अ त रक उपय ग क (इसर )

Transcription

1 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] Date: न वद स चन स.: स क / प ट / 16 / Tender Notice No.: SAC / PT / 16 / भ रत क र प त क लए और उनक ओर स व र. ध न, य एव भ ड र, अ त रक उपय ग क, अहमद ब द नम न ल ख क लए म हरब द न वद ए आम त करत ह : For and on behalf of the President of India, Sr. Head, Purchase & Stores, Space Applications Centre, Ahmedabad invites sealed tenders for the followings:. स. Sr.No न वद न. Tender No. 1. AHEG AHSE AHEG AHEG AHEG AHEG AHST AHEG AHSN AHSG स लक ववरण Brief Description Laser Based Cutting/Drilling System (Two Part Tender) Dual Strip Panchromatic Band Pass Filter (Two Part Tender) SPEC 55 Wires, TYCO Electronics (Two Part Tender) 4 Axis Motion Control System (Two Part Tender) Molecular Beam Epitaxy Systems (Two Part Tender) Radiall Make SR Cable Assembly Tools, Accessories (Two Part Tender) Low Noise Devices (Two Part Tender) Surface Profiler (Two Part Tender) Optical Spectrum Analyzer (Two Part Tender) Vacuum Chamber with Turbomolecular Pumping System (Two Part Tender) नयत त थ 0B(अपर 3 बज तक) 1BDue on 2B(Up to 3 pm) Page 1 of 4

2 न वद दस त व य भ ग, स क स कए ज सकत ह तथ य इसर क व बस इट और स क क व बस इट पर भ उपलब ह इच छ न वद क र इस व बस इट स ड उनल ड कर सकत ह तथ अपन स त ` त य ( र ख कत डम ड फ क र म ) क न वद श ल क स थ स त कर अपन स त स त करत समय लफ फ क ऊपर भ ग पर न वद स. तथ नयत त थ लख य द दस त व ड क र म ग ए ज रह ह त नम ब त क न ट कर : 1. न वद दस त व म ग न क लए भ ज ज रह नव दन प पर न वद स चन स ख य तथ न वद स ख य द न लख ज ए तथ न वद श ल ` त य ( कस भ र यक त ब क र ज र र ख कत डम ड फ क र म ) क स थ म य एव भ ड र अ धक र, अ त रक उपय ग क, अहमद ब द क भ ज ज ए 2. लजस लफ फ म इस क र क नव दन भ ज ज रह ह उसक ऊपर भ ग पर " न वद दस त व ज क लए अन र ध" लख ज ए त य न वद दस त व क लए अलग नव दन प एव अलग डम ण फ भ ज ज ए 3. न वद श ल ( अ तद य) क भ गत न र ख कत डम ण फ ( म एमआईस आर ड ड ) क र म कय ज ए ज अहमद ब द म द य ह तथ वह म ल ख अ धक र, स क अहमद ब द क न म पर लय ज ए 4. डम ण फ क प छ व त क न म एव न वद स ख य दजर ह न च हए 5. नयत त थ बढ़ ए ज न क नव दन पर क ई वच र नह कय ज एग 6. ड क र न वद दस त व क ब नयत त थ स 10 दन प वर ब द कर द ज एग 7. य द व त व य गत र स आकर न वद दस त व करन च हत ह, त व नयत त थ स एक दन प वर तक य भ ग ( बलल ड न. 30-ए, कमर न. 57) म कस भ क यर दवस पर 1400 स 1600 बज क ब च स पकरकर 8. म हरब द स त क समय स म त य न वद क स मन न दर नयत त थ क 1500 बज तक रह ग 9. अ तम समय स म स प वर ब लय उपलस थ न वद क र /उनक र धक त त न धय क उपलस थ म उस दन 1530 बज ख ल ज ए ग 10. ऊपर न दर त थ क य द छ ट ट घ षत क ज त ह त स क क अगल क यर दवस न वद ओ क एव ख लन क लए नयत त थ म न ज एग 11. वल ब/द र स स त स व क नह कए ज ए ग 12. लजन प टर य न समय स ब ल जम कर ई ह तथ न वद ख लन म भ ग ल न च हत ह, व अपन धक त त न ध क न म उस व श न वद म उलल ल ख नध र रत त थ स एक दन प वर स चत कर द वल ब स /अ तम क ष म व श ह त अन र ध पर वच र नह कय ज एग Page 2 of 4

3 13. नम न ल त वगर क न वद द द क न वद क स थ ईएमड म ट क लए उ चत दसत व जप स स सतछत करन पर ईएमड क भछगत न स ट द ज तप ह ( य द ल ग ह ) : स क म अ धक त व त क रप म पहल स प जपक त/प न ल क त व त भ रत य त न ध क श मल न करत ह ए स ध सत व सतछत करन व ल वद शप व त क य प एसय /एईप तथ स व यत नक स म एव लघ उ म ख द एव म ग आय ग र य लघ उ ग नगम भ रत सरक र क आद श न स र ईएमड क भ गत न स वश ष रप स ट क ई अअन य स थ 14. न वद म ल य कन य क ददर न अपनप न वद क व पस ल न व ल व त ओ क ईएमड जबत कर ल ज एग वफल व त ओ क ईएमड न वद अव डर करन क ब, न वद अव डर करन क 30 दन क अ दर बय ज क बन ईएमड लदट द ज एगप Tender documents can be bought from the Purchase Division, SAC and are also available on ISRO website Uwww.isro.gov.inU and SAC website Uwww.sac.gov.inU. Interested tenderers may download the same from the website and submit their offer along with tender fee of ` each (In the form of Crossed Demand Draft). While submitting your offer superscribe Tender No., and due date on the envelope. If the documents are requisitioned by post, the following points shall be noted: 1. Request letter shall be sent for requisitioning tender documents indicating tender notice number and tender number together with tender fee ` each (In the form of Crossed Demand Draft issued by any Nationalized Bank) to the Purchase and Stores Officer, Space Applications Centre, Ahmedabad only. 2. The Envelope containing such request shall be super-scribed with Request for Tender Documents. Separate request letter and separate Demand Draft shall be sent for each tender document. 3. The tender fees (non-refundable) shall be paid in the form of CROSSED DEMAND DRAFT (MICR DD ONLY) payable at AHMEDABAD in favour of The ACCOUNTS OFFICER, SAC, Ahmedabad only. 4. Vendor name and tender number shall be indicated on the reverse side of the Demand Draft. 5. No request for extension of the due date will be considered. 6. The sale of the tender documents through POST shall be closed 10 days prior to due date. 7. In case vendors desire to collect the tender document in person, they may contact Purchase Division (Bldg. No. 30-A, Room No. 57) on any working day between 1400 to 1600 hrs up to one day before the due date. 8. Deadline for the receipt of the sealed offers shall be up to 1500 hrs on the due date mentioned against individual tender. Page 3 of 4

4 9. Bids received before the deadline shall be opened in the presence of attending tenderers/their authorized representatives on the same day at 1530 hrs. 10. In the event any date indicated above is declared as holiday, the next working day at SAC shall be considered as the due date for receiving & opening of tenders. 11. Late/Delayed offers will not be accepted. 12. Parties, who have submitted bids in time and want to participate in tender opening, may inform their authorized representative s name one day in advance of the due date indicated against the particular tender. Delayed requests / requests for entry at eleventh hour will not be entertained. 13. The following categories of bidders shall be exempt from paying EMD subject to submission of appropriate documentary evidence with the bid in support thereof (if applicable): Vendors already registered/empanelled with SAC as authorized vendors. Overseas bidders submitting offers directly without involving an Indian Representative. Central PSUs/PSEs and autonomous bodies Micro and Small Enterprises Khadi and Village Industries Commission National Small Industries Corporation Any other establishments specifically exempted from paying EMD by an order of the Government of India. 14. The EMD of bidders who withdraw their bid during the tender evaluation process shall be forfeited. EMD of unsuccessful bidders shall be refunded without interest after the tender has been awarded, within 30 days of the award of the tender. Page 4 of 4

5 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वसत र पप.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 0B(अपर 3 बज तक) 1BDue on 2B(Up to 3 pm) 1. AHEG Laser Based Cutting/Drilling System (Two Part Tender)

6 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHEG Ph No: Fax /02/35 Date :02/02/ Tender Due: 15:00 Hrs ISTon 17/02/2016 Opening : 15:00 Hrs ISTon 17/02/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per attached sheet ) S.No. Description of Items with Specifications Unit Quantity 1 LASER BASED CUTTING/DRILLING SYSTEM AS PER ATTACHED RFP each 1 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC STORES AHMEDABAD BY AIR FRE We are exempted from payment of Excise/ Customs duty. SPECIAL INSTRUCTIONS Mention Validity, Warranty, Payment Terms & Delivery Terms SPECIFIC TERMS As per attached sheet INSTRUCTIONS TO TENDERERS: -Please mention our Ref. no. AHEG (DF/230) & tender due date in your quotation and on envelope. -Please send your quotation in sealed cover only, Quotations by fax/ will not be entertained. -Bidders shall submit (EMD) an amount of Rs. 5 lacs along with their offer if you are not registered vendors on our Panel/Central PSUs/PSEs & Autonomous bodies/mse/khadi & Village Industries Commission/NSIC. -EMD shall be submitted in the form of DD/FDR made in the name of Accounts Officer, Space Applications centre & payable at par at Ahmedabad. Bids received without EMD shall be treated as invalid. -It is a Two Part Tender -In this regard, it may be noted that we have scheduled a Pre-bid conference on 05/02/2016 at 11:00 to 12:00 Hrs at 30D, SAC, Ahmd. Those who are interested can participate in the meeting with prior intimation to us.([email protected]) -Your offer should be accompanied with DD, equivalent to Rs.545/- in favor of "Accounts officer, SAC, Ahmedabad" towards tender fees. Offers received without tender fee will be liable for rejection. BALRAJ SINGH PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

7 Request for Proposal(RFP) LASER BASED CUTTING/DRILLING SYSTEM Government of India Indian Space Research Organisation Space Applications Centre Ahmedabad INDIA 1

8 Request For Proposal (RFP) The Indian Space Research Organization (ISRO) requests your company to submit quotation for LASER based Cutting/Drilling system for fine cutting, micro hole drilling, micro milling, engraving, etching etc. in thin materials having thickness of 0.05mm to 2mm maximum. The materials such as Alumina (ceramic), Metals, Silicon, Gallium Arsenide, Silicon Carbide, etc. with high precision to meet the requirements of miniaturized/advanced circuit fabrication for ongoing as well as future project activities. The system should be capable of handling 200mm square or circular substrates or wafers. The salient features of the system shall include Laser head, Precision 4 axis stage with advanced CNC controller and latest essential software, auto vision and alignment system, microprocessor/plc/pc based controller with windows based latest operating software, etc for circular, square, rectangle, different irregular shape cutting and drilling of wafer/ substrate. Vendor should quote only proven system (having considerable heritage of minimum 3 years) with the standard package and including software and other necessary parts required to run the machine.

9 This RFP is organized into following sections. Section A: Gives the general idea about SAC/ISRO and the intended use of the proposed system in brief. Section-B: Gives the Guidelines to Manufacturers/Suppliers to Important instructions for preparing the response against this RFP. Section-C: Gives Technical specifications for our requirements of Laser based micro machining system for fine cutting, micro hole drilling and other application for alumina (ceramic), Silicon Carbide, Silicon and Gallium Arsenide types of semiconductor wafers, metals, glass etc. 2

10 Section A Space Applications Centre, Ahmedabad (here after called SAC) is a leading R & D Centre of Indian Space Research Organisation and is responsible for development and realisation of ground as well as space borne sub-systems for Indian Communication, Microwave Remote Sensing & Navigational Payloads. SAC wants to establish a facility for fine cutting, micro hole drilling, milling etc of bare as well as metalized ceramic (Alumina, Sapphire) substrates, Silicon Carbide, silicon, Gallium Arsenide, metal, etc types of wafers for HiREL MIC and MHMIC fabrication using LASER technology. This RFP is being floated keeping in mind the above said applications. 3

11 Section B IMPORTANT INSTRUCTIONS Sr.no Detail Response 1. Supplier shall give bid in two parts in separately sealed envelopes as follows: Envelope (1): Techno-commercial offer without price bid. Envelope (2): Price bid for main items and options. 1.1 The Technocommercial bid should contain following documents / information All the documents substantiating experience and capabilities of supplier to supply the system as mentioned in this part must be enclosed. The offer shall not be considered in the absence of such documents. Supplier shall attach detailed compliance statement with reference to all the specifications/ conditions/ sub points of this tender document clearly indicating Quantitative values offered wherever applicable. It shall also clearly indicate C for compliance and NC for noncompliance against each specificatio. Ab sence of indications such as blank, dashed or otherwise against any specification will consider as disagreement/ noncompliance and the same shall be binding to the supplier. Supplier shall also highlight compliance with better or superior specification wherever applicable giving detailed merits and description. Supplier shall read all the specifications, description/ parameters, remarks etc and indicate their agreement / compliance to each one separately as well as attach required supporting documents/ details substantiating unambiguous compliance of each specification Supplier shall attach additional documents if required, giving due reference of respective specification number. Technical catalogs, literature and detailed data sheets of all items offered by the supplier in supportof their offer must be enclosed. Application notes and papers published in support of design aspects of the system offered as well as patented designs if any must be enclosed. Plain compliance without such supporting information, data sheet, literature or write up could be treated as non compliance and SAC reserves sole right of acceptance or rejection of such plain compliances with reference to SAC specifications. Supplier shall clearly bring out noncompliances if any, giving due reasons and extent to which it is proposed to be complied. The Manufacturers/Suppliers with minor noncompliance in few specifications may also send their offer with a clear indication of such noncompliances in their compliance

12 statement. SAC reserves the right to review such offers in view of the implication on the overall performance/capability of the system and accept or reject,which shall be binding to the supplier Supplier would not be allowed to change compliance status of any specification at later stage Techno commercial bid should be exact replica of the price bid but without any price information and should contain unpriced details of all items offerred covering the system, accessories, AMC, Taxes, duties and statutory levies applicable, alongwith all the payment terms and conditions. Supplier revealing any price information either knowingly or unknowingly in their Technocommercial bid as well as during subsequent communication unless it is asked from our purchase department would disqualify the offer for further consideration. Standard 12 months free warrantee period from the date of final acceptance of the system at SAC, Ahmadabad and further extension of 48 months warrantee period on chargeable basis. Vendor should attend within 48 hours of system failure reported during standard and extended warranty. Any specification that supplier is differing or deviating from, must be brought out with clear justification and SAC reserves sole right of acceptance or rejection of the offer for any of such deviations. List of essential spares required for trouble free operation of total system for a period of 10 years after successful completion of standard warrantee period of 12 months. The item/spares not covered under warranty shall be clearly mentioned along with price detail in commercial bid. List of suggested special tools and toolkits for O & M of the offered system. List of optional instruments and accessories which are essential to run the system should be offered along with full technical details. Relevant price details shall be given in commercial bid. Supplier shall submit additional softcopy of technocommercial offer along with hardcopy List of all the line items included in price bid (without price information). 1.2 The Price bid should contain following documents. Total price covering entire scope of supply the system defined in these specifications.total price shall be inclusive of 12 months warrantee period. Any exclusion or optional items offered must be brought out separately It shall also contain detailed price break up for each item. List of all the essential spares recommended in Technocommercial bid with prices on per unit basis and quantity required for trouble free operation of total system for a period of 10 years after completion of standard warrantee of 12 months period. Spare prices shall be valid for

13 a minimum period of 3 years from the closure of standard period. warrantee Price of suggested special tools and toolkits for O & M of the offered system. Charges for extended warrantee support on per 12 month on postpayment basis for the period of 48 months. The extended warranty quote should be valid for the period of 48 months after the standard warranty ceases Basic training for operation, normal maintenance, trouble shooting and acceptance testing at manufacturer site for two people prior to dispatch of the system at free of cost. Transportation of total supply elements of these tender, loading, unloading and handling activities, installation & commissioning, acceptance testing and basic training for operation and maintenance of the total system at SAC, Ahmedabad are the responsibility of the vendor. Supplier shall clearly indicate their confirmation for validity period in their offer however it should not be less than 180 days from the opening date of this tender. General instructions and guidelines to supplier. Offers received directly from original manufacturer or their authorized representative (with due authorization from manufacturer) shall only be considered. It is mandatory that the manufacturer shall have prior experience of designing, manufacturing, maintaining and supplying the similar type of systems. All the relevant documents supporting this shall be attached along with the quotation. Supplier shall attach all technical details in all respect and include compliance statement for all the tender specifications, parts, source of OEM items and interface requirements, detailed cost break- up, delivery schedules and performance guarantee. Offers without essential attachments, compliance statement etc shall not be considered. Supplier shall submit details of the system configuration (building block) of the total system with the individual subsystems.

14 SECTION C TECHNICAL SPECIFICATIONS OF LASER BASED CUTTING/DRILLING SYSTEM SR. No. Specification Value Remark 1 Applications suitability 2 LASER Type Micro cutting, micro hole drilling, micro milling, ablation, engraving, etching and marking on the Alumina, metals, silicon carbide, Gallium Arsenide, and Si types of substrates/wafers having a thickness of 0.05mm to 2mm are essential. Water or air cooled, 355nm Solid state Pulse UV LASER Vendor should provide full details with data sheet of laser source Laser Power Variable from 1 to 10W maximum Desirable from 1 to 20W Repetition Rate 0 to 200KHz or more Pulse Width Variable up to 40 ns or better 2.1 Laser power/energy control (Transmission) Variable in the step of 5% or better 2.2 Laser Power Stability < 2% on the entire power range for minimum 3 hours 2.3 Laser power meter Essential with calibration 2.4 Beam diameter at the work place 20 micron ± 10% Exact beam diameter should be specified by the Vendor

15 Beam Divergence Angle Beam Roundness Beam perpendicularity Pulse Synchronized Output (PSO) 2.9 Optical system 2 ± 0.5 m rad or better > 85 % circular 90 ± 1 or better Preferable In built beam expander, Optical mount, fine focus lens and multi laser beam are preferable Exact details specified by the vendor Vendor should clearly indicate about optics used to get fine beam at work piece. Beam delivery mechanism shall be clearly explained Depth of Focus Should be 150 microns or better 2.11 Galvo Front and rear surface cutting diameter should be same Vendor should give details 3 Substrate or Wafer size to be processed 200 mm square or circular 4 Substrate or Wafer thickness to be processed 0.05mm to 2mm 5 Operation 6 Work Station 6.1 Configuration System shall be suitable for Continuous use. Minimum 3 hours of continuous operation is essential Fully integrated, stand alone with all necessary hardware, software and essential safety interlocks such as door, temperature, etc Specify min/max time for continuous use. Vendor should provide all details of safety interlocks

16 6.2 Stage with four axis drive Vibration free, Motorized, computer controlled (closed loop), with high accuracy stage is essential 6.3 X & Y Axis Travel range Not less than 200mm Travel speed mm/sec or better (continuously variable from minimum to maximum) Motor type Linear Positional Accuracy ±2 microns or better per axis Resolution 1 micron or better Repeatability ± 1 micron or better 6.4 Z Axis Travel range Not less than 100 mm Travel speed 1-50mm/sec or better Linear Accuracy Better than ±10 micron Resolution and Repeatability 1 micron or better Height/depth sensor Preferable 6.5 θ axis Vertical Rotary Axes Motor Direct drive torque motor with rotary encoder Transfer mechanism Maximum rotating angle Direct drive 0 to 360 Degrees Continuous rotation

17 Stage flatness 6.6 over entire range 7 Vision System ± 5 micron or better 7.1 CCD Camera On axis camera Monitor to display image Focusing and Alignment Fume extraction system Control system & software LCD monitor to display with cross hair is essential Auto as well as manual focusing and alignment system preferable Essential Full function computer control with manual over ride for essential functions using proven latest PC with latest version of operating system and latest software which can also capable to do alignment of the substrates/wafers Exact detail specify by the vendor 10.1 Data inputs Import and implement CAD data inputs in all standard formats like.dxf, GDSII etc along with capability of small shapes generated manually using same control tool is preferable 10.2 Software for the multi axis CNC user interface User Friendly with G and M code are essential. Vendor should clearly specify all the details of software to run the system, and other features 11 Sample mounting mechanism Universal clamping jig is essential to hold the substrates/wafers size vary from 6mmX6mm to maximum 200mmX200mm System Up gradation Tools kits & maintenance kits Vendor should ensure to give support in the up gradation of the system (Hardware & Software) in future Custom made Toolkit provided by the vendor

18 14 Accessories and Utilities. The items not covered above and are essential to run the system smoothly, are to be stated clearly and to be quoted as option Vendor should quote separately for all the required accessories and utilities necessary to run the system 15 Performance Demonstration Before finalization of contract, vendor should prepare samples (supplied by SAC) as per specifications and submit to SAC for evaluation. The manufacturer should ensure readiness for the same. 16 Factory Acceptance Test (FAT) Vendor should demonstrate the performance of all the stated specifications at the factory (manufacturer s site) in presence of SAC Engineer on the same equipment, which will be supplied to SAC. During FAT, Supplier has to prepare samples to ensures performance check of its acceptance as per annexure-i and also provide operation & maintenance training to minimum two SAC engineers at their site. Vendor should inform readiness for FAT before eight weeks 17 Installation and Demonstration of performance of the system at SAC Vendor should installed the system at SAC, Ahmedabad free of cost. Vendor should demonstrate the performance of the system with all stated specifications and ensure the result match with FAT. Vendor should train SAC Engineers and technicians for the operation and maintenance of the system at free of cost 18 Site requirement 19 Warranty Detailed site requirements with required utilities shall be provided along with Layout plan, site drawing, weight and footprint with quotation. 5 years (From the date of installation and acceptance). If the standard warrantee is less than 5 years, extended warrantee for remaining period should be quoted with price. The part not covered under the warrantee should be mentioned with price

19 20 AMC Vendor should quote comprehensive AMC for 3 years after completion of warranty. AMC details shall be specified by the manufacturer. Vendor to depute only factory trained/ certified engineer for the purpose of AMC. 21 Maintenance support Minimum ten years of maintenance support with spares after the expiry of standard warranty should be ensured. Local (within India) service support essential. 22 Instruction manuals Operation and maintenance. (Two sets) in English. Maintenance manual should be complete in all respect i.e. complete troubleshooting guide with detailed electrical/electronics circuit diagrams. Manuals including all mechanical, electronic circuit and electrical diagrams. 23 Power supply / V AC Single /Three Phase, 50 Hz. 24 Spare parts & Consumables support Minimum ten years of support after the expiry of standard warranty should be ensured. Consumables & spares for minimum three years of operation shall be quoted as option. 25 Refurbished Prototype or Only newly built unit of well established designs shall be considered. Refurbished/Prototype systems are not acceptable. 26 External housing Steel or equivalent Compatible to class clean room 27 Safety and hazard aspects All the relevant safety and hazard related information shall be provide by the supplier along with quotation Any accessories/ consumable required for safe and non-hazardous system operation shall be quoted as option.

