Presentation Purpose. October 15, Page 2

Transcription

1 2004 Professional Development Symposium PMI North Alabama Chapter Optimizing Information Accessibility for Critical Project Decisions Oct. 15, 2004 Henry Scheuer Rick Curns

2 Presentation Purpose This presentation will examine the significant benefits realized by Army Project Management Offices (PMOs) in using a COTS Program Control System (PCS) as a framework for their customized Program Management Portal. The focus is to provide an example of building a PM system and insight into the relationship of government, contractual, and technical constraints on the design of the portal. October 15, Page 2

3 The Problem

4 Key Issues Facing Project Managers Too much effort spent trying to chase down and verify data rather than analyzing the Critical Information Required to Make Decisions Excessive time expended in preparing briefings and the content is often dated by the time it is presented Data resides in many locations and is often duplicated, but rarely synchronized, resulting in different answers to the same question Difficult to see important relationships between data from different performance areas of the organization No way to fix responsibility and visibility within the organization in regard to Data validity October 15, Page 4

5 Management Functions, Requirements, and Limitations Visibility, Regardless of Location Via Dashboard Concept Exception Reporting for Their Respective IPT Ability to Assign Action Items, Events, Other Program Issues to Team Members Ability of Their Superiors to See Metrics on Their IPT Without a Briefing Access to EVMS, Schedule, and Risk Information Interface Milestones; Drawing Releases; Purchase Orders; Tool Fabrication; Late Backlog Trend; Critical Path Network Handoffs Key Performance Parameter Status (Technical Performance Metrics) Component Qualification Plans, Tests, Reports Manpower (Staffing), CDRLs, Funding October 15, Page 5

6 Must Adapt to All Phases of the Acquisition Life-Cycle Need/Requirements R&D Design Phase Out /FMS Acquisition Life-Cycle Prototype /Devel & Test Maintenance /Sustainment Production Project Data Changes, But Management Needs Do Not October 15, Page 6

7 Level of Information Detail PEO Organization I Summary PEO Data PEO II Summary Project Data PM 1 PM 2 PM 3 II III Project / IPT Data IV Contractor Data IPT1 IPT1 III IV Provides Individual Project Management Control With Level-Up Visibility PLANNING October 15, Page 7

8 The Solution

9 Program Control System II Tenets Flexible Architecture Add Capability / Functionality When Required Change When Technology Changes Evolutionary / Blocking Approach Work with Legacy (Non-Integrated) Data Bases and Programs (Government or Supplier s Systems) Implementation Minimizes Impact on Normal Workflow Role Based / Group Based Access Log-Ons Single Point of Access for Management Data Support Army/DoD Advanced Collaborative Environment (ACE) Other Army and DoD Initiatives as They Evolve...The Pursuit of RELEVANT KNOWLEDGE WISDOM Exception Reporting With Drill Down to Published Data INFORMATION DATA October 15, Page 9

10 PCS II Functionally Item Manager Document Manager DataViews Statusing Home Pages PM Pages Single Login Tracking of Issues, Risks etc. Share and Review Project Docs Customizable Plug-Ins for Reporting Update Activities and Resources Up-to-Date Project Summaries Executive Level Reporting Utilizes your System Login for Entry October 15, Page 10

11 Defined User Roles and Groups Roles PEO / DPEO Customized Program Management Reporting Across the PEO Organization PM / DPM Customized Summary Information Based on Actual Data Feeding in from Their Contractors and IPT Leads & Functional Managers IPT Leads and Functional Managers Multi-Tiered Data to Show Exceptions and Information at the Lowest Level Groups Communication via Action Items With Projects, IPT, Functional Areas As Well As Inter-Project, and Inter-PEO Other Government Agency Controlled Access, (ASA(ALT), FCS, Army ACE) October 15, Page 11

12 Data Gathering Via Custom Control Panel PCS II / WelcomHome Database Interface (Push/Pull) PCS Control Panel Contractor / Project Data Published Sources Helo 1 Cost Cost Schedule Cost Schedule Risk Schedule Risk CDRL Risk CDRL Safety CDRL Safety Other Safety Other AHR Fixed Wing Other October 15, Page 12

13 Demonstration Development Project Refurbish Project

14 Custom Functionality Cockpit Information Integrated Product Team (IPT) - Development Program Project Manager - Development Program Project Manager - Refurbish Program Program Executive Officer Acquisition Level October 15, Page 14

15 Integrated Product Team (IPT) - Development Program - Homepage October 15, Page 15

16 Project Manager - Development Program Homepage October 15, Page 16

17 Program Executive Officer - Homepage October 15, Page 17

18 Acquisition Level Program Windshield October 15, Page 18

19 Project Manager - Refurbish Program Homepage October 15, Page 19

20 Monitoring Success Added Value, Usability, Functions/Pages October 15, Page 20

21 The Benefits

22 Benefits of PCSII Lower Cost to Develop and Maintain Data Captured / Stored in a Standard Format Multiple Points of Data Capture With Single Point of Management Reporting Multiple PMO Data Is Separate, While Giving an Integrated Program Management Picture to the PEO PEO Accesses Summary Information out of the PM Organizations October 15, Page 22

23 Information Now Accessible for Critical Project Decisions Data Captured / Stored in a Standard Format Multiple Points of Data Capture With Single Point of Management Reporting PMs Control Their Data, While Publishing an Integrated Program Management Picture to the PEO When System Established, Automatic Processes Takeover to Significantly Reduce Workload Provides Project Managers Accurate and Timely Relevant Knowledge for Decision Making October 15, Page 23

24 End of Presentation Questions? October 15, Page 24