Planning, Budgeting, & Assessment. November 14, 2011

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2 Planning, Budgeting, & Assessment November 14, 2011

3 Controller Ked Black Director of Procurement Services Ryan Lindstrom Senior Director, Auxiliary Services Ken Mathews Director, Bookstore Louise Bridge Director, Dining Services Val Brown Director, UCCU Center Mark Hildebrand Director, Printing Services David Scott

4 Received money to remodel cashiers area. Currently under construction. Estimated time of completion: December 2011 Received funding for a Time Keep system which is currently under modification to fit UVU s needs.

5 Additional current capital to cover postage costs $10, year-round interns $30,000

6 Additional current capital to cover hourly salary and operating expense $30,000.

7 Bookstore Accountability and Accomplishments Bookstore s new software system PCI Compliant Stability Ability to sell off-site

8 Remodel of the Valley View room.

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12 Expand/Construct Kitchen-Production Area Expand/Construct Storage-Vending Area

13 1800 sq ft Total cost $360,000.00

14 900 sq ft Total Cost $180,000.00

15 900 sq ft Total Cost $270,000.00

16 Various equipment for kitchen expansion. Total cost $106,100

17 Valley View Build-out- $360, Catering Build-out- $180, Vending Build-out- $270, Equipment- $106, Project Total- $916,100.00

18 Increase in Customer Satisfaction Increase in Safety Increase in Dining Services Efficiency

19 Project Source One-time/Ongoing Amount Kitchen area Build Out- Dining Services Unexpanded Plant One-time $916, Postage- Business Office Appropriated Funds Ongoing $10, Interns- Business Office Appropriated Funds Ongoing/One-time $30, Hourly & Current Expense- Procurement Appropriated Funds Ongoing/One-time $30, Total Operating $70, Total Requests $986,100.00

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21 PBA Initiatives Summary Associate Vice President for Finance Divisional Conversations - Core Themes, Administrative Imperatives, Unit Plans & Assessment Project Request BASE - ON-GOING REQUESTS: Controller's office requests current capital to cover postage costs Controller's office reqests funding for 2-3 year-round interns Planning Procurement office reqests funding to cover hourly salary & operating expense Priority (A,B,C or 1,2,3) Assessment Link to Planning & Assessment (PRIMARY Core Theme Objective, Administrative Imperative, or other plans and assessments) Current Status/Rationale Desired Benchmark/Goal 1 Administrative Imperative - Operate Effectively Serious - Objective 4 2 Administrative Imperative - Operate Effectively Engaged - Objective 1 3 Administrative Imperative - Operate Effectively Serious - Objective 4 Changes we have made with respect to reducing postage costs - direct deposit of disbursements, financial aid disbursements, 1098T's and online W2's. 1. Interns are highly motivated to succeed. 2. This is a way to engage our students. 3. Low cost per hour. 4. Valuable "real world" experience. The students can graduate with a resume. Delivery locations and materials pick-up for Warehouse/Receiving/Surplus Property increased significantly. Costs for repair and servicing of equipment & vehicles. Increases in gas prices = cost of delivery increases. New buildings since Library, Advancement Data Ctr., Alumni Visitor Ctr., Building L, Kern House, Marketing, Rental House, ROTC, Web Development. Digitization of douments to better meet requirements under GRAMA. New receptionist needed after separation of Purchasing Office from the Business Office Implementation of extensive campus-wide training program to help campus departments better understand purchasing rules and regulations. Postage costs are still rising. Even with the changes made, the cost of postage increased $7000 from FY10 to FY11. Will allow the Business Office to fulfill the mission of engaging the students. Allows students at UVU to gain an insight of accounting practices and gain "real world" knowledge. These funds are neede in order to ensure continued services. If the funds are not awarded, it could result in slower deliveries/services and P.O. surplus. Requested Amount (for new positions, include both salary and benefits) Budgeting Requested Source (appropriated, nonappropriated) $10,000 Appropriated $30,000 Appropriated $30,000 Appropriated ONE-TIME REQUESTS: Dining services Valley View kitchen production area build-out (next to current kitchen) Catering production build-out (old vending area) Vending storage (move to new 900 sf buildout) 1 Administrative Imperative - Operate Effectively Serious - Objective 4 1 Administrative Imperative - Operate Effectively Serious - Objective 4 1 Administrative Imperative - Operate Effectively Serious - Objective 4 Various equipment needs 1 Administrative Imperative - Operate Effectively Serious - Objective 4 Main Kitchen improvements needed to increase safety & productivity - Install gas line to more economically run major equipment. Fire suppression system for gas needed to bring hood system up to state regulations. Install char-broiler gas unit, rather than grilling out on our dock using propane, will keep us indoors and reduce costs. Catering currently has no specific area for storage and production of area for hot food production inhibiting a systematic flow of catering food production. Vending inventory is currently unsecurable. Takes space out of Food Court dining area. Increased customer satisfaction with greater variety and quality of food, ability to meet demand and compete with other vendors (price-quality-choice). Increased safety with less crowded space, ability to maintain equipment and ability to clean & sanitize. Increased Dining Services efficiency reduces shrinkage and overstocking. Just-in-time ordering reduces costs and increases food quality. Ability to assign specific areas to departments make them resonsible for outcomes. Controlling costs can reduce retail prices while mataining adequate profits to cover costs. A secure commissary. Specific storage and production are for catering. Systematic flow of Catering food production. Increased ownership of catering as a department. Specific 500 sf for catering hot food production. Will provide specific space to vending and allow inventory control. Equipment needed to improve food production - hood Improved preparation area increases safety, ability to system, six prep tables, 1-three compartment sink, 2- clean & sanitze areas and increases production. two compartment sinks, a two compartment steamer unit, Proposed Teriyaki Stix will move upstairs in 2012 two convection ovens, a walk-in refrigerator, a walk-in increasing need for space. freezer & two steam kettles. $360,000 Unexpanded Plant Fund $180,000 Unexpanded Plant Fund $270,000 Unexpanded Plant Fund $103,100 Unexpanded Plant Fund