20 28 List customers of A list of customers for the Quoted / similar equipment with contact details (preferably in India) may be submitted along with the quotation with contact details. SAC reserves the right to visit these places and supplier to ensure this while quoting. 29 Compliance Supplier shall clearly indicate the comment regarding the compliance with numerical values against each specification in the specified column. The offer shall not be entertained in the absence of such certification. Supporting detailed information, application notes or literature to be attached for each compliance.

21 ANNEXTURE I Factory acceptance Test (FAT) The following tests shall comprise as a part of FAT at manufacturer s site. Inspection and checking of the system Inspection and checking of basic configuration including structure, Stage, Laser power supply unit, material of construction, etc. All the relevant documents like data sheets, manuals, test reports including documents and warranty certificates for third party OEM items shall be shown by the supplier. Functionality checking & specification demonstration Functionality as per RFP specifications for all the subsystems of the unit like Stage, Laser Power supply, software and control system including interlocks and safety aspects. The functionality/specification demonstration for the subsystes or attachments from third party OEM shall also be the responsibility of the supplier. Demonstration of Stage capability for movement in X, Y, Z and θ axis with specified accuracy Demonstration of all the specification of laser power supply unit as specified Process capability testing Supplier shall demonstrate the cutting, micro hole drilling, milling, etching etc on SAC supplied materials like Alumina, Si, GaAs, Silicon carbied etc. By using the offered system party shall demonstrate hole drilling of 100 micron on 10 mil Alumina, silicon cabide types of materials with tolerance of ±10% and conicality of ±10µm. Also demonstrate cutting of GaAs and Si materials. Supplier shall demonstrate software capability and its different uses for different shape cutting, drilling, etc All the required materials for the proposed process like cutting, drilling, milling, etching shall be supplied by SAC. Supplier shall arrange required testing and evaluation facilities at their site. After the successful installation and commissioning of the system at SAC, supplier shall carry out all the tests and evaluations at SAC as per FAT indicated above.

22 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

23 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

24 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

25 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

26 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

27 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

28 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

29 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

30 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

31 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

32 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

33 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

34 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

35 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

36 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वसत र पप.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 3B(अपर 3 बज तक) 4BDue on 5B(Up to 3 pm) 2. AHSE Dual Strip Panchromatic Band Pass Filter (Two Part Tender)

37 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHSE Ph No: Fax /02/35 Date :05/02/ Tender Due: 15:00 Hrs ISTon 29/02/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per enclosure. ) S.No. Description of Items with Specifications Unit Quantity 1 DUAL STRIP PANCHROMATIC BAND PASS FILTERS AS PER ATTACHED RFP (1 lot: 100 filter) Nos. 100 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC, AHMEDABAD BY AIR FRE We are exempted from payment of customs duty. SPECIAL INSTRUCTIONS Mention validity, warranty, payment terms & delivery terms. SPECIFIC TERMS As per enclosure. INSTRUCTIONS TO TENDERERS: Acceptance of Liquidated damages- As per enclosure Acceptance of Performance Bank Gurantee-As per enclosure "Quotations shall be submitted by the bidders only by post or by hand in sealed covers. Quotations received by FAX or shall not be considered as valid offers and will not be accepted for evaluation." ANIL N VAIDYA PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

38 REQUEST FOR PROPOSAL FOR DUAL STRIP PANCHROMATIC BAND PASS FILTERS SPACE APPLICATIONS CENTRE INDIAN SPACE RESEARCH ORGANISATION DEPARTMENT OF SPACE GOVERNMENT OF INDIA AHMEDABAD

39 CONTENTS Section No. Description Page No. 1.0 Introduction General Applicable documents Supplier and their responsibility Specifications General Description Physical parameters Mask Filter Strip Optical parameters Quality Assurance Provision Design Approval In-process Quality Control Requirement Qualification and Acceptance Test Requirements Test results Acceptance / Rejection criteria Marking & Packaging Cleaning/Handling/Storage Deliverables Delivery Schedule List of Documents Guidelines for quotation 12 LIST OF TABLES Table No. Description Page No. 1. Physical Parameter 3 2 Strip Dimension Detail 4 3 Dimension and tolerance on the square region 4 4 Optical Specification 5 5 Test & Measurement sequence for qualification of PAN filters 6 Test & Measurement sequence on FM filters & WS qualification of PAN filters (Filter & Mask coating) 7 Deliverables LIST OF FIGURES Figure No. Description Page No. 1 Surface F1 of PAN filter 4 2 Surface F2 of PAN filter i

40 1.0 INTRODUCTION 1.1 General The Indian Space Research Organization (ISRO) is planning to develop next generation cartographic cameras for earth observation, which will have a panchromatic (PAN) band covering visible-nir region ( nm). To realize this project it is required that the broad band-pass filters catering to the required spectral regions. This request for proposal is for the procurement of optical band pass PAN filters covering the spectral range from 450 to 900 nm. This document gives the requirements/specifications for the fabrication and qualification & acceptance tests for the band-pass filters, the quality assurance requirements, packaging, deliverables, schedule etc. that should be met by the supplier. 1.2 Applicable Documents The latest versions of the following documents (including but not limited to) form a reference. MIL-PRF-13830B : Appendix C: Coating of glass optical elements (Anti-reflection) ESA-PSS : A thermal vacuum test for the screening of space materials. MIL-C-48497A : Durability requirements for single or multi layer interference coating. MIL-O-16898B : Optical elements packaging. 1.3 Supplier and Their Responsibilities Supplier The supplier should have expertise in designing as well as realization of thin film interference filters. Since these filters are to be used for space application, they need to have very good environmental stability and mechanical durability. To ensure the environmental stability and mechanical durability, these filters are required to be qualified as per the section 3.0 of this document. The responsibility to carry out the environmental tests & measurement as per the specifications lies with the vendor. 1 of 12

41 The test measurement and methodology shall be in accordance with the specifications given in this document. The test method and measurement procedure shall be worked out by the supplier and submitted to ISRO for approval. The supplier shall be responsible for the satisfactory conduct of tests and inspections required by the applicable specifications. ISRO reserves the right to participate in or monitor any of the tests and inspections scheduled in this document. A suggested negotiable Review Scheme shall be supplied along with the proposals at the time of contract finalization. The supplier shall submit a schedule of activities including the major milestones namely Critical Design Review (CDR), Qualification Tests, Acceptance Tests, etc. The supplier shall inform well in advance for ISRO s participation. The supplier shall submit the write-up highlighting their expertise in the design and development of the similar filters, space heritage, the available facilities and any coating qualification carried out on the interference filters along with the test details at the time of submitting the proposal for the supply of above filters. Supplier also should provide point by point compliance of requirements and specifications given in the various sections of this document. 2.0 SPECIFICATIONS 2.1 General Description The required PAN-filter caters to a broad spectral range covering VNIR spectral region from nm. This filter should be realized using single substrate only. On one side of the substrate, there will be PAN band pass filter ( nm) strips and mask coating and on the other side anti reflection (AR) coating for entire area except on three smoothened area (with abrasive Al 2 O 3 Grade M-303) as shown in the figure 1. F1 Surface: Surface facing the incident beam. 2 of 12

42 2.2 Physical parameters Physical parameter of PAN filter has been shown in the table 1. TABLE1: PHYSCIAL PARAMETER (i) Material : Fused Silica/NBK-7 or equivalent (ii) Shape : Rectangular (iii) Dimensions of glass substrate (mm) (Detail in Figure 1) Length Breadth Thickness : ± 0.10 mm : ± 0.10 mm : mm mm (iv) Surface profile : Plane (v) Surface Figure/ Irregularity (each surface) : 315 nm (PTV) (vi) Surface Quality (Before and after coating) : 40 :20 (vii) Surface Roughness (Before coating) : < 30 Å rms (* except abrasive Al 2 O 3 smoothened area) (viii) Parallelism between the two polished surfaces : < 1arc minute (ix) Parallelism and perpendicularity between substrate Edges and the filter strip : < 1arc minute 2.3 Mask The mask (ref. fig.1) will have absorbing coating with peak transmission <1% and peak reflection <2 % in the nm spectral range. The masking coating covers the entire surface of the substrate (as identified) except the filter strips as per figure-1 (clear aperture). 2.4 Filter Strips Two identical filter strips have to be coated on the identified surface (F2) of the substrate with gap in between as per the specification given in table 2. 3 of 12

43 TABLE 2: FILTER STRIP DIMENSION DETAILS No. of filter strips Filter Strips Strip details (mm) Gaps (mm) 2 1.7(+0.05, -0.00)X 27(+0.05, ) ( 0.05, +0.00) Surface F1 of filter having the AR coating Figure 1: Surface F1 of PAN filter Note: 1. No AR coating on the square areas shown by S1, S2 and S3. 2. The square areas shall have surface finish of abrasive Al 2 O 3 Grade M-303 (equivalent of abrasive grit 600 ; ave particle size ~15 microns). TABLE 3: DIMENSION AND TOLERANCE ON THE SMOOTHENED SQUARE AREA No. of squares Square details (mm) Filter surface F1 Center to center distance (mm) 3 S1 to S2 or S3 S2 to S3 2(-0.05, +0.05) X 2(-0.05, +0.05) 16 (- 0.05, +0.05) 28 (- 0.05, +0.05) Surface F2 of filter having spectral coating and the masking coating 4 of 12

44 Figure 2: Surface F2 of PAN filter 2.5 Optical parameters The following are the optical specifications for the Band-pass Filter (Table 4). TABLE 4: OPTICAL SPECIFICATION OF THE FILTER Parameter Specification Band (nm) Average Transmission (Tavg) > 87 % (desirable > 90 %) Central Wavelength (CWL) (nm) 675± 5 Band-width (nm) 450 ± 3 Cut-on slope < 3% Cut-off slope < 2% Ringing < 5 % Transmission in the Blocking Range (peak) < 0.01% ( nm) % Cut-on/ cut off Slope = [(λ 80% of peak λ 5% of peak ) / (λ 5% of peak )] *100 5 of 12

45 1. The filter coating over the entire coated area should be uniform I. Non-uniformity in CWL < 2 nm. II. Non-uniformity in the Tavg < 2% III. Non-uniformity in the bandwidth < 2 nm. This should be demonstrated by carrying out spectral measurements minimum at 3 locations, two edges and center. 2. I. Change in average transmission due to environmental test < ± 1%. II. Change in band width due to environmental test < ± 1nm. III. Change in CWL due to environmental test < ± 2 nm. 3.0 QUALITY ASSURANCE PROVISIONS The QA provision consists of - Design Approval requirements - The process quality control requirements - Qualification and Acceptance test requirements 3.1 Design Approval The supplier/vendor should provide the design data for the overall performance of band-pass filter in the form of EXCEL files for SAC approval Materials All the materials used for fabrication of the filter shall be space grade/qualified and the substrate material used for fabrication of the filters shall be free from strain, internal stresses and internal defects like bubbles, fractures etc. The materials from the same batch shall be used for fabrication of all the components including witness samples. Ferrous and non-ferrous metals shall be of corrosion resistance type or suitably treated to resist corrosion caused by atmospheric conditions existent in storage or normal operational conditions. Non-magnetic materials are preferable for all parts except where magnetic parts are essential. Materials, which are nutrients for fungus, shall not be used. Materials used shall be of low out gassing type and shall be stable under atmospheric and high vacuum environment. The coating materials used for filter fabrication shall meet the CVCM (Collected Volatile Condensable Material) <0.1% (preferably 6 of 12

46 0.01%) and TML (Total Mass Loss) < 1% (preferably 0.1%) requirements when subjected to 24 hrs vacuum test at 125 deg C (pressure 10 6 Torr) Processes All the processes involved in filter fabrication should be space qualified. In case the processes have not already undergone the process qualification exercise for space use, the same should be space qualified by the supplier before the start of actual filter fabrication. The witness samples for band pass coating & mask coating should be fabricated from each production batch and tested to confirm the performance compliance & suitability of the process /materials used for the space program under the specified environmental conditions Surface Quality The Optical surfaces shall be free from the appearance of cosmetic defects such as digs, scratches, pits, sleeks etc. as per MIL -PRF-13830B. 3.2 In process Quality Control requirements The manufacturer shall ensure the quality control for realizing a high quality product. Manufacturer shall provide filter fabrication flow chart with Key Inspection Points (KIP). The quality control shall also include, but not limited to, the following process qualification details of coating. A detailed quality control document shall cover: -List of proposed materials without gassing details and material vendors -Configuration control -Traceability includes batch number, fabrication lot number and component identification. -Cleanliness control -Process qualification details of coating etc. -Non-conformance plan Non-conformance at any stage, which affects the quality and reliability of the product, should be immediately reported to ISRO and the required clearance shall be taken from ISRO. This data should be recorded and made available as and when required. 7 of 12

47 3.2.1 Shelf-Life: The components shall be capable of operation without any degradation in performance for a storage period of 5 years and an operational period of 5 years onboard spacecraft with a design goal of 7 years. The manufacturer shall also specify the storage conditions and cleaning procedures of the components. 3.3 Qualification and Acceptance test requirements: Qualification samples shall be of same size & design as that of the actual filters. Qualification of the filters is to be carried out before the fabrication of FM-filters. Three Qualification samples of PAN filters shall undergo test and measurement sequence as given in table-5. Flight model components shall undergo acceptance level testing as per table 6. The methods and procedures for measurement of parameters along with the test equipment used; their calibration and individual parameter limits should be communicated prior to qualification exercise Acceptance Test: All FM components after completion of fabrication and coated WS shall undergo tests & measurements as per Table 4. Witness samples, both for band pass coating & mask coating shall undergo the tests. TABLE 5: TEST & MEASUREMENT SEQUENCE FOR QUALIFICATON OF THE FILTERS Test conditions Sample 1 Sample 2 Sample 3 Initial Bench test VI, SR VI, SR VI, SR Cold storage - - Post Cold storage - - VI Hot storage - - Post Hot storage - - VI, SR Humidity storage - Post Humidity VI, SR - VI, SR Thermovac-cycling - Post Thermovac - VI, SR VI, SR 8 of 12

48 Adhesion - - Post adhesion - VI - Abrasion - - Post Abrasion VI - - Radiation - - Post Radiation - - VI, SR SR: Spectral Response VI: Visual Inspection : To be carried out - : Not done Table 6: TEST & MEASUREMENT SEQUENCE ON FM FILTERS & WS (Filter & Mask coating) Test conditions WS sample1 WS sample2 FM Filters Initial Bench test VI, SR VI, SR All parameters Section 2 Humidity - - Post Humidity VI, SR - - Thermovac cycling - Post Thermovac measurements - VI, SR VI, SR Abrasion - - Post Abrasion VI - - Adhesion - - Post Adhesion - VI - SR: Spectral Response VI: Visual Inspection : To be carried out - : Not to be done Environmental Test levels The environmental test levels for the various qualification/acceptance tests are as follows. i) Storage Test Test Temperature Duration (Hrs.) Deg. Celsius Cold storage -30 ± 1 24 ± 5 Minutes Hot storage +60 ± 1 24 ± 5 Minutes 9 of 12

49 Humidity storage (RH 95 % + 0%, - 5%) Temperature rise/pull down time Gradient within filter 50 ± 1 24 ± 5 Minutes = 1 deg. C/minute (max) < 1 deg. C (ii) Thermo-vac cycling: Parameter Qualification Acceptance Temp. Range (deg. C) 30 to to +60 Temp.tolerance (deg. C) ±2 ±2 Gradient within filter (deg. C) < 1 deg. C < 1 deg. C Dwell time at each extreme temperature 2-hrs 5 minute 2-hrs 5 minute Temperature rise/decrease time 1 deg C/min. 1 deg C/min. No. Of cycles 10 5 Vacuum < 10 E-05 Torr < 10 E-05 Torr (iii) Adhesion & Abrasion: As per MIL-C-48497, adhesion and abrasion on Qual/Witness sample (iv) Radiation Exposure: Supplier should confirm that the filter can withstand the given radiation dose without visual signs of degradation and spectral degradation meeting requirement. Total dose for gamma radiation; 10 krad (Si) 4.0 TEST RESULTS: Properties of the materials (mechanical, chemical and optical) used for filter fabrication and compliance certificates shall also be supplied to ISRO. The suppler should supply the details of the measurement set-ups as well as the measurement conditions before start of actual testing for approval. Test results, Visual inspection reports, spectral transmission curves and the digital data in Excel format of all qualified/accepted components along with the results of witness samples also are to be provided. 5.0 ACCEPTANCE/REJECTION CRITERIA: The components shall retain their environmental durability & mechanical integrity and shall not visually show any sign of chipping, cracking of glass/coating, peeling off coating. The acceptance of final product is based upon its compliance with all the 10 of 12

50 specifications/requirements laid down in the earlier sections of this document, the rejection criteria being deviations from the specifications mentioned in section MARKING & PACKAGING: Each component is to be marked for easy identification. All deliverable components are to be packed as per MIL B and protection measures shall be incorporated for damages of the components against humidity, dust and shock (clear and proper handling instructions for customs personnel shall be given on the packages). 7.0 CLEANING/HANDLING/STORAGE The manufacturer shall specify the handling and storage conditions and materials. Procedures to be adopted for cleaning the components also shall be specified. 8.0 DELIVERABLES The manufacturer shall deliver the items viz., FM filters, witness samples, qualification samples and Filter glass substrate as detailed in the table 7. TABLE : 7 DELIVERABLES Component Glass Substrate FM- Filters (with Three emery polished square area) Quantity 4 lot of (i) 80 or (ii) 100 filters Qualification samples FM-witness coupons (25mm Φ) 3 Two witness per FMbatch for both band pass and masking coating FM-witness (identical in dimensions to FM components) prototype One per FMbatch All optical filters (as shown in the table above) must be delivered along with qualification & acceptance test documents & reports (QA & QC). 9.0 DELIVERY SCHEDULE: The delivery of the filters should be give as per the following schedule: CDR T0+3 months. 11 of 12

51 Substrate delivery T0+ 4 months QM filter delivery T0+ 6months Delivery of flight filters T0+ 10 months T0= Date of acceptance of the contract 10.0 LIST OF DOCUMENTS 10.1 At the time of CDR Coating design with appropriate data (in excel format) and plots indicating the coating performance. Qualification & acceptance test matrix for coating, test set-up details, calibration results of the test set-up/measuring instruments along with the format in which the test results will be provided to ISRO. Incoming inspection reports of different materials including substrates At the time of Delivery All the qualification as well as acceptance test results of all the QM and FM components along with the witness coupons. Details of any non-conformance with the specification Guidelines for quotation The supplier should clearly mention the compliance/noncompliance to every section/ subsection (i.e 1 to 10) of the RFP. In case of the non-compliance to any section, the non-compliance should be explained clearly. Alterative, if any, shall be proposed and explained. The supplier should submit the write-up highlighting their expertise in the design and development of the similar filters, the available facilities and any coating qualification carried out on the interference filters for space program along with the test details. The supplier shall quote price accordingly in two slabs (i) lot of 80 FM filters and (ii) lot of 100 FM filters. The supplier shall quote technical and commercial proposals (two parts) in separate sealed envelope. Technical proposal shall also include various aspects considered to arrive at the price in the form of BLANK PRICE BID (i.e without inclusion of price) 12 of 12

52 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

53 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

54 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

55 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

56 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

57 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

58 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

59 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

60 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

61 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

62 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

63 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

64 STANDARD TENDER FORM (Seal of the Company) TENDER FORM From: To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, Tender No.:... Due on:... Ref. No.:... Date:... I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date:

