FIRE & LAW ENFORCEMENT IMPACT FEE UPDATE STUDY

Transcription

1 FIRE & LAW ENFORCEMENT IMPACT FEE UPDATE STUDY FINAL REPORT June 24, 2014 (with minor revisions in ) Prepared for: 228 S. Massachusetts Avenue Lakeland, FL (863) Prepared by: 1000 N. Ashley Drive, Suite 400 Tampa, Florida, (813) Project #

2 CITY OF LAKELAND FIRE PROTECTION & LAW ENFORCEMENT IMPACT FEE UPDATE STUDY Table of Contents I. Introduction and Methodology... 1 II. Current & Projected Population... 3 III. Fire Protection IV. Law Enforcement Appendix A Supplemental Population Data Appendix B Supplemental Cost Estimate Information Page i

3 I. Introduction and Methodology The s Fire Protection and Law Enforcement Impact Fee Programs were initially developed in 1988, with the most recent major update of the fee schedules occurring in Since the 2010 Study, the City s population has increased and is projected to continue to grow by an additional 17 percent by To address the infrastructure costs associated with this projected growth, the City once again retained Tindale- Oliver & Associates (TOA) to update impact fee schedules for several program areas, including fire protection, law enforcement, parks and recreation, and transportation. This report contains the data analysis and assumptions used to update the fee schedules for the fire protection and law enforcement program areas. The analysis included in this report was completed in June 2014, with minor revisions in. The technical reports for the parks and recreation and transportation impact fee update are provided under separate covers. More specifically, this report provides for the following: The is interested in updating the impact fee rates for four program areas. Updated technical calculations to ensure that the City s fire protection and law enforcement impact fee programs are in compliance with the Florida Statute (F.S.) requirements and other related case law. One of the requirements of the Statute is the use of most recent and localized data. An updated inventory of capital facilities for both fee program areas. This information is helpful to the City in terms of land use planning efforts, identification of future capital needs, and prioritization of capital projects. Current capital cost of new development to the City in both the fire protection and law enforcement program areas. This information is useful in estimating the cost of capital projects that will be included in the Capital Improvement Plan, establishing the appropriate rates of the impact fees, and also during negotiations with large developers. In Florida, legal requirements related to impact fees have primarily been established through case law since the 1980 s. In 2006, the Florida legislature passed the Florida Impact Fee Page 1

4 Act, which added to the body of law guiding impact fees. Generally speaking, impact fees must: Be supported by a study demonstrating that the fees are proportionate in amount to the need created by new development paying the fee. Be spent in a manner that directs a proportionate benefit to new development, typically accomplished through a list of capacity-adding projects included in the City s Capital Improvement Plan, Capital Improvement Element, or another planning document/master Plan. The methodology used to update the City s impact fee program complies with the legal requirements and is a consumption-based impact fee methodology, which is consistent with the methodology used to calculate the City s current impact fee program as well as many fees throughout Florida. A consumption-based impact fee charges new development based upon the burden placed on services from each land use (demand). The demand component is measured in terms of population in the case of fire protection and law enforcement program areas. A consumption-based impact fee is intended to charge new growth the proportionate share of the cost of providing additional infrastructure available for use by new growth. In addition, per the requirements of case law, a credit is subtracted from the total cost to account for contributions of the new development toward any capacity expansion projects through other revenue sources. Contributions used to calculate the credit component include non-impact fee revenues generated by the new development that are used toward capacity expansion projects. In other words, case law requires that the new development should not be charged twice for the same service. The purpose of this study is to create a technically defensible set of impact fees for the City of Lakeland s fire protection and law enforcement impact fee program areas. It is important to note that, whenever possible, the most current and localized data available at the time of the study was utilized, pursuant to State legislature. This report identifies the study methodology components for both the fire protection and law enforcement fee areas, which includes an evaluation of the inventory, service area, level of service (LOS), cost, credit, and demand components. Information supporting this analysis was obtained from the City and other sources, as indicated. Page 2

5 II. Current and Projected Population This section identifies the assumptions and resulting population estimates and projections for the. Population estimates for 2014 and projections through the year 2025 are presented and summarized in this section for use, as appropriate. Functional population estimates, as well as a discussion of what functional population is, also are provided in this section. Population Assumptions Both the fire protection and law enforcement impact fees require the use of population data in calculating current levels of service and performance standards. To accurately determine demand for services, this impact fee study considers not only the resident or permanent population of the City, but also the seasonal residents and visitors as well. Therefore, for purposes of this technical analysis, the weighted average seasonal population will be used in all population estimates and projections, unless otherwise noted. Detailed calculations of the City s weighted average seasonal population are included in Appendix A, Tables A-1 through A-3. Table II-1 presents the population trends for the. The projections indicate that the population of Lakeland is expected to increase by 17 percent between 2014 and population is projected to increase by 17% between 2014 and Page 3

6 Table II-1 Weighted Seasonal Population Estimates & Projections Year Weighted Seasonal Population Figure , , , , , , , , , , , , , , , , , , , , , , , , , ,622 Source: Appendix A, Table A-3 Page 4

