Responsibilities

Transcription

1 Responsibilities DeKalb County Eastern C.S.D. Enrollment 6 Townships Riverdale Elementary 1999 Remodeled Square Miles Butler Elementary 2005 New ,158 Square Feet Under Roof Eastside 2005 Remodeled 761 Budget Administration 6 General Fund $9,774,137 Teachers 84 Debt Service $3,073,679 Non-certified 55 Transportation $1,442,116 Custodian 17 Bus Purchase $198,484 Cooks 17 Capital Projects $2,883,863 Bus Northeast Indiana Special Education Cooperative 12 School Districts 641 Students Multiple & Severe Autistic Ortho Dual Sensory ED Full Time Visual Impaired Severe and Profound Hearing Impaired Traumatic Brain Injury Early Intervention Budget Administration 6 Billed to districts $5,915,902 Teachers 68 Federal Support $5,524,829 Noncertified 18 Bus Drivers 18 Related Services IMPACT Institute (Adult Education) 15 School Districts 447 Students Adult English as Second Language Out of School Youth Work Indiana Adult Vocational Jail Education Adult Basic Education Budget Teachers 19 Adult Education $758,946 Noncertified 14 1

2 IMPACT Institute (Vocational Cooperative) 13 School Districts 648 Students Auto Body CAD Drafting Cosmetology Culinary Arts Medial Assisting HVAC Marine Mechanics Automotive Construction Trades Criminal Justice Primary Health Care Welding Precisions Machining Budget Administration 2 Vocational $3,107,690 Teachers 23 Noncertified Northeast Indiana School Insurance Consortium 7 School Districts 1038 Covered Employees 2520 Covered Members Funding Non-certified (full-time) 1 Annual Billing $15,081,119 Non-certified (part-time) 2 Reserves $ 6,984, Transportation & Bus Maintenance (fleet service & repair for:) DeKalb Eastern Buses ,304 miles driven annually Special Ed. Cooperative Buses ,853 miles driven annually Hamilton School Corporation Buses 12 Garrett School Corporation (Warranty Work) 12 Headstart 2 Fleet vehicles 15 Total Fleet 85 2

3 SUMMARY STUDENT POPULATION Dekalb County Eastern ADM = 1453 Special Education Low Incident = 641 Vocational Adult Education = 447 Impact Institute = 648 Total 3189 BUDGET OVERSIGHT DeKalb County Eastern = $17,372,279 Special Education Cooperative = $11,440,731 Impact Institute = $ 3,866,636 Insurance Consortium = $22,065,688 Total $54,745,334 EMPLOYEES DeKalb County Eastern = 193 Special Education Cooperative = 122 IMPACT Institute Adult Education = 33 IMPACT Institute = 34 Insurance Consortium = 1 Total 383 Other facts Buildings Butler Elementary Riverdale Elementary Eastside Junior/Senior High School Old Gym Sports Complex Maintenance & Bus Service Building Administration Office Total Facilities 105,000 Sq. ft. 45,868 Sq. ft. 214,067 Sq. ft. 12,000 Sq. ft. 10,500 Sq. ft. 11,500 Sq. ft. 4,500 Sq. ft. 403,804 Sq. ft. Facilities Value $76,921,000 Acreage 226 Acres Cafeteria Breakfast served 36,720 Lunches served 203,229 Total Meals Served 239,949 3

4 LEA DUTIES AND RESPONSIBILITIES FOR THE NORTHEAST INDIANA SPECIAL EDUCATION COOPERATIVE (NEISEC) Services Provided Accounting for $11,440,731+ budget: a. compliance with State Board of Accounts b. compliance with Federal Accounting procedures c. maintaining 12 separate Co-op funds d. deposit & tracking of special or one time Grants Issuing of Contracts: a. 74 certified contracts b. 48 non-certified contracts Duties: Chairperson of the NEISEC Board of Directors Co-op Director reports to LEA Superintendent LEA Superintendent acts as sounding board for Co-op Director LEA Superintendent is final arbitrator of policy & organizational issues Issuing of all Temporary Contracts Issuing of all Interim Contracts Maintain fringe benefit packages for eleven (11) school districts Maintain eleven (11) distinct fringe benefit policies for Co-op employees Dues deduction for Co-op employees Processing all absentee & sick leave requests Issuing payroll checks Issuing all vendor checks Reconcile bank statements Processing substitute payroll Complying with Direct Deposit requests Issuing and tracking all purchase orders Review all professional leave requests Implement and maintain all 403(b) deductions Implement and maintain all Section 125 deductions COBRA notifications Preparing Semi-annual billings, collecting & credit accounts Preparation for Audits Investing of funds Tracking of Investments Credit of earned interest into Co-op Funds Responding to information request from member districts Technology Coordination Develop bid specs and budget requirements for bus purchases Provides administrative service in bidding and vendor selection Co-op computerized software upgrade for administrative functions Purchase and maintain health insurance coverage for employees a. Intercede on behalf of members to resolve claims Risks Assumed by LEA 4