65 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

66 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

67 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 6B(अपर 3 बज तक) 7BDue on 8B(Up to 3 pm) 3. AHEG SPEC 55 Wires, TYCO Electronics (Two Part Tender)

68 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHEG Ph No: Fax /02/35 Date :05/02/ Tender Due: 15:00 Hrs ISTon 29/02/2016 Opening : 15:30 Hrs ISTon 29/02/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per attached sheet ) S.No. Description of Items with Specifications Unit Quantity 1 C RAYCHEM SPEC 55 WIRES, TYCO ELECTRONICS. DETAILED INFORMATION AS PER ATTACHED SHEET. each 1 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC STORES AHMEDABAD BY AIR FRE We are exempted from payment of Excise/ Customs duty. SPECIAL INSTRUCTIONS NIL SPECIFIC TERMS As per attached sheet INSTRUCTIONS TO TENDERERS: - Please mention our Ref. no. AHEG (DF/106) & tender due date in your quotation and on envelope. - Please send your quotation in sealed cover only, Quotations by fax/ will not be entertained. - This is a Two Part Tender. - Bidders shall submit (EMD) an amount of Rs. 1,33,640 Lacs along with their offer if you are not registered vendors on our Panel/Central PSUs/PSEs & Autonomous bodies/mse/khadi & Village Industries Commission/NSIC. - EMD shall be submitted in the form of DD/FDR made in the name of Accounts Officer, Space Applications centre & payable at par at Ahmedabad. Bids received without EMD shall be treated as invalid. - Your offer should be accompanied with DD, equivalent to Rs.545/- in favor of "Accounts officer, SAC, Ahmedabad" towards tender fees. Offers received without tender fee will be liable for rejection. BALRAJ SINGH PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

69 AHEG C Raychem, Spec 55 wires, Tyco Electronics. Unshielded and two core twistwd pair cable Outer space, radiation cross linked, modified flor polymer insulated. Silver coated copper, light weight, 600V, C Sr. No Item Description ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 20 AWG Black Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 20 AWG Red Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 22 AWG Red Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 24 AWG Black Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 24 AWG Red Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 26 AWG Black Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 26 AWG Orange Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 26 AWG Green Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 28 AWG Black Wire ESCC Part No B Tyco part No. 55/ (LAT3) Unshielded 28 AWG Red Wire ESCC Part No B Tyco part No. 55/ /9 (LAT3) twisted pair unshielded Black and White wire Quantity (in meters)

70 AHEG R & QA Requirements for Space Grade SPEC55 Wire 1. Quality Assurance Requirements for Space Qualified SPEC 55 Wire: Spec55 wire as per ESCC 3901/102 Level B ESCC Part No. & Wire Part No. should be clearly indicated by the supplier. Insulation Material: Radiation cross linked modified ETFE. Conductor- Silver coated high strength copper/ copper alloy. Spec55 wire should have radiation hardness 10MRad or better. Tensile Strength: 35 N/mm 2 Operating Temperature: C to C 1 KHz (ASTMD-150):2.7 Shrinkage < 1.0% Dissipation Factor (ASTMD-150): Out gassing Properties: TML 1.0%, CVCM 0.1% LAT report as per ESCC shall be provided prior to shipment. 2. Documentation Requirements The following test data details shall be supplied by the manufacturer in COC along with the supply of the material. Crosslink proof test: 7 hours at C Certificate of Compliance (CoC) shall be supplied along with the deliverable materials. Variable data for all the tests performed during final production test. In case of authorized representative/distributor, authorization letter from the principal manufacturer.

71 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

72 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

73 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

74 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

75 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

76 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

77 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

78 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

79 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

80 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

81 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

82 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

83 STANDARD TENDER FORM (Seal of the Company) TENDER FORM From: To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, Tender No.:... Due on:... Ref. No.:... Date:... I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date:

84 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

85 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

86 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 9B(अपर 3 बज तक) 10BDue on 11B(Up to 3 pm) 4. AHEG Axis Motion Control System (Two Part Tender)

87 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHEG Ph No: Fax /02/35 Date :05/02/ Tender Due: 15:00 Hrs ISTon 29/02/2016 Opening : 15:30 Hrs ISTon 29/02/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per attached sheet ) S.No. Description of Items with Specifications Unit Quantity 1 High vacuum compatible 4 axis motion control system as per detailed specification attached. lot 1 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC STORES AHMEDABAD BY AIR FRE We are exempted from payment of Excise/ Customs duty. SPECIAL INSTRUCTIONS NIL SPECIFIC TERMS As per attached sheet INSTRUCTIONS TO TENDERERS: - It is a Two Part Tender - Please mention our Ref. no. AHEG (DF/210) & tender due date in your quotation and on envelope. - Please send your quotation in sealed cover only, Quotations by fax/ will not be entertained. - Bidders shall submit (EMD) an amount of Rs along with their offer if you are not registered vendors on our Panel/Central PSUs/PSEs & Autonomous bodies/mse/khadi & Village Industries Commission/NSIC. - EMD shall be submitted in the form of DD/FDR made in the name of Accounts Officer, Space Applications centre & payable at par at Ahmedabad. Bids received without EMD shall be treated as invalid. - Your offer should be accompanied with DD, equivalent to Rs.545/- in favor of "Accounts officer, SAC, Ahmedabad" towards tender fees. Offers received without tender fee will be liable for rejection. BALRAJ SINGH PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

88 SPECIFICATION OF MOTORIZED LINEAR, ROTARY, GONIOMETRIC AND ELEVATING POSITIONING STAGES Sr. No SPECIFICATIONS / DESCRIPTIONS A Type of Tender: This is two part tender i.e. the offer shall be submitted strictly in two parts i.e.1) Technical & commercial bid and 2) Price bid. (Vendor should also refer two part tender instructions, which are also part of this tender.). The Technical & commercial bid should contain only technical details and un-priced commercial details as asked for. (Revealing price information advertently or inadvertently in the technical bid shall disqualify the offer) 1. Application: Linear, rotary, elevating and Goniometric positioning stages are required to accurately position the optical cameras inside the Thermo vacuum chamber. These stages shall comply with following specifications 2 Requirements: Scope of supply shall include motion stages and computer for data acquisition and operation. Sequence of assembling of stages are, linear stage is bottom most than rotary or elevating stage as per their load handling capacity and Goniometric (tilt) positioning stage on top most. 2.1 Motorized linear positioning stage. 2.2 Motorized elevating positioning stage. 2.3 Motorized rotary positioning stage. 2.4 Motorized Goniometric (tilt) positioning stage. 2.5 Motion controller: Programmable and manual controller to drive all the stages independently from outside the vacuum chamber. Controller should have push button/ key board for operating all stages and programming manually. Controller also should have computer interface compatible for latest window based PC with software for operating all stage individually and programming. It shall also have facility of logging all motion commands given from controller or computer as well as encoder feedback readings. 2.6 Interface plate with mounting holes, bolts etc. to mount elevating stage on linear stage to achieve combined motion as required. 2.7 Interface plate with mounting holes, bolts etc. to mount rotary stage on elevating stage to achieve combined motion as required. 2.8 Interface plate with mounting holes, bolts etc. to mount Goniometric stage on the rotary stage to achieve combined motion as required. 2.9 Interface plate to facilitate mounting of DUT (Device Under Test normally optical camera payload) on the top surface of Goniometric stage. Size of plate shall be 550mm X 550mm X 25 mm. Material: Al 6061 Black anodized Control and Power harness High vacuum compatible Teflon insulated electrical input/output shielded cable for motors, limit switches and encoders. Connector preferably D types. Power Harness and Control Harness (Encoder and Limit switch) should be in separate feed through to minimize the switching noise interference. All harness should be with shield for every axis separately Inside vacuum chamber 6m length and another with 3 m length are required for all cables. (two set ) Outside vacuum chamber minimum 5m length is required for all cables Matching internal/external hermetically connector preferably D types for (2.10.1) and (2.10.2) compatible for high vacuum environment Hermetically sealed D type feed through shall have leak rate less than 1*10 E-8 mbar liter/sec. for Helium. D type feed through may be sourced from Positronics/ Plug-In/ Pave etc. 1

89 2.11 Supplier shall separately quote for software for interfacing with PC to enable to operate entire system from PC module including logging of all parameters. Preferable Software Features: HMI (Human Machine Interface) shall be user s friendly to run the system. All movements commands shall be logged along with the encoder readings in tabular format. Encoder data should be in mm and Deg. All conversion of parameters shall be carried out by application software. In case of switch off the power or exit from the application software, old position of all stages shall be retained in the system. Position data shall be reset with secure password. Application software should run on Windows-8 and PC with USB or Ethernet interface. Precise physical position of all axes(x, Y, Z, and W) shall be available at any point of time. Operator and Administrator account shall have different right in this software application. User friendly menu shall be developed to execute the movement command and access the history of all movement with time & date stamping. All programmable parameters (For pre define auto movement) shall be inserted in simple tabular format for all four axes Supplier shall have to demonstrate all the features of the programmable RS 232/RS485/Ethernet interface and software in fully integrated and assembled mode with PC. Computer specification: Intel-Xeon1.5 GHZ or above, 32 GB RAM. I TGB Hard Disk, USB Port, RS232 port, Ethernet port-1gb, VGA and HDMI output, VGA/ HDMI compatible monitor. If supplier is not quoting for PC, Supplier shall clearly specify the major specification of the PC required for this purpose and compatible brand. OS and other software: OS: Windows 8 or Latest version available at the time of supply. All other required software to run the application software should be license software 3 Technical specifications: 3.1 Load handling capacity on top of DUT plate shall be minimum 200 kg. (i. e. Linear stage load capacity should be weight of interface plate between linear and rotary stage+ weight of rotary stage+ weight of interface plate between rotary and Elevating stage+ weight of Elevating stage+ weight of interface plate between Elevating and Tilt (Goniometric) stage+ weight of Tilt (Goniometric) stage+ weight of DUT plate kg. weight of DUT. Sequence of assembling of stages are, linear stage is bottom most than rotary or elevating stage as per their load handling capacity and Goniometric (tilt) positioning stage with DUT plate on top most. Rotary, Elevating, Tilt stages to have appropriate load capacities with margin to handle all load associated above them including weight of DUT. 3.2 Operating environment: Linear, rotary, elevating and Goniometric stages along-with electrical input/output cables which is planned to be kept inside thermo vacuum chamber shall comply with operation under vacuum better than 5 X 10 E-6 mbar and temperature range of -20 Deg. C to +100 Deg. C. All cables must be rated appropriately for this service and 100% duty cycle. Note: Supplier shall also clearly specify their own values. Selection shall be made based on techno-economical merits. 3.3 All the material used for the fabrication of the stage and Interface plates shall be of low out gassing, non-corrosive, non-rusting type only. Surface coatings/paints of these stages shall be vacuum compatible. No ordinary paint/coating shall be used. Lubrication for bearings/ guide way shall be vacuum compatible low vapor pressure grease / oil. Supplier shall clearly specify material of construction and surface treatments used along with outgassing data. 2

90 3.4 Linear stage shall meet following requirements: Operation: Push button/ keyboard and programming with controller as well as from computer with software Range of travel in X direction: ±250mm (Total 500mm) with adjustable limit switch & adjustable home sensor Positioning accuracy: 0.1mm or better Resolution: 0.01mm or better Repeatability in both direction: Better than 0.1mm Backlash: Compensation through controller (Initial Zero backlash preferred.) Load capacity: Actual capacity must meet requirement at 3.1 above. Venders to specify expect capacity in kg Drive system: Stepping/servo motor/ linear motor Movement rate: Supplier shall specify minimum and maximum settable rates Linear encoder and non contact limit switch is preferable. 3.5 Elevating stage shall meet following requirements: Operation: Push button/ keyboard and programming with controller as well as from computer with software Range of travel Vertical direction :( ± 125 mm) Total 250mm minimum up and down with adjustable limit switch and adjustable home sensor. 300 mm travel range is preferable Positioning accuracy: 0.1mm or better Resolution: 0.01 mm or better Repeatability in both direction: Better than 0.1mm Backlash: Compensation through controller (Initial zero backlash preferred) Load capacity: Actual capacity must meet requirement at 3.1 above. Venders to specify expect capacity in kg Drive system: stepping/servo motor Movement rate: Supplier shall specify minimum and maximum settable rates Linear encoder and non contact limit switch is preferable 3.6 Rotary stage shall meet following requirements: Operation: Push button/ keyboard and programming with controller as well as from computer with software Range of rotation: 355 Degree rotation in bi-directional with adjustable limit switches and adjustable home sensor Positioning Accuracy: Degree or better Resolution: Degree or better Repeatability: Better than degree Backlash: Compensation through controller (Initial zero backlash preferred) Rotational speed in degree per sec.: Supplier shall specify minimum and maximum settable rates. (Lowest rotation speed shall be 0.1deg/sec or less) Drive system: Stepping/servo motor Load capacity: Actual capacity must meet requirement at 3.1 above. Venders to specify expect capacity in kg 3.7 Tilt (Goniometric) stage shall meet following requirements: Operation: Push button/ keyboard and programming with controller as well as from computer with software Range of rotation: ±26 Deg. Rotation in bi-directional with adjustable home sensor Positioning Accuracy: Deg. Or better Resolution: deg. Or better 3

91 3.7.5 Repeatability: Better than deg Backlash: Compensation through controller (Initial zero backlash preferred) Rotational speed: Supplier shall specify minimum a maximum settable rates. (Lowest rotation speed shall be 0.1deg/sec or less) Drive system: Stepping/servo motor Load capacity: Actual capacity must meet requirement at 3.1 above. Venders to specify expect capacity in kg 3.8 Motion controller: Programmable and manual controller to drive all the stages independently from outside the vacuum chamber. Controller should have push button/ key board for operating all stages and programming manually. Controller also should have computer interface compatible for latest window based PC with software for operating all stage individually and programming as well as logging all motion commands given from controller or computer as well as feedback readings coming from encoders. 3.9 Essential spares: Supplier shall quote standard spares one per unit basis and accessory which will require after completion of Guarantee Period for next five year. Procurement of spares shall be finalized at the time of ordering Power requirement: Above referred stages/ controller shall be capable to operate on 230 V ± 10 V, 50Hz power supply without any modification. Supplier shall clearly confirm the power requirements Operating instructions and maintenance manuals: Three copy in printed and bound form and one soft copy shall be provided with motion system 3.12 Suppliers shall have to provide price break up in price bid as per the price break up format attached as Annex General requirements: 4.1 Suppliers shall have to provide detailed datasheet/ specification of brought out items like, limit switch, motor, encoders, feed through, cable, connectors, couplings, Lubricating grease / oil. etc. with original manufacturers details along with quote 4.2 Suppliers shall have to provide overall size, load capacity and self weight of each stage along with quote. 4.3 All the stages shall have minimum MTBF value of not less than 10,000 hours. 4.4 In case if supplier is not in a position to supply the items as mentioned in point No.2.10, supplier shall clearly specify details like number of input/output cables, voltage, rating, Ampere carrying capacity of each wire to enable us to prepare for the same. 4.5 In case if supplier is not in a position to supply all the stages as mentioned in point No.2, supplier shall quote either of the stages with motion controller. In this case, supplier shall furnish mounting and interfacing details. 4.6 Supplier shall have to test motion system for performance as per specifications at supplier works, send test report to SAC for dispatch clearance. 4.7 Guarantee Period: Motion system shall be guaranteed for a period of 2 years from the date of final acceptance of the system at SAC, Ahmedabad. 4.8 Supplier shall enclose detailed catalog / data sheets / literature giving dimensional details, power requirement and features of quoted stages & list of party to whom similar capacity stages are supplied. 4.9 Supplier shall enclose compliance statement along with the quote for all specifications 4.8 The quotations with incomplete details are liable to be rejected 4

92 Annex -1 Price break up format Sr. Item Description Quantity Price No. 1. Fully assembled stages ready from DUT plate + Goniometer + Elevating stage + Rotary stage+ Linear stage along with encoder and limit switches. 2. Controller and power supply 3. Vacuum compatible cables, Hermetically sealed feed through and connectors 4. Computer 5. Software for interfacing with PC to operate entire system from PC and logging of all parameters Spares and accessory Sr. No Item Description Quantity Unit Rate Price 5

93 6

94 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

95 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

96 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

97 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

98 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

99 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

100 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

101 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

102 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

103 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

104 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

105 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

106 STANDARD TENDER FORM (Seal of the Company) TENDER FORM From: To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, Tender No.:... Due on:... Ref. No.:... Date:... I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date:

107 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

108 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

109 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 12B(अपर 3 बज तक) 13BDue on 14B(Up to 3 pm) 5. AHEG Molecular Beam Epitaxy Systems (Two Part Tender)

110 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Ph No: Fax /02/35 Date :05/02/2016 M/s Our Ref No : AHEG Tender Due: 15:00 Hrs ISTon 02/03/2016 Opening : 15:30 Hrs ISTon 02/03/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per attached sheet.) S.No. Description of Items with Specifications Unit Quantity 1 MOLECULAR BEAM EPITAXY SYSTEMS SEPERATALY FOR III-V AND III-N SEMICONDUCTOR THIN FILMS DEPOSITION AS PER ATTACHED RFP 2 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC STORES AHMEDABAD BY AIR FRE We are exempted from payment of Excise/ Customs duty. SPECIAL INSTRUCTIONS Mention Validity, Warranty, Payment Terms & Delivery Terms. SPECIFIC TERMS As per attached sheet. INSTRUCTIONS TO TENDERERS: - It is a Two Part Tender - Please mention our Ref. no. AHEG (DF/203) & tender due date in your quotation and on envelope. - Please send your quotation in sealed cover only, Quotations by fax/ will not be entertained. - Bidders shall submit (EMD) an amount of Rs. 5 Lacs along with their offer if you are not registered vendors on our Panel/Central PSUs/PSEs & Autonomous bodies/mse/khadi & Village Industries Commission/NSIC. - EMD shall be submitted in the form of DD/FDR made in the name of Accounts Officer, Space Applications centre & payable at par at Ahmedabad. Bids received without EMD shall be treated as invalid. - In this regard, it may be noted that we have scheduled a Pre-bid conference on 17/02/2016 at 11:00 Hrs at 30D, SAC, Ahmd. Those who are interested can participate in the meeting with prior intimation to us.([email protected]) - Your offer should be accompanied with DD, equivalent to Rs.545/- in favor of "Accounts officer, SAC, Ahmedabad" towards tender fees. Offers received without tender fee will be liable for rejection.

