PRA100 - Presentation Skills in Communication. Hakan Türkkuşu

Transcription

1 PRA100 - Presentation Skills in Communication Hakan Türkkuşu

2 PRA100 INTRODUCTION

3 Schedule DATES & WEEK # CONTENT NOTE/S 1 (Sep 27th) 2 (Oct 4th) Introduction -Lectures - Sources / Software / Media - Lecturer Team: university / faculty / division at IUE Presentations Warm up - why do you need presentation skills - importance of communication in biz - FAQ / Q&A Weekly subjects 3 (Oct 11) What is communication -5W1H - Rule of success - Rule of presentation presentation secrets of successfull orators

4 Schedule WEEK # CONTENT NOTE/S 4 (Oct 18th) Holly Bayram 5 (Oct 25th) express your feeling by reading 6 (Nov 1st) What to present: -content -idea -tip TED Talks +6 (Nov 1st) explain what you think by narrating

5 Schedule WEEK # CONTENT NOTE/S 7 (Nov 8th) NLP (Neuro Linguistic Programming) -perception -memory 8 (Nov 15th) observe how other people think 9 (Nov 22nd) How to present - word/s & typography - visual/s & symbol/s - common credit/s S.Jobs better presentation 10 (Nov 29th) create your first presentation Phil Waknell

6 Schedule WEEK # CONTENT NOTE/S SEMI-FINAL PRESENTATIONS (mid-term) Min 3 / Max 6 pax in each group 11 (Dec 6th) Each group will design an unique event idea & think about how to implement that in the real life/time/location The aim is to sell the project, in 10 minutes If they can succeed it, they will qualified...

7 Schedule WEEK # CONTENT NOTE/S 12 (Dec 13th) Technical issues: -software/s - template/s - final slide SlideShare 13 (Dec 20th) voting presentations experience of the class 14 (Dec 27th) 15 (Jan 3rd) Color codes: -diagram/s & chart/s - tool/s & landmarks/s Body language -eyes -hands -gestures -wearings light on dark or reverse?

8 Schedule WEEK # CONTENT NOTE/S TBD (Jan 17th) FINAL EXAM / IDEA PRESENTATION (end of term)

9 Sources SlideShare.net TED Talks...

10 Which browser is your favorite?

11 İzmir University of Economics FOUNDER: EKREM DEMİRTA RTAŞ President of the Board of Trustees Izmir Chamber of Commerce Chairman of the Executive Board

12 İzmir University of Economics RECTOR: Prof. Dr. TUNÇDAN BALTACIOĞLU LU

13 Faculty of Communication DEAN:?

14 Division of PR & Advertising HEAD: Assoc. Prof. Dr. EBRU UZUNOĞLU

15 PRA100 Presentation Skills ASSISTANT: Research Assistant PINAR UMUL ÜNSAL

16 PRA100 Presentation Skills LECTURER: HAKAN TÜRKKUT RKKUŞU

17 More about lecturer...

18 More about lecture... welcome to PRA100 - please visit & decide to join our open group in Facebook

19 Feel free... UESTIONS NSWERS

20 Contact homes.ieu.edu.tr/hturkkusu '58,34" K/N '26,90" D/E 38 28'41,80" K/N '07,00" D/E

22 This week WEEK # CONTENT NOTE/S 2 Warm up - why do you need presentation skills - importance of communication in biz - FAQ / Q&A s/article/newcs_96.htm

23 Communication Personal communication skills are fundamental to success in professional and public life... - in university - in business - in family It looks easy?

24 Key elements: Becoming a better presenter depends on balacing the keys elements: - understanding your audience - preparing your content - delivering confidently - controlling environment That sounds daunting?

