Contacts Page Field Name Information

Transcription

1 The Contacts page is required to be completed by the State Department Parent/Contact fields are populated from the Addresses & Demographics Page. These fields are linked and will change on both pages if edited from either page. Field Name for Searching: Guardian Alert: This box should be used to record any guardian notes or information related to the student. When text is keyed into this box, the will appear at the top of each PowerSchool page opened for the student. Users can click on the symbol to read the alert information Alert Expires: If the guardian alert is due to a temporary situation, the end date should be entered as to when the alert is no longer valid. Leave the date as 0/0/00 for alerts that do not have an end date. Mother Father Guardian Mother Father Guardian_LN Mother_home_phone Father_home_phone Guardian_FN Motherdayphone Fatherdayphone Guardian_MN Mother_Employer Father_Employer Guardian_Home_Phone Guardiandayphone mother_ father_ Guardian_employer Guardian

2 Single Parent Household Field Info: Field Name = StudentCoreFields.singleparenthshldflag *This field is NOT related to the CATE field that refers to Single Parent. This field should be marked TRUE for students who reside in a single parent household-- Contact Data NOTES: You will need to enter the Contact information for Contacts 1-5 as appropriate for each student. If the primary contact for the student is the mother (or parent 1 or guardian), you will need to enter the mother in this field and appropriate information in all the Contact 1 fields. Likewise, if father is the next person to contact, you will need to enter father information in Contact 2 fields. Enter contact for other persons designated by the person primarily responsible for the student as grandmother, grandfather, aunt, neighbor, etc. for contact fields Indicate whether to use the listed contact for emergency purposes

3 Contact 1 Contact 5 are NEW fields and are NOT linked to any other PowerSchool pages. These contacts are also used to populate data in Enrich. The SCDE stated that sometime during the school year it will only be contacts Contact 1 Contact 2, when this change takes place we will notify the district. Contact 6 Contact 10 are pulled from the Emergency Contacts (Custom Pages) and the fields are linked so that data will show on both pages (at this time). Please understand using the Emergency Contacts (Custom Pages) page is a school decision and not a requirement by the district or the SCDE. Medical Alert This box should be used to record any medical needs the student may have. When text is keyed into this box, the will appear at the top of each PowerSchool page opened for the student. Users can click on the symbol to read the alert information. Alert Expires If the medical alert is temporary (Example: The student is on crutches and may need extra time to get to class) the end date should be entered as to when the medical alert is no longer valid. Leave the date as 0/0/00 for alerts that do not have an end date.

4 To remove data or delete contact information--- Click Edit Contact Select the DELETE option Submit

5 Note the field naming convention: S_SC_STU_CONTACTS_X.CONTACT #_FIELDNAME * S_SC_STU_CONTACTS_X. Refers to the PowerSchool Table When searching PowerSchool, change the number behind CNT to the contact number you are searching for: Internal Field Name Display Name Name S_SC_STU_CONTACTS_X.Cnt1_fname S_SC_STU_CONTACTS_X.Cnt2_fname S_SC_STU_CONTACTS_X.Cnt3_fname S_SC_STU_CONTACTS_X.Cnt4_fname S_SC_STU_CONTACTS_X.Cnt5_fname S_SC_STU_CONTACTS_X.Cnt6_fname S_SC_STU_CONTACTS_X.Cnt7_fname S_SC_STU_CONTACTS_X.Cnt8_fname S_SC_STU_CONTACTS_X.Cnt9_fname S_SC_STU_CONTACTS_X.Cnt10_fname Description First name of the first contact Name S_SC_STU_CONTACTS_X.cnt1_lname Last name of the first contact Relationship S_SC_STU_CONTACTS_X.cnt1_rel The relationship of the contact to the student; select from drop-down. Home Phone S_SC_STU_CONTACTS_X.cnt1_hphone Work Phone Cell Phone S_SC_STU_CONTACTS_X.Cnt1_wphone S_SC_STU_CONTACTS_X.Cnt1_cphone Emergency S_SC_STU_CONTACTS_X.cnt1_emerg_ind Indicates this contact should be notified in an emergency situation

6 Custody S_SC_STU_CONTACTS_X.cnta1_custody S_SC_STU_CONTACTS_X.cnt2_custody S_SC_STU_CONTACTS_X.cnt3_custody Indicates this contact has custody of the student. Note: This internal field name cnta1_custody does not follow the naming convention for the contact fields due to a typo when the field was created. This will be fixed by Pearson at some point. This ONLY applies to the Custody field for Contact 1 Lives With S_SC_STU_CONTACTS_X.Cnt1_living_with Indicates that the student LIVES WITH this contact Rcvs Mail S_SC_STU_CONTACTS_X.cnt1_recvmail Indicates this contact should receive mail related to the student S_SC_STU_CONTACTS_X.Cnt1_ Address Address S_SC_STU_CONTACTS_X.Cnt1_street PHYSICAL Address City S_SC_STU_CONTACTS_X.Cnt1_city City State S_SC_STU_CONTACTS_X.Cnt1_state State Zip S_SC_STU_CONTACTS_X.Cnt1_zip Zip Code Employer Emergency Comments S_SC_STU_CONTACTS_X.Cnt1_employer.. S_SC_STU_CONTACTS_X.Cnt10_employer S_SC_STU_CONTACTS_X.Emg_Comments Employer Name Emergency Comments There is no indicator related to the emergency comments as there is with Guardian Alert or Medical Alert. The information in this document should be read and used in combination with the SCDE SC PowerSchool Specifics Fields Combo Manual which is located on The Bookshelf.