111 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES Ph No: Fax /02/35 Date :05/02/2016 BALRAJ SINGH PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

112 Request for Proposal Molecular Beam Epitaxy Systems Separately for III-V Semiconductor & III-Nitride Semiconductor Thin Film Deposition Government of India Indian Space Research Organization Space Applications Centre Ahmedabad INDIA

113 Request For Proposal (RFP) The Indian Space Research Organization (ISRO) requests your company to submit quotation for Molecular Beam Epitaxy Systems for III-V Semiconductor and III-Nitride Semiconductor as detailed in this document. The document shall be divided in three sections as below: Section-A: Section-B: Section-C: Gives the general idea about SAC/ISRO and the intended use of the proposed system in brief. Gives the general Guidelines to suppliers for preparing responses against this RFP. Gives SAC s technical requirements of the Molecular Beam Epitaxy System in detail. Page 2 of 30

114 Section A Space Applications Centre, Ahmedabad shall be engaged with the development and realization of various satellite payloads as well as R&D activities for ground hardware. To support these activities variety of technology developments are being taken up including Nano-electronics technology for fabrication, characterization and testing of advanced device modules. The proposed equipments Molecular Beam Epitaxy systems shall be primarily required to deposit low dimensional semiconductor thin films for various microwave and detector devices fabrication. Separate systems for III-N and III-V compound semiconductor thin film deposition are required to be quoted by the supplier. The general system description and other details have been given in Section C. Page 3 of 30

115 Section B I. Guidelines for preparing quotations: Guidelines to Suppliers 1. The quotation should consist of two parts and offer should be strictly in two parts: i. PART-1: Technical Bid Giving all technical details as required in the document, delivery schedule and un-priced replica of Price Bid including all applicable taxes, commercial and payment terms etc. ii. PART-2: Price Bid All break-up prices along with the commercial terms. 2. The supplier shall prepare detailed price break up for important work/supply elements like chambers, load lock arrangement, vacuum pumping systems, evaporation sources, wafer/substrate holder, in situ growth monitoring tools, instrumentation and control system and installation and commissioning cost. Supplier shall provide as far as possible detailed cost break up on per item basis and work basis to enable SAC to evaluate their offer. 3. Detailed schedule in MS Project showing all the activities from date of receipt of technically and commercially clear Purchase order till installation, commissioning and final acceptance of the total system at SAC, Ahmedabad shall be provided by supplier. The suppliers are requested to acknowledge the receipt of the RFP and their willingness / inability to respond and quote for the same. 4. Technical catalogs, literature and detailed data sheets of all items offered by the supplier in support of their offer must be enclosed. Lack of information or ambiguous presentation of technical information shall weaken the merit of their offer. The supplier must ensure that their quotation along with all the details reaches SAC/ISRO before the due date. II. Guidelines for preparing technical details: 1. Only those suppliers who have adequate exposure and experience in the manufacturing/maintenance/support of such equipment need to quote. At the time of submission of quotation, suppliers should provide necessary documentations explaining the heritage of the quoted system wherein they should bring out since when the quoted system shall be in the market. The supplier should also provide a list of their existing customer base (with their full contact details such as name, telephone number, fax and etc.) for similar systems supplied, installed and operational in last 10 years. Page 4 of 30

116 2. The offered systems should completely be a brand new system. Refurbished / old systems or parts are unacceptable. 3. Supplier shall prepare detailed compliance statement with reference to all the specifications/conditions/sub points of this tender document clearly indicating quantitative values offered wherever applicable. It shall also clearly indicate C for total compliance and NC for non-compliance. Supplier shall also highlight compliance with better or superior specification wherever offered giving detailed merits and description. Supplier shall read all below mentioned specifications, description/values and remarks and indicate their agreement/compliance to each one separately as well as attach required supporting documents/details substantiating unambiguous compliance of each specification. Supplier shall also read total tender document and submit a signed copy indicating that all parts of the tender has been read and understood before submitting their offer. Compliance statement must contain clear and unambiguous response of supplier for all main as well as sub points of this tender document. Supplier shall attach additional documents if required giving due reference of respective specification number. 4. It shall be necessary for the supplier to furnish complete information as required in various sections of this RFP for proper evaluation, assessment and consideration of the proposal. 5. The statements in the compliance sheet must duly be supported with facts in the original brochures / literature (to be supplied along with the Technical Bid) of the equipment. Plain compliances without adequate supporting documents are liable to be rejected. 6. The supplier shall attach additional information such as applications developed, papers published, copyrights and patents, if any, which may provide more insight on quoted system. 7. The supplier may seek clarifications, if any well in advance before submitting the quotations through our purchase department. Supplier revealing any price information either knowingly or unknowingly in their technical bid as well as during subsequent communication unless it shall be asked from our purchase department would disqualify the offer for further consideration. 8. To assess the capabilities of the quoted system, SAC reserves the right to request the supplier to fabricate a SAC specified sample wafer/substrate. The participating suppliers must comply with this point.if the bid has been made by an Agent (other than the manufacturer), an authorization certificate must be submitted along with the technical bid. Page 5 of 30

117 SECTION-C MOLECULAR BEAM EPITAXY SYSTEMS I. GENERAL SYSTEM DISCRIPTION SYSTEM SUMMARY The following proposal shall be for supply, installation & commissioning and demonstration of complete Molecular Beam Epitaxy (MBE) Systems separately for III-V& III-Nitride low dimensional semiconductors thin films and heterostructures with sub-nanometers control of thickness and Stoichiometry for Nanoelectronics devices fabrication. The systems shall be semiautomatic R&D / pilot-production type with complete manual override provision. The offered systems should have proven heritage of use in research facilities working on semiconductor Nanoelectronics devices. Refurbished or assembled systems shall not be entertained. Each system shall be configured for seamless integration of growth chamber, buffer/preparation chamber and loading chamber. The modular design shall consist of servo-motor controlled elevators that moves wafers between these three chambers. All other necessary modules shall be provided for smooth and uninterrupted operation of the systems. MBE GROWTH CHAMBER FOR III-V SEMICONDUCTOR DEPOSITION: The Growth chamber of MBE SYSTEM for III-V compound shall consists of at least twelve evaporation/effusion source ports and associated shutters for the growth of compound semiconductor thin films including, GaAs, InAS, AlGaAs, InAlGaAs, etc.the system shall be capable for the growth of these thin films with better than ±1% uniformity in thickness and ±2% uniformity in composition across three inches diameter wafers. MBEGROWTH CHAMBER FOR III-NITRIDE SEMICONDUCTORDEPOSITION: The Growth chamber of MBE SYSTEM for III-Nitride semiconductor shall consists of at least twelve evaporation/effusion source ports and associated shutters for the growth of compound semiconductor thin films including, GaN, AlN, AlGaN, InGaN, InAlGaN, etc. The system shall be capable for the growth of these thin films with better than ±1% uniformity in thickness and ±2% uniformity in composition across three inches diameter wafers. LOAD LOCK MODULE: Each system shall have load lock modules separate from buffer/preparation chamber. The entry load lock module shall preferably have the ability for heating the substrate up to 200 C to remove water and other volatile products. BUFFER/PERPARATION CHAMBER: The each system should have a buffer/preparation chamber for the outgassing of substrates prior to the growth. The buffer/ preparation chamber shall be equipped to enable high-temp outgassing up to 700 C& 1100 C for III-V semiconductor and III-Nitride semiconductor system respectively. Page 6 of 30

118 ANALYTICAL INSTRUMENTS The growth module of each system shall be equipped with analytical instruments such as Reflection High-Energy Electron Diffraction (RHEED) system, optical pyrometer, optical flux monitor, Residual Gas Analyser (RGA) and Beam Flux Monitor (BFM) to determine the substrates quality and growth analysis of epilayers. Page 7 of 30

119 II. SYSTEM TECHNICAL SPECIFICATION [A]. MBE SYSTEM-I CONFIGURATION (III-V SEMICONDUCTOR) 1. SYSTEM CONFIGURATION: Sr No. Item Description SAC Remarks Supplier s Remarks 1.1 Basic configuration detail System should consist of growth chambers, buffer/preparation chamber and common entry/exit load lock module along with all the required analytical instruments as specified in this RFP. It should consist of servo-motor controlled elevators that moves wafers between these three chambers The system shall be semi automatic R&D / pilot-production type with complete manual overrides provision. 2. LOAD LOCK MODULE: Sr No. Item Description SAC Remarks Supplier s Remarks 2.1 Material of construction Material of construction of load lock modules should be Stainless steel 316L or 304L (Internal finish: electro polished). Supplier should provide test certificate of material of construction. 2.2 Pumping System Pumping system for Load lock chamber should contain following Dry scroll pump for roughing followed by Dry Turbo pump having suitable pumping speed to achieve the specified vacuum level. 2.3 Vacuum gauges Vacuum gauges should be preferable universal type with digital display. It will be essential to provide NIST or equivalent traceable calibration certificates at the time supply valid for a period of one year from final installation at SAC. Pfeiffer/Varian/Edward s/alcatel make pumps are preferable. Supplier shall provide required vacuum pumping system sizing calculations in the Technical offer. Exact attainable vacuum level and pump down time of Dry Scroll& turbo vacuum pumps isto be specified in the offer. Shall be mounted at the minimum contamination location with measurement of realistic levels. Exact mounting location diagram to be provided Maintenance and calibration procedures are to be Page 8 of 30

120 specified by supplier. 2.4 Vacuum level Ultimate load lock base vacuum should be 5 x 10-8 Torr Load lock pump down from atmospheric pressure to 5 x 10-7 Torr preferably in less than 30 minute 2.5 View Ports Loading chamber should have at least one view port with minimum size of 100 mm diameter. 2.6 Storage cassette Storage cassette capable to accommodate minimum six wafers of maximum 3 diameter. 2.7 Platen accessories Platen for 3 wafer- Qty-04 1x3 Platen 3 Ø Temperature uniformity ring 3 Ø Blank Platen for 2 wafer- Qty-04 1x2 Platen 2 Ø Temperature uniformity ring 2 Ø Blank Platen for 1 wafer- Qty-04 1x1 Platen 1 Ø Temperature uniformity ring 1 Ø Blank 2.8 Out gassing heater Load lock out gassing heater to heat 150 C Molybdenum platen shall be preferred. 3. BUFFER/PREPARATION CHAMBER: Sr No. Item Description SAC Remarks Supplier s Remarks 3.1 Buffer/Preparation Chamber Material of construction of load lock modules should be Stainless steel 316L or 304L (Internal finish: electro polished). Supplier has to provide test certificate of material of construction. 3.2 Pumping System Pumping system for UHV buffer/preparation should contain following An ion pumps having suitable pumping speed to achieve the specified vacuum level. Ion pump controller 3.3 Vacuum gauges Vacuum gauges should bepreferable universal type with digital display computer interface capability. It will be essential to provide NIST or equivalent traceable calibration certificates at the time supply valid for a period of one year from final installation at SAC. Pfeiffer/Varian/Edward s/alcatel make pumps are preferable. Supplier shall provide required vacuum pumping system sizing calculations in the Technical offer. Exact attainable vacuum level shall be specified in the offer. Shall be mounted at the minimum contamination location with measurement of realistic levels. Exact mounting location diagram to Page 9 of 30

121 3.4 Vacuum level UHV buffer/preparation chamber base pressure should be better than 9 x Torr 3.5 View Ports Buffer chamber should be mounted with minimum two view ports at suitable locations. One for observing the platen position on manipulator. The other view ports for observing the outgassing station. 3.6 Out gassing heater Outgassing heater to heat 400 C Port for H2-passivation of predegassed samples as option. 3.7 Transfer Gate Valve Transfer gate valve should be providing UHV isolation between loading, buffer/preparation chamber and growth chamber. be provided before fabrication of the system. Maintenance and calibration procedures are to be specified by supplier. 4. CASSETTE & PATEN TRANSFER SYSTEMS: Sr No. Item Description SAC Remarks Supplier s Remarks 4.1 Cassettetransfer system Cassette loading & transfer mechanism from load-lock to buffer/preparation chamber and back should contain following The platen loading cassette/blocks capable of holding at least six wafer Motorized arm for transferring cassette/blocks with compatible 3- axis movement. 4.2 Platen transfer system The automatic Platen transfer system from buffer/preparation chamber to growth chamber and back should contain following Motorized arm for transferring individual platen from cassette/blocks with compatible 3- axis movement. Optical or electronic sensors for platen positioning control. 5. GROWTH CHAMBER: Sr No. Item Description SAC Remarks Supplier s Remarks 5.1 Growth Chamber Material of construction of load lock modules should be Stainless steel 316L (Internal finish: electro polished). Supplier has to provide test certificate of material of construction. Page 10 of 30

122 5.2 Pumping System Growth chamber pumping system should contain following A Cryogenic pumping system having suitable pumping speed to achieve the specified vacuum level. Cryopump compressor Cryopump installation kit (conduits, Si diode) Titanium Sublimation Pump (minimum 3 filaments) including controller and cable Ion pumps having suitable pumping speed to achieve the specified vacuum level. Separate Turbo of suitable capacity for cryopumpregeneration (maintenance) and if required as a backing option for growth chamber. 5.3 Vacuum gauges Vacuum gauges should bepreferable universal type with digital display computer interface capability. It will be essential to provide NIST or equivalent traceable calibration certificates at the time supply valid for a period of one year from final installation at SAC. 5.4 Vacuum level The growth chamber base pressure should be 5 x Torr or better 5.5 Cryo distribution Cryopanel system The cryopanel capable to provide suitable condensation surface to trap and eliminate all expected volatile molecules from the growth region. Pfeiffer/Varian/Edward s/alcatel make pumps are preferable. Any additional suitable pumping system requirement to achieve specifies vacuum level shall be quoted by supplier. Supplier shall provide required vacuum pumping system sizing calculations in the Technical offer. Exact attainable vacuum level shall be specified in offer. Shall be mounted at the minimum contamination location with measurement of realistic levels. Exact mounting location diagram to be provided before fabrication of the system. Maintenance and calibration procedures are to be specified by supplier. 5.6 LN2 phase separator/shifter Effusion cell cooling arrangement Individual thermally isolated cooling arrangement for each effusion source Supplier should supply the suitable LN2 phase separator integrated with MBE system for proper usage of LN2 5.7 View Ports Growth chamber should be mounted with minimum three view ports of appropriate size. One should be for observation of platen position on manipulator. Supplier should judiciously place the other view ports for observing all the sources. View ports should also contain the Page 11 of 30

123 manual shutters for avoiding the growth on viewing window 5.8 Additional blank Ports The growth chamber should have at least four additional blank ports of suitable sizes for following attachments Electron beam evaporator Extra effusion cell attachments (Max. 2) An extra port of 1 Ø for other attachment 5.9 Substrate heater Substrate heater along with controller should be provided to heat substrate up to minimum 750 C. Uniformity ± 5 C over the maximum size of the wafer Heaters controller The substrate heater design should be compatible for high temperature operation and resistance to corrosive materials Substrates manipulator Substrate manipulator shall contain the following Manipulator with shutter Manipulator should have provision to rotate (continuous 1 to 50 rpm)and heats the wafers during growth. PC based control/ feedback system for rotation movement 5.11 Evaporation Sources 1. Gallium effusion cell- Two unit Double filament effusion cell Each including two DC power supplies, two PID temperature controllers, two sets of cables, and two C-type thermocouples. PBN crucible - One each Maximum temperatures 1400 C (bottom filament) / 1300 C (top filament) Temperature stability ± 0.5 C 2. Aluminum effusion cell-two Unit Double filament effusion cell Each including two DC power supplies, two PID temperature controllers, two sets of cables, and two C-type thermocouples. PBN crucible - One each Maximum temperatures 1400 C (bottom filament) / 1300 C (top filament) Temperature stability ± 0.5 C 3. Indium effusion cell-one Unit Double filament effusion cell Each including two DC power supplies, two PID temperature controllers, two sets of cables, and two C-type thermocouples. PBN crucible - One each Page 12 of 30

124 Maximum temperatures 1400 C (bottom filament) / 1300 C (top filament) Temperature stability ± 0.5 C 4. Arsenic Valve Cracker Cell-One Unit Valve cracker cell Water-cooled Titanium crucible loading of As (ingot) Capable of producing beam of As 4 and As 2. Mechanical coupling and micrometer electric motorization (for local or remote control) Each including two DC power supplies, two PID temperature controllers, twosets of cables, and two C-type thermocouples. Maximum temperatures 550 C (reservoir) / 1300 C (cracker) Temperature stability ± 0.5 C 5. Antimony Valve Cracker Cell-One Unit Valve cracker cell Water-cooled Titanium crucible loading of As (ingot) Capable of producing beam of Sb 4 and Sb 2. Mechanical coupling and micrometer electric motorization (for local or remote control) Each including two DC power supplies, two PID temperature controllers, twosets of cables, and two C-type thermocouples. Maximum temperatures 550 C (reservoir) / 1300 C (cracker) Temperature stability ± 0.5 C 5.12 Source Shutters assembly & controls 6. Dopant effusion cell-three Unit (e.g. Silicon, Carbon, Beryllium & Tellurium etc) Single filament effusion cell PBN crucible DC power supplies, PID temperature controllers, cables and C-type thermocouples should be included. Maximum temperatures 1300 C Temperature stability ± 0.5 C Ten (10) self-contained shutter assemblies with soft actuated pneumatic motors and linear movement for effusion cells Shutters and shutter rods must be composed of high-purity Tantalum and/or Molybdenum. For gallium and indium, PBN shutters are preferable Shutter operation should be controlled by RHEED signal for Page 13 of 30

125 monolayer deposition through the Growth Control Software Analytical Instruments RHEED The system should be equipped with RHEED and corresponding viewport lead glasses. Electron gun : Electron gun capable of accelerating voltages 15kV Power supply and control unit RHEED beam controller to control all relevant diffraction spots (for focusing and positioning the spots) Beam blanking should be incorporated in the RHEED system Screen Size: minimum Six inch RHEED screen port with mounting hardware, Phosphorus Screen with Aluminum Mounting Frame mounted on deposition chamber Provision for grazing incidence of electron beam RHEED Analysis System Camera, lens, cables, frame-grabber and video monitor with control computer Fully integrated multitasking RHEED acquisition and RHEED video analysis software. RHEED analysis software should be capable of Lattice Constant Measurement, 2D and 3D Charts for Documentation measurement of the intensity of a given area of the diffraction pattern as a function of time. Images should be exportable as standard bitmaps and JPEG as well as Movies/ AVI format Beam flux Monitor Linear flux monitor Based on Bayard Alpert ionization gauge, reachable to substrate position with remote control Ion gauge controller with 3 digit resolution, sensitive to 5x10-11 Torr Beam equivalent pressure. The flux monitor should be capable to measure continuously flux for electron beamevaporation source also. Ion gauge should be degassable Optical Pyrometer Emissivity corrected dual wavelength pyrometry system for measurement of true temperature and thickness growth of wafer or substrate. This should provide for: Real-time measurement of temperature and film thickness on a single view-port Emissivity compensation for True Temperature Page 14 of 30

126 Complete optical pyrometer, including temperature sensor, panel mounting indicator unit, interconnecting cable and pyrometer support needs to be provided. The optical pyrometer should allow the temperature measurement of the sample in the range of C. The pyrometer system should be interface with system control computer along with data acquisition Residual Gas Analyzer Quadruple Mass spectrometer type residual gas analyzer should be integrated with the MBE system Residual Gas Analyzer should be capable of detecting atomic mass number (amu) from 1 to 200 PC based software for online control, monitoring and data acquisition of residual gas analyzershould be provided. RF generator, control unit and cables 5.14 System performance & process control The system should be appropriate for the growth of wafers up to three inches in diameter with the thickness uniformity better than ±1% and composition uniformity better than ±2% excluding 5 mm edges The system should be appropriate for run to run reproducibility of thickness & composition uniformity better than ±2%. The system should be capable for deposition of monolayer. 6. COMPUTER AND SOFTWARES: Sr No. Item Description SAC Remarks 6.1 Computer and soft wares A desk top PC should be provided for all operations of the MBE system with minimum CORE-I5 or higher processor, DVD-RW drive facility, >500GB HDD, >4GB DDR RAM, 21 LCD Monitor, Latest version licensed Windows operating system. A color laser printer shall be provided for graphic work and for generation of hard copy reports. All softwares should be provided preinstalled as required for MBE system control & operation with perpetual license. It is preferred that customized s/w be provided with modifiable source code, complier, editor etc. all inclusive Page 15 of 30

127 7. BACKOUT SYSTEM: Sr No. Item Description SAC Remarks Supplier s Remarks 7.1 Backout system prebacking and activation of growth chamber PLC based system and interlock controller including the bake out control (temperature, slope, hold time) Backout system capable up to the 150 C temperature 8. ELECTRONICS CABINET/RACK MODULE: Sr No. Item Description SAC Remarks Supplier s Remarks 8.1 Electronics racks for The system should consist of power supply, Racks/cabinets for Electronics, electronics controller Power Distribution, Cable Kits, and and cables all Controllers Spare kit (e.g. filaments, gaskets, toolbox) [B]. MBE SYSTEM-II CONFIGURATION (III-NITRIDE SEMICONDUCTOR) 1. SYSTEM CONFIGURATION: Sr No. Item Description SAC Remarks Supplier s Remarks 1.1 System design and configuration System should be designed and developed for one growth chambers, one buffer/preparation chamber and entry/exit load lock module along with all the required analytical instruments as specified in this RFP. The system should be semi automatic R&D / pilot-production with complete manual overrides. 2. LOAD LOCK MODULE: Sr No. Item Description SAC Remarks Supplier s Remarks 2.1 Material of construction Material of construction of load lock modules should be Stainless steel 316L or 304L (Internal finish: electro polished). Supplier should provide test certificate of material of construction. 2.2 Pumping System Pumping system for Load lock chamber should contain following Dry scroll pump for roughing followed by Dry Turbo pump having suitable pumping speed to achieve the specified vacuum level. Pfeiffer/Varian/Edward s/alcatel make pumps are preferable. Supplier shall provide required vacuum pumping system sizing calculations in the Technical offer. Page 16 of 30

128 2.3 Vacuum gauges Vacuum gauges should be preferable universal type with digital display. It will be essential to provide NIST or equivalent traceable calibration certificates at the time supply valid for a period of one year from final installation at SAC. 2.4 Vacuum level Ultimate load lock base vacuum should be 5 x 10-8 Torr Load lock pump down from atmospheric pressure to 5 x 10-7 Torr preferably in less than 30 minute Exact attainable vacuum level and pump down time of Dry Scroll& turbo vacuum pumps is specified in the offer. Shall be mounted at the minimum contamination location with measurement of realistic levels. Exact mounting location diagram to be provided Maintenance and calibration procedures are to be specified by supplier. 2.5 View Ports Loading chamber should have at least one view port with minimum size of 100 mm diameter. 2.6 Storage cassette Storage cassette capable to accommodate minimum six wafers of maximum 3 diameter. 2.7 Platen accessories Platen for 3 wafer- Qty-04 1x3 Platen 3 Ø Temperature uniformity ring 3 Ø Blank Platen for 2 wafer- Qty-04 1x2 Platen 2 Ø Temperature uniformity ring 2 Ø Blank Platen for 1 wafer- Qty-04 1x1 Platen 1 Ø Temperature uniformity ring 1 Ø Blank 2.8 Out gassing heater Load lock out gassing heater to heat 150 C Molybdenum platen shall be preferred. 3. BUFFER/PREPARATION CHAMBER: Sr No. Item Description SAC Remarks Supplier s Remarks 3.1 Buffer/Preparation Chamber Material of construction of load lock modules should be Stainless steel 316L or 304L (Internal finish: electro polished). Supplier has to provide test certificate of material of construction. Page 17 of 30