25 Understanding... The success of most presentations is generally judged on how the audience responds. You may think you did a great job, but unless your audience agrees with you, that may not be the case. The first thing you need to do is understand what your audience wants. Try following these steps: - Determine who the members of the audience are. - Find out what they want and expect from your presentation. - What do they need to learn? Do they have entrenched attitudes or interests that you need to respect? And what do they already know that you don't have to repeat? - Create an outline for your presentation, and ask for advance feedback on your proposed content.

26 Preparing... There are a variety of ways to structure your content, depending on the type of presentation you'll give. Here are some principles that you can apply: - Identify a few key points - Don't include every detail - Use an outline - Start and end strongly - Use examples

27 Delivering... Even the best content can be ineffective if your presentation style contradicts or detracts from your message. Many people are nervous when they present, so this will probably affect your delivery. But it's the major distractions that you want to avoid. As you build confidence, you can gradually eliminate the small and unconstructive habits you may have. These tips may help you: - Practice to build confidence - Be flexible - Welcome statements from the audience - Use slides and other visual aids - Keep your visuals simple and brief - Manage your stress

28 Controlling... While much of the outside environment is beyond your control, there are still some things you can do to reduce potential risks to your presentation. - Practice in the presentation room - Do your own setup - Test your timing

31 This week WEEK # CONTENT NOTE/S 3 What is communication -5W1H - Rules of success - Rules of presentation 07/11/presentationskills-dos-donts/

32 5W1H (5N1K) Sormaz ki bilsin, sorsa bilir. Bilmez ki sorsun, bilse sorar... anonim

33 Elements of 5W1H / 5N1K... This formula is the principal of journalism but applicable for any other areas to get more successfull... - What Ne - Why Neden / Niçin - Where Nerede - When Ne zaman - Who Kim - How Nasıl

34 Do s 1) Think carefully before the event: what does this audience want to hear? 2) Hint: they are not interested in hearing how great you or your company are, they want to learn new things that can make THEM more successful. 3) Find a story about people (yourself and/or others) that illustrates your message and tell it with passion. Storytelling always beats lectures! 4) Start by urging the audience not to take notes, say that you will post your presentation online immediately afterwards. The presentation that you post should be complemented by short texts, speaker notes describing your pictures (since you show very little text during your presentation!) 5) Keep an eye contact with the audience, and move around the stage, don t hold on to the speaker stand! Use a remote clicker to control your presentation. 6) Remember that 70% of your communication is in your body language! 6) Speak slowly to increase the understanding and respect for what you are saying. Never try to cram a 30 minute speech into a 20 minute time slot!

35 Do s 7) Be visual, use pictures and videos that illustrate your points. Read my lips: less text, more visuals! You can do great presentations without any visuals, but then you have to me a master storyteller. 8) Avoid monotony by using variation and surprises in your slide styles during your presentation. 9) Engage the audience! Ask questions and have them put their hands up. But don t insult them with silly game play. 10) Focus on 1, 2 or maybe 3 things that you want to talk about. Explain the problem you are working with and then tell the story and visualise the solution. 11) Construct your presentation based on the classic drama: Start with a Set-up, then Present the problem(s), then proceed to the Confrontation and finally the Resolution. This has worked for thousands of years! 12) Hire a speaker coach that helps you trim you body language and voice. 13) Use a spell checker on your slides. Takes only a minute, improves your image.

36 Do s 14) Use a dark background on your slides, as it is easier to read for the audience and better for the video cameras. 15) If you present in another language than your native, consult a language tutor to improve your pronuncation as much as possible. Getting your message out is about being understood and respected. 16) Test your presentation on other people beforehand and videotape yourself. Listen to their feedback and watch yourself: would you understand and appreciate your presentation? 17) End by showing a slide with a key question or action point aimed at the the audience, to encourage discussions afterwards. Also show you contact details and the link to your documentation on your blog or on an internet service like Slideshare. This documentation should NOT just be your slides from the presentation! Instead post special slides with your highlights explained with relevant post-analysis for the audience. Make sure that all the links to web sites that you have mentioned are active.

