTERIOR WATER PIPING PLAN.pdf 8. C-16 MAINTENANCE BUILDING FOUNDATION PLAN AND DETAILS.pdf TMTC - E Set - Water Treatment Controls.pdf TMTC Confidential 14 10/28/2015

17 General Requirements Contractor will be responsible for providing materials, equipment, and manpower necessary to complete the job. Contractor will be responsible for the installation of all utilities specified including water and power. Contractor will be responsible for making sure inspections pass TCEQ criteria. TCEQ water quality inspection must be scheduled by contractor 5 days prior to the actual inspection. All building colors must blend in to the land to appear as a part of the natural environment and not to stand out vividly. Contractor must secure all water treatment equipment to their foundations including water and pressure tanks. There should be no loose hanging or unlabeled wires. Upon completion, all water lines are to be pressure tested from the Well to Final Distribution Points. The Maintenance Building must be weather tight with no rainwater or wind/air leaks. Roof must be able to survive high winds and severe weather. The building must be physically secure/intrusion resistant to adequately prevent or delay intentional break-ins. All utility lines must be insulated/protected from cold and heat. Externally exposed wood must be treated and painted with 20 year plus protectant. Exposed metal must be protected from rust and corrosion. Electric power must be connected to the Rio Grande Electric Coop transformer connection from the service disconnects at the building and water treatment plant. This will have to be coordinated with RGEC. A level surface grade will be left at completion of work and remaining/extra/spare materials neatly organized in one place. For a period of 1 year after payment of final invoice, technical support is to be provided on equipment and a warranty on all workmanship. Pricing and Invoicing Project pricing can be fixed fee (do not exceed pricing) or time and materials (total estimate by the hour by labor type rate). With either pricing approaches the scope of the proposal should be clear on how invoicing will be presented. A Rate Card with each laborer type rates must be included for pricing any change requests. The proposal must have an estimated duration or schedule for the project. Include detailed expenses such as travel and lodging. TMTC EDRA RFP Page 15 Confidential

18 Contractor will have to inventory any available materials owned by TMTC at the building site prior to bidding and include them in their bid to lower costs. Invoices will be paid upon presentation of an itemized invoice for a milestone achieved. For example, upon the completion of the foundation, or framing, or roofing a payment for the submitted invoice may be paid. Divide up the work into weekly or monthly logical units of work. Instructions to Bidders Instructions to Bidders This RFP requires a formal written proposal. No oral, telephonic, or personal proposals will be considered. Complete the Proposal Response form. All proposals submitted should be marked clearly on the outside of the sealed envelope/or with the project name and date. TMTC will receive proposals for the project until November 30, 2015 at midnight. Expected project start and completion is to be determined at bid award. Include in your proposal if you can start on Jan 4, TMTC can be contacted at [email protected] for any of the following: Scheduling an on-site visit prior to bidding. Please your contact information company name, cell phone, and . Submit your questions, by , regarding the RFP. Ask questions as early as possible. Submit your proposal electronically (prefer scanned/pdf document submittal) Submit your proposal via US Mail to: Texas Motorized Trails Coalition EDRA Utilities Padding and Plumbing c/o Hoak & Thorp CPAs PC P. O. Box 1191 Odessa, TX Proposals will be opened privately by TMTC and held for a period not to exceed 30 days from the date of the bid closing for the purpose of reviewing the bids and investigating the bidder s qualifications prior to the contract award. Bidders will be informed as to the results within thirty (30) days after bid closing. Proposals will be evaluated all together using a proposal evaluation matrix. Those who are able to provide the most complete and detailed responses will have greater weight added to their score. Award of the contract may include full consideration of Fixed Bid price, Time and Material total estimated and unit prices, availability, completion time, projected travel expenses, insurance, work warranty/guarantee, references, and qualifications. TMTC reserves the right to reject any and all proposals and to waive any irregularities and informalities. In case of ambiguity or lack of clearness stating the price in the bids, TMTC reserves the right to consider the most advantageous construction thereof or to reject the offer. TMTC EDRA RFP Page 16 Confidential

19 Special Instructions to Bidders This contract is contingent upon the release of funds from the Texas Parks and Wildlife (TPWD) OHV Program Grant Administration division. Any contract awarded under this invitation to bid is expected to be funded in part by financial assistance from the TPWD. Neither the State of Texas nor any of its departments, agencies, or employees will manage or be a party to this bid contract, or any resulting contract. The following insurance, bonds, and warranty must be addressed in the bid: Certificate of Insurance liability and workman s compensation insurance for contractors and sub-contractors. Contractor shall carry liability insurance with the minimum of One Million Dollars for injury to or death of one person, One Million Dollars for injuries or death suffered in one accident and One Million Dollars property damage. Statutory Workman's Compensation insurance and shall provide Owner with proof of such insurance. One year warranty and guarantee on a contractor s general workmanship is required for one year from the date of Final Completion (invoice date). The following standards and acts must be followed, as applicable: National Electric Code (NEC) 2000 International Plumbing Code Publisher: International Code Council Texas Prevailing Wages Scale Equal Opportunity Act (Non-Discrimination Provision) Texas Workers Compensation Civil Rights Act of International Building Code Publisher: International Code Council 2000 International Mechanical Code Publisher: International Code Council American with Disabilities Act (ADA) Texas Accessibility Standards (TAS) TMTC EDRA RFP Page 17 Confidential

20 Park Location From Ozona, Texas: 30 miles southwest o Take Interstate 10 west to exit 343 (Sheffield/SH 290) (~20 miles). o Turn south on SH 290 (~4 miles). o Turn left on RR 406 (~8 miles). o Cross three cattle guards. Turn left into the park; look for TMTC/EDRA sign near gate. If you ve passed the 4th cattle guard you ve gone too far. Latitude and Longitude > or 30 35' 13.75", ' 11.04" TMTC EDRA RFP Page 18 Confidential

21 Bid Response Format Submitted Bids must contain this information. Complete Bidder Info section even if a bid is not going to be submitted Bidder Info Bidder Company Name: Bidder Address: Bidder Office Phone: Bidder Submitter/Contact Name/Title: Bidder Submitter/Contact Cell Phone: Bid or No Bid (list reason for no bid): Bid Info Bid Scope / Description: If different from Scope of Work / Requirements sections: Attach any plans, drawings, or illustrations. Pricing: Select one or both options of bidding a Fixed Price or a Time and Materials Price Bid Fixed Price (will not exceed lump sum price): Bid Time and Materials Price (break out total into detail e.g. hourly rates, per foot, additional costs, etc.): Hourly Rate Card: (provide job titles, description, and hourly rate) Availability (earliest start date): Completion Schedule (latest finish date or duration): Special Bid Info Certificate of Insurance (yes/no), if yes provide copy Work Warranty/Guarantee (yes/no), if yes provide description of warranty Work References describe similar work performed and contact. Work Qualifications define what added value your company brings to this project. TMTC EDRA RFP Page 19 Confidential