Human Resources Department

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1 Human Resources Department Operational Budget Summary Human Resources Category Sum of FY13 Actuals Sum of FY14 Actuals Sum of FY15 Budget Sum of FY16 Budget Sum of FY17 Budget Contracts 52,149 92, , , ,500 Labor 436, , , , ,300 Materials & Supplies 3,170 2,339 3,600 3,600 3,600 Miscellaneous 176, , , , ,400 Total 668, , , , ,800 FTE Table 17 Department Mission Provide leadership and effective human resource management by developing and implementing policies, programs and services that contribute to the District s mission and priorities. Organizational Chart Figure 9 Department Services This department is responsible for human resource programs for the District. They plan, develop and manage programs such as recruitment and selection, job classification, compensation management, benefits administration along with managing district-wide safety programs, policies, procedures and training. This department reports both to the ACHD Director and Chief of Staff. 62

2 Performance Measurement These are the current goals of the Human Resources Department. Develop effective and innovative methods of addressing the needs of the District. o 2015 Status - The District has continued to build on the Safety and Wellness Programs for the District. The Safety Coordinator and Training Specialist have worked to include the majority of safety training during the new employee onboarding process. This has ensured that our newest team members have the industry standards training before they begin working on the crew. This has also helped to promote our culture of safety and its importance. Helping our employees make healthy choices remains a focus of our Wellness Program. The District is continuing their partnership with Idaho Athletic Club but actively seeking other ways to involve new partners to enhance the program. The District completed an employee survey to gain feedback from employees on their desires for the wellness program and is developing a plan to implement some of the input received. The District introduced tobacco and non-tobacco rates for medical coverage along with providing education and cessation classes. This program was successful in educating our employees and resulted in a 6% decrease in tobacco use. o 2016 Objective Continue to refine the focus on a safety oriented culture at the District which will include more proactive safety training and the continued focus on safety in all we do. We are continuing to find new opportunities to partner with health, fitness and nutrition providers in the community to provide our employees with new ways to actively pursue healthy lifestyles. Tobacco cessation will continue to be a focus during 2016 and providing resources for employees and their dependents that will support their healthy choices relating to tobacco use. We will also continue to educate our employees on their health insurance benefits and how healthy choices can impact their health as well as helping to reduce health care costs. We are looking to add to our existing partnerships in wellness with the goal of reaching even more of our employees with our wellness initiative. Develop and implement employee training programs related to leadership, customer service and utilizing / implementing District policies. o 2015 Status The HR team is continued to work to more fully implement the HR module of Viewpoint and this work will continue into The training specialist has developed partnerships with training vendors in the community allowing the District to deliver on-sight training to our employees at a significant savings to the District. Additionally, this year the District saw a record number of our operational employees recognized a Road Scholar Graduates. These programs have allowed the District s training program to reach a larger number of District employees that in the past. o 2016 Objective The HR team will continue to develop and refine the technical tools necessary to fully implement not only our training programs but also to 63

3 provide a higher level of customer service to our employees. We are looking to more fully implement the HR module of Viewpoint during Additionally, we will continue to more formally implement the District Leadership training program. Provide expedient, accurate and efficient information and services. o 2015 Status Communication has been improved through the use of the District s intranet, focus monitors and various employee communications through posters, s and informational meetings. Additionally, the Safety Coordinator and Training Specialist have begun attending many of the crew meetings and job sites for our operational employees. These efforts have assisted in ensuring that our operational employees have regular contact and interactions for informational purposes. o 2016 Objective - Continue to improve on communication to all District employees by utilizing the District s intranet, additional installations of focus monitors and additional informational meetings. Communication is an area that must always remain in the forefront as of focus and continually seeking out the most efficient method of getting information to our staff. 64

4 Human Resources Budget Report For Fiscal Years 16 and 17 Total FTE's - 6 Human Resources Salaries & Benefits Wages WAGES 307, , , , ,000 Total Wages 307, , , , , FICA Taxes FICA TAXES 22,086 27,632 30,500 31,700 32,800 Total FICA Taxes 22,086 27,632 30,500 31,700 32, State Retirement STATE RETIREMENT 32,921 43,619 45,100 46,900 48,600 Total State Retiremen 32,921 43,619 45,100 46,900 48, Insurances INSURANCES 66,517 85,400 93, , ,800 Total Insurances 66,517 85,400 93, , , Worker's Compensation WORKER'S COMPENSATION 1,817 1,991 2,700 2,800 2,800 Total Worker's Compe 1,817 1,991 2,700 2,800 2, Temporaries TEMPORARIES 5,501 7,000 7,000 7,000 Total Temporaries 5,501 7,000 7,000 7, Overtime Pay Account FY 13 Actuals FY 14 Actuals FY 15 Budget FY 16 Budget FY 17 Budget OVERTIME PAY Total Overtime Pay Total Human Resources Salaries & Benefits 436, , , , ,300 Human Resources Other Expenses Printing PRINTING 3, , Total Printing 3, , Telephone Utilities - Van Cell Phone 1, Total Telephone 1, Advertising ADVERTISING 85, ,807 90,000 Recruitment 90,000 90,000 Total ADVERTISING 90,000 90,000 Total Advertising 85, ,807 90,000 90,000 90, Books/Dues/Subscriptions BOOKS, DUES, SUBSCRIPTIONS 1,761 2,073 2,600 SHRM Membership (3)

