TRAVEL MANAGEMENT TODAY

Transcription

1 TRAVEL MANAGEMENT TODAY

2 business travelers use Atlatos companies trust in Atlatos % average adoption rate cost savings for our customers 5 powerful Atlatos products for business travel Atlatos 10years 44 % 29 % of train bookings 14 % of flight bookings

3 Content Seite 3 A web-based travel management system for more efficiency of travel arrangements Seite 5 Powerful booking engines Seite 7 Atlatos booking engines Seite 9 Good reasons Seite 11 Facts travel expenses Seite 13 Reporting Seite 15 Atlatos solutions Seite 16 References Seite 17 Contact Seite 19

4 More than 350,000 travelers use Atlatos.

5 Atlatos offers efficient travel management for easy online booking of flights, hotels, rental cars and train travel, in accordance with company policy. With ATLATOS PROFI TRAVELLER you get a comprehensive approach to all processes of your business travel. These include effective and user-friendly travel planning, integrated travel policy, standardized approval process and auto-generated travel reports. Also travel expense billing can now be easily settled according to customer requirements with ATLATOS EXPENSE ENGINE. Welcome to a new world of business travel. Esther Stehning - CEO - A high usability and a customized introduction concept contribute to an online booking rate of an average of 75% after system implementation.

6 Train Flight Hotel Car

7 Plan and book business travel online. Atlatos booking engines offers a simple online solution for handling travel arrangements customized to small businesses. You can book flights, hotels, rental cars and German railways online with business discounts all without sacrificing personal and professional customer service.

8 Flight Booking Engine Search on GDS (Amadeus, Travelport) Search of low cost carriers Search of corporate rates Connection and multi-stop searches Airport-area search Interactive control of Flight Booking Engine through the travel policy Control of the payment process, including additional data Rental Car Booking Engine Direct and GDS connectivity All leading car rental companies like Sixt, Europcar, Avis, Hertz and Enterprise Control of Rental Car Booking Engine within travel policy Booking ability of extras like winter tires and navigation systems

9 Hotel Booking Engine Selection of hotel providers HRS, hotel.de and ehotel Request of business rates Hotel reviews Acquisition shipping cost of HRS and ehotel Payment with AirPlus through ehotel Control of the Hotel Booking Engine within travel policy bahn.corporate Booking Engine Registration of the BMIS-customer number Control of payment process Delivery of all profile data Transfer of rail booking via German railways' results interface

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11 Convenience and usability The convenience of the Online Booking Engine is one of the main criteria for its high rate of adaption. Therefore the convenience stands in the foreground regarding the Atlatos Profi Traveller from the booking process to the management of travel profiles. Saving of time The management of travel profiles for all booked suppliers saves time and contributes to data security. At the same time the search time for appropriate offers is reduced to a minimum. Service quality The optimal integration of your travel agency in the online booking processes of ATLATOS PROFI TRAVELLER is crucial for the service quality. In case of emergencies during your business trip, changes or complicated travel requests a competent business travel expert is indispensable. Saving of costs The price comparison of different suppliers in real time and the access to special rates of Atlatos as well as of the travel agencies can lower the travel costs up to 14 % on average. Travel processes simplified From travel requests to travel expense reports the organization can be handled integrally and efficiently in compliance with your company s requirements. Travel Arranger-Functions offer individual access authorisations: who can do the booking or give the allowance for the booking of a specified person or department. Booking overviews raise the transparency. Optionally a passive or active travel request can be activated. Employees who give the travel permissions are informed about the requests by mail from the Atlatos System and can easily give their approval online. The travel expense engine completes the performance package of the ATLATOS PROFI TRAVELLER. Travel policy The results of the Booking Engine can be interactively limited in accordance with company travel policies. A filtering function allows a complete hiding of offers which exceed procentual price limits or fixed price limits. Another option is to mark offers in accordance with the orange or red traffic light concept. Then, a booking can only be made with justification and the person who gives the approval is informed by mail.

12 All in one with a click.

13 Travel expense billing can now be easily settled with ATLATOS EXPENSE ENGINE. Here, reservation data is already listed, so that a re-entry for the services booked is not necessary. ATLATOS EXPENSE ENGINE reflects special tax properties of German tax law. Both legal boarding and accommodation packages are calculated, as well as vehicle mileage. Travel expense reports are automatically created from the travel services booked, and only require the addition of travel costs incurred by the traveller. The system automatically generates a template for a travel expense report as soon as the arrival dates of the "current travel" are in the past. The traveller decides whether he wants to combine several trips in a travel expense report. First a review of the already stored travel cost per trip is required. If, for example, the cost of the rental car is no longer in compliance with the price at time of booking because additional services were purchased on site, the traveller may amend the relevant travel costs. Simultaneously, local travel costs incurred can be billed. A new expense voucher with the appropriate expense type will be created. With the use of ATLATOS PROFI TRAVELLER and ATLATOS EX- PENSE ENGINE, companies can cover the entire business travel process from planning and booking to travel expense reporting - one platform for complete travel arrangements. In addition to the self-service travel expense report, with our partner TAA we offer travel expenses as outsourcing based on the Atlatos Expense Engine.

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15 Comprehensive reporting for professional travel management To reduce travel expenditures in the future, it is essential to know past travel costs. Atlatos provides a auditing module with which, depending on the authorization, evaluations can be displayed as to travel expenses at any time. The reports can be exported as a CSV document. Through a detailed cost analysis of expenditures, each employee has access to his own travel expense reports for the current year. The sensitization of travel costs supports responsible travel by employees. In Atlatos Professional Traveller, travel expenses can be categorized for travel managers in the following criteria: Booking and travel period Type of expense Travel expenses at company, branch, department or employee level Airline, hotel chains, rental car companies Cost center, employee ID, account, project number and more

16 ATLATOS TRAVELLER Business travel solution for travelers ATLATOS PROFI TRAVELLER Travel management system for companies ATLATOS SYNC Integration of telephone bookings in Atlatos ATLATOS ONLINE AGENT Online travel agency services ATLATOS EXPENSE ENGINE Upgrade travel expenses

17 Large service organisations trust in their partnership with Atlatos because they appreciate good quality, innovation and partner commitment for their projects.

18 Atlatos GmbH Schloßstr. 24 D Runkel-Dehrn Fon: +49 (0) Fax: +49 (0) Net: Mail: [email protected]

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