RAPID RESPONSE PROGRAM

Transcription

1 RAPID RESPONSE PROGRAM The Best Acquisition Solution Available To All Federal Agencies Presented by: Dwayne Terry Business Development LIFEL Page 1 of

2 CONTENTS Organizational Structure Vision and Mission Capabilities Performance Operations GTL Duties COR Duties LIFEL Page 2 of

3 ORGANIZATIONAL STRUCTURE Headquarters U.S. Army Communications-Electronics Life Cycle Management Command Fort Monmouth, New Jersey Logistics and Readiness Center Fort Monmouth, New Jersey Rapid Response Project Office Fort Monmouth, New Jersey LIFEL Page 3 of

4 LIFEL Page 4 of

5 LRC STRUCTURE LIFEL Page 5 of

6 FUNCTIONAL OFFICE STRUCTURE LIFEL Page 6 of

7 R2 CONTRACT HISTORY R2CSR awarded July 1998, three large business Prime Contractors, expired July CR2 awarded January 2003, five large and three small business Primes, 1st year of the 2 nd Option Period, less than 38 months Period of Performance remain assuming exercise of final option. R2 Third Generation (R2-3G), Industry Day held April 25, 2007, projected award timeframe Spring of FY08. LIFEL Page 7 of

8 VISION AND MISSION VISION Be the LEADER in acquisition, delivering customized best value contractual solutions to and for every platform and theater in the WORLD. MISSION Provide unique and flexible acquisition and technical expertise, capable of rapidly implementing quality solutions through a lean process, that satisfies customer mission requirements across the entire spectrum of federal agencies. LIFEL Page 8 of

9 MATO Contract ID/IQ Contracts Eight Contracts $23.2B Ceiling R2 DESCRIPTION R2 is the proponent for and manager of a multiple award task order (MATO) contract. The R2 MATO contract consists of eight Indefinite Delivery/Indefinite Quantity ID/IQ contracts. The R2 contracts were awarded via full and open competition in January 2003, and have an 8-year period of performance, and an aggregate potential ceiling value of $23.2B. The eight R2 contracts can be used by any federal agency to procure services. LIFEL Page 9 of

10 FUNDAMENTAL SUCCESS PRINCIPLES Customer Centric Entrepreneurial mindset Exceptional Customer Service Performance driven Innovative and flexible Automated Reimbursable Embrace Lean Six Sigma LIFEL Page 10 of

11 R2 CAPABILITIES R2 Project Office Provides: Full Service Support from preparation of requisite contracting documentation to task order close-out Low Costs Multi-discipline support (Engineering, Acquisition, Fiscal) Dedicated external support (i.e., Legal, Acquisition Center, DCMA) Proven streamlined processes and procedures COR Support Post Award Administration Monthly Program Reviews Low Administrative Support Cost Quality Support 24/7 Access LIFEL Page 11 of

12 R2 CAPABILITIES (CONTINUED) The R2 Contract Provides: Broad Scope of Work Eight Best in Class Contractors and over 400 subcontractors Can accommodate FFP and/or T&M type contracts 149 Labor Categories with Competitively Pre-Negotiated Labor Rates Broad Scope of Work LIFEL Page 12 of

13 THE R2 APPEAL R2 lets you say goodbye to: Costly and long source selection process Stressful negotiations Long procurement lead time Protests Uncertainty LIFEL Page 13 of

14 Reduce Paperwork Flexible R2 ADVANTAGES Utilizes Performance Based Contracting methodology; requirements express need and not how to ; reduces paperwork, and drives innovation Streamlined processes allows for best value award R2 accommodates flexible periods of performance; service and incidental hardware requirements, accomplished through T&M and or FFP Best Value Streamlined Processes LIFEL Page 14 of

15 Established GFR Process R2 ADVANTAGES (CONT.) Established GFR Process Provides Security (DD254) Support Services Satisfied customers since 1998 Provides SOFA/TESA Support Services Security Support Services Real Time Access to Web-Enabled Database for Monitoring Task Order Status SOFA/TESA Support Services Real Time Web-Enabled Database LIFEL Page 15 of

16 R2 TASK AREAS Broad Scope of Work Bottom Line: If funded by Federal dollars virtually every type of technical and/or non-technical requirement can be put on contract to include incidental production. LIFEL Page 16 of

17 OVERVIEW OF R2 PROCESSES Business Development Step 1.0 Pre-Award Step 2.0 Acquisition Center Step 3.0 Post Award Step 4.0 END R2 Project Office Level 0 7/11/2005 LIFEL Page 17 of

18 CR2 CONTRACT STATS Task Orders awarded January 2003 to present: Ft. Monmouth Task Orders: 360 1,403 Army Task Orders: 693 Ft. Monmouth OIF/OEF Task Orders $65M: 14 Army OIF/OEF Task Orders $396M: 25 JANUARY 2003 TO PRESENT: Task Orders placed: 1,403 T.O. ceiling amount:~$ 12.9B T.O. funded amount:~$ 7.6B 18% of Command s obligations in FY07 LIFEL Page 18 of