37 Don ts 1) Don t read word by word from your script. You will sound like a robot and miss the all-important eye contact with the audience. Instead use stiff cue cards with key words and starter sentences. 2) Don t talk too fast and try to cram a 45-minute presentation into a 30-minute time slot by speaking at machine gun pace. You might just as well stay at home. 3) Never use acronyms without spelling them out and explaning what they mean. 4) Don t read from text bullets in Powerpoint. If you have to use text bullets, keep them very short and very few per slide, then first let the audience read it and then, on your own words, expand on the subject. 5) Don t use complete sentences in your slides. Your voice shall tell the story and the slides shall only support it. 6) Don t start talking immediately on top of your slides. Let the audience interpret the slide for a while, then add your comments. 7) Don t use hard-to-read fonts or garish backgrounds that obscures the text.

38 Don ts 8) Don t use cute or unusual photos that are not illustrating exactly what you are talking about. It distracts the audience, nobody will hear what you are saying. 9) Don t use effects, such as texts that fly into the slide or ANY other disturbing transitions. You re not running an amusement park, the interesting stuff should be in your content, not in your fireworks. 10) Don t waste you audience s time by presenting the history and organization of your organisation. Unless it is essential in order to understand your presentation, which is very, very seldom. 11) All essential facts mentioned need to also be visual. Don t mention tips like be sure to check out the website, it has great features without displaying a slide with both a picture of the web site and the URL in big letters + a note stating that the URL will be in your posted presentation. 12) Don t hide behind the computer or speaker stand. Make sure the audience see you and maintain eye contact with them.

41 This week WEEK # CONTENT NOTE/S 4 express your feeling by reading

42 Read first... Cmabridge Üinversitesinde yaıpaln bir arşaıtrmaya gröe, bir kleimedkei hafrlrein hnagi sıarda didizlikleri dğeil, ilk ve son hafrlrein dğoru yedre olamalrı öenm tşamıatkadır. Geirsi taammen kamradaşır ve ynie de surosnuz olraak okubanilir. Buunn sbeebi isnan benyinin her hafri tek tek dieğl kemileelri bir btüün oralak omukadısır

43 Read Aoccdrnig to a rscheearch at Cmabrigde Uinervtisy, it deosn't mttaer in waht oredr the ltteers in a wrod are, the olny iprmoetnt tihng is taht the frist and lsat ltteer be at the rghit pclae. The rset can be a total mses and you can sitll raed it wouthit porbelm. Tihs is bcuseae the huamn mnid deos not raed ervey lteter by istlef, but the wrod as a wlohe

46 This week WEEK # CONTENT NOTE/S TED Talks 5 What to present: -content -idea -tip Zeitgest et/donsmith61/bag-oftricks-presentationdesign?from_search=3

47 Check list - Topic - Story - Task with - better imaginery - more interesting - higher retantion BETTER 2 REMEMBER

48 Readability - 6 lines - 6 words per line - 6 feet (~2 m) from the screen - 6 slides on your handouts - 6 seconds for reading - 6x10 seconds for each slide REQUIRES REHEARSAL

49 Tips - Template - Limited info - More images - Color contrast - Fonts & their size - An idea in each slide ROADMAP 4 THE BEST

52 This week WEEK # CONTENT NOTE/S 6 explain what you think by narrating

53 Narrate - First day in İEÜ - Stress before quiz - Childhood memory - Success story in sport - Your first meal in home YOU HAVE 2 MINUTES

56 This week WEEK # CONTENT NOTE/S 7 NLP (Neuro Linguistic Programming) -perception -memory

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60 This week WEEK # CONTENT NOTE/S 8 observe how other people think: - communication -perception

61 Communication Communication (from Latin communis, meaning to share) is the activity of conveying information through the exchange of thoughts, messages, or information, as by - speech, - visuals, - signals, - writing or - behaviour. Communication requires a sender, a message and a recipient...