7 Apportionment of Demand by Residential Unit Type and Size The residential land uses to be used for the impact fee calculations include the following: Single Family Detached Multi-Family Mobile Home Table II-2 presents the number of residents per housing unit for the residential categories identified above in the. This analysis includes all housing units, both occupied and vacant. Table II-2 Residents per Housing Unit Housing Type Population (1) Housing Units (2) Residents / Housing Residents / Housing Units Units (3) with 2010 Adj (4) Single Family Detached 45,857 19, Multi Family 22,553 12, Mobile Home 7,881 7, Weighed Average 76,291 39, (1) Source: 2000 Census, Table H-33, adjusted for seasonal residents (2) Source: 2000 Census, Table H-30 (3) Population divided by housing units (4) Residents per housing unit based on Census 2000 are adjusted upward by 5.76% to reflect the increase in people per housing units between 2000 and 2010 Notes: Housing units exclude boats, RVs, vans, etc. Figures included in Table II-2 are extrapolated from a small sample and as such, the total population figure is slightly different than that shown in Appendix A, Table A-1. It should be noted that 2010 Census population data by land use are not available. However, a comparison of the residents per housing units for all land uses combined published by Census 2010 indicates a 5.76 percent increase compared to the 2000 Census figures. This factor is used to adjust people per housing unit figures in Table II-2. Page 5

8 Functional Population For the fire protection and law enforcement impact fees, the fee is charged to both residential and non-residential land uses. Since these facilities serve all residents, workers, and visitors, population figures need to consider the portion of the time residents, visitors, and employees spend in Lakeland. The higher the nonresident daytime population is, the greater the need for services relative to the resident population. Moreover, it is not enough to simply add resident population to the number of employees, since the service-demand characteristics of employees can vary considerably by type of industry. Using un-weighted population and employment data to estimate facility needs may result in substantial error. Functional population is the equivalent number of people occupying space within a community on a 24-hours-per-day, 7-days-per-week basis (Nelson and Nicholas 1992). A person living and working in the community will have a functional population coefficient of 1.0. A person living in the community but working elsewhere may spend only 16 hours per day in the community on weekdays and 24 hours per day on weekends for a functional population coefficient of 0.76 (128-hour presence divided by 168 hours in one week). A person commuting into the community to work five days per week would have a functional population coefficient of 0.30 (50-hour presence divided by 168 hours in one week). Similarly, a person traveling into the community to shop at stores, perhaps averaging 8 hours per week, would have a functional population coefficient of Functional population thus tries to capture the presence of all people within the community, whether residents, workers, or visitors, to arrive at a total estimate of effective population needing to be served. By estimating the functional and weighted seasonal population per unit of land use across all major land uses in a community, an estimate of the demand for certain facilities and services can be calculated. The following paragraphs explain how functional population is calculated for residential and nonresidential land uses. Residential Functional Population Developing the residential component of functional population is simpler than developing the nonresidential component. It is generally estimated that people spend one-half to threefourths of their time at home and the rest of each 24-hour day away from their place of residence. In developing the residential component of Lakeland functional population, an analysis of the City s population and employment characteristics was conducted. Based on this analysis, it was estimated that people, on average, spend 16.4 hours, or approximately Page 6

9 68.3 percent, of each 24-hour day at their place of residence and the other 31.7 percent away from home. This analysis is presented in Tables II-3 and II-4. Table II Population and Employment Characteristics Item/Calculation Step Figure Workers who live and work in (2010) (1) 22,693 Workers who live in but work elsewhere (2010) (1) 17,445 Total workers living in the (2) 40,138 Census Population (2010) (3) 97,422 Total workers as a percent of population (4) 41.2% School age population (5-17 years) (2010) (5) 14,419 School age population as a percent of population (6) 14.8% Population net of workers and school age population (7) 42,865 Other population as a percent of total population (8) 44.0% (1) Source: Estimated based on data from Census 2010 and Bureau of Transportation Statistics, Census Transportation Planning Package (CTPP) 2000 Part (2) Sum of workers who live and work in Lakeland and workers who live in Lakeland but work elsewhere (3) Source: Table A-1 (4) Total workers (Item 2) divided by population (Item 3) (5) Source: Census 2010 (6) Total school age population (Item 5) divided by 2010 population (Item 3) (7) 2010 population (Item 3) less total workers (Item 2) and school age population (Item 5) (8) Population net of workers and school age population (Item 7) divided by 2010 population (Item 3) Page 7

10 Table II-4 Residential Coefficient for Functional Population (1) Estimated (2) Source: Table II-3 (3) Hours at residence (Item 1) multiplied by percent of population (Item 2) (4) Sum of the effective hours (5) Sum of effective hours (Item 4) divided by 24 The resulting percentage from Table II-4 is used in the calculation of residential coefficient for the 24-hour functional population. These calculations are presented in Tables II-5 and II- 6. Pop. Group Hours at Residence (1) Percent of Population (2) Effective Hours (3) Workers % 5.4 Students % 2.2 Other % 8.8 Total Hours at Residence (4) 16.4 Residential Functional Population Coefficient (5) 68.3% Non-Residential Functional Population Given the varying characteristics of non-residential land uses, developing estimates of functional residents for nonresidential land uses is more complicated than developing estimates of functional residents for residential land uses. Nelson and Nicholas originally introduced a method for estimating functional resident population, now used widely. 1 This method uses trip generation data from the Institute of Transportation Engineers' (ITE) Trip Generation Manual and TOA s Trip Characteristics Database, information on passengers per vehicle, workers per vehicle, length of time spent at the land use, and other variables. Specific calculations include: Total one-way trips per employee (ITE trips multiplied by 50 percent to avoid double counting entering and exiting trips as two trips). Visitors per impact unit based on occupants per vehicle (trips multiplied by occupants per vehicle less employees). Worker hours per week per impact unit (such as nine worker hours per day multiplied by five to seven days in a work week). 1 Arthur C. Nelson and James C. Nicholas, "Estimating Functional Population for Facility Planning," Journal of Urban Planning and Development 118(2): (1992). Page 8

