OmniDocs Architecture Diagram. OmniDocs Technology Platform. OmniDocs Packaging TM. OmniDocs Add Ons Other Vertical Solution

Transcription

1 Solution for Enterprise About Acquisition Scan/Captures Acquisition from other sources Archival Archival Processing Records Security and Rights Search & View Retrieval Web Desktop WebDAV/ Offic Connectors Image Enablement Toolkit Collaboration Routing Knowledge & Collaboration Publishing & Content Administration Repository User/Group Monitoring & Diagnostics Reports Configuration & Tailoring Support Architecture Diagram Technology Platform Packaging Omnidocs Server Client Add Ons Other Vertical Solution 1

2 About is an Enterprise Content (ECM) platform for creating, capturing, managing, delivering and archiving large volume of documents. provides highly scalable, unified repository for securely storing and managing enterprise content.it provides access to enterprise content directly and through integration with business applications. It provides centralized repository for enterprise documents and supports rights based archival. It supports both centralized and distributed scanning with policy based upload. Manages complete lifecycle of documents through record retention, storage and retrieval policies. Supports exhaustive document and folder searches on date, indexes and general parameters as well as full text search on image and electronic documents. Product Suite Routing KM & Collaboration Publishing & Content Mgmt Scan/Capture MS-Office connector Archival Web Desktop WebDav/Office/Mail /Fax Connector File Import s HTTP/FTP upload Processing Security & Rights Records Search & View Image Enablement Web s & Integration API Export & Publishing s Repository Monitoring & Diagnostics Reports User Mgmt Acquisition Scan/Captures: Comprehensive system for high speed scanning, document separation, and indexing Support for TWAIN and ISIS scanning Provides rule/policy based upload to central repository for bandwidth and time optimization Production-level scanning through OmniScan Web-based Scanning Scan multiple pages into batches for automated/manual processing Supports all standard image operations such as deskew, despeckle, rotate, invert, etc. Zone-based OCR for automatic indexing Automatic data extraction using OCR, MICR and Barcode Export scanned batches in to CSV Comprehensive Reports & Audit trail 1

3 Acquisition from other sources Tight integration for document capture with MS-Office Messenger-like tool for offline document acquisition and upload into Supports policy based archival of all the mails received or sent through a mail client to an Cabinet or a folder scheduled for capture. Connectors for MS-Outlook & Lotus Notes clients Supports integration with third party fax servers like RightFax. WebDAV Support Add/View/Browse Repository through Windows Explorer Provides file import services for bulk document import Support for HTTP based document upload Support for FTP uploads Archival Archival Provides a central repository to store documents that can be accessed and shared between multiple users, across departments, locations or the entire enterprise Organize s into Folders, Sub-folders hierarchy Creation of user-defined Data Classes with multiple userdefined indexes of various data types Supports image archival in online, offline and near online storages Processing Centralized indexing post branch scanning Maker-Checker approvals for dual authorization of administrative operations. Omni Process A maker-checker scenario that allow processing of transactions uploaded through OmniScan Upload and minimal indexing by the maker QC, Verification and processing by the checker Centralized indexing - distributed scanning Check in, Check out & Version Control. Comprehensive Folder & level operations like move/copy, forward, print, download etc Access permissions on Folders, documents and Data Classes & Folder sharing with various level of rights like read, create, modify, delete, annotate, print etc Supports storage of PDF,JPEG,TIF,DOC,XLS etc Records Manage and track physical location of documents Record retention, storage and retrieval policies Policy-Based filing & archival structure of Physical records & media Compliance with DOD & VERS standards Extensive reports & Audit trails Comprehensive search on File-plan and Records based on General properties, Date range and meta-data fields Security and Rights Support for Data and Password Encryption Extensive Audit-trails at user, folder and cabinet levels Support for SSL/HTTPS for secure transmission Access permissions on folders, documents and data classes Multiple levels of access rights (Read, Create, Modify, Delete, Annotate, Print etc) Search & View Exhaustive and Folder Searches Search by date, dataclass, general searches. Search for documents or folders on profile information such as name, created/ modified date. Search for documents/folders using user-defined data class index field values Full Text Search on image and electronic documents Boolean and complex logical searches for advanced searches Supports Viewing and annotating Image s through Image View Applet Supports standard Viewer features like Zoom-in, Zoom-out, and Rotate etc. Support for Thumbnails 2

4 Retrieval Web Desktop Exposes all standard features through web interface Allows users to easily work from remote locations without needing to install any client components Accessible through any standard web browser Supports viewing image documents though an Image Viewer Applet Support for document print, copy and download Office documents archived in can be opened through Office clients through office connector WebDav/ Offic Connector Allows users to collaboratively edit and manage files on using WebDav Supports all clients that follow IETF WebDAV standard Supports operations such as User Login/Logout Add/Copy/Delete/Move/Rename folder, Add/View/Copy/Move/Rename/Edit/Ver sion document Office documents archived in can be opened through Office clients through office connector Image Enablement Toolkit Image Enable toolkit for integration with third party applications XML and JAVA based API for Image Enablement Used for image-enabling with core business applications like SAP, Credit card applications, CRM etc Framework to invoke standard SOAP based Web s which can directly access Newgen Web API for accessing images Collaboration Routing Supports user to user document routing Provision for tracking of documents, within or across workgroup Support for escalations and notifications Collaboration & Knowledge Supports user to user document routing and tracking of documents Support for escalation and notifications Creation & of Knowledge assets Individual & team knowledge spaces Collaborative working through Discussion forums, Q&A s, Bulletin Boards, Chat, Message Boards, as well as facilitating user subscription for specific content access and notifications. Full text search on documents, categories etc. Publishing and Content Publishing content to web portal Approval workflow for publishing Integration with Content creation tools Content Publishing, Expiry & version control Rendering Templates for publishing Can integrate with 3rd party softwares like Microsoft SharePoint Administration Repository Support for web-based administration Creation of folder structure Archival & Purging Rights through multiple level of rights User & Group User / Group creation Support for