19 DOCUMENT APPROVALS INCUMBENT UPON GTL Determination & Findings (applies to most non-army customers) Service Contract Act Approval (applies to most Army customers) Joint Contracting Command concurrence (applies to tasks where the work is to be performed in Iraq and/or Afghanistan) Business Case (applies when the proposed period of performance exceeds 24 months) COR Certification On-line Course-CLC106 LIFEL Page 19 of

20 PRE-AWARD PROCESS LIFEL

21 Upon solicitation: THE 19-DAY PRE-AWARD PROCESS calendar days are allotted for the contractors to submit proposals calendar days are allotted for the requiring activity to perform and submit a technical evaluation calendar days are allotted to the R2 office and the Acquisition Center to review documentation and award of task order. 19 Process is facilitated by the R2 web-enabled database enterprise LIFEL Page 21 of

22 GTL DUTIES PRE-AWARD Phase 1 - Pre-Award Activities Step 1: Registration GTL completes an on-line Registration form on the R2 web site and submits the form to R2. Step 2: Documentation GTL prepares and submits appropriate documentation, which describes the proposed Task, to R2. R2 uses documentation to solicit bids (TEPs) from R2 contractors. Step 3: Evaluation GTL evaluates each TEP submitted by each contractor and recommends the proposal that best meets the evaluation criteria established by the GTL. GTL sends the evaluation to R2. LIFEL Page 22 of

23 PRACTICAL TIPS PWS Use Template Straight-forward, Clear and Concise Avoid: redundancy, as directed Focus more on what you want the Contractor to do versus what the Government will do Requirements should be explicit enough to be priced DD254, If required, submit as early as possible IGCE, Use template Tech-Evaluation; make certain that it supports your best value selection Observe cut-off dates for end of fiscal year task order awards and modifications Respond to information requests and questions in a timely fashion LIFEL Page 23 of

24 POST-AWARD LIFEL

25 POST-AWARD ADVANTAGE Life Cycle Task Order Support R2 Provides life cycle customer oriented Task Order support that mimics pre-award 19 cycle for modifications. Specialized and dedicated Post Award team. GTL is central to the Task Order management. GTL manages the technical performance; R2 provides program management of the T.O. CR2 conducts monthly program reviews with contractors to review status of each Task Order. GTL reviews Monthly Status Reports and Vouchers Electronically. GTL can monitor T.O status via secure webenabled database. LIFEL Page 25 of

26 GTL DUTIES - POST AWARD Phase 2 - Post-Award Activities Step 4: Kick-off Meeting GTL attends Kick-off Meeting within 30 days of award date. At this meeting the GTL and contractor discuss and resolve outstanding issues. Step 5: Task Execution GTL monitors and assesses progress and determines if changes to project scope or funding is required. If change is required, GTL also makes formal change request and awaits approval by KO. Step 6: Task Close-out When the Period of Performance has expired, GTL completes final project review, verifies that all contractual obligations have been met, and sends confirmation to R2. LIFEL Page 26 of

27 GTL LIMITATIONS GTL is not empowered to award, agree to or sign any contract modification or obligate payment of money by the Government GTL can not take any action which may affect contract or task order schedules, funds or scope The Contracting Officer must make all contractual agreements, commitments or modifications, which involve price, quantity, quality, delivery schedules or other terms and conditions of the contract/task order LIFEL Page 27 of

28 RAPID RESPONSE PROJECT OFFICE COR S The R2 Office assigns a COR for each Prime Contract In rare cases, the customer may request the Contracting Officer to appoint an additional customer COR for a specific task order OCONUS Other Issues CORs must meet FAR and local policy requirements for appointment LIFEL Page 28 of

29 COR RESPONSIBILITIES Monitor and verify contractor performance in accordance with the contract terms, conditions and specifications. Perform, inspections as necessary in connection with the technical requirements, terms, conditions and specifications. Provide acceptance for the Government of services performed under the contract, with verification by the GTL. Submit monthly COR report to the Contracting Officer on basic contract. Chair monthly Program Reviews. Monitor and review Cost, Schedule and Performance on each task order. LIFEL Page 29 of

30 COR RESPONSIBILITIES (CONT D) Notify the contractor of deficiencies observed during surveillance and direct appropriate action to effect correction Prepare Past Performance Reports Sign Common Access Card (CAC) applications Review Monthly Vouchers Review Monthly Status Reports Sign Letters of Accreditation (LOA) LIFEL Page 30 of

31 SUMMARY Full service support from knowledgeable Acquisition, Engineering, Small Business, and Legal Subject Matter Experts Broad Statement of Work Low Administrative Support Cost Real time access to web-enabled database for monitoring Task Order status; document repository Firm Fixed Price and Time & Material Task Orders Proven successful track record since 1998 LIFEL Page 31 of

32 GETTING STARTED Please Register Your Task Order Request at the R2 Website: For further information and great customer service please contact any of the following individuals: - Dwayne Terry, (732) Lilian Clarke, (732) LIFEL Page 32 of

33 From the R2 Project Officer LIFEL Page 33 of

34 REMEMBER LIFE CYCLE MANAGEMENT COMMAND Page 34 of