11 Visitor hours per week per impact unit (visitors multiplied by number of hours per day times relevant days in week such as five for offices and seven for retail shopping). Functional population coefficients per employee developed by estimating time spent by employees and visitors at each land use. Table II-5 also shows the functional population coefficients for non-residential uses/categories in Lakeland. The functional population coefficients in Table II-5 were used to estimate the City s functional population in Table II-6. Page 9

12 Population/ Employment Category ITE LUC Table II-5 General Functional Population Coefficients Employee Hours In- Place (1) Trips per Employee (2) Journey-to-Work One-Way Trips per Employee (3) Occupants per Trip (4) Daily Occupants per Trip (5) Visitors per Employee (6) Visitor Hours per Trip (1) Days per Week (7) Functional Population Coefficient (8) Population Natural Resources n/a Construction Manufacturing Transportation, Communication, Utilities Wholesale Trade Retail Trade Finance, Insurance, Real Estate Services (9) n/a Government (10) (1) Assumed (2) Trips per employee represents all trips divided by the number of employees and is based on Trip Generation 9th Edition (Institute of Transportation Engineers 2012) as follows: ITE Code 110 at 3.02 weekday trips per employee, page 93. ITE Code 140 at 2.13 weekday trips per employee, page 164. ITE Code 150 at 3.89 weekday trips per employee, page 193. ITE Code 710 at 3.32 weekday trips per employee, page ITE Code 730 at weekday trips per employee, page ITE Code 820 based on blended average of trips by retail center size calculated below, adapted from page Trips per retail employee from the following table: Assumed Trip Rate Trip Rate Sq Ft per Trips per Weighted Retail Scale Center Size per 1ksf per sf Employee (11) Employee Share Trips Neighborhood <50k sq.ft % Community 50k-250k sq.ft % Regional 250k-500k sq.ft , % 8.97 Super Reg. 500k-1000k sq.ft % 0.00 Sum of Weighted Trips/1k sq.ft (3) Trip per employee (Item 2) multiplied by 0.5. (4) Journey-to-Work Occupants per Trip from 2001 Nationwide Household Travel Survey (FHWA 2001) as follows: 1.32 occupants per Construction, Manufacturing, TCU, and Wholesale trip 1.24 occupants per Retail Trade, FIRE, and Services trip (5) Daily Occupants per Trip from 2001 Nationwide Household Travel Survey (FHWA 2001) as follows: 1.38 occupants per Construction, Manufacturing, TCU, and Wholesale trip 1.73 occupants per Retail Trade, FIRE, and Services trip (6) [Daily occupants per trip (Item 5) multiplied by one-way trips per employee (Item 3)] - [(Journey-to-Work occupants per trip (Item 4) multiplied by one-way trips per employee (Item 3)] (7) Typical number of days per week that indicated industries provide services and relevant government services are available. (8) The equation to determine the Functional Population Coefficient per Employee for all land-use categories except residential includes the following: ((Days per Week x Employee Hours in Place) + (Visitors per Employee x Visitor Hours per Trip x Days per Week) (24 Hours per Day x 7 Days per Week) (9) Trips per employee for the services category is the average trips per employee for the following service related land use categories: quality restaurant, high-turnover restaurant, supermarket, hotel, motel, elementary school, middle school, high school, hospital, medical office, and church. Source for the trips per employee figure from ITE, 9th ed., when available, or else derived from the square feet per employee for the appropriate land use category from the Energy Information Administration from Table B-1 of the Commercial Energy Building Survey (2003). (10) Includes Federal Civilian Government, Federal Military Government, and State and Local Government categories. (11) Square feet per retail employee from the Energy Information Administration from Table B-1 of the Commercial Energy Building Survey, 2003 Page 10

13 Population Category Table II-6 Functional Population Year 2014 (1) Source: Table II-1 for population figures and Woods & Poole for employment data, adjusted for total number of employees in Lakeland estimated by the US Census, American Community Survey (2) Source: Table II-5 (3) The total employment population by category is the sum of the employment figures from the nine employment categories, i.e. construction, manufacturing, etc. (4) The total functional population is the sum of the weighted population and total employment by category population Functional Residents by Specific Land Use Category When a wide range of land uses impact services, an estimate of that impact is needed for each land use. This section presents functional population estimates by residential and nonresidential land uses Lakeland Baseline Data (1) Functional Resident Coefficient (2) Functional Population (3) 2014 Total Weighted Population 102, ,291 Employment Category Natural Resources 1, Construction 2, Manufacturing 3, ,029 Transportation, Communication, and Utilities 4, ,341 Wholesale Trade 2, Retail Trade 8, ,296 Finance, Insurance, and Real Estate 8, ,450 Services 30, ,571 Government Services 8, ,354 Total Employment by Category Population 71,310 39, Total Functional Population (4) 110,206 Residential and Transient/Assisted/Group Land Uses The average number of persons per housing unit in the was calculated for single family housing, multi-family housing, and mobile homes based on information obtained from the 2000 and 2010 Census. Transient/assisted/group land uses include hotels, motels, nursing homes, adult living facilities (ALF), and adult congregate care/living facilities (ACLF). Secondary sources, such as Visit Orlando, Florida Nursing Home Guide, and the 2001 National Household Travel Survey, are used to determine the persons per unit and occupancy rates for hotels, motels, and nursing home land uses. As mentioned before, different functional population coefficients must be developed for each of the land uses included in Page 11