5 Discipline and Termination heard by LEA Board Complaints filed against Co-op are assigned to LEA Liability associated with Co-op employees born by LEA Co-op teachers on LEA's seniority list Workman compensation claims charged against LEA Temporary loans recorded as debt to LEA State Audits a. Late payments by member districts noted as LEA audit exception NEISEC Fee for Service to CFO $8,

6 LEA DUTIES AND RESPONSIBILITIES FOR IMPACT Institute ADULT EDUCATION Services Provided Accounting for $758,046+ budget: a. compliance with State Board of Accounts b. compliance with Federal Accounting procedures c. deposit & tracking of special or one time Grants Issuing of Contracts: a. 19 certified contracts b. 14 non-certified contracts Duties: Co-op Director reports to LEA Superintendent LEA Superintendent acts as sounding board for Co-op Director LEA Superintendent is final arbitrator of policy & organizational issues Issuing of all Temporary Contracts Issuing of all Interim Contracts Dues deduction for Co-op employees Processing all absentee & sick leave requests Issuing payroll checks Issuing all vendor checks Reconcile bank statements Processing substitute payroll Complying with Direct Deposit requests Issuing and tracking all purchase orders Review all professional leave requests Implement and maintain all 403(b) deductions Implement and maintain all Section 125 deductions COBRA notifications Preparing Semi-annual billings, collecting & credit accounts Preparation for Audits Investing of funds Tracking of Investments Credit of earned interest into Co-op Funds Responding to information request from member districts Technology Coordination Develop bid specs and budget requirements for bus purchases Provides administrative service in bidding and vendor selection Co-op computerized software upgrade for administrative functions Purchase and maintain health insurance coverage for employees a. Intercede on behalf of members to resolve claims LEA DUTIES AND RESPONSIBILITIES FOR IMPACT Institute (Vocational Center) 6

7 Services Provided Accounting for $3,866,636+ budget: a. compliance with State Board of Accounts b. compliance with Federal Accounting procedures c. deposit & tracking of special or one time Grants Issuing of Contracts: a. 2 administrators b. 23 certified contracts c. 8 non-certified contracts Duties: Chairperson of the IMPACT Board of Directors Oversee the early college programs Provide Dual Credit opportunities to IMAPCT students Supports the regional campus efforts of IPFW, Ivy Tech, and Vincennes Co-op Director reports to LEA Superintendent LEA Superintendent acts as sounding board for Co-op Director LEA Superintendent is final arbitrator of policy & organizational issues Issuing of all Temporary Contracts Issuing of all Interim Contracts Dues deduction for Co-op employees Processing all absentee & sick leave requests Issuing payroll checks Issuing all vendor checks Reconcile bank statements Processing substitute payroll Complying with Direct Deposit requests Issuing and tracking all purchase orders Review all professional leave requests Implement and maintain all 403(b) deductions Implement and maintain all Section 125 deductions COBRA notifications Preparing Semi-annual billings, collecting & credit accounts Preparation for Audits Investing of funds Tracking of Investments Credit of earned interest into Co-op Funds Responding to information request from member districts Technology integration Provides administrative service in bidding and vendor selection Computerized software integration for administrative functions Purchase and maintain health insurance coverage for employees a. Intercede on behalf of members to resolve claims LEA DUTIES AND RESPONSIBILITIES FOR IMPACT Institute and ADULT EDUCATION 7

8 Risks Assumed by LEA Discipline and Termination heard by LEA Board Complaints filed against Co-op are assigned to LEA Liability associated with Co-op employees born by LEA Co-op teachers on LEA's seniority list Workman compensation claims charged against LEA Temporary loans recorded as debt to LEA State Audits a. Late payments by member districts noted as LEA audit exception FCAVC Fee for Service to CFO $

9 LEA DUTIES AND RESPONSIBILITIES FOR THE NORTHEST INDIANA SCHOOL INSURANCE CONSORTIUM (NEISIC) Services Provided Accounting for $22,065,688 budget: a) Health insurance for six (7) school districts b) Health insurance for NEISEC c) Health insurance for IMPACT Institute d) Life insurance for five (5) school districts e) Life insurance for NEISEC f) Life insurance for IMPACT Institute g) Long-Term disability insurance for five (5) school districts h) Long-Term disability insurance for NEISEC i) Long-Term disability insurance for IMPACT Institute j) Coverage is for 1038 members k) Coverage is also for 2520 dependents Issuing of contracts: a) One full-time non-certified Duties: Financial officer for the NEISIC HIPAA Compliance Officer Enrolling all members Auditing claims Auditing membership Maintains the organization s By-laws Maintains eligibility guidelines for all member districts Annual notices to members Prepare and maintain all plan documents Issue all vendor checks COBRA notifications Preparing monthly financial reports for the members Preparing for and conducting annual CPA reviews Permanent member of the NEISIC financial advisory committee Claims investigation and resolution Coordinate wellness programs for the six districts Investigate and institute best practices Coordinate Wellness Clinic for six (6) districts Support Wellness Onsite Clinic for one (1) district Risks Assumed by LEA Federal sanctions for failure to meet COBRA requirements Federal sanctions for failure to meet HIPAA standards Personal liability for failure to maintain HIPAA compliance State takeover of health program if best practices are not maintained NEISIC Fee for Service to CFO $27,084 9