PRESENTATION OF INTERNAL AUDIT SERVICES DAVIS CAMPUS. Rick Catalano Director, Internal Audit Services January 2009

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1 PRESENTATION OF INTERNAL AUDIT SERVICES DAVIS CAMPUS Rick Catalano Director, Internal Audit Services January 2009

2 UC Davis Background Rankings Washington Monthly: 8 th in contributions to society NSF: 10 th in research at public universities; 16 th overall U.S. News & World Report: 12 th public school; 44 th overall U.S. News & World Report: Medical Center in top 50 hospitals Facts & Figures Undergraduates: 23,604 Graduate Students: 7,081 Fall 08 Avg. Freshman GPA: 3.79 FY 06 Operating Expense: $2.6B Contract & Grant Revenue: $535M Campus Land Area: 7,145 acres

News & World Report: 12 th public school; 44 th overall U.S.

3 UC Davis Internal Audit Services (IAS) Office 13 FTEs: Director, 3 Managers, 1 Analyst, 8 Auditors Highly qualified staff; multiple certifications; well versed in information technology auditing 4 CPAs, 4 Certified Internal Auditors, 1 Certified Information Systems Auditor, 2 Certified Fraud Examiners, 1 Certified Information Systems Security Professional, and 1 Global Systems and Network Auditor), 14 average years of experience Provide full scope audit services; performs financial, compliance, operational, and information systems audits; performs advisory services responsive to UCD, Office of the President, and Regents needs.

Certified Information Systems Security Professional, and 1 Global Systems and Network Auditor), 14 average years of experience Provide full scope audit

4 UC Davis IAS Services Audit works with campus management to improve information system controls and security. Development & publication of minimum campus-wide cyber-safety standards, including required annual reporting by each Dean & Vice Chancellor on compliance with written standards. Implementation of cyber-safety audits to assess compliance with security standards and accuracy of reporting by the Deans and Vice Chancellors. Development of guidelines and best practices for ensuring department plans exist to recover and restore data and systems in the event of a disaster.

5 UC Davis IAS Case Example Audit has been a catalyst for effective change to improve controls and accountability of research projects. New financial reporting specifically designed to assist PIs in managing their research projects. Web-based based training program for PIs on their financial and administrative responsibilities and best practices for addressing typical research management issues. Improved systems for electronically notifying PIs when final reports have not been filed with funding agencies and follow-up to ensure reports are filed.

Web-based based training program for PIs on their financial and administrative responsibilities and best practices for addressing typical

6 UC Davis IAS Management Support & Involvement UCD Audit Committee chaired by the Provost ; includes Campus & Health System Senior Management teams Effective coordination and collaboration with Campus & Health Compliance Units. Funding provided to hire manager to lead IT audit function Strong system for following up that involves engaging Audit Committee when necessary

collaboration with Campus & Health Compliance Units.

7 UC Davis IAS Challenges & Opportunities Challenges Maintaining internal control systems in face of budget reductions Increased demand for audit resources coupled with limited available staff resources Difficulty recruiting and retaining qualified staff Increased quantity of external requirements Opportunities Budget reductions & regulatory examination will increase value of audit services Further strengthen compliance programs & IT security Streamlining of campus business processes to increase operational efficiency

Increased quantity of external requirements Opportunities Budget reductions & regulatory examination will increase value of audit

8 UC Davis IAS Summary The Davis campus has a mature audit function that is recognized and respected within the campus community. Audit staff resources have, and will continue to be, stretched to address the most significant risk issues facing the campus. Audits of information security, contracts and grants, and construction will remain a high priority. Audit will continue to maximize the use of technology to improve effectiveness.

Audit staff resources have, and will continue to be, stretched to address the most significant risk issues

UNIVERSITY OF CALIFORNIA UCSD Internal Audit Report. Stephanie Burke Director, Audit & Management Advisory Services Services

UNIVERSITY OF CALIFORNIA UCSD Internal Audit Report Stephanie Burke Director, Audit & Management Advisory Services Services UCSD Background Rankings NSF: 5 th nationally for R&D US News & World Report: