HUMAN RESOURCE MANAGEMENT DELEGATIONS GUIDELINES - FOR SCHOOL SITES - JULY 2013 EDUCATION ACT 1972

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1 Appointments Chief Eecutive Deputy CEs / Eecutive / s/ Regional / Office Manager, Eecutive Director, HR 1 Appoint officers to teaching service Ed Act s15(1)-(4) TRTs only TRTs only 2 Granting of a certificate of continuous service for periods of interruption of Ed Act s22(3) & (4) service eceeding 2 years 3 Determine the etent other employment will be counted as contiuity of service Ed Act S 24(5) 4 Fi duties, titles, classify positions at promotional levels in accordance with Reg 9 of the Ed Regs 1997 Ed Act s15a (a) - (d) 5 Reclassify an officer on application Ed Act s 28(3) 6 Appoint in teaching service at a promotional level and set conditions Ed Act s 15B(1) & (2) X Following consultation with Special Delegate 2 7 Appoint officers to an promotional level in an acting capacity for a term not eceeding 12 months Ed Act 15B(3) Following consultation with Special Delegate 2 8 Transfer officers between positons subject to conditions Ed Act 15C(a) & (b) Page 1 of 7

2 Chief Eecutive Deputy CEs / Eecutive / s/ Regional / Office Manager, Eecutive Director, HR 9 Retrench an officer of the teaching service Ed Act 16(1) 10 Transfer an officer to and from the teaching service, grant of absence and recommend to the employing authority to retire an offcier on grounds of mental illness, disability or incapacity Ed Act s 17(1)(a)-(d), (1a) 11 Recommend to the Employing Authority that an officer be appointed to an office or position pursuant to s101b or some other appropriate employment in the Government Ed Act s 17(1c) 12 Suspend an officer with pay Ed Act s 27(1) & (2) DCE only 13 Approve employment on temorary basis to persons who have not completed a prescribed course of teacher training Ed Reg 8(2) 14 Direct an employee to submit to a medical eamination Ed Reg 113(1) & (2) DCE only 15 Appoint officers and employees in addition to the teaching service Ed Act s 101 B Page 2 of 7

3 Chief Eecutive Deputy CEs / Eecutive / s/ Regional / Office Manager, Eecutive Director, HR 16 Transfer officers and employees employed under s 101B between positions Ed Act s 101B 17 Discipline and terminate employees employed under s 101B (ecept for teachers) Ed Act s 101B DCE only 18 Approve outside employment Ed Reg 49(b) (ecept for employment in non govt education sector) Remuneration, Increments and Allowances 1 Approval of Commencing Salary Education Regulation 25 2 Determination to not award a teacher an increment of salary clause Approval of higher duties allowance clause 5.4 SSO Award clause 5.3 AEW Award For positions below DP PCO1 or SL1 4 Approval of travelling epenses Education Regulation 29 May approve a higher rate of reimbursement 5 Approval of transfer and removal costs Education Regulation 30(1) - (6) Page 3 of 7

4 Chief Eecutive Deputy CEs / Eecutive / s/ Regional / Office Manager, Eecutive Director, HR 6 Approval of travel and accommodation epenses for medical and clause 5.9 dental treatment 7 Approval of the payment of overtime Education Staff Arbitrated Enterprise Bargaining Award 2010 clause 5.5 SSO Award clause 6.3 AEW Award clause Approval of the payment of on-call/recall allowances Education Staff Arbitrated Enterprise Bargaining Award 2010 clause Determination of hourly paid instructor rate Schedule 2(7) Page 4 of 7

5 Leave Approval of of absence on the grounds of illness. Approval of of absence on the grounds of carer's Approval of Long Service Leave Make a determination for accrual of retention to be calculated in hours Education Regulation 16 clause 6.1 SSO Award clause 7.2 AEW Award clause clause 6.11 SSO Award clause 7.6 AEW Award clause 7.4 Employees have a choice between applying for this or Care of a Sick Family Member (see Special Leave HR04), normally up to 3 days per occasion up to a ma of 15 days per year. Chief Eecutive Deputy CEs / Eecutive May approve greater than 10 days per year (includes for Regional ) Up to 10 days per year (includes for Regional ) 20(2) / s/ Regional / Office Manager, Up to 10 days per year. May approve periods of 1 day up to 12 months. Eecutive Director For employees not assigned to a school or having NROR Up to 10 days per year. Up to 10 days per year. Over 10 days per year May approve periods of 1 day up to 12 months May approve periods of 1 day up to 12 months Ed Act s19(3a)(a) DCE only May approve periods of over 12 months, HR 4 Approve retention Ed Act s19(3a)[c]. Employees working under the same award at multiple sites and taking a period of retention must complete an application form VL154 to cover all time normally rostered at each site within that period. It must be signed by the Principal/Preschool Director/Line Manager of the site that will be most impacted by the, with the epectation that verbal approval has been given from the other relevant site(s). If employed under more than one award, then separate applications and approvals will be necessary. X Regional in relation to their Principals 5 Make any other provision in relation to granting or taking of retention Ed Act s19(3a)(e) DCE only Page 5 of 7

6 Chief Eecutive Deputy CEs / Eecutive / s/ Regional / Office Manager, Eecutive Director, HR 6 7 Approval of long service - to be taken on a "patterned" basis Approval of additional payment whilst on long service 20(2) X Regional in relation to their Principals X For employees not assigned to a school or having NROR 20(8) 8 Authorised payment in lieu of long service HR07 9 Determination of the etent will be counted as service Education Regulation 21 Teacher (DECS) Award clause Determination of the etent other employment will be counted as continuity of service Approval of Special Leave with Pay up to 15 days per annum pursuant to HR04 - Special Leave Policy 24(5) Education Regulation 17(1) clause 6.2 & 6.10 SSO Award clause 7.5 & 7.7 AEW Award clause & Up to 5 days per occasion so as not to eceed a total of 15 days in a school year. Up to 5 days per occasion so as not to eceed a total of 15 days in a school year. 12 Approval of Special Leave without Pay pursuant to HR04 - Special Leave Policy Education Regulation 19 Teacher (DECS) Award clause 6.4 & 6.10 SSO Award clause 7.4 & 7.7 AEW Award clause & X May approve periods of up to and including 12 months. May approve periods of up to and including 12 months. May approve periods of up to and including 12 months. 13 Grant special with pay or with part pay for such period and upon such conditions as determined Ed Reg 22(2) X (Asst Director must recommend to Director ) 14 Approval of Cultural Leave (up to 15 days per year) HR04 Up to 5 days per occasion. Must fit within eisting 15 days per year entitlement. Up to 5 days per occasion. Must fit within eisting 15 days per year entitlement. 15 Approval of maternity/ paternity/ adoption subject to eligibility Education Regulation 23 Education Staffing Arbitrated Enterprise Award clause 4.4 clause 6.7 SSO Award clause 7.8 AEW Award clause 7.3 For employees not assigned to a school or having NROR Page 6 of 7

7 Chief Eecutive Deputy CEs / Eecutive / s/ Regional / Office Manager, Eecutive Director, HR 16 Direct that an employee's salary be reduced due to the taking of industrial action Education Regulation Approval of Country Incentive Leave Education Regulations 17 Education Staff Arbitrated Enterprise Bargaining Award Schedule 2 * Managers are defined as any DECD position which reports directly to a Level 1, 2 or 3 delegate and supervises staff. Page 7 of 7