5 Human Resources Budget Report For Fiscal Years 16 and 17 Total FTE's - 6 HRATV Membership (3) Employment Law Letter Miscellaneous Total BOOKS, DUES, SUBSCR 2,400 2,400 Total Books/Dues/Su 1,761 2,073 2,600 2,400 2, Supplies Office SUPPLIES - OFFICE 2,991 2,019 3,000 Miscellaneous Office Supplies 1,000 1,000 Training Support Items 2,000 2,000 Total SUPPLIES - OFFICE 3,000 3,000 Total Supplies Office 2,991 2,019 3,000 3,000 3, Supplies Clothing SUPPLIES - CLOTHING Logo Shirts/Safety Items Total SUPPLIES - CLOTHING Total Supplies Clothin Travel & Meetings TRAVEL AND MEETINGS 5,217 10,283 5,500 Travel Expenses for Applicants 2,500 2,500 Training 2,000 2,000 Total TRAVEL AND MEETINGS 4,500 4,500 Total Travel & Meetin 5,217 10,283 5,500 4,500 4, Employee Training EMPLOYEE TRAINING 5,882 11,419 13,200 Tuition Reimbursement 7,200 7,200 Conferences and Seminars 5,000 5,000 Total EMPLOYEE TRAINING 12,200 12,200 Total Employee Train 5,882 11,419 13,200 12,200 12, Safety & First Aid SAFETY AND FIRST AID 45,268 18,054 26,000 Safety Incentive Program 10,000 10,000 Safety Glasses 1,000 1,000 CPR / 1st Aid / Safety Training and Supplies 2,500 2,500 Hearing Tests 1,100 1,100 Air St. Lukes 11,500 11,500 Total SAFETY AND FIRST AID 26,100 26,100 Total Safety & First A 45,268 18,054 26,000 26,100 26, Awards/Incentives Account FY 13 Actuals FY 14 Actuals FY 15 Budget FY 16 Budget FY 17 Budget 66

6 Human Resources Budget Report For Fiscal Years 16 and 17 Total FTE's INCENTIVES 27,000 Employee Retirement (8 Projected) 5,600 5,600 Employee Recognition 7,000 7,000 Service Awards 7,400 7,600 Innovation / R & D 10,000 10,000 Total INCENTIVES 30,000 30,200 Total Awards/Incenti 27,000 30,000 30, Miscellaneous Expense MISCELLANEOUS EXPENSE 22,065 18,294 3,000 Take Your Child to Work Day 2,500 2,500 Wellness Expenses 5,000 5,000 Total MISCELLANEOUS EXPE 7,500 7,500 Total Miscellaneous E 22,065 18,294 3,000 7,500 7, Discretionary Acct For Mgr DISCRETIONARY ACCT FOR MG 6,185 2,368 3,000 Miscellaneous 3,000 3,000 Moving Expenses for Applicants 2,000 2,000 Total DISCRETIONARY ACCT 5,000 5,000 Total Discretionary Ac 6,185 2,368 3,000 5,000 5, Professional Services Account FY 13 Actuals FY 14 Actuals FY 15 Budget FY 16 Budget FY 17 Budget PROFESSIONAL SERVICES 52,149 92, ,000 Employee Wellness Program 40,000 40,000 Leadership/Customer Service Training 8,000 8,000 Districtwide Training (Compliance, etc) 15,000 15,000 HR Consulting / Misc. Consulting 15,000 15,000 Salary Survey 7,000 7,000 Drug Testing Program 14,000 14,000 Flexible Spending Benefits 5,000 5,000 COBRA Administration 5,000 5,000 Deferred Comp Administration 2,500 2,500 Benefits Consulting 8,000 8,000 Total PROFESSIONAL SERVIC 119, ,500 Total Professional Ser 52,149 92, , , ,500 Total Human Resources Other Expenses 232, , , , ,500 Total Human Resources Expenditures 668, , , , ,800 67