14 the impact fee schedule. For residential land uses, these coefficients are displayed in Table II-7. Non-Residential Land Uses A similar approach is used to estimate functional residents for non-residential land uses. Table II-8 reports basic assumptions and calculations, such as trips per unit, trips per employee, employees per impact unit, one-way trips per impact unit, worker hours, occupants per vehicle trip, visitors (patrons, etc.) per impact unit, visitor hours per trip, and days per week for non-residential land uses. The final column in the tables shows the estimated functional resident coefficients by land use. These coefficients by land use create the demand component for the fire protection and law enforcement facilities program areas and will be used in the calculation of the impact fee per unit for each land use category in the fee schedules. Page 12

15 Residential Land Use Table II-7 Functional Residents for Residential Land Uses Impact Unit ITE LUC (1) Residents/ Visitors Per Occupancy Rate (3) Adjusted Residents Peak Visitor Hours at Workers Per Unit (6) Work Day Hours (7) Days Per Week (8) Work Week Residents Per Unit (2) Per Unit (4) Place (5) Unit (9) Residential Single Family Detached du Multi-Family du Mobile Home du Transient/Assisted, Group Hotel/Motel room 310/ % Assisted Living Facility (ALF)/Nursing Home bed 254/ % ACFL/Congregate Care Facility du % (1) Land use code from the Institute of Transportation Engineers (ITE) Trip Generation Handbook, 9th Edition (2) Estimates for the single family, multi-family, and mobile home land use from Table II-2; estimates for the hotel/motel land use is Chamber of Commerce data provided for the 2009 Impact Fee Study. One person per bed is assumed for nursing homes. Estimate for Congregate Care Facility is based on people per household figures for single and multi-family homes, adjusted for the residents over 55 years of age based on information obtained from the 2001 National Household Travel Survey, prepared by the US Department of Transportation. (3) Source for hotel/motel occupancy: Lakeland Convention and Visitors Bureau. Source for nursing home/alf occupancy rate is the average occupancy rate for FL for the past five years data are available ( ) provided by the Kaiser Family Foundation. (4) Residents per unit times occupancy rate (5), (7), (8) Estimated (6) Adapted from ITE Trip Generation Handbook, 9th Edition (9) For residential this is Residents Per Unit times For Transient, Assisted, and Group it is: [(Adjusted Residents per Unit X Hours at Place X Days per Week) + (Workers Per Unit X Work Hours Per Day X Days per Week)] ( 24 Hours per Day X 7 Days per Week) Page 13

16 Table II-8 Functional Residents for Non-Residential Land Uses Land Use Impact Unit ITE Trips Per LUC (1) Trips Per Unit (2) Employee (3) Employees Per Unit (4) One-Way 50% (5) Worker Hours (6) Occupants Visitor Hours Per Trip (7) Visitors (8) Per Trip (9) Days Per Week (10) Functional Resident Coefficient (11) Industrial (12) 1,000 sf n/a Office (13) 1,000 sf Retail/Commercial 1,000 sf n/a Institutional (14) 1,000 sf n/a Recreational (15) 1,000 sf n/a n/a Hospital 1,000 sf Funeral Home 1,000 sf n/a 9.32 n/a Mini-Warehouse 1,000 sf Sources: (1) Land use code found in the Institute of Transportation Engineers (ITE) Trip Generation Handbook, 9th Edition (2) Land uses and trip generation rates consistent with those included in the proposed 2014 Multi-Modal Transportation Fee calculated for the (3) Trips per worker from ITE Trip Generation Handbook, 9th Edition, when available (4) Trips per impact unit divided by trips per person (usually employee). When trips per person are not available, the employees per unit is estimated. (5) Trips per unit (Item 2) multiplied by 50 percent (6), (9), (10) Estimated (7) Nationwide Personal Transportation Survey (8) [(One-way Trips/Unit X Occupants/Trip) - Employees]. (11) [(Workers X Hours/Day X Days/Week) + (Visitors X Hours/Visit X Days/Week)]/(24 Hours x 7 Days) (12) Trips per Unit and Trips per Employee for the Industrial category are based on General Light Industrial (ITE LUC 110), General Heavy Industrial (ITE LUC 120), Manufacturing (ITE LUC 140), and Warehouse (ITE LUC 150) (13) Trip rate is for 200,000 square feet (14) Trips per Unit and Trips per Employee are based on Hospital (ITE LUC 610), Private Elementary School (ITE LUC 520), Private Middle School (ITE LUC 522), Private High School (ITE LUC 530), Church (ITE LUC 560), and Day Care Center (ITE LUC 565) (15) Trips per Unit and Trips per Employee are based on Racquetball/Tennis Club (ITE LUC 491) and Heath Club/Dance Studio (ITE LUC 492) Page 14