129 3.2 Pumping System Pumping system for UHV buffer/preparation should contain following An ion pumps having suitable pumping speed to achieve the specified vacuum level. Ion pump controller 3.3 Vacuum gauges Vacuum gauges should bepreferable universal type with digital display computer interface capability. It will be essential to provide NIST or equivalent traceable calibration certificates at the time supply valid for a period of one year from final installation at SAC. 3.4 Vacuum level UHV buffer/preparation chamber base pressure should be better than 9 x Torr 3.5 View Ports Buffer chamber should be mounted with minimum two view ports at suitable locations. One for observing the platen position on manipulator. The other view ports for observing the outgassing station. 3.6 Out gassing heater Outgassing heater to heat 400 C Port for H2-passivation of predegassed samples as option. 3.7 Transfer Gate Valve Transfer gate valve should be providing UHV isolation between loading, buffer/preparation chamber and growth chamber. Pfeiffer/Varian/Edward s/alcatel make pumps are preferable. Supplier shall provide required vacuum pumping system sizing calculations in the Technical offer. Exact attainable vacuum level shall be specified in the offer. Shall be mounted at the minimum contamination location with measurement of realistic levels. Exact mounting location diagram to be provided before fabrication of the system. Maintenance and calibration procedures are to be specified by supplier. 4. CASSETTE & PATEN TRANSFER SYSTEMS: Sr No. Item Description SAC Remarks Supplier s Remarks 4.1 Cassettetransfer system Cassette loading & transfer mechanism from load-lock to buffer/preparation chamber and back should contain following The platen loading cassette/blocks capable of holding at least six wafer Motorized arm for transferring cassette/blocks with compatible 3- Page 18 of 30

130 axis movement. 4.2 Platen transfer system The automatic Platen transfer system from buffer/preparation chamber to growth chamber and back should contain following Motorized arm for transferring individual platen from cassette/blocks with compatible 3- axis movement. Optical or electronic sensors for platen positioning control. 5. GROWTH CHAMBER: Sr No. Item Description SAC Remarks Supplier s Remarks 5.1 Growth Chamber Material of construction of load lock modules should be Stainless steel 316L (Internal finish: electro polished). Supplier has to provide test certificate of material of construction. 5.2 Pumping System Growth chamber pumping system should contain following A Cryogenic pumping system having suitable pumping speed to achieve the specified vacuum level. Cryopump compressor Cryopump installation kit (conduits, Si diode) Titanium Sublimation Pump (minimum 3 filaments) including controller and cable Ion pumps having suitable pumping speed to achieve the specified vacuum level. Separate Turbo of suitable capacity for cryopumpregeneration (maintenance) and if required as a backing option for growth chamber. 5.3 Vacuum gauges Vacuum gauges should bepreferable universal type with digital display computer interface capability. It will be essential to provide NIST or equivalent traceable calibration certificates at the time supply valid for a period of one year from final installation at SAC. 5.4 Vacuum level The growth chamber base pressure should be 5 x Torr or better Pfeiffer/Varian/Edward s/alcatel make pumps are preferable. Any additional suitable pumping system requirement to achieve specifies vacuum level shall be quoted by supplier. Supplier shall provide required vacuum pumping system sizing calculations in the Technical offer. Exact attainable vacuum level shall be specified in offer. Shall be mounted at the minimum contamination location with measurement of realistic levels. Exact mounting location diagram to be provided before fabrication of the system. Maintenance and calibration procedures are to be specified by supplier. Page 19 of 30

131 5.5 Cryo distribution system Cryopanel The cryopanel capable to provide suitable condensation surface to trap and eliminate all expected volatile molecules from the growth region. 5.6 LN2 phase separator/shifter Effusion cell cooling arrangement Individual thermally isolated cooling arrangement for each effusion source Supplier should supply the suitable LN2 phase separator integrated with MBE system for proper usage of LN2 5.7 View Ports Growth chamber should be mounted with minimum three view ports of appropriate size. One should be for observation of platen position on manipulator. Supplier should judiciously place the other view ports for observing all the sources. View ports should also contain the manual shutters for avoiding the growth on viewing window 5.8 Additional blank Ports The growth chamber should have at least four additional blank ports of suitable sizes for following attachments Electron beam evaporator Extra effusion cell attachments (Max. 2) An extra port of 1 Ø for other attachment 5.9 Substrate heater Substrate heater along with controller should be provided to heat substrate up to minimum 1100 C. Uniformity ± 5 C over the maximum size of the wafer Heaters controller The substrate heater design should be compatible for high temperature operation and resistance to corrosive materials Substrates manipulator Substrate manipulator shall contain the following Manipulator with shutter Manipulator should have provision to rotate (continuous 1 to 50 rpm)and heats the wafers during growth. PC based control/ feedback system for rotation movement 5.11 Evaporation Sources 1. Gallium effusion cell- Two unit Double filament effusion cell Each including two DC power supplies, two PID temperature controllers, two sets of cables, and Page 20 of 30

132 two C-type thermocouples. PBN crucible - One each Maximum temperatures 1400 C (bottom filament) / 1300 C (top filament) Temperature stability ± 0.5 C 2. Aluminum effusion cell-two Unit Double filament effusion cell Each including two DC power supplies, two PID temperature controllers, two sets of cables, and two C-type thermocouples. PBN crucible - One each Maximum temperatures 1400 C (bottom filament) / 1300 C (top filament) Temperature stability ± 0.5 C 3. Indium effusion cell-one Unit Double filament effusion cell Each including two DC power supplies, two PID temperature controllers, two sets of cables, and two C-type thermocouples. PBN crucible - One each Maximum temperatures 1400 C (bottom filament) / 1300 C (top filament) Temperature stability ± 0.5 C 4. Nitrogen RF plasma source-one RF Plasma source- One each Power supply, Auto RF tuning unit with cooling fan and cables and manual override facility - One each Mass flow control gas line (0/10 sccm) - One each High purity PBN RF cavity Plasma observation viewport and N2 gas inlet Hydrogen gas inlet for source cleaning purposes Integrated water cooling with water flow meter and water switch for power supply interlock. 5. Ammonia NH3 gas injection module Enables the handling of NH3 gases Low pressure gas panel Safety gas box attached to the MBE system frame Manually operated gas introduction line, along with required valves, interconnecting elements and Single-stage negative pressure regulator. NH3 mass flow controller having 200 SCCM full scale. The mass flow Page 21 of 30

133 controller should be operated from the gas box front panel through a readout control box. 6. Optional Other gases injection module (Si 2 H 4, etc.) This is optional module, but proposed system configuration should be compatible for the field upgradability for the inclusion of this optional gases injection module. Enables the handling of gases like Si2H4, etc gases Low pressure gas panel Safety gas box attached to the MBE system frame Manually operated gas introduction line, along with required valves, interconnecting elements and Single-stage negative pressure regulator. Mass flow controller having 200 SCCM full scale. The mass flow controller should be operated from the gas box front panel through a readout control box 5.12 Source Shutters assembly & controls 7. Dopant effusion cell-three Unit (e.g. Silicon, Carbon etc) Single filament effusion cell PBN crucible DC power supplies, PID temperature controllers, cables and C-type thermocouples should be included. Maximum temperatures 1300 C Temperature stability ± 0.5 C Eleven (11) self-contained shutter assemblies with soft actuated pneumatic motors and linear movement for effusion cells Shutters and shutter rods must be composed of high-purity Tantalum and/or Molybdenum. For gallium and indium, PBN shutters are preferable Shutter operation should be controlled by RHEED signal for monolayer deposition through the Growth Control Software Analytical Instruments RHEED The system should be equipped with RHEED and corresponding viewport lead glasses. Electron gun : Electron gun capable of accelerating voltages 15kV Power supply and control unit Page 22 of 30

134 RHEED beam controller to control all relevant diffraction spots (for focusing and positioning the spots) Beam blanking should be incorporated in the RHEED system Screen Size: minimum Six inch RHEED screen port with mounting hardware, Phosphorus Screen with Aluminum Mounting Frame mounted on deposition chamber Provision for grazing incidence of electron beam RHEED Analysis System Camera, lens, cables, framergrabber and video monitor with control computer Fully integrated multitasking RHEED acquisition and RHEED video analysis software. RHEED analysis software should be capable of Lattice Constant Measurement, 2D and 3D Charts for Documentation measurement of the intensity of a given area of the diffraction pattern as a function of time. Images should be exportable as standard bitmaps and JPEG as well as Movies/ AVI format Beam flux Monitor Linear flux monitor Based on Bayard Alpert ionization gauge, reachable to substrate position with remote control Ion gauge controller with 3 digit resolution, sensitive to 5x10-11 Torr Beam equivalent pressure. The flux monitor should be capable to measure continuously flux for electron beam source also. Ion gauge should be degassable Optical Pyrometer Emissivity corrected dual wavelength pyrometery system for measurement of true temperature and thickness growth of wafer or substrate. This should provide for: Real-time measurement of temperature and film thickness on a single view-port Emissivity compensation for True Temperature Complete optical pyrometer, including temperature sensor, panel mounting indicator unit, interconnecting cable and pyrometer support needs to be provided. The optical pyrometer should allow the temperature measurement of the sample in the range of C. Page 23 of 30

135 The pyrometer system should be interface with system control computer along with data acquisition Residual Gas Analyzer Quadruple Mass spectrometer type residual gas analyzer should be integrated with the MBE system Residual Gas Analyzer should be capable of detecting atomic mass number (amu) from 1 to 200 PC based software for online control, monitoring and data acquisition of residual gas analyzershould be provided. RF generator, control unit and cables 5.14 System performance & control The system should be appropriate for the growth of wafers up to three inches in diameter with the thickness uniformity better than ±1% and composition uniformity better than ±2% excluding 5 mm edges The system should be appropriate for run to run reproducibility of thickness & composition uniformity better than ±2%. The system should be capable for deposition of monolayer. The system should have all necessary hardware & software PC based control modules for smoother operation. 6. COMPUTER AND SOFTWARES: Sr No. Item Description SAC Remarks 6.1 Computer and soft wares A desk top PC should be provided for all operations of the MBE system with minimum CORE-I5 or higher processor, DVD-RW drive facility, >500GB HDD, >4GB DDR RAM, 21 LCD Monitor, Minimum 9 USB drives, Windows operating system A color laser printer shall be provided for graphic work and for generation of hard copy reports. All softwares should be provided required for MBE system control &operation with perpetual licensed version. It is preferred that customized s/w be provided with modifiable source code, complier, editor etc. all inclusive Page 24 of 30

136 7. BACKOUT SYSTEM: Sr No. Item Description SAC Remarks Supplier s Remarks 7.1 Backout system prebacking and activation of growth chamber PLC based system and interlock controller including the bake out control (temperature, slope, hold time) Backout system capable up to the 150 C temperature 8. ELECTRONICS CABINET/RACK MODULE: Sr No. Item Description SAC Remarks Supplier s Remarks 8.1 Electronics racks for The system should consist of power supply, Racks/cabinets for Electronics, electronics controller Power Distribution, Cable Kits, and and cables all Controllers Spare kit (e.g. filaments, gaskets, toolbox) [C]. GENERAL SPECIFICATION FOR BOTH MBE SYSTEMS: Sr No. Item Description SAC Remarks 1 System drawings Supplier should provide engineering drawings of the proposed system clearly indicating dimensional details of individual modules. Supplier should provide the required door dimensions in advance such that the system will be moved inside hassle free 2 Power supply requirement 3 Environmental & site requirements Operatable on 1 Ø, V,50 Hz/3 Ø, V,50 Hz The supplier should clearly specify the environment requirements like Class of cleanliness level, temperature, humidity and vibration level with tolerance for smooth operation of the system. The detailed pre-installation document indicating site requirements etc. should be included in the offer. Exact electric load and heat dissipation during full system operation to be specified by supplier. 4 Utilities The supplier should specify all the utility requirements for smooth and uninterrupted operation of the system including detailed technical specifications for each individual utility. It shall be preferable that essential utilities be included in the quotation as optional items. Water cooling system Dry air compressor details Page 25 of 30

137 5 Evaporation source materials Required Purging cylinders withplumbling LN2 source of required capacity. UPS of appropriate capacity for at least three hours back-up The suppliershould supply typical source material quantity for all the proposed materials for system demonstration at SAC as well as for minimum one year of system operation. Supplier should give detail material specifications along with preferred/suggested suppliers list for all essential source materials. 6 Foot print and weight The system shall be compact design with lowest possible foot print. However the configurations must be equally maintenance friendly. Details to be provided for overall dimension and weight. All exteriors of the cabinets etc shall be powder coated/finished and Class-100 clean room compatible only. 7 Operation and troubleshooting manuals along with electric/mechanical schematics 2 sets, each in English in hard copy format for operation and maintenance manuals to be provided. The same shall be provided in soft form also.detailed electrical circuit diagrams with component details and mechanical and vacuum schematics areto be provided. 8 Safety and inter locks System design should take care of all necessary interlocks for equipment, human and application safety aspects. All external utilities shall also be interlocked with main safety features of the system. Supplier should provide complete details of all built-in interlocks and safety features. 9 Standard Warranty and Extended Warranty Supplier should provide Five year Warranty for the system. If the standard warranty is less than five years extended warranty should be offered for the remaining period on per year basis. The standard warranty should be effective from the date of installation and site acceptance at SAC. Scope of the activities during the warranty period should clearly be indicated by supplier in their offer. The items which are not covered under warranty should clearly be Supplier to state clearly a detailed schedule of preventive and break down visits included as a part of extended warranty. To ensure full and efficient support during warranty period, local support shall be preferable. (Supplier shall note that the Page 26 of 30

138 indicated in the offer along with price. 10 System heritage The complete system or parts like vacuum pumps, power supplies, PLC, PID, evaporation sources, growth monitors tools etc should be from reputed manufacturer/ supplier and have a proven heritage and necessary details should be submitted in support of this. Supplier should provide the addresses of the users of the same system proposed to SAC, so that SAC will independently enquire with the users about the system performance etc. extended warranty shall be on post payment basis) Prototype or developmental system shall not be quoted. A detailed list of existing customer base, references, and contact details may be submitted along with the quotation. 11 Spares/consumables support Manufacturer to guarantee spares/consumables support for a period of not less than 10 years. During the warranty period SAC shall be procuring only the consumables. However post warranty period SAC may enter into AMC/ call basis contract on mutually agreed terms and conditions. 14 Factory AcceptanceTest (FAT) SAC reserves right to have FAT atmanufacturer s site and may request to produce test samples/test result to ensure performance checks for its acceptance as per Annexure-I. In case of FAT desired by SAC, supplier has to communicate eightweeks before. During FAT, Supplier has to provide operation and maintenance training to SAC engineers at their site. Supplier should also arrange process training to two SAC personnel at associated reputed foreign university/research institute where similar research work using Supplier s system is being done. 15 Installation & demonstration of performance at SAC. System shall be installed at SAC by OEM or their qualified representative and performance shall be demonstrated as per Annexure-II. 16 Compliance All compliances should be supported by technical leaflet or statement from manufacturer. Any blank left should be taken as non compliance. Supplier shall also bring out the reasons for deviations, all relevant standards or with better specifications along with explanations. Page 27 of 30

139 17 Pre-bid discussion Suppliers/representatives is required to attend pre-bid discussion at indicated venue, date and time for any clarification of techno commercial specification. 18 Application notes and support documents It is preferable that supplier provides relevant application notes and other technical reports/documents to explicit the process capability of the proposed system. Page 28 of 30

140 Annexure-I Factory Acceptance Test (FAT) The following tests shall comprise as a part of FAT at manufacturer s site. Inspection & Checking of the System: Inspection and checking of basic configuration including structure, chamber, power supply unit, material of constructionetc. All the relevant documents like data sheets, manuals, test reports including documents and warrenty certificates of third party OEM items shall be shown by supplier Functionality checking & specification demostration: Functionality as per RFP specifications for all the subsystems of the system like vacuum pumping system, power supply & control system including interlockes & safty aspects, functioning of evaporation sources, growth monitoring & control tools, wafer transfer mechanism as well as various mechanical modules shall be demostrated by the supplier. The functional specification demostration for the subsystem or attachments from third party OEM shall be aslo responsibility of the supplier Achievement of vacuum level of 5 x10-8 torr, 9 x10-10 torr and 5 x10-11 torr or better vacuum in for loading, buffer/preparation & growth chambers respectively shall be demonstrated by the supplier. Process capability testing: Supplier shall demonstrate thin film deposition process on SAC supplied 3 Ø wafer using the offered system during FAT as per specification/purchase order. Following process attributes shall be evaluated from fabricated samples to ensure process capabilities. Monolayer (ML) deposition and evaluation The thin film ( III-V &/or III-N) shall be defined by SAC The deposited layer shall be evaluated for ML confirmation over the wafer area. Epitaxial Heterosturucture deposition and evalation Two separate stacks each for Quantum well ( III-V) and HEMT (III-N) shall be designed and specified by SAC. The deposited heterostructures shall be evaluated using PL spectroscopy for defect density, material quality etc., using Hall measurement system for carrier concentration, mobility and using HR-XRD technique for thickness and compositional uniformity Supplier shall arrange required testing and evaluation facilities during FAT. Page 29 of 30

141 Annexure-II INSTALLATION & ACCEPTANCE AT SAC After the successful installation and commissioning of the system at SAC, evaluation and acceptance of the system shall be done as per the detailed scope defined in FAT in Annexure-I Fabricated samples on SAC supplied Wafers shall be evaluated as per test methodology identified in FAT schedule of Annexure-I. Required testing &characterization facilities during sample evaluation shall be facilitated by SAC. Page 30 of 30

142 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

143 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

144 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

145 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

146 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

147 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

148 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

149 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

150 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

151 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

152 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

153 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

154 STANDARD TENDER FORM (Seal of the Company) TENDER FORM From: To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, Tender No.:... Due on:... Ref. No.:... Date:... I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date:

155 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

156 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

157 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 15B(अपर 3 बज तक) 16BDue on 17B(Up to 3 pm) 6. AHEG Radiall Make SR Cable Assembly Tools, Accessories (Two Part Tender)

158 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHEG Ph No: Fax /02/35 Date :05/02/ Tender Due: 15:00 Hrs ISTon 02/03/2016 Opening : 15:30 Hrs ISTon 02/03/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per attached sheet ) S.No. Description of Items with Specifications Unit Quantity 1 M/S RADIALL MAKE SR CABLE ASSEMBLY TOOLS/ACCESSORIES (DETAILS AS PER ATTACHED SHEET) each 1 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC STORES AHMEDABAD BY AIR FRE We are exempted from payment of Excise/ Customs duty. SPECIAL INSTRUCTIONS NIL SPECIFIC TERMS As per attached sheet INSTRUCTIONS TO TENDERERS: - It is a Two Part Tender - Please mention our Ref. no. AHEG (DF/197) & tender due date in your quotation and on envelope. - Please send your quotation in sealed cover only, Quotations by fax/ will not be entertained. - Bidders shall submit (EMD) an amount of Rs. 210,000 along with their offer if you are not registered vendors on our Panel/Central PSUs/PSEs & Autonomous bodies/mse/khadi & Village Industries Commission/NSIC. - EMD shall be submitted in the form of DD/FDR made in the name of Accounts Officer, Space Applications centre & payable at par at Ahmedabad. Bids received without EMD shall be treated as invalid. - Your offer should be accompanied with DD, equivalent to Rs.545/- in favor of "Accounts officer, SAC, Ahmedabad" towards tender fees. Offers received without tender fee will be liable for rejection. BALRAJ SINGH PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

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160 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

161 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

162 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

163 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

164 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

165 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

166 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

167 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

168 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

169 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

170 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

171 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

172 STANDARD TENDER FORM (Seal of the Company) TENDER FORM From: To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, Tender No.:... Due on:... Ref. No.:... Date:... I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date:

173 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

174 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

175 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 18B(अपर 3 बज तक) 19BDue on 20B(Up to 3 pm) 7. AHST Low Noise Devices (Two Part Tender)

176 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHST Ph No: Fax /02/35 Date :05/02/ Tender Due: 15:00 Hrs ISTon 02/03/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per enclosure. ) S.No. Description of Items with Specifications Unit Quantity 1 Low noise devices as per specifications attached in Annexure-I 2 Low noise hi-rel device as per electrical specifications in Annexure-I & R & QA requirement as per Annxure-II 3 LAT test for Hi-Rel part Lot 1 Lot 1 No. 1 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC-STORES, AHBD. BY AIR FRE We are exempted from payment of customs duty. SPECIAL INSTRUCTIONS Mention validity, warranty, payment terms & delivery terms. SPECIFIC TERMS As per enclosure. INSTRUCTIONS TO TENDERERS: Acceptance of Liquidated damages- As per enclosure Acceptance of Performance Bank Gurantee-As per enclosure "Quotations shall be submitted by the bidders only by post or by hand in sealed covers. Quotations received by FAX or shall not be considered as valid offers and will not be accepted for evaluation." Please quote in quantity slabs of 1-100, and Your quotation should be exactly as per the mentioned slabs. ANIL N VAIDYA PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

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180 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

181 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

182 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

183 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

184 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

185 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

186 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

187 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

188 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

189 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

190 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

191 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

192 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

193 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

194 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 21B(अपर 3 बज तक) 22BDue on 23B(Up to 3 pm) 8. AHEG Surface Profiler (Two Part Tender)

