UID and Property Management. Offsite #1 June 22, 2005

Transcription

1 UID and Property Management Offsite #1 June 22, 2005

2 C Current Environmental Landscape: E-2C Gyroscope Repair Example Instruments Shop Work Center Instruments Shop Production Control FISC Building 36 Container Reclamation 472 Work Center 472 Production Control Instruments Shop Planner Instruments Shop Pre-stage Area Gyroscope Organization Space NAVICP Item Manager Pack and Preservation FISC VAW-120 Pilot VAW-120 Work Center VAW-120 Maintenance Control VAW-120 Supply VAW-120 QA DRAFT Quick Statistics: Physical Moves: 35 Building Moves: 25 SRS MDU Site Moves: 10 SRS Contractor DCU (Supply) AMSU (AIMD) AIMD 62A Work Center AIMD 600 Production Control DDDC ATAC Norfolk CFS Building 3304 ATAC Norfolk ATAC North CFS Houston Government Island CFS 35 Physical Moves 25 Building Moves 10 Sites Moves 52 IT Transactions 11 Info Systems 7 Logbooks SRS Materiel # of Nodes: 29 Lean Maps Although this gyroscope is a onefor-one exchange, the repairable sent to NADEP North Island may not be sent back to Norfolk Over 400 of this type of gyroscope are in inventory Information Flow Intra-site Physical Flow Inter-site Physical Flow Site Marker Building Marker 12 DSS UADPS Cards FISC Building 36 BREES Container UADPS Cards Reclamation 472 Work Center FEEDBAC K UADPS Cards 472 Production WIPICS Control UADPS Cards Manual Logbook #7 Instruments Shop FEEDBAC K Work Center UADPS Cards Instruments WIPIC S Shop Production UADPS Cards Control Manual Logbook #6 Instruments Shop Planner Instruments Shop Pre-stage Area Gyroscope Systems Map Pack and Preservation MAPPER OPDOCS UADPS Cards FISC BREES DDDC DSS Building 3304 NA VICP Item Manager ATAC North Island CFS VA W- 120 Pilot VAW-120 Work Center VA W-120 NA LCOMIS Maintenance Control OMA NALCOMIS OMA ADB VAW-120 Supply NALCOMIS OMA Manual Logbook #1 VAW-120 QA NALCOMIS OMA CFS Houston SRS MDU Manual Logbook #2 Manual Paperwork SRS Contractor Manual Logbook #3 DCU (Supply) Manual Logbook #4 AMSU (AIMD) Manual Logbook #5 AIMD 62A Work Center AIMD 600 Production ATAC Database Control MRILCustody Control Manifest FEDLOG ATAC Norfolk CFS ATAC Norfolk Government SRS Materiel No End-to-End Management Lack of Visibility Long-Cycle Times Increased Inventory Levels Limited Ability to Forecast DRAFT Quick Statistics: Information Transactions: 52 # of Information Systems: 11 # of Logbooks: 7 NOTE: this map is somewhat incomplete since not all nodes were interviewed El ect roni c Tra nsmissi on Manua l Ha nd-off Manual/Electronic Transmission Site Marker Lean Maps Building Marker 13

3 Create data one time, reuse often Separate accounting from accountability Property should only be in one accountability system at a time Acquisition value will only be recorded and updated in the UID registry; enabling the elimination of the DD1662 UID Registry will - Never be an accountability system; but will be the audit trail of current and previous accountability systems Maintain basic/master UID data Not maintain contextual data (transactional data); the registry will point to accountability system(s) Will be updated with key transaction events The concatenated UII will be the common data key across systems 3

4 Current Phase 1 WAWF Receipt + Property Acceptance Transfer Invoice March 2005 December 2005 Phase 2 Phase 3 + Property Accountability + Requisition May 2006 August 2006 Establish UID for New Items Adds 527R MRA, 140B, or 856 process Movement of Gov t property Vendor to vendor K to K ship-in-place DoD to vendor Connects to property accountability (transfer or disposal through PCARSS) Assumes data population of GFP registry by majority of industry by March, 2006 Adds 856 S from DSS Industry to Req. (511) (e.g. DAASC thru WAWF) Vendor to DoD 4

5 Wide Area Workflow (WAWF) as the financial system is the base of a paperless process WAWF is a transaction system, supporting a distinct part of the procurement lifecycle from submission of electronic invoices through Inspection and Acceptance to Electronic Payment Receipt EDA Property Accountability & Disposal DSS Phase 2 Finance / Accounting Systems WAWF RAI Phase 1 Property Transfer GTN - 21 Phase 3 CCR Purchase Card / UID DAASC Outbound Only 5

6 Pedigree Data Used for Legacy (Also used for PIPC) Pedigree Data Descriptive data Concatenated UII Issuing Agency Code Enterprise Identifier Original Part Number Serial Number UII Type Description Batch/Lot Current Part Number Current Part Number Effective Date Manufacturer Identifier Parent Concatenated UII ContractInfo Contract Number Prime Contractor Identifier Acceptance Code Acceptance Date Acquisition Cost CLIN/SLIN/ELIN Foreign Currency Code Ship-to Code Unit of Measure Custody CAGE Contract Number DoDAAC DUNS Received Date Sent Date Status Flag Category Code (E or M) Mark Contents Effective Date AddedOrRemoved Marker Code Marker Identifier Medium Values in Mark Contents Open Items Custodian or Steward (System) Location UID Program UID Item Status Current Dollar Value of Item Alias (system unique) 6 Used for PIPC Used for Legacy (Also used for PIPC) Indicates data element may change during items life

7 DoD Electronic Property Management Capabilities Capabilities Master Data Management Globally Accessible/Secure Enterprise Data Authoritative Data Sources within Master Data Create Data Once Reuse Often Content Reliable, Accurate, Consistent Content Validated Open Interfaces & Standards Automated Transaction Routing and Processing Locate Property in Previous and Current Accountability Systems Separate Accounting from Accountability Intuitive Workflows AIT/AIS Integration Standardized Transactions Integrated and Collaborative Lifecycle Management Process Integration (Acquisition, Inventory, Maintenance, Transportation, etc) Requisition, Disposition, Reutilization Updates for Key Transaction Events, Including Valuation Concatenated UII - Common Key Across Systems Scalability Full Integration of Force Structure, Personnel and Property Full Integration with Contractor Systems for DoD Property in Contractor Possession Enhance Access to Industry, Federal Entities and External Governments Executive Oversight Real Time Management Visibility Consistent approval processes and rules On-line Queries and Reporting Outcomes Improved data integrity Enhanced productivity Lower costs Improved property accountability & visibility Transform business processes Decentralized content creation and management with centralized control Supports all use cases and functional requirements Focused logistics Improved operational readiness Ability to serve new stakeholders and customers Create business intelligence Facilitate financial and performance improvements Strength controls

8 What is the plan? Identify opportunity rich environments Build a transition plan for government furnished property Develop a spectrum of solutions spanning log books to maintenance environment