17 III. Fire Protection Fire protection impact fees are used to fund the capital construction and expansion of land, facilities and capital equipment required to support the additional fire department assets requred to serve new growth. This section of the report presents the results of the fire protection impact fee update study for the and will serve as the technical support document for the calculated fire protection impact fee schedule. There are several major elements associated with the development of the fire protection impact fee. These include: Capital Asset Inventory Service Area, Population and Benefit Districts Level of Service Cost Component Credit Component Net Fire Protection Impact Cost Calculated Fire Protection Impact Fee Schedule Impact Fee Schedule Comparison Impact Fee Alternative Schedules Revenue Estimates These major elements are summarized in the remainder of this section, with the result being the calculated fire protection impact fee schedule. Capital Asset Inventory The is currently served by seven fire stations that are used to provide fire protection services. The City also owns a fire administration building and fire training facility that are included in the inventory. The City s newest fire station, Station #7, is located at the Lakeland Linder Regional Airport. This station was specifically designed and constructed to serve both the airport and the surrounding community and replaces the former station that exclusively served the airport. Based on discussions with Lakeland Fire Department staff, it was determined that approximately 40 percent of capital assets associated with Station #7 are exclusively to serve the airport property. Therefore, only 60 percent of the asset value of Page 15

18 this station is included in the impact fee inventory as it represents the portion of the asset that provides a direct benefit in services to City residents. Table III-1 presents the fire protection capital asset inventory, including the building and land values. The building values for the fire stations are based on the recent construction costs for Station #7, insurance values of fire stations, and construction cost data collected from other jurisdictions. The building values for the support and training buildings are based on insurance value information provided by the City s Risk Management Department. All building values include the value of building contents and are comparable to values for similar buildings observed in other jurisdictions. The land value per acre for the City s fire protection facilities is determined based on information obtained from the Polk County Property Appraiser s database regarding vacant land sales of up to 5 acres within the last three years as well as the value of all vacant property with similar size and land use characteristics. In addition, changes in land values in Lakeland since the last study and the current estimated value of parcels where existing stations and buildings are located are also considered. Based on this information, land value is estimated at $90,000 per acre for impact fee calculations. Appendix B provides further detail on both building and land cost estimates. Page 16

19 Table III-1 Fire Protection Capital Asset Inventory (1) Description Address Year Acquired/ Built Number of Bays Number of Acres Square Feet Land Value (2) Building Value (3) Land Total Building & Value (4) Fire Administration Building 730 E. Main Street 1960 N/A ,648 $53,100 $2,845,800 $2,898,900 Fire Station #1 755 E. Rose Street ,825 $99,900 $5,347,125 $5,447,025 Fire Station # S. Florida Avenue ,564 $59,400 $1,363,180 $1,422,580 Fire Station #3 110 W. Bella Vista ,730 $169,200 $1,893,850 $2,063,050 Fire Station #4 215 N. Brunnell Parkway ,950 $186,300 $3,172,750 $3,359,050 Fire Station #4 Support Building 215 N. Brunnell Parkway 2003 N/A N/A 4,200 N/A $525,000 $525,000 Fire Station # Lakeland Highlands Road ,435 $85,500 $1,331,575 $1,417,075 Fire Station # State Road 33 North ,600 $177,300 $1,372,000 $1,549,300 Fire Station #7 (5) 3150 Drane Field Rd N/A 9,360 N/A $2,293,200 $2,293,200 Fire Training Facility 901 Granada Street 1968 N/A ,595 $382,500 $324,375 $706,875 Fire Training Tower 901 Granada Street 1980 N/A N/A 2,303 N/A $287,875 $287,875 Fire Training Support Building 901 Granada Street 1968 N/A N/A 875 N/A $109,375 $109,375 Total Asset Value Number of Stations Total Land, Contents, and Building Value per Station (6) ,085 $1,213,200 $20,866,105 $22,079,305 (1) Source: Fire Department (2) Land value per acre is estimated at $90,000 based on an evaluation of vacant land sales and values in Lakeland as well as the value of land where the existing buildings/stations are located. Refer to Appendix B for more information. (3) For the seven fire stations, a cost per square foot of $245 is used, based on the cost to build the City's new Fire Station #7, insurance values, and cost data from other Florida jurisdictions on recently constructed stations. Cost for administration building, training facility and support buildings are based on the City's Insurance Summary Report. (4) Sum of land value (Item 2) and building value (Item 3) (5) Fire Station #7 is a 15,600-square foot station with five vehicle bays and serves both the Lakeland Linder Regional Airport and surrounding community. The land is owned by the Airport and therefore is not included in the inventory. Based on discussions with Lakeland Fire Department, it is estimated that 60 percent of the Fire Station #7 will serve the community and the remaining 40 percent will serve the airport. For impact fee purposes, only the 60 percent of the station's assets that serve the greater community is included in the inventory. (6) Total asset value divided by number of stations 7 $3,154,186 Page 17