195 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHEG Ph No: Fax /02/35 Date :05/02/ Tender Due: 15:00 Hrs ISTon 07/03/2016 Opening : 15:30 Hrs ISTon 07/03/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per attached sheet ) S.No. Description of Items with Specifications Unit Quantity 1 SURFACE PROFILER AS PER ATTACHED SPECIFICATIONS each 1 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC STORES AHMEDABAD BY AIR FRE We are exempted from payment of Excise/ Customs duty. SPECIAL INSTRUCTIONS Mention Validity, Warranty, Payment Terms & Delivery Terms. SPECIFIC TERMS As per attached sheet INSTRUCTIONS TO TENDERERS: - It is a Two Part Tender - Please mention our Ref. no. AHEG (DF/204) & tender due date in your quotation and on envelope. - Please send your quotation in sealed cover only, Quotations by fax/ will not be entertained. - Bidders shall submit (EMD) an amount of Rs along with their offer if you are not registered vendors on our Panel/Central PSUs/PSEs & Autonomous bodies/mse/khadi & Village Industries Commission/NSIC. - EMD shall be submitted in the form of DD/FDR made in the name of Accounts Officer, Space Applications centre & payable at par at Ahmedabad. Bids received without EMD shall be treated as invalid. - Your offer should be accompanied with DD, equivalent to Rs.545/- in favor of "Accounts officer, SAC, Ahmedabad" towards tender fees. Offers received without tender fee will be liable for rejection. - In this regard, it may be noted that we have scheduled a Pre-bid conference on 15/02/2016 at 10:00 at 30D, SAC, Ahmd. Those who are interested can participate in the meeting with prior intimation to us. ([email protected]) BALRAJ SINGH PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

196 Specifications of Surface Profiler: Serial no Specification Details/values SUPPLIER S RESPONSE WITH REQUIRED VALUE 1 Application A Usages Diamond tipped Stylus based surface profiler shall be required and suitable for step height measurements (thickness measurements) on both thin and thick films on variety of substrates such as MICs, SAW devices, MEMS etc. B Capabilities The system shall be capable to measure soft films like polymers as well as hard films like dielectric/metallic thickness measurement. Surface roughness, Thick film step heights Photo resist / soft films Etched trench depth Materials characterization for surface roughness and waviness Surface curvature and form 2D stress of thin films Dimensional analysis and surface texture 3D imaging of various surfaces Flatness or curvature Defect review and defect analysis C Sample size 6 dia wafer 2 Stage Specifications: A Stage Type Motorized B Sample mounting vacuum chuck C Sample Stage Stage shall be 150 mm diameter to accommodate 6 dia wafer vacuum holding mechanism is preferable D X and Y Range of Motion 150 and 150 mm E Theta range (stage rotation) 360 F Maximum Scan Length 50 mm or more G Scanning Speed Variable between

197 μm/sec H Sample Thickness Sample up to 30 mm thickness shall be easily accommodated. 3 Stylus details A a) Diamond tip B b) Cantilever type C c) Standard stylus radius :2 microns with angle (Stylus with sub microns radius to be quoted separately) D Stylus Force mg E Sensor type Thermally stable LVDT sensor (Linear Variable Differential Transformer) provides up to 1 Angstrom vertical resolution 4 Measurement Specifications: A Vertical Range (step height range) 50 angstroms to 1000 microns (Minimum & maximum range to be specified) B Vertical Resolution (step 0.5 Å or better. resolution) C Sampling Rate 2000 Hz D Maximum measurement data 100,000 points per Scan E Lateral Resolution 100 nm F Step Height Repeatability 5.0 Å or 0.1% repeatibility 5 Optics & imagaging Specifications: A Side View: FoV 3760 x 3120 μm or better B Video Microscope High-definition 5 megapixel color video microscope or better. The video microscope should allow viewing of sample surface at 45 degree angle to enable stylus to stay in view during the scan and should have field of view from 1-4 mm C Zoom 4x optical + digital D 3D Imaging System shall be capable to 3D imaging E Video keystone correction 6 Software A Operating software Windows 7 or better B Measurement and analysis Surface roughness, Thick film step heights Photo resist / soft films Etched trench depth Materials characterization

198 for surface roughness and waviness Surface curvature and form Dimensional analysis and surface texture Flatness or curvature Defect review and defect analysis Real time viewing of sample scanning is essential. (software shall have good hand shaking with system capabilities as per specification 1-B) C 2 D stress measurement System must have stress measurement capability calculates tensile and compressive stress simultaneously. D 3D imaging System must have 3D imaging enables 3-dimensional imaging and viewing of surface topography in photo-realistic, color-coded, and rotatable 3D or top-down contour maps. E Sequencing For the measurement of different location and repeating the same location with sequencing. 7 Other features 1) Vibration Isolation system and enclosure. Vibration isolation system must be air suspended to provide isolation against both high and low frequency vibrations. Silicon perforated pads are not acceptable. Suitable acoustic enclosure must be provided 2) Measurement data points It should have capability to measure for variable data points in manual or programmable mode. Exact detail of available no. of data points and related information to be stated clearly. Preferably these data points to be averaged at the top and base of step to determine average step height. 3) Object location and alignment of stylus Vendor shall specify zoom optics or suitable mechanism for object location/ alignment of stylus. Vendor shall provide all details. It

199 4) Applicable ranges with resolution and over load protection. should have manual override in case semi auto/ automatic operations. Accessories required for this purpose may be quoted separately along with the basic offer. Measurement ranges along with resolution and repeatability in corresponding range, information on mechanism/technique for tip protection in case of over load conditions is to be stated. 5) Cleaning/ replacing of tips Cleaning/ changing /replacement methods of diamond stylus/ tip should be easy and flexible at operator s level. The necessary tooling/ tool kit is to be quoted as option along with spare tips of types offered. 6) Step detection the equipment is desired to have software provision for step detection algorithm for flexibility in setting up parameters for step height measurements. The required software shall be supplied by vendor. 7) Pattern reorganization and auto align It shall have X, Y and theta stage position with pattern recognition system for automatic alignment and required software option. 8) Online monitoring System software shall be capable to viewing and monitoring the real time measurements. 9) Power supply System shall be operated using V AC 50 Hz, single phase supply. 10) List of supplied equipments with user list Assembled/ Refurbished/ prototype versions are not acceptable, only proven machines are to be quoted(list of customer in India using same/identical machine may be attached) 11) Installation Installation and demonstration of performance of machine will be done at SAC free of cost by manufacturer or their representative. 12) Calibration In built calibration facilities are desirable however necessary

200 standards with its traceability details are to be quoted separately as option. 13) Supply of spares The supplier is required to give in writing for supply of spares etc for a period of at least 10 years. 14) Warranty and its optional extention. The equipment and all its parts/ accessories should a warranty of 5 years (From the date of installation and acceptance). If the standard warrantee is less than 5 years, extended warrantee for remaining period should be quoted with price. The part not covered under the warrantee should be mentioned with price 15) Service/Maintenance support Minimum ten years of maintenance support after the expiry of standard warranty should be ensured. Local (within India) service support essential. 16) Annual maintenance contract Annual Maintenance Contract after completion of warranty period may be quoted as option with detailed terms and conditions 17) Essential accessories Essential accessories not included in basic offer like controller, vibration isolation arrangements, environmental shield etc are to quoted as option 18) Manuals (operation and maintenance) Two sets of manual in soft as well as hard copy to be supplied in English. 19) Expendables Expendables required for a period of two years of systems operation are to be quoted as option. 20) Preferable optional tips Vendor may quote under option required diamond tip/ stylus like Cone angle or other suitable type for deep trenches/ grooves measurements on substrate. 21) Data acquisition if not included in the basic system, should be quoted as option 22) Authorization Indian representative may please note that the quotations shall be authorized by the manufacturer/ principles and authorization

201 letters shall be produced. 23) Compliance Vendor shall comply to all specifications and provide compliance matrix with exact values meeting along with the offer. The same shall be supported with necessary technical details/ catalogues. 24) Pre bid conference Pre bid conference is essential

202 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

203 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

204 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

205 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

206 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

207 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

208 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

209 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

210 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

211 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

212 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

213 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

214 STANDARD TENDER FORM (Seal of the Company) TENDER FORM From: To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, Tender No.:... Due on:... Ref. No.:... Date:... I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date:

215 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

216 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

217 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 24B(अपर 3 बज तक) 25BDue on 26B(Up to 3 pm) 9. AHSN Optical Spectrum Analyzer (Two Part Tender)

218 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHSN Ph No: Fax /02/35 Date :05/02/ Tender Due: 15:00 Hrs ISTon 07/03/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per enclosure. ) S.No. Description of Items with Specifications Unit Quantity 1 Optical Spectrum Analyzer (Specifications- as per attached sheet) Lot 1 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC-STORES, AHBD. BY AIR FRE We are exempted from payment of customs duty. SPECIAL INSTRUCTIONS Mention validity, warranty, payment terms & delivery terms. SPECIFIC TERMS As per enclosure. INSTRUCTIONS TO TENDERERS: Acceptance of Liquidated damages- As per enclosure Acceptance of Performance Bank Gurantee-As per enclosure "Quotations shall be submitted by the bidders only by post or by hand in sealed covers. Quotations received by FAX or shall not be considered as valid offers and will not be accepted for evaluation." Please quote in quantity slabs of 1-5, 6-10 and 10+. Your quotation should be exactly as per the mentioned slabs. ANIL N VAIDYA PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

219 Indent No. AHSN Specification Sheet: Optical Spectrum Analyzer Sr. No. Parameters Required Specs 1. Wavelength I. Range 600 to 1700 nm II. Span range 0.5 nm to full range III. Accuracy ± 0.3 nm (Full Range) 3. Min. Resolution Bandwidth 0.03 nm 4. Amplitude I. Level Sensitivity -85 dbm 1300nm nm) II. Max. Measurement Power + 10 dbm III. Max Safe Power +20 dbm IV. Absolute accuracy ± 0.5 db (@1550/1310 nm) V. Flatness ± 0.2 db (@1550 nm) 5. Dynamic range 70 db [@1 nm from peak wavelength (1550 nm typ.)/ resolution 0.05nm] 6. Polarization dependency ± nm 7. Optical return loss 30 db Applicable Optical Fiber SM (9/125) µm, MM (50 /125 μm, 62.5 /125 μm) Optical Interface FC connector 8. Memory Min 128 MB ( accessible through USB port) 9. Interface USB (Min 3), GPIB,RS232,Ethernet, VGA 10. Data /Graphics export Data Text file, image file( bmp, jpg) format support 11. Display ~ 8 Inch (Typ.) color -LCD 12. Power requirement 230V± 10% AC 50/60 Hz 14. Instrument driver Universal instrument driver (compatible with Lab view is preferred) 15. Operating Conditions Operating temperature: +5 to +35 C Storage temperature: 5 to +50 C 16. Warranty Min 3 years Essential Features/ options: All standard accessories like power cord (Indian standard), keyboard, mouse etc. should be provided. Vendor should quote the user replaceable FC, SC, ST (PC & APC both) adapters along with instruments in the slab of a) 1-5 b) 6-10 c) 10+ Instrument should have Built-in wavelength reference source for wavelength calibration and optical alignment.

220 It should have built-in test function to measure optical fiber amplifier characteristics, light sources and WDM analysis function to measure waveform, peak wavelength and peak level. Software / Driver supplied along with instrument should have capabilities to log the measured data over the remote terminal. General terms and conditions: 1. Warranty and post warranty services should be available in India preferably on site. 2. If standard warranty is one year then vendor may quote for additional two years of warranty. 3. Operation /Calibration and service manual should be supplied along with the instrument. 4. Vendor may provide separate quote for internal calibration source. 5. Supply through manufacturer or their authorized Indian representative only. 6. Party must provide point to point compliance with the page no. of supporting product datasheet/literature without which quote is liable to be rejected. 7. Installation and training at SAC has to be done by the supplier. 8. Only new equipments have to be supplied not the refurbished and used one. 9. It will be the responsibility of the vendor to supply/quote for essential accessories, software and extra optional items for this instrument.

221 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

222 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

223 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

224 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

225 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

226 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

227 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

228 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

229 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

230 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

231 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

232 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

233 STANDARD TENDER FORM (Seal of the Company) TENDER FORM From: To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, Tender No.:... Due on:... Ref. No.:... Date:... I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date:

234 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

235 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.

236 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 [email protected] न वद स चन स.: स क/प ट /16/ Tender Notice No.: SAC/PT/16/ नयत त थ. स. Sr.No न वद न. Tender No. स क ववरण Brief Description 27B(अपर 3 बज तक) 28BDue on 29B(Up to 3 pm) 10. AHSG Vacuum Chamber with Turbomolecular Pumping System (Two Part Tender)

237 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Ph No: Fax /02/35 Date :05/02/2016 M/s Our Ref No : AHSG Tender Due: 15:00 Hrs ISTon 07/03/2016 Opening : 15:30 Hrs ISTon 07/03/2016 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: As per overleaf. ) S.No. Description of Items with Specifications Unit Quantity 1 VACUUM CHAMBER WITH TURBOMOLECULAR PUMPING SYSTEM WITH HEATING &COOLING CIRCULATORS,AS PER DETAILS SPECIFICATIONS ATTACHED. No. 1 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS SAC ON SITE We are exempted from the payment of excise/customs duty. SPECIAL INSTRUCTIONS NIL SPECIFIC TERMS As per overleaf. INSTRUCTIONS TO TENDERERS: 1. Detailed specifications & Terms & Conditions and Drawings as per Annexures. 2. This is a TWO PARTS tender; please submit your quotations as per the instructions. Quotation not conforming to the instructions will be rejected. Fax & quotation shall not be accepted. 3. Duly filled compliance statement (enclosed) is to be attached with along with Part I. 4. A copy of masked Price Bid (i.e. without prices) may be enclosed along with Part I to understand whether all the details/items to be quoted by you have been quoted in the Price bid. 5. Your offer should be accompanied with Demand draft for an amount of Rs. 545/- drawn in favour of "Accounts Officer, SAC, Ahmedabad" towards tender fee. Offer received without tender fee shall be liable for rejection. 6. Please mention our Ref. No. AHSG (DL/452) and tender due date on your quotation & envelopes. 7. EARNEST MONEY DEPOSIT (EMD): An amount of Rs.1,20,000/- shall be remitted by Account Payee DD / Fixed Deposit Receipt (FDR) in favour of Accounts Officer, SAC Payable at Ahmedabad towards EMD along with quotation only for the Vendors who are not registered with us.vendors Registered in SAC's/EGPS/COWAA database participating through open Public/Limited Tenders. Foreign Vendor's Central PSU's/PSE's/AUTONOMUS Bodies, Micro and Small Enterprises, KVIC National Small Scale Industries Corporation are exempted from Payment of EMD. Please note that without EMD, quotation will not be considered. EMD of successful bidder shall be adjusted as Security Deposit and the remaining amount of security deposit will be deposited by the SP. EMD of unsuccessful bidders will be returned after finalization of contract without any interest.

238 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES Ph No: Fax /02/35 Date :05/02/2016 BALRAJ SINGH PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

239 PECIFICATIONS FOR SUPPLY OF HIGH VACUUM CHAMBER WITH TURBOMOLECULAR PUMPING SYSTEM FOR OUTGASSING TEST SET UP. Sr. No. System requirement Description 1 Instruction to Vendor (a) This is two part tender i.e. the offer shall be submitted strictly in two parts 1) Technical & commercial bid and 2) Price bid. (Vendor should also refer two part tender instructions, which are also part of this tender.). The Technical & commercial bid should contain only technical details and un-priced commercial details as asked for. (Revealing price information advertently or inadvertently in the technical bid shall disqualify the offer) Compliance Yes/No 2 Application (a) This chamber is planned to be used as a High vacuum chamber for Outgassing Evaluation of materials which are proposed to be used for on board space payloads. 3 Total Quantity: ONE (a) High Vacuum chamber for Outgassing test setup shall be built and supplied with specifications as per details provided in subsequent paras. 4 Scope of supply (a) Scope of supply shall include design, documentation, fabrication drawings, fabrication of integrated vacuum system, internal sample test system, and suitable air compressor. (b) Leak testing of Vacuum chamber, and accessories. (c) Mounting structure: Sand blasted dull finished SS structure, & standard 19 rack compatible as per the detailed specifications mentioned below and schematic diagrams/drawings attached with this tender. (d) Thermal system (Heating & Cooling circulators/baths) for samples with outlet & return of fluid connections with compatible flexible pipe from circulator to system shall be provided.

240 5 Description of Vacuum Chamber (a) Clear Volume of the Chamber: 500 mm ID and 600 mm height(straight Height). (b) Vacuum chamber shall be designed & constructed in accordance with IS 2825/ ASME Sec. VIII, or any relevant international standard. (c) Materiel of construction: SS 304L duly sand blasted outside to give uniform dull finish and internal surfaces must be electro polished to ensure emissivity of better than 0.1. (d) All vacuum ports/openings shall be provided with joint less Viton O rings (Viton O ring should be Viton-A grade of Du-Pont with 60 to 75 Shore A, durometer hardness, sourced from reputed O ring manufacturer) as per standard grooving requirements of high vacuum chamber. (e) All ports shall be closed with electropolished standard S.S.304 blank flanges. (f) All surfaces in contact with Viton O rings must be grounded to provide surface finish better than 1.6 micron. (g) Each weld joint must have helium leak tightness of better than 1.0E-09 mbar L/sec. This shall be tested in vacuum mode and test report should be attached with documentation. (h) Vendor shall specify the leak rate, which will be guaranteed w.r.t. surface finish and quality proposed in their offer, (i) Vendor shall specify the out-gassing load, conductance and leak rate values considered by him in sizing of vacuum pumps and other system components. (j) Note: Vendor shall have to provide material test certificates from approved NABL or equivalent accreditation material testing lab for all the materials, at the time of pre-dispatch clearance by SAC.

241 6 Ports (a) Vendor shall provide 5- KF 40 ports for SAC as per attached drawing. Vendor shall have to submit fabrication drawings for approval of SAC prior to start of actual fabrication. Vendor shall provide additional ports for their use. There could be minor changes in location of ports during this approval. However size and quantity of ports requested by SAC and as shown in drawing are firm. Vendor is free to provide additional ports/nozzles required during detailed system design. Refer Drawing No.1 (b) Chamber shall have 150 mm clear diameter View window port. View window shall be made out of highly finished Borosilicate/ Corning 7056/ Kodial / BK-7 glass sourced from highly reputed vendor only 7 Chamber Dome & Chamber Base (a) Dome shall be provided with lift & swing arrangement. It shall be equipped with pneumatic lifting arrangement / mechanism for ease of opening / closing / holding. Provision shall be made to clamp Dome with chamber base with manually operated suitable number of quick clamps. Chamber bottom shall have full 500 mm inner diameter and dome height shall be 600 mm. 8 Vacuum system (a) Vacuum system shall consist of optimally sized turbo molecular pump (TMP) backed by either multi roots type dry pump or scroll pump (Entire vacuum system must be air-cooled only and shall be compatible for input supply of 230V, 50 Hz). (b) TMP must be not less than 460 LPS capacity for N2 and dry pump suitable TMP. (c) To achieve vacuum level of 1 X 10-6 mbar within 60 min. (d) Chamber must have minimum 2 Combigauges providing continuous display / information of vacuum level right from 1000 mbar up to 1.0E-08 mbar. (e) These gauges must be supplied with calibration certificate valid for a period of standard warrantee. (f) Vacuum system shall have one suitable vacuum gauge between high vacuum valve and TMP, and one suitable vacuum gauge at fore vacuum ends for

242 diagnostics and interlocking purpose. (g) Vendor shall provide pneumatically operated high vacuum gate valve with suitable size of required silent air compressor systems. (h) Vendor shall supply required flexible PU tubing, Legris type leak proof fittings, sintered filter, regulator etc. (i) All vacuum system components shall be integrated using standard type rigid / flexible SS tubing s, couplings etc. ensuring helium leak tightness of better than 1.0E-09 mbar L/sec and tested in vacuum mode. 8.1 Safety Interlocks (a) All the required safety interlocks shall be provided for each system to enable uninterrupted long duration safe operation. Vendor must provide list of such interlocks considered in their proposal. 8.2 Vacuum measuring and display unit (a) Unit shall have minimum 4 channels for measuring application. Display and control system shall have provision to connect all the channels with PC with RS 485 / Ethernet interface, Ethernet interface is preferable. Vendor shall provide all standard interface cable in ready to use condition with necessary software, interfacing accessories and protocol details with measuring set up. It should show the digital readout of all the Parameter related to Vacuum system. 8.3 Pumps & Accessories (a) All vacuum pumps, valves, vacuum gauges, controllers and other components shall be sourced from reputed vendors like orlikon, Edwards, Leybold, Pfeiffer, MKS Instruments Inc, MDC, NORCAL, KJL, VRC, MDC, Huntington, GNB, VAT, InstruTech Inc, Granville Phillips, Thyracont, Vacuum Instruments. (b) Vendor must specify the proposed makes and model numbers of each and every component which constitute the proposed system in their offer for evaluation by SAC. The datasheet of manufacturers showing above selected make, model, etc shall also be attached.

243 (c) Note: Please note that water cooled vacuum pumps will not be acceptable. 8.4 Chamber Venting (a) Venting shall be carried out with 5 micron filter with suitable desiccant for venting the system with atmospheric air or pure Nitrogen. Vendor s scopes include only provision to connect the canister and not the supply of N 2 canister. 9 Circulators / Baths 9.1 Air cooled Heating Circulator / Bath (a) Temperature range: Amb. To 200 C. Resolution 0.1 C. Temperature shall be achieved within 30 min. (b) Heating fluid shall be circulated by pump of circulator in to copper tube at constant temp of 125 C ±1 C continuous for 24 Hrs. Circulator shall have storage tank of required fluid capacity. (c) PID temp controller & digital indication of fluid temp, internal & external (sample temp) indication shall be shown on screen. Provision shall be provided for sample temperature sensor with suitable feed through. (d) Vendor shall provide inlet and out let fluid connection flexible pipes of the minimum 1.5m length to connect circulator and vacuum system. (e) Preferred brand/make of circulator shall be Julabo /Huber/ Polyscience or Fluke. 9.2 Air cooled Cooling Circulator / Bath (a) Temperature range: -5 C TO 50 C. Resolution 0.1 C. Temperature shall be achieved within 30 min. (b) Cooling fluid shall be circulated by pump in to copper tube at constant temp, of 25 C ±1 C continuous for 24Hrs. Circulator shall have storage tank required fluid capacity. (c) PID temp controller with refrigeration

244 system & Digital indication of fluid temp, internal & external (sample temp) indication shall be shown on screen. Provision shall be provided for sample temperature sensor with suitable feed through. (d) Vendor shall provide out let & inlet fluid connections feed thru on the chamber with compatible flexible pipe of the minimum length of 1.5 mtr. to connect circulator and vacuum system. (e) Preferred brand/make of circulator shall be Julabo/Huber/Polyscience or Fluke. (f) Note: Brand selected for both heating & cooling circulator shall be single/common. 10 System structure (a) Vacuum chamber, vacuum system, noise free & oil free type air compressor for pneumatically operated valve and chamber dome lifting mechanism, power and control system as per configuration described above shall be assembled on sand blasted dull finished SS structure with heavy duty lockable nylon castors and jacks. (b) Dry pump shall be mounted on vibration isolation mounts to avoid transmission of vibration to the chamber. Entire system when assembled and operated shall have very low noise. Entire system shall be assembled highly ergonomically and with excellent aesthetics with ease for maintenance.

245 11 Preliminary design of the system (a) Vendor shall submit preliminary design calculations including leak rate and outgassing estimate considered in the offered system along with the technical bid. Adequate design margin must have been considered and clearly brought forward in their proposal for evaluation by SAC. (b) Vendor shall attach a 3D view of the entire vacuum chamber with top dome opening, parking and closing system, vacuum pumps and control system in fully assembled including the support structure for better clarity with their offer. (c) 3D view shall also contain tentative placement of ports as understood by the vendor. (d) The inside chamber arrangement for loading Outgassing samples shall also be shown along with necessary attachment for circulators & with chamber base. 12 Input power restriction (a) The setup shall be compatible to input power supply for all equipment & accessories of 230 ±10 Volts, 50 Hz. The system shall have all necessary electrical components, to ensure with safety and system interlock, with all necessary protection for fail safe operation as per relevant standard. Vendor shall use all wiring with copper conductor/cables, proper earth and identification as per international standard. 13 Operating instructions and maintenance manuals (Three sets) (a) One copy per systems in printed and bound form and one soft copy per systems in USB compatible memory stick s form shall be provided with system. All assembly stages and interface fixations shall be provided in visual documents like photographs, close-up views, video clips etc. for better understanding. (b) All instructions, maintenance tips, do s and don ts, trouble shooting instructions shall be provided in power point presentations in addition to standard manuals provided by OEM s of various components / equipments / instrumentation and detail circuit diagram shall be provided for ease of

246 trouble shooting. 14 Demonstration of system specifications and Acceptance tests 14.1 Pre-dispatch (a) Total system shall be assembled at performance testing in vendor s works & all the specifications fully assembled mode shall be demonstrated prior to dispatch. shall be mandatory (b) During this, Vacuum chamber shall be exposed to ambient condition of 25±2 Deg C and Humidity of 50 ±5 % Rh for 2 hours and then only vacuum chamber shall be closed and vendor shall attain and demonstrate 1 x 10 6 mbar or better vacuum within 60 minutes from start of evacuation. (c) During this test all user ports of the vacuum chamber shall be blanked with SS 304L blank flanges which are part of the supply. Test is 48 Hrs operation. (d) Vendor shall have to carry out helium leak testing (MSLD) of complete system prior to dispatch in vacuum mode. All ports are in the scope of supply for this system, Vendor shall make all arrangements at his works for carrying full MSLD and demonstrate leak tightness to SAC representative. (e) Any joint exceeding the specified leak rate shall have to be rectified and demonstrated again before final certification. (f) Vendor shall supply detailed leak test report including sensitivity of leak detector, standard leak used for calibration etc. along with sketch of the test set up used. (g) All arrangement like providing additional pumping system etc. for this test shall 14.2 Acceptance test after installation at SAC have to be made by vendor. (a) Vendor shall have to install system at SAC (b) Vendor shall also demonstrate performance specifications for each system after installation at SAC Ahmedabad. Continuous system operation of not less than 5 days shall be considered for final acceptance trial. Any specification deviation resulting during acceptance test either at vendors place or at SAC, Ahmedabad shall result in rejection of goods and shall have to be corrected and demonstrated again to committed performance before final

247 acceptance. (c) Operational training to SAC engineers shall be provided free of cost. 15 Warranty of the complete system 15.1 Standard Warranty: (a) Total system including accessories must be guaranteed for performance for a period of one year from the date of final acceptance at SAC Extended Warranty (a) Vendor shall separately quote for extended warranty on per year basis and it must be extendable for two years after completion of standard warrantee. During extended warranty period, all required material / spare replacement shall be in the supplier s scope and must be offered accordingly for ten years (a) AMC & Services shall be ensured during extended warranty and for further five years period with AMC contract. 16 General Requirements (a) Design of the chamber and pumping system shall be carried out with applicable standards. Vendor shall prepare fabrication drawings taking all the requirements of this specification and drawings attached. However vendor shall have to accommodate minor changes if any arising during detailed design and approval of drawings for fabrication while executing the order. (b) Fabrication drawings shall be submitted to SAC for approval along with fabrication and stage inspection schedule. Any changes suggested by SAC shall be incorporated in the fabrication drawing and corrected drawings shall be resubmitted for SAC approval before start of actual fabrication. (c) Only after final clearance from SAC, Vendor shall proceed for fabrication. SAC engineers shall carry out stage inspection as and when required as a part of quality control. (d) Vendor shall have to submit necessary material test certificates, Design calculations for Vacuum and other documents as a part of scope of work (e) All rough and high vacuum gauges supplied along with each system must be calibrated and vendor shall supply

248 calibration certificate valid for a standard warrantee period. (f) Vendor shall supply AS BUILT drawings along with the supply of the chamber duly updated with all the changes made during fabrication and testing. 17 Vendor s experience 17.1 (a) Vendor must have adequate experience in fabrication and supply of high/ultrahigh vacuum chambers. To substantiate this, Vendor must have delivered at least 3 high/ultrahigh vacuum chambers of similar or larger size in last 5 years. (b) The annual turnover shall be more than 1 Core in this business. (c) Vendor shall submit documentary proof with customer s reference. Vendor shall also attached PO copy of order executed. (d) Vendor must have helium leak testing facility, TIG welding facility and required machine shop equipments (a) The company must be a registered company under company s law and should have all statutory certifications applicable like Excise, ST, CST, VAT, and Service Tax. Vendor shall submit past 3 years audited financial results and IT returns. 18 Vendor s Understanding of the specifications 18.1 Compliance Statement (a) Vendor shall enclose compliance statement along with the quote. Compliance statement shall indicate deviations or better margins over specifications in their offer against each specification as applicable. 19 Vendor s evaluation (a) Vendor may please note that technical offer shall be evaluated based on information provided first time by the vendor, hence vendor shall provide detailed proposal indicating how he plans to meet all the above specifications 20 Delivery Schedule (a) Vendor is expected to realize and deliver the entire system with above specifications within 6 months from the date of issue of purchase order by SAC. However vendor shall specify confirmed

249 delivery schedule w.r.t. formal release of Purchase Order by SAC, Ahmedabad. 21 Clarifications (a) Any clarification in this shall be asked before 15 days of tender opening date. This will be replied back by SAC at the earliest but before 7 days of tender opening date.

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262 Compliance Statement required to be filled and enclosed along with the technical and commercial bid by the vendor. Sr. Commercial terms No. 1. Delivery terms (Ex-works, FOB, FCA, etc.) Purchaser is having an air consolidation contract and their freight forwarder will arrange to collect the consignment from your premises/will take the responsibility for onward transmission from the point of delivery as per INCOTERMS This is applicable for import cases. 2. Packing charges (inclusive/exclusive) 3. Delivery period (in weeks/months) 4. Payment terms: Our standard term is Sight Draft (import) Within 30 days from the date of acceptance (indigenous). 5. Country of origin To be declared in the invoice. 6. Name and address of the Indian Agent.(if any) 7. Percentage of agency commission included in the quoted price payable in Indian Rupees only directly to the Indian Agent. 8. Validity of the offer Minimum of 120 days from the date of opening. 9. If you are an Indian Agent, please enclose the authorization letter of your Principal and confirm that whether you have enrolled with DGS&D as per rules. 10. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 11. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 12. Cost of spares Included in the price bid / not included. 13. Will you be able to provide consumables/spares for 10 years? 14. Taxes and duties : Compliance/Remarks/Comments by Vendor Taxes in India to the account of Purchaser. Outside India to Seller s/contractor s account. Please indicate your Tax Registration Number. Wherever installation involved, Income 2% will be deducted from the bill and a certificate issued. Installation in India will attract Service 12.36%. If required, orders for supply and installation can be issued separately. Work order will attract work contract tax as per rules. Please confirm whether you have included WCT in your offer.

263 Customs Duty Exemption Certificate (CDEC) will be issued by Purchaser. Hence no CD is to be included in your offer wherever applicable. Please indicate rate of the Sales Tax/VAT applicable. Octroi Duty/Entry Tax exempted. Exemption certificate will be issued, if required. Purchaser is eligible for full Excise Duty exemption. Excise Duty exemption certificate will be issued. 15. No Insurance is required at Purchaser s cost. 16. For two part bids two separate sealed envelopes are to be sent duly superscripted as follows : 1. Technical & Commercial Bid 2. Price Bid Please refer instructions. 17. Wherever EMD/tender fee is payable Provide the same in the form of crossed Demand Draft in favour of The Accounts Officer, SAC, Ahmedabad along with the bid but in a separate cover or along with technical bid. On the back side of the D.D, please write your company s name. 18. Language to be used in all correspondence English 19. Measurements Metric system to be followed 20. Whether prequalification of your facility procedure completed (if applicable). 21. Warranty period We need minimum 3 years from the date of acceptance. In case the product has a standard warranty of 1 year, confirm that additional 2 years warranty cost is indicated in the price bid/prices. However the warranty requirement if projected in RFP shall prevail. 22. Defective/rejected items if any, are to be replaced free of cost. 23. Confirm whether you will be able to provide samples if called for, free of cost. 24. Approximate weight (net and gross) of the consignment. 25. Instruction/operational manual to be supplied free of cost. 26. Supply and installation is subject to Purchaser s acceptance. 27. LC extension charges to your account, in case of delay from your side. 28. Items from latest production batch only are to be supplied. 29. Wherever Export Licence required, payment will be made after getting export licence and after confirmation by the supplier, with a copy of Export Licence. 30. Bank Guarantees (from Nationalised/ Scheduled Bank/ Bank approved by Purchaser. Advance payment for the equal value valid till the completion of contract/acceptance, is to be provide by you. Towards issue of Free Issue Material by Purchaser for the value of the material issued, is to be provided.

264 The Bill of material for the material used for the Fabrication work and available balance to be prepared by you and countersigned by the User Department is to be sent along with the final bill for arranging the balance/payment. Towards Performance of the Contract and Product for 10% value valid till the expiry of warranty period. 31. Security Deposit is to be submitted to SAC by the successful bidder (wherever applicable )on awarding the contract 32. Training free of cost to be imparted at Purchaser s site. 33. Bank charges wherever applicable shall be paid by Purchaser/Contractor to their respective Bankers. 34. Arbitration proceedings Within India as per provisions of Arbitration and Conciliation Act Liquidated 0.5% per week for the delayed portion maximum 10% of the contract value. 36. Force Majeure conditions applicable? 37. Acceptance of Fall clause. The rates as per the charges of the Contract should not in any event exceed the lowest rates, the supplier charge to any other party or organization. If at any time during the period of contract, the supplier reduce the charges to any other party, then they shall forth-with notify such reduction to Sr. Head, Purchase & Stores, SAC and reduce the contract rates subsequently, from the date of coming into force of such reduction. 38. You are requested to indicate the registration number; you have for Sales Tax/Service Tax as the case may be with concerned Government authorities. Also you are requested to provide company registration details wherever applicable along with copy of the company registration certificate. The offers received without the above information will be summarily rejected.

265 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS (Indigenous) 1. Tenders should be sent in sealed envelopes super scribing the relevant tender No, and the due date of opening. Only one tender should be sent in each envelope. Unsigned bids shall be rejected. 2. Late tenders and delayed tenders will not be considered. Unsigned bids shall be rejected. 3. Tender fee & bid security (EMD) exemption for MSME. 4. Sales Tax and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. 5. As a Government of India Department, this office is exempted from payment of Octroi and similar local levies. Tenderers shall ensure that necessary Exemption Certificates are obtained by them from the Purchase Officer concerned to avoid any payment of such levies. 6. a) Your quotation should be valid for at least 90 days from the date of opening of the tender. b) Prices are required to be quoted according to the units indicated in the annexed tender form. When quotations are given in terms of units other than those specified in the tender form, relationship between the two sets of units must be furnished. 7. Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR destination/delivery at site. 8. (a) All available technical literature, catalogues and other data in support of the specifications and details of the items should be furnished along with the offer. (b) Samples, if called for, should be submitted free of all charges by the tenderer and the Purchaser shall not be responsible for any loss or damage thereof due to any reason whatsoever. In the event of non-acceptance of tender, the tenderer will have to remove the samples at his own expense. (c) Approximate net and gross weight of the items offered shall be indicated in your offer. If dimensional details are available the same should also be indicated in your offer. (d) Specifications: Stores offered should strictly confirm to our specifications. Deviations, if any, should be clearly indicated by the tenderer in his quotation. The tenderer should also indicate the Make/Type number of the stores offered and provide catalogues, technical literature and samples, wherever necessary, along with the quotations. Test Certificates, wherever necessary, should be forwarded along with supplies. Wherever options have been called for in our specifications, the tenderer should address all such options. Wherever specifically mentioned by us, the tenderer could suggest changes to specifications with appropriate response for the same. 9. The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered and the tenderers shall supply the same at the rates quoted. SPACE APPLICATIONS CENTRE, AHMEDABAD (INDIA)

266 10. Corrections, if any, must be attested. All amounts shall be indicated both in words as well as in figures. Where there is difference between amount quoted in words and figures, amount quoted in words shall prevail. 11. The tenderer should supply along with his tender, the name of his bankers as well as the latest Income-Tax clearance certificate duly countersigned by the Income-Tax Officer of the Circle concerned under the seal of his office, if required by the Purchaser. 12. The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25% of the quantity offered by them at the rates quoted. 13. The authority of the person signing the tender, if called for, should be produced. 14. We are exempted from the payment of Central Excise & Custom Duties vide notifications issued by Govt. of India. 15. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. 16. No request for extension for due date for submission of tenders will be entertained. TERMS & CONDITIONS OF TENDER 1. DEFINITIONS: (a) The term Purchaser shall mean the President of India or his successors or assigns. (b) The term Contractor shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's successors, representative, heirs, executors and administrators unless excluded by the Contract. c) The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order including erection of plants & machinery and subsequent testing, should such a condition is included in the Purchase Order. d) The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an Officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the tender or offer of the Contractor for supply of stores or plant, machinery or equipment or part thereof. 2. PRICES: Tender offering firm prices will be preferred. Where a price variation clause is insisted upon by a tenderer, quotation with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variation/s. 3. SECURITY DEPOSIT: On acceptance of the tender, the Contractor shall, at the option of the Purchaser and within the period specified by him, deposit with him, in cash or in any other form as the Purchaser may determine, security deposit not exceeding ten percent of the value of the Contract as the Purchaser shall specify. If the Contractor is called upon by the Purchaser to deposit, Security and the Contractor fails to provide the security within the period specified, such failure shall constitute a breach of the Contract, and the Purchaser shall SPACE APPLICATIONS CENTRE, AHMEDABAD (INDIA)

267 be entitled to make other arrangements for the re-purchase of the stores Contracted at the risk of the Contractor in terms of Sub-Clause (ii) and (iii) of clause 10(b) hereof and/or to recover from the Contractor, damages arising from such cancellation. 4. GUARANTEE & REPLACEMENT: (a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down, for material, workmanship and performance. (b) For a period of twelve months after the acceptance of the stores, if any defects are discovered therein or any defects therein found to have developed under proper use, arising from faulty stores design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any part thereof are faulty. (c) If, in the opinion of the Purchaser, it becomes necessary to replace or renew any defective stores such replacement or renewal shall be made by the Contractor free of all costs to the Purchaser, provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months from the date of acceptance thereof. (d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. (e) The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defect has developed within the said period of 12 months or as to whether the nature of the defects requires renewal or replacement, shall be final, conclusive and binding on the Contractor. (f) To fulfil guarantee conditions outlined in clause 4 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. (g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of the stores at Purchaser's site. (h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications then such a specification shall apply in such cases the period of 14 months referred to in para 4 (b) & (c) shall be the asked for guarantee period plus two months. 5. PACKING FORWARDING & INSURANCE: The Contractor will be held responsible for the stores being sufficiently and properly packed for transport by rail, road, sea or air to withstand transit hazards and ensure safe arrival at the destination. The packing and marking of packages shall be done by and at the expense of the Contractor. The Purchaser will not pay separately for transit insurance, all risks in transit being exclusively of the Contractor and the Purchaser shall pay only for such stores as are actually received in good condition in accordance with the Contract. SPACE APPLICATIONS CENTRE, AHMEDABAD (INDIA)

268 6. DESPATCH: The Contractor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods despatched. The consignment should be despatched with clear Railway Receipt/Lorry Receipt. If sent in any other mode, it shall be at the risk of the Contractor. Purchaser will take no responsibility for short deliveries or wrong supply of goods when the same are booked on 'said to contain' basis. Purchaser shall pay for only such stores as are actually received by them in accordance with the Contract. 7. TEST CERTIFICATE: Wherever required, test certificates should be sent along with the despatch documents. 8. ACCEPTANCE OF STORES: (a) The stores shall be tendered by the Contractor for inspection at such places as may be specified by the Purchaser at the Contractor's own risk, expense and cost. (b) It is expressly agreed that the acceptance of the stores Contracted for, is subject to final approval by the Purchaser, whose decision shall be final. (c) If, in the opinion of the Purchaser, all or any of the stores do not meet the performance or quality requirements specified in the Purchase Order, they may be either rejected or accepted at a price to be fixed by the Purchaser and his decision as to rejection and the prices to be fixed shall be final and binding on the Contractor. (d) If the whole or any parts of the stores supplied are rejected in accordance with Clause No. 8 (c) above, the Purchaser shall be at liberty, with or without notice to the Contractor, to purchase in the open market at the expense of the Contractor stores meeting the necessary performance and quality Contracted for in place of those rejected, provided that either the purchase, or the agreement to purchase, from another supplier is made within six months from the date of rejection of the stores as aforesaid. 9. REJECTED STORES: Rejected stores will remain at destination at the Contractor's risk and responsibility. If instructions for their disposal are not received from the Contractor within a period of 14 days from the date of receipt of the advice of rejection, the Purchaser or his representative has, at his discretion, the right to scrap or sell or consign the rejected stores to Contractor's address at the Contractor's entire risk and expense, freight being payable by the Contractor at actuals. 10. DELIVERY: (a) The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be the essence of the Contract and delivery must be completed on or before the specified dates. (b) Should the Contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, the Purchaser shall be entitled at his option either: (i) to recover from the Contractor as agreed liquidated damages and not by way of penalty, a sum of 0.5% per week of the price of any stores which the Contractor has failed to deliver as aforesaid or during which the delivery of such store may be in arrears subject to a minimum of 10%, or (II) to purchase from elsewhere, without notice to the Contractor on the account and at the risk of the Contractor, the stores not delivered or others of a similar SPACE APPLICATIONS CENTRE, AHMEDABAD (INDIA)

269 description (where others exactly complying with the particulars, are not, in the opinion of the Purchaser, readily procurable, such opinion being final) without cancelling the Contract in respect of the consignment (s) not yet due for delivery, or (iii) to cancel the Contract or a portion thereof and if so desired to purchase or authorise the purchase of stores not so delivered or others of a similar description (where others exactly if complying with the particulars are not, in the opinion of the Purchaser, readily procurable, such opinion final) at the risk and cost of the Contractor. In the event of action being taken under sub-clause (ii) & (iii) of clause 10 (b) above, the Contractor shall be liable for any loss which the Purchaser may sustain on that account, provided that the re-purchase or if there is an agreement to repurchase then such agreement is made within six months from the date of such failure. But the Contractor shall not be entitled to any gain on such repurchase made against default. The manner and method of such re-purchase shall be at the discretion of the Purchaser, whose decision shall be final. It shall not be necessary for the Purchaser to serve a notice of such re-purchase on the defaulting Contractor. This right shall be without prejudice to the right of the Purchaser to recover damages for breach of Contract by the Contractor. 11. EXTENSION OF TIME: As soon as it is apparent that the Contract dates cannot be adhered to, an application shall be sent by the Contractor to the Purchaser. If failure, on the part of the Contractor, to deliver the stores in proper time shall have arisen from any cause which the Purchaser may admit as reasonable ground for an extension of the time (and his decision shall be final) he may allow such additional time as he considers it to be justified by circumstances, of the case without prejudice to the Purchaser's right to recover liquidated damages under clause 10 thereof. 12. ERECTION OF PLANT & MACHINERY: Wherever erection of a plant or machinery is the responsibility of the Contractor as per the terms of the Contract and in case the Contractor fails to carry out the erection as and when called upon to do so within the period specified by the Purchaser, the Purchaser shall have the right to get the erection done through any source of his choice. In such an event, the Contractor shall be liable to bear any additional expenditure that the Purchaser is liable to incur towards erection. The Contractor shall, however, not be entitled to any gain due to such an action by the Purchaser. 13. PAYMENT: Contractor's bill will be passed for payment only after the stores have been received, inspected and accepted by the Purchaser. 14. MODE OF PAYMENT: Normally payment will be made for the accepted stores within 30 days from the date of receipt of the materials. 15. RECOVERY OF SUM DUE: Whenever any claim for the payment of, whether liquidated or not, money arising out of or under this Contract against the Contractor, the Purchaser shall be entitled to recover such sum by appropriating in part or whole, the security deposited by the Contractor, if a security is taken against the Contract. In the event of the security being insufficient or if SPACE APPLICATIONS CENTRE, AHMEDABAD (INDIA)

270 no security has been taken from the Contractor, then the balance or the total sum recoverable as the case may be, shall be deducted from any sum then due or which at any time thereafter may become due to the Contractor under this or any other Contract with the Purchaser. Should this sum be not sufficient to cover the full amount recoverable, the Contractor shall pay to the Purchaser on demand the remaining balance due. Similarly, if the Purchaser has or makes any claim, whether liquidated or not, against the Contractor under any other Contract with the Purchaser, the payment of all moneys payable under the Contract to the Contractor including the security deposit shall be withheld till such claims of the Purchaser are finally adjudicated upon and paid by the Contractor. 16. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all stores supplied against this Contract are free and clean of infringement of any Patent, Copyright or Trademark, and shall at all times indemnify the Purchaser against all claims which may be made in respect of the stores for infringement of any right protected by Patent Registration of design or Trade mark and shall take all risk of accidents or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for sufficiency of all means used by him for the fulfilment of the contact. 17. ARBITRATION: In the event of any question, dispute or difference arising under these conditions or any conditions contained in the Purchase Order or in connection with this Contract (except as to any matter the decision of which is specially provided for by these conditions), the same shall be referred to the sole arbitration of the Head of the Purchase office or some other person appointed by him. It will be no objection that the arbitrator is a Government servant that he had to deal with matter to which the Contract relates or that in the course of his duties as Government servant he has expressed views on all or any other matters in dispute or difference. The award of the arbitrator shall be final and binding on the parties of this Contract. If the arbitrator be the Head of the Centre/Unit (i) In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful for his successor-in-office either to proceed with reference himself, or to appoint another person as arbitrator, or (ii) In the event of his being unwilling or unable to act for any reason, it shall be lawful for the Head of the Centre/Unit to appoint another person as arbitrator. If the arbitrator be a person appointed by the Head of the Purchase Office In the event of his dying, neglecting or refusing to act or resigning or being unable to act, for any reason, it shall be lawful for the Head of the Centre/Unit either to proceed with the reference himself or appoint another person as arbitrator in place of the outgoing arbitrator. Subject as aforesaid the Arbitration & Conciliation Act 1996 and the rules thereunder and any statutory modifications thereof for the time being in force shall be deemed to apply to the arbitration proceedings under this Clause. The Arbitrator shall have the power to extend with the consent of the Purchaser and the Contractor the time for making and publishing the award. The venue of arbitration shall be the place as Purchaser in his absolute discretion may determine. Work under the Contract shall, if reasonably possible, continue during arbitration proceedings. In the event of any dispute or SPACE APPLICATIONS CENTRE, AHMEDABAD (INDIA)

271 difference relating to the interpretation and application for the provisions of the Contracts, such dispute or difference shall be referred by either party to Arbitration of one of the Arbitrations in the Department of Public Enterprises. The Arbitration Act 1996 shall not be applicable to arbitration under this clause. The award of the Arbitrator shall be binding upon the parties to the dispute provided however any party aggrieved by such award may make a further reference for setting aside or revision of the award to the Law Secretary, Department of Legal Affairs. Ministry of Law & Justice, Government of India. The parties to the dispute will share equally, the cost of arbitration as intimated by Arbitrator. 18. COUNTER TERMS AND CONDITION OF SUPPLIERS: Where counter terms and conditions printed or cyclostyled conditions have been offered by the supplier, the same shall not be deemed to have been accepted by the Purchaser, unless specific written acceptance thereof is obtained. 19. SECURITY FOR PURCHASE OF MATERIALS: Successful tenderer will have to furnish in the form of a bank guarantee or any other form as called for by the Purchaser towards adequate security for the materials and properties provided by the Purchaser for the due execution of the Contract. **** SPACE APPLICATIONS CENTRE, AHMEDABAD (INDIA)

272 STANDARD TENDER FORM (Seal of the Company) From: TENDER FORM Tender No.:... Due on:... Ref. No.:... Date:... To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date: (Seal) SPACE APPLICATIONS CENTRE, AHMEDABAD (INDIA)

273 GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE PURCHASE DIVISION INSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER (Foreign) 1. The Tenderers should submit quotations in sealed envelope, superscribing the Tender No. and due date of opening and complete in all respects with technical specifications, including pamphlets and catalogues. Separate instructions, if any in this regard should be strictly complied with. 2. A Proforma Invoice may also be given which should contain the following information: a) The FOB/FCA value, for import by Sea freight / Air freight up to Ahmedabad and for air parcel post up to Ahmedabad should be separately indicated. b) Agency Commission: The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations. This payment will be released to the Indian Agent after receipt and acceptance the goods in India. c) The Contractor shall invoice only for the net amount payable to him, after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser. However, the Contractor's invoice should separately reflect the amount of commission payable to his Indian Agent. d) The earliest delivery period and country of origin of the Stores. e) Banker's name, address, telephone/fax Nos. & ID of the Contractor. f) The approximate net and gross weight and dimensions of packages / cases. g) Recommended spares for satisfactory operation for a minimum period of one year beyond warranty. h) Details of any technical service, if required for erection, assembly, commissioning and demonstration. 3. The FOB/FCA prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer's country. 4. The offer should be valid for a minimum period of 90 days or longer if called for from the due date of opening of the tender. 5. Samples, if called for, should be sent free of all charges. 6. Late and delayed tenders will not be considered. Quotations by fax must be followed by detailed offers. 7. Offers made by Indian Agents on behalf of their Principals, should be supported by the proforma invoice of their Principals. a) In a tender either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

274 b) If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for the same item/product. 8. We are exempted from Customs/Excise Duties. 9. The details of Import Licence will be furnished in the Purchase Order. 10. The authority of person signing the tender, if called for, shall be produced. 11. Instructions / Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate. All documents / correspondence should be in English language only. 12. The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason. 13. It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser. 14. a) Part shipment is not allowed unless specifically agreed to by us. b) As far as possible stores should be despatched by Indian Flag Vessels / Air India through an Agency nominated by us. 15. Inspection / Test Certificate should be provided for the goods after testing it thoroughly at the Contractor's works. If any Inspection by Lloyds or any other testing agency is considered necessary, it shall be arranged by Contractor. 16. Where erection or assembly or commissioning is a part of the Contract, it should be done immediately on notification. The Contractor shall be responsible for any loss/damage sustained due to delay in fulfilling this responsibility. 17. For items having shelf life, those with maximum shelf life should be supplied if order is placed. 17. No request for extension for due date for submission of tenders will be entertained. 18. Unsigned quotations will be rejected. 19. In case, the vendors are falling under the category of MSME, registered under NSIC and would like to avail exemptions, their quotations should be accompanied with necessary registration certificate with declaration to consider their offer. Quotation received without such declaration and valid registration certificate will not be considered for exemptions under Public Procurement Policy. TERMS AND CONDITIONS 1. DEFINITIONS: (a) The term 'Purchaser' shall mean the President of India or his successors or assignees. (b) The term 'Contractor' shall mean, the person, firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractor's Successors, representatives, heirs, executors and administrators unless excluded by the Contract. (c) The term 'Purchase Order' shall mean the communication signed on behalf of the Purchaser by duly authorised officer intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores, plant, machinery or equipment or part thereof. (d) The term 'Stores' shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order.

275 2. PRICES: Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations. However, such clauses will be subject to final acceptance by Purchaser. 3. TERMS OF PAYMENT: 3.1 Being a Department of the Government of India, the normal terms of payment are by Sight Draft. However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon. 3.2 The Sight Draft / Letter of Credit will be operative on presentation of the under mentioned documents: a) Original Bill of Lading / Airway Bill b) Commercially certified invoices in triplicate, describing the stores delivered, quantity, unit rate and their total value. The invoice should indicate discounts, and Agency Commission if any separately. c) Packing List showing individual dimensions and weight of packages. d) Country of Origin Certificate in duplicate. e) Test Certificate. f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser. g) Warrantee and guarantee Certificate/s vide Clause 20 herein below 4. IMPORT LICENCE: Reference to Import License No. & date and Contract number & date shall be prominently indicated in all the documents vide Para DEMURRAGE: Supplier shall bear demurrage charges, if any, incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para 3.2 to the bankers beyond a reasonable time (say within days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignments. 6. ADDRESS OF INDIAN AGENT:. 7. GUARANTEED TIME OF DELIVERY: The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract. Delivery must be completed within the date specified therein.

276 8. INSPECTION AND ACCEPTANCE TESTS: 8.1 The Purchaser's representatives shall also be entitled at all reasonable times during manufacture to inspect, examine and test on the Contractor's premises the material and workmanship of all stores to be supplied under the Contract and if part of the said stores is being manufactured on other premises, the Contractor shall obtain for the Purchaser's representative permission to inspect, examine and test as if the equipment were being manufactured on the Contractor's premises. Such inspection, examination and testing shall not release the Contractor from the obligations under this Contract. 8.2 For tests on the premises of the Contractor or of any of his sub- Contractors, the Contractor shall provide free of cost assistance, labour, material, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser's representative to carry out the tests efficiently. 8.3 When the stores have passed the specified test, the Purchaser's representative shall furnish a certificate to the effect in writing to the Contractor. The Contractor shall provide copies of the test/s certificates to the Purchaser as may be required. 9. MODE OF DESPATCH: Generally, stores should be despatched through Indian Flagged Vessel / Air India or through any other Agency nominated by the Purchaser. A copy of the invoice and packing list should invariably be kept inside each of the packages. 10. PORT OF ENTRY: FOR AIR SHIPMENTS: AHMEDABAD (Via Mumbai, if required) FOR SEA SHIPMENTS: NHAVASHEVA/Mumbai Seaport 11. CONSIGNEE: Sr. Purchase & Stores Officer, Central Stores, Space Applications Centre (SAC), Ahmedabad 12. SHIPPING MARKS: The mark on the shipping documents such as invoice, bill of lading and on the packages should be as follow: PURCHASE ORDER NO... DATED. GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE Destination:... & Port of Entry: INSURANCE OF THE STORES: The necessity or otherwise of insurance will be as indicated in the Purchase Order.

277 14. CONTRACTOR'S DEFAULT LIABILITY: 14.1 The Purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contract/agreement or within the period for which extension has been granted by the Purchaser to the Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract. 15. In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase, upon such terms and in such a manner as he may deem appropriate, stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores and/or for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article, may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser: a) Any completed stores. b) Such partially completed stores, drawing, information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated. The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the Purchaser and for manufacturing material delivered and accepted In the event the Purchaser does not terminate the Contract as provided in Clause 14, the Contractor shall continue the performance of the Contract in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in Clause 19 until the stores are accepted. 16. REPLACEMENT: If the stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores. In case the Purchaser agrees, the price towards replacement items shall be paid by the Purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender. 17. REJECTION: In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications, the Purchaser shall either reject the stores or request the Contractor, in writing, to rectify the same. The Contractor, on receipt of such

278 notification, shall either rectify or replace the defective stores free of cost to the Purchaser. If the Contractor fails to do so, the Purchaser may at his option either: a) Replace or rectify such defective stores and recover the extra cost so involved from the Contractor, or b) Terminate the Contract for default as provided under Clause 14 above, or c) Acquire the defective stores at a reduced price considered equitable under the circumstances. The provision of this article shall not prejudice any other rights of Purchaser's under the Contract including recovery of liquidated damages for delay. 18. EXTENSION OF TIME: If the completion of supply of stores is delayed due to reasons of force majeure such as acts of god, acts of public enemy, acts of Government, fires, floods, epidemics, quarantine restriction, strikes, freight embargoes, etc., the Contractor shall give notice within 15 days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such notice after verification, if necessary, may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract. 19. DELAY IN COMPLETION / LIQUIDATED DAMAGES: If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof, the Purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (0.5%) of the Contract price of the undelivered stores for each calendar week of delay. The total liquidated damages shall not exceed ten percent (10 %) of the Contract price of the portion of stores so delayed. Stores will be deemed to have been delivered only when all their component parts are also delivered. If certain components are not delivered in time, the stores will be considered as delayed until such time as the missing parts are delivered. 20. GUARANTEE & REPLACEMENT: a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material, workmanship and performance. b) For a period of twelve months (or such period as agreed upon by the parties) after the acceptance of the stores, if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials, design or workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months (or such period as specified in Contract) from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty. c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores, such replacements or renewals shall be made by the Contractor free of all costs to the Purchaser provided the notice informing the Contractor of the defect is given by the Purchaser in this regard within the said period of 14 months (or such period as specified in Contract) from the date of acceptance thereof.

279 d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by the Contractor are defective or any defects has developed within the said period of 12 months (or such agreed period) or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the Contractor. f) To fulfill guarantee conditions outlined in Clause 20 (a) to (e) above, the Contractor shall, at the option of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser - Bank Guarantee format enclosed) from a Bank approved by the Purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will be returned to the Contractor without any interest. g) All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at Purchaser's site. h) Even while the 12 months guarantee applies to all stores, in case where a greater period is called for by our specifications, then such a specification shall apply, and in such cases, the period of 14 months referred to in Clause 20 (b) and (c) shall be asked for guarantee period plus two months. 21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED: The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the Purchaser at a later date, the actual price to be paid shall be mutually agreed to after negotiations. 22. PACKING: a) The Contractor wherever applicable shall pack and crate all stores for sea / air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road, rail or sea for space qualified stores. The Contractors shall be held responsible for all damages due to improper packing. b) The Contractor shall ensure that each box / unit of shipment is legible and properly marked for correct identification. The failure to comply with this requirement shall make the Contractor liable for additional expenses involved. c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival. d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages, etc. e) Transhipment of equipment shall not be permitted except with the written permission of the Purchaser.

280 f) Apart from the despatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments: a) Commercial Bill of Lading / Air Way Bill / Post parcel Receipt. (Two non-negotiable copies) b) Invoice (3 copies) c) Packing List (3 copies) d) Test Certificate (3 copies) e) Certificate of Origin. The Contractor shall also ensure that one copy of the packing list is enclosed in each case. 23. ARBITRATION: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with this Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be determined by them. However, the venue of such arbitration should be in India. 24. LANGUAGE AND MEASURES: All documents pertaining to the Contract including specification, schedule, notice, correspondence, operating and maintenance instructions, drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in the Contract. 25. INDEMNITY: The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent, copyright or trade mark and shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent, Registration of design or Trade Mark, and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract. 26. COUNTER TERMS AND CONDITIONS OF SUPPLIERS: Where counter terms and conditions/printed or cyclostyled conditions have been offered by the bidder, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

281 27. SECURITY INTEREST: On each item to be delivered under this Contract, including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract, Purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the Contract. Such security interest of the Purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity. 28. BANK CHARGES: While the Purchaser shall bear the bank charge payable to his Bankers (State Bank of India), the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions. 29. TRAINING: The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser's engineering / technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract / stores. Number of such personnel to be mutually agreed upon. 30. APPLICABLE LAW: The Contract shall be interpreted, construed and governed by the laws of India. PACKING INSTRUCTIONS 1. In tune with the requirement of international plant protection convention of the FAO, UN the following has become mandatory with immediate effect. 2. All packing materials of any kind of plant origin used for packing shall require treatment including hear-kiln treatment at 56 degree centigrade for a minimum of 30 hours of methylbromide fumigation at 48g/cum for 32 hours of chemical impregnation as per international standards. 3. If the consignments are sent without the aforesaid certificate, all demurrages and other charges for treatment etc. will be to the account of the suppliers. 4. This aspect also should be taken care of while submitting the offers. 5. If the packaging material being used for your product does not come under the category material of plant origin (i.e. Leaves, grass, wood etc.) Please certify the same in your quote and ignore the above instructions. However, the same should be ascertained at the time of actual shipment if the order is awarded to you. ***

282 STANDARD TENDER FORM (Seal of the Company) TENDER FORM From: To: The Sr. /Purchase & Stores Officer,... (Name of the Centre/Unit)... Dear Sir, Tender No.:... Due on:... Ref. No.:... Date:... I/We hereby offer to supply the stores detailed below at the price hereunder quoted and agree to hold this offer open till I/we shall be bound to supply the stores hereby offered upon the issue of the Purchase Order communicating the acceptance thereof on or before the expiry of the last mentioned date. You are at liberty to accept any one or more of the items of stores tendered for or any portion of any one or more of the items of such stores. I/We, notwithstanding that the offer in this tender has not been accepted in whole, shall be bound to supply to you such items and such items and such portion or portions of one or more of the items as may be specified in the said Purchase Order communicating the acceptance: Sl. No. Description Quantity Unit Rate Rs. Delivery Date Note: All the rates should be given both in figures and words Place at which delivery will be made Date by which the ordered item/s will be supplied 2. I/We have understood the items of the tender annexed to the invitation to tender and have thoroughly examined the specifications/drawing and/or pattern quoted or referred to herein and am/are fully aware of the nature of the stores required and my/our offer is to supply the stores strictly in accordance with the requirements subject to the terms and conditions stipulated in the enquiry and contained in the Purchase Order communicating the acceptance of this tender either in whole or in part. Signature of Tenderer Date:

283 Instructions for Two Part Tender We are proposing to invite tenders in two parts viz. Part I : Technical and Commercial Part II: Price All tenderers are requested to carefully follow the following instructions before preparing their offer. 1) Part I: Technical & Commercial Bid Part (a) Technical 1. This part should contain detailed specifications of the items quoted by you along with technical literature and leaflets if any. 2. A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this. 3. Any other information called for in the tender related technical and specifications can also come in this part. 4. Prices should not be indicated in this cover. Part (b) Commercial Terms: (Without Prices) 1. The commercial terms applicable for the item quoted by you should be indicated in this part. 2. If any compliance statement is called for the commercial terms / contractual terms and conditions, the same is to be attached in this part. 3. Prices should not be indicated in this part. However a copy of the price bid (without prices) can be enclosed in this part to enable to understand whether all the items required to be quoted by you have been quoted in the price bid. Alternatively a statement is to be made indicating that you have quoted prices for all the items as per the tender and enclosed in the Price Bid as per the format. 4. The Commercial terms such as delivery terms, delivery period, payment terms, Warranty, validity of the offer, installation & commissioning, duties and taxes etc., shall come into this. Notes: 1. Either Technical Specifications or terms & conditions as above should be very clearly reflected item-wise with reference to the items called for in the tender. 2. Please note that the PRICE SHOULD NOT BE indicated in this part. 3. Technical and Commercial part as described above shall be prepared and put it in a sealed cover & super scribed and addressed as follows: Tender No. : Due Date : PART I : Technical & Commercial Bid From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad

284 2) Part II: Price Bid 1. The prices applicable for the items, item-wise in response to the tender shall come into this part. 2. Tenderer shall indicate very clearly item-wise prices with reference to their technical offer. 3. Price part prepared as above shall be enveloped and superscribed as follows: Tender No. : Due Date : PART II : Price Bid From : The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad ) The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as above along with Tender fee cover (if applicable) should be inserted in another envelope and superscribed as follows: Tender No. : Due Date : Part I & Part II are individually sealed and kept inside: (DD towards tender fee also is kept inside) From: The Sr. Head Purchase & Stores Space Applications Centre Ambawadi Vistar P.O. Ahmedabad Important Notes: 1. Being a Two-Part Tender, fax/mail quotations will not be accepted. Please ensure your offers are received by post before due date and time. 2. In case you are going to download the documents from our website and submitting the offer, you are requested to submit the demand draft towards Tender fee in a separate cover along with a covering letter duly superscribing on the cover Tender fee in respect of Tender No.. 3. Quotations submitted contrary to above instructions are liable to be rejected.