Department of Human Resources Budget Presentation

Transcription

1 Department of 2015 Budget Presentation

2 Why We Exist.. Our mission is to acquire, develop and retain a diverse and competitive workforce, which limits liability for an effective and efficient County Government.

3 Who We Serve 21 County Offices and Departments Workforce of 1,129 County Employees

4 How do we Serve Recruitment & Selection Classification Management & Compensation (over 400 classifications) Evaluation and Step Increases Advocacy Guidance and Coaching during supervisory challenges Facilitation of investigations and disciplinary actions Employee Records Management Management/Supervisory support for organizational and employee related concerns Civil Service System Administration Employee Relations including: Employee Assistance Program, Employee Recognition Programs and consultation for work related complaints/concerns Policy Development and Administration COBRA

5 How do we Serve Benefits Benefits Administration New Employee Onboarding FMLA (Family Medical Leave Act) Administration Retirement Counseling Wellness Program Labor Relations Collective Bargaining for: 15 Labor Contracts 22 Unions/Guilds Policy Development and Administration Training New Employee Orientation (bi-weekly) Employee Development & Training Administration and coordination of countywide E-appraisal system E-learning Management System Administration

6 Major State and Federal Compliance Mandates Family Medical Leave Act WA State Family Leave Act Americans With Disabilities Act Fair Labor Standards Act Consolidated Omnibus Budget Reconciliation Act (COBRA) Whistleblower Protection Act Sheriff s Civil Service Commission (RCW 41.14) Immigration Reform and Control Act (I-9 s) Unemployment Compensation Title VII of Civil Rights Act WA State Laws on Discrimination Personnel & Medical Records Retention Public Employees Collective Bargaining (RCW 41.56) Affordable Care Act WA State and Federal Laws for Veteran s and Military Leave

7 Org Chart - Current Internal Services County Administrator Karen Goon Sheriff s Civil Service Commission Carol Mackie, Chief Examiner Director Steve McLain Labor Relations Manager Susan Smith Office Specialist 1 (Extra Help) Kate Cummings Training &Development Coordinator Erin Neff Technician (P/T) Valentina Johnson Senior Analyst Vacant Specialist Joy Crema & Marilyn Sink Analyst Carol Mackie Analyst Sue Wohleb Analyst Keri Sieckowski Office Assistant 2 Sheri Frontiero & Alicia Hartnett

8 Current HR Roles HR Director Chief Staff Advisor to the Board and County Administrator on Human Resources issues Directs the operations of Personnel, Labor Relations, Employee Benefits Administration, and Training Ensure HR systems and processes countywide comply with legal requirements Labor Relations Manager Labor negotiations and contract administration Conducts investigations Handles grievances Labor relations advisor to the Board and County Administrator Assists Department heads with employee relations issues HR Analyst, Senior Supervises office support staff Conducts investigations Personnel Manual and contract interpretation Provides expert level advice and counseling on complex HR issues Employee Assistance Program Family Medical Leave Act administration Classification and compensation Training & Development Coordinator Develops and implements annual training program and curriculum Conducts training ADA Coordinator (employment issues) Halogen administrator (performance evaluation and elms system) Facilitates process improvement activities SharePoint Coordinator Recruitment Classification

9 Current HR Roles HR Analyst Manages personnel/payroll systems and related employee records systems Benefits administration, employee advocacy and coordination of open enrollment Recruitment and selection Pre-employment testing New employee orientation Civil Service Commission administrator Equal Employment Opportunity plan Commercial Driver s License Drug Testing Program HR Technician/Asst. Training Coordinator Develops training curriculum Conducts training Assists in the administration of Halogen (performance evaluation and elms system) Assists in all aspects of the training program HR Specialist Processes personnel/payroll and benefit information and status changes Process Unemployment Claim Notices Family Medical Leave Act administration COBRA administration Maintenance of employee information and records Maintenance of Deferred Compensation records Military Leave tracking Office Assistant 2 Employee records and forms Process Benefits information Front counter reception Assist with FMLA paperwork & tracking Scheduling Process and coordination of step increases Employee Recognition Program Support to program staff

10 Operating Budget for 2014 Function Area Employees (FTE) Division of Human Resources (Includes Labor Relations, Training Services & Civil Service) Total Budget County General Fund General Fund Percent of Total Budget $1,362,563 $1,362, % SNAPSHOT OF 2014 General Fund Budget: Proposed budget for functions reflects an increase of $76,542 over 2013 budget.

11 Org Chart - Proposed Internal Services County Administrator Sheriff s Civil Service Commission Director Reclassified position Manager 1.0 FTE New Position Benefits Analyst 1.0 FTE Training & Development Coordinator 1.0 FTE Labor Relations Manager 1.0 FTE Analyst 3.0 FTE Specialist 2.0 FTE Technician 0.75 FTE New Position Labor Relations Analyst 1.0 FTE Office Specialist 1 (Extra Help/PT) Office Assistant FTE

12 Proposed Operating Budget for 2015 Function Area Employees (FTE) Division of Human Resources (Includes Labor Relations, Training Services & Civil Service) Total Budget County General Fund General Fund Percent of Total Budget $1,532,753 $1,532, % SNAPSHOT OF 2015 General Fund Budget: Proposed budget for functions reflects an increase of 10% and 2.05 FTEs and $1,362,563 over 2014 budget.

13 Questions