20 In addition to land and buildings, the City s fire protection inventory includes the necessary vehicles and equipment to perform their duties. As presented in Table III-2, the total asset value of fire vehicles and associated equipment is $10.6 million, or $1.5 million per station. Vehicles and equipment dedicated to serve only the airport are excluded from the inventory. Per the, a capital asset is defined as having a value of greater than $1,500 and a minimum of one-year useful life. Table III-2 Fire Vehicle & Equipment Inventory (1) Description # Units Unit Cost Total Vehicle & Equipmentt Value (2) Uniform/Bunker Gear 138 $3,747 $517,086 Rescue Truck & Equipment 5 $140,290 $701,450 Staff Car 10 $20,800 $208,000 Chevy Silverado 2 $34,000 $68,000 Ford Expedition 2 2 $30,000 $60,000 Chevy Equinox 1 $21,000 $21,000 Pickup Truck 2 $21,000 $42,000 Ford Superduty Truck 1 $55,000 $55,000 Pierce Heavy Rescue & Equipment 1 $800,000 $800,000 Pierce Pumper & Equipment 7 $675,000 $4,725,000 Pierce Telesquirt/Skyboom & Equipment 3 $729,000 $2,187,000 Pierce Aerial (100' Ladder) & Equipment 1 $1,100,000 $1,100,000 Mako Air Trailer 1 $50,000 $50,000 Zodiac Rescue Boat 1 $18,000 $18,000 Total Equipment & Vehicle Value (3) Number of Stations (4) Average Equipment & Vehicle Value Per Station (5) $10,552,536 (1) Source: Fire Department, excludes vehicles and equipment are used only to serve the airport (2) Number of units multiplied by the unit cost for each item (3) Sum of total equipment and vehicle values (4) Source: Table III-1 (5) Total asset value (Item 3) divided by the number of stations (Item 4) 7 $1,507,505 Page 18

21 Service Area, Population, and Benefit Districts The Lakeland Fire Department provides services to all city residents, workers, and visitors. As such, the service area is the entire city, which will continue to be included in a single citywide benefit district. In terms of population figures, the citywide 24-hour functional population estimate for year 2014 is used, which is provided in Section II, Table II-6. Level of Service Typically, level of service (LOS) for fire protection services is expressed in terms of stations per 10,000 residents for impact fee calculation purposes. Using this method, the City of Lakeland s current LOS is 1 station per 14,702 weighted seasonal residents or stations per 10,000 residents. As mentioned previously, for impact fee calculations, the LOS is measured using functional population to capture workers, visitors, and residents at each land use for which a fire protection impact fee is calculated. In terms of functional population, the current LOS also is stations per 10,000 functional residents. Table III-3 summarizes the calculation of the City s current LOS using both weighted and functional population. Table III-3 Current (2014) Level of Service Calculation Step Weighted Population Year 2014 Functional Population Population (1) 102, ,206 Number of Stations (2) 7 7 Population/Functional Residents per Station (3) 14,702 15,744 LOS (4) (Stations per 10,000 Residents) (1) Source: The 2014 weighted population figure is from Section II, Table II-1; the 2014 functional population figure is from Section II, Table II-6 (2) Source: Table III-1 (3) Population (Item 1) divided by number of stations (Item 2) (4) Number of stations (Item 2) divided by population/functional population (Item 1), multiplied by 10,000 Subsequent impact fee calculations are based on the current (2014) LOS for fire protection services. Since the City does not currently have an adopted LOS for fire protection services, it is recommended that the 2014 LOS be adopted as the standard for impact fee purposes through the necessary amendments to the City s Comprehensive Plan. If the City decides to Page 19

22 adopt a standard lower than the existing LOS, the impact fee calculations presented in this section need to be revised to reflect the adopted standard. Table III-4 summarizes an LOS comparison between the, select other Florida municipalities and counties, and the State of Florida. The LOS is displayed in terms of permanent population for all jurisdictions because a functional population analysis has not been completed for these entities. The LOS comparison is based on the permanent population for 2013, as this is the most recent population data available for all jurisdictions. As presented in this table, Lakeland s LOS is in the mid-range of these other communities. Table III-4 Level of Service Comparison Jurisdiction Service Area LOS (Stations) Number of Residents per Population per 1,000 (2013) (1) Stations (2) Station (3) Residents (4) Hillsborough County 869, , Orange County 772, , City of Gainesville 124, , City of Plant City 35, , City of Bartow 17, , Okeechobee County 34, , (Existing) 98, , Pasco County 432, , City of Tampa 346, , City of Orlando 250, , City of Winter Haven 36, , Polk County 381, , Osceola County 185, , Manatee County 261, , Lake County 155, , City of Lake Wales 14, , Hardee County 17, , Highlands County 99, , State of Florida 19,259,543 1,721 11, (1) Source: University of Florida Bureau of Economic and Business Research (BEBR) April 1, 2013 Final Population Estimates (2) U.S. Fire Administration; National Fire Department Census (3) Service area population (Item 1) divided by the number of stations (Item 2) (4) Number of stations (Item 2) divided by the service area population (Item 1), multiplied by 1,000 Page 20

23 Cost Component Table III-5 summarizes the capital asset value for fire protection land, buildings, vehicles, and equipment. The Fire Department operates seven stations with an average land and building equipment value of $3.2 million per station and an average vehicle and equipment value of $1.5 million per station. Given that a portion of the debt service for Station 7 is being repaid with impact fee revenues, this amount is subtracted from the cost to not to overcharge the new development. The result is a total asset value of $4.6 million per station. In addition, the following table presents the total impact cost per functional resident for fire protection services in the, which is $291 per functional resident. Table III-5 Total Impact Cost per Functional Resident Component Figure Percent of Total (6) Building, Land, and Content Value per Station (1) $3,154,186 68% Equipment and Vehicle Cost per Station (2) $1,507,505 32% Total Cost per Station (3) $4,661, % Less: Adjustment for Debt Service (4) ($83,216) Total Owned Value per Station (5) $4,578,475 LOS (Stations/10,000 Functional Residents) (6) Total Impact Cost per Functional Resident (7) $ (1) Source: Table III-1 (2) Source: Table III-2 (3) Sum of land and building value per station (Item 1) and vehicle and equipment value per station (Items 2) (4) A portion of debt service for Station 7 is being repaid with impact fees; therefore, associated balance of debt removed from inventory (5) Source: Table III-3 (6) Total asset value per station (Item 3) multiplied by the LOS (Item 4) and divided by 10,000 (7) Distribution of total cost Page 21

