DataCove PST Import Tool

Transcription

1 DataCove PST Import Tool Installation Instructions for PST Import Tool System Requirements: Windows XP, Vista or 7 32 bit editions. Outlook, 2003, 2007 or bit Editions (for MAPI) 1GB of RAM Microsoft.NET Framework 3.5 or above Installation procedure If you run the Setup.exe it will install needed prerequisites, like the Microsoft.NET 4.0 Framework. The MSI file will install just the PST Tool this is for use when upgrading versions or if the prerequisite software already exists. Follow the steps to guide you through the installation. After installation run the PST tool. Default path in program files is under Tangent\DataCove PST Tools

2 Outlook is required to run the PST tool for a MAPI session, click Login or File -> Login to MAPI Session Working with PST Files Open a PST File To open a PST file, simply click the Open button or click File -> Open PST File. In the All Mail Folders box, you will see a directory listing of the PST file. You may navigate this tree by using the + and - symbols. Clicking on a folder will display its contents in the right-side window. Create a Folder in a PST Right-click on the folder you would like to be the parent of the new folder and select New Folder Close a PST File To close a PST file and remain in the same MAPI session, simply click the Close button, or click File -> Close PST File.

3 SMTP Server Configuration To set up the SMTP server information for the Pst Tools, select Tools -> SMTP Server Configuration. Also, make sure SMTP service is started on the DataCove. Under Configuration -> SMTP Server -> click Start Now The pop up window will appear, allowing the following fields to be configured:

4 Server Address -- The IP address of the DataCove server Server Port -- The server port Pst Tools for DataCove should use to communicate with the specified server. (The DataCove uses Port 25). User Name -- The username, if the SMTP server requires one (DataCove does not support this field). User Password -- The user's password if the SMTP server requires one (DataCove does not support this field). Import EML ZIP File to a PST Folder Exporting search results through DataCove produces a ZIP file containing the s in EML format. You may import these zip files to PST format using PST Tools for DataCove. This can also be used to import s into DataCove that are in.eml format. To begin, open a PST file and highlight the folder to import them into, then click the Import button, or click File -> Import EML ZIP File to PST, or right-click the folder and select Import ZIP of EML s to Folder. Navigate and select the ZIP file you would like to import and click Open. Ensure the information on the Import DataCove Messages pop-up is correct and click Start (or click Done to cancel the import). When the import is complete, click Done. The message headers will now be displayed in the right-side window. To view the messages, you may open the PST file with Microsoft Outlook.

5 Export Outlook s through SMTP to DataCove You may choose to deliver Outlook s through SMTP to DataCove using PST Tools. Before proceeding with the following steps, please ensure you have correctly set up your SMTP server as described in SMTP Server Configuration. You may also add a BCC addresses to all s being transferred to DataCove. This ensures that end user will be able to access their own PST files due to the search rule settings on DataCove (users will have access to their own s). You need to right click the PST files and select Set BCC Addresses, then input address and click OK. To begin, select the folder that you would like to transmit. Selecting a parent folder will automatically select all child folders. Once you have selected the folder you would like to export, click on the menu item DataCove -> Export s from folder to SMTP. The "Send s to SMTP Server" Dialog will appear. Ensure the Server Address, Server Port, User Name, and User Password fields are correct. If they are not, click Done and see the SMTP Server Configuration section of this manual and correct the configuration settings before proceeding. The "List of Outlook Folders and Counts" window will display which folders are being sent, along with the number of items to be sent. To begin the send operation, click Send s. Once the send has started, you may click Stop to abort the send. Once the send is complete, click Done to dismiss the window.

6 Creating Manifest for batch PST File Exporting. A manifest file is a meta-data file that contains name-value pairs organized in a XML format. The name-value pairs are user addresses associated with PST Files to be exported to the Appliance. The main reason for associating addresses with PST file(s) is to set the BCC address in the individual s to the associated address so the user of the appliance can search for their own s when those s where sent to the user thru a BCC or distribution list. In other words it is possible to have s in users PST Files that don't have their address in the s. The Create Manifest dialog has two parts, a tree view of User name/ addresses and possible child PST files that have been dragged from the PST File List View. And a list of PST Files that can be dragged to specific users in the tree view. Menu and Toolbar options all users to add user/ addresses to the tree view and add PST files to the list view. Add Users This option will bring up the Outlook Select user(s) and click 'Add' button. Click 'OK'.

7 Add PST Files Click 'Add Pst(s)' from menu and select pst files. Click 'Open'. Click and drag pst files under username(s).

8 Save Manifest Click 'Save' or 'Save as' to save the manifest with a.mnf extension.

9 Export Manifest Click 'Export' to export the manifest. All pst files to be exported will be listed under Pst Files(s) tab. Click 'Send Pst Files' button to start export process. Click 'Done' when finished.