62 Effective communication All communications, intentional or unintentional, have some effect. This effect may not be always in communicator's favor or as desired by him or her. Communication that produces the desired effect or result is effective communication. It results in what the communicator wants. Effective communication serves its purpose for which it was planned. Effective communication also ensures that message distortion does not take place during the communication process.

63 Barriers in communication There are some barriers on way thru a better communication: - Physical barriers - System design - Attitudinal barriers - Ambiguity of words/phrases - Individual linguistic ability - Physiological barriers - Presentation of information

64 Perception management The perceptual systems of the brain enable individuals to see the world around them as stable, even though the sensory information may be incomplete and rapidly varying. Human and animal brains are structured in a modular way, with different areas processing different kinds of sensory information. Some of these modules take the form of sensory maps, mapping some aspect of the world across part of the brain's surface. These different modules are interconnected and influence each other. For instance, the taste is strongly influenced by its odor.

67 This week WEEK # CONTENT NOTE/S 9 How to present - word/s & typography - visual/s & symbol/s - Common credit/s S.Jobs better presentation by EGC

70 Nov 2012 WEEK # CONTENT NOTE/S 10 create your first presentation Phil Waknell

71 Your first time... You are sender... Need a message... - content of your message - tone of your message -how to make sense Here are the receivers...

74 This week WEEK # CONTENT NOTE/S SEMI-FINAL PRESENTATIONS (mid-term) Min 3 / Max 6 pax in each group 11 Each group will design an unique idea & think about how to present by using the facilities/abilities&/skills The aim is to sell the project, max 20 minutes If they can succeed it, they will qualified...

77 This week WEEK # CONTENT NOTE/S 12 Technical issues: -software/s - template/s - final slide SlideShare

78 Software There are several computer programs known as software used to display information, generally in slide show. Here are the some majors; - Powerpoint -Keynote -Prezi etc...

79 Template These softwares include three major functions: - an editor that allows text to be inserted and formatted, - a method for inserting and manipulating graphic images and - a slide-show system to display the content. rest of the task (to prepare a presentation) depends on your imagination

80 Final You will always need a strong final... -Q&A - contact - next step - financial data etc...

83 This week WEEK # CONTENT NOTE/S 13 voting presentations experience of the class

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87 This week WEEK # CONTENT NOTE/S 14 Color codes: -diagram/s & chart/s - tool/s & landmarks/s light on dark or reverse?

88 Black & White

89 Light The science of color/colour is sometimes called chromatics, chromatography, colorimetry or simply color science. It includes the perception of color by the human eye and brain, the origin of color in materials, color theory in art, and the physics of electromagnetic radiation in the visible range that is, what we commonly refer to simply as light.

90 Wavelenght The ability of the human eye to distinguish colors is based upon the varying sensitivity of different cells in the retina to light of different wavelengths. Humans being trichromatic, the retina contains three types of color receptor cells, or cones. Short-wavelenght / S cones or blue cones: this type, relatively distinct from the other two, is most responsive to light that we perceive as violet, with wavelengths around 420 nm. Long-wavelenght / L cones or blue cones: This is most sensitive to light we perceive as greenish yellow, with wavelengths around 564 nm. Middle-wavelength cones, M cones, or green cones: That is most sensitive to light perceived as green, with wavelengths around 534 nm.

93 This week WEEK # CONTENT NOTE/S 15 Body language -eyes -hands -gestures -wearings

94 Non-verbal Body language is a form of mental and physical ability of human nonverbal communication, which consists of body posture, gestures, facial expressions, and eye movements. Humans send and interpret such signals almost entirely subconsciously. James Borg states that human communication consists of 93 percent body language and paralinguistic cues, while only 7 percent of communication consists of words themselves. Please realise that non-verbal communication may vary in different locations as well as cultures...

95 This week WEEK # CONTENT NOTE/S - FINAL EXAM / IDEA PRESENTATION (end of term)

96 BIBI... HANKS LL