24 Credit Component To avoid overcharging new development for the fire impact fee, a review of the capital financing program for fire protection services is completed. The purpose of this review is to determine any potential revenue credits generated by new development that could be used for capital facilities, land, and vehicle/equipment expansion of the fire program. Revenue credits are used to reduce the total cost per functional resident so that new development is not overcharged for its capital revenue contributions used to expand the fire protection infrastructure. A review of capacity expansion expenditures that were paid with cash over the past five years and in the 10-year CIP indicates that the City funds all expansion projects with either impact fee revenues or by issuing bonds. As such, a credit for cash expenditures is not needed. Debt Service Credit Any outstanding bond issues related to the expansion of the City s fire protection facilities also will result in a credit to the impact fee. The is currently repaying two loans issued to fund the construction of Station #1 (Central Station) and Station #7 using impact fee and General Fund revenues. The loan for Station #1 will be repaid in FY 2014 and the loan for Station #7 will be repaid through FY Given that only 60 percent of the asset value for Station #7 is included in the impact fee inventory, a credit is only given for 60 percent of the debt repayments that will be funded with the General Fund. To calculate the credit for each loan, the present value of the total remaining payments of the bond issue is calculated and then divided by the average annual functional population estimated over the remaining life of the bond issue. As presented in Table III-6, the resulting credit for fire protection facilities-related debt is $6 per functional resident. Page 22

25 Bond Issue Total Number of Years of Debt Issue (1) Table III-6 Bond Debt Credit Analysis Years Remaining (1) Interest Rate (1) Present Value of Total Remaining Debt Service (1) Average Annual Functional Population During Remaining Bond Issue Period (2) Credit per Functional Resident (3) Fire Station # Variable $302, ,206 $2.75 Fire Station #7 (4) % $416, ,103 $3.56 Total Debt Service Credit per Functional Resident (1) Source: (2) Source: Appendix A, Table A-4 (3) Present value of remaining payments divided by the average annual functional population during the remaining bond issue period (Item 3) (4) The remaining debt service shown is only for the portion of Fire Station #7 that is included in the inventory (60%) (Table III-1) and paid back with the General Fund $6.31 Page 23

26 Net Fire Protection Impact Cost The net impact fee per functional resident is the difference between the Cost Component and the Credit Component, resulting in the net impact cost per functional resident, as shown in Table III-7. The first section of this table identifies the total impact cost as approximately $291 per functional resident. The second section of the table identifies the revenue credits for the fire protection impact fee, which total nearly $6 per functional resident. The net impact cost per functional resident (third section of the table) is the difference between the total impact cost and the total revenue credit and is approximately $284 per functional resident. Impact Cost Table III-7 Net Impact Cost per Functional Resident Impact Cost / Credit Element Net Impact Cost per Functional Resident (3) $ (1) Source: Table III-5 (2) Source: Table III-6 (3) Total impact cost per functional resident (Item 1) less the debt service credit per functional resident (Item 2) Calculated Fire Protection Impact Fee Schedule Impact Cost Total Impact Cost per Functional Resident (1) $ Impact Credit Revenue Credits Debt Service Credit per Functional Resident (2) $6.31 Net Impact Cost Table III-8 presents the calculated fire protection impact fee schedule developed for the City of Lakeland for residential and non-residential land uses, based on the net impact cost per functional resident presented in Table III-7. Page 24

27 Table III-8 Calculated Fire Protection Impact Fee Schedule (1) Source: Section II, Table II-7 for residential land uses and Section II, Table II-8 for nonresidential land uses (2) Calculated impact fee determined by multiplying the net impact cost per functional resident ($284.42) from Table III-7 by the functional resident coefficient (Item 1) for each land use (3) fire protection impact fee schedule (adopted at 82%); the rate for retail is for developments up to 100,000 gla (4) Percent change of the City s calculated impact fee (Item 1) from the adopted impact fee (Item 2) (5) Calculated impact fee (Item 2) less adopted impact fee (Item 3) n/a Indicates a new land use category, which was previously charged based on the fee for a similar land use. Impact Fee Schedule Comparison As part of the work effort in updating the Fire Protection impact fee program, a comparison of fire impact fee schedules was completed for selected jurisdictions. Table III- 9 presents the comparison of fire impact fees in the and the other jurisdictions. Functional Resident Difference Between Calculated and Calculated Adopted Percent Land Use Impact Unit Coefficient (1) Impact Fee (2) Impact Fee (3) Change (4) Adopted Fee (5) Residential Single Family Detached du 1.71 $486 $349 39% $137 Multi Family du 1.29 $367 $263 40% $104 Mobile Home du 0.80 $228 $163 40% $65 Hotel / Motel room 0.71 $202 $155 30% $47 Assisted Living Facility (ALF)/Nursing Home bed 0.72 $205 $197 4% $8 Congregate Care Facility du 0.89 $253 n/a n/a n/a Non-Residental Industrial 1,000 sf 0.46 $131 $100 31% $31 Office 1,000 sf 1.01 $287 $207 39% $80 Retail/Commercial 1,000 gla 2.09 $594 $491 21% $103 Recreational 1,000 sf 2.12 $603 $425 42% $178 Institutional 1,000 sf 1.01 $287 $210 37% $77 Hospital 1,000 sf 1.37 $390 $331 18% $59 Mini-Warehouse 1,000 sf 0.06 $17 $14 21% $3 Funeral Home 1,000 sf 0.77 $219 n/a n/a n/a Page 25

28 Land Use Unit (2) Calculated (3) Existing (4) Polk County (5) Table III-9 Fire Protection Impact Fee Schedule Comparison (1) Hillsborough County (6) Date of Last Update Assessed Portion of Calculated (1) 100% 82% 0% 100% 11% 95% n/a 100% 100% 0% 100% 100% 100% 100% Residential: Single Family (2,000 sf) du $486 $349 $0 $49 $27 $390 $270 $165 $394 $0 $319 $593 $484 $363 Non-Residential: Light Industrial 1,000 sf $131 $100 $0 $16 $36 $104 $50 $50 $82 $0 $76 $700 $161 $139 Office (50,000 sq ft) 1,000 sf $287 $207 $0 $41 $36 $1,301 $117 $90 $191 $0 $133 $1,010 $161 $262 Retail (125,000 sq ft) 1,000 sf $594 $461 $0 $22 $36 $1,301 $297 $300 $408 $0 $128 $610 $161 $343 (1) Represents the portion of the maximum fee for each respective city/county that is currently charged. Fees may have been lowered through indexing or policy discounts (2) du = Dwelling Unit (3) Source: Table III-8 (4) Source: Community Development Department (5) Source: Polk County Building & Construction Department. Fees shown reflect only the fire portion of fee. Polk County impact fee moratorium extended through (6) Source: Hillsborough County Development Services (7) Source: Pasco County Central Permitting Department. Fees shown reflect only the fire combat portion of the fee (8) Source: Lake County Department of Growth Management (9) Source: Orange County Concurrency Office. Adopted fees are greater than originally calculated fees due to indexing. (10) Source: Osceola County Office of Impact Fees. It should be noted that the fire impact fees are complemented with special assessments. (11) Source: Okeechobee County BCC; Fire ONLY (12) Source: Municode; Highlands County Code of Ordinances, Section Fees shown reflect only the fire portion of the fee. An impact fee moratorium in effect through June 30, 2014 (13) Source: Manatee County Impact Fee Administration. Fees shown reflect the "public safety" fee for a residential dwelling unit with 0-2 bedrooms (14) Source: City of Lake Wales Planning and Development Department; fees are indexed to the Consumer Price Index (CPI). Fees for non-residential usage provided as a $/sf. Fees reflected are this figure, multiplied by 1,000 (15) Source: City of Winter Haven; fee has been indexed since adoption in 2006 (16) Source: Plant City Planning and Zoning Division Pasco County (7) Lake County (8) Orange County (9) Osceola County (10) Okeechobee County (11) Highlands County (12) Manatee County (13) City of Lake Wales (14) City of Winter Haven (15) City of Plant City (16) Page 26

29 Impact Fee Alternative Schedules The fire protection impact fees calculated for the and presented in Table III- 8 represent the maximum technically calculated fees, based on the findings of this technical report. The City Commission does have the option to adopt an impact fee schedule that is less than the calculated fees. Table III-10 presents two alternative impact fee schedules compared to the calculated fees from Table III-9. The two scenarios, where the calculated fees are reduced to 63% of the calculated amount and 82% of the calculated amount, respectively, are based on comparing the calculated single family fee to the average adopted single family fees from the other communities provided in Table III-9. Land Use Table III-10 Alternative Impact Fee Schedules (1) (1) Source: Community Development Note: The average of the other community s impact fees shown in Table III-9 (excluding communities where fees are currently in moratorium) was calculated as $305 per dwelling unit, which equates to approximately 63% of the calculated single family fee of $486 per dwelling unit. The first scenario (fourth column) illustrates the fire protection fees at 63% of the calculated amount. Fee levels resulting by the application of adoption percentage of the current fees, 82%, is illustrated in the fifth column. The calculated fees at 100% are from Table III-8 and are provided in the last column of this table. Revenue Estimates Unit Adopted Impact Fee (1) Calculated Impact Calculated Impact Calculated Impact 63.0% 82.0% 100% Single Family Detached du $349 $306 $399 $486 Recreational 1,000 sf $425 $380 $494 $603 Institutional 1,000 sf $210 $181 $235 $287 Office 1,000 sf $207 $181 $235 $287 Retail/Commercial 1,000 sf $461 $374 $487 $594 Industrial 1,000 sf $100 $83 $107 $131 Based on the population projections provided in Section II, Table II-1, it is estimated that the fire protection impact fee will generate a total of $5.4 million, or an average of $0.5 million annually in revenue between 2014 and These revenue projections are presented in Table III-11. Figures are in 2014 dollars and do not take into account any update or indexing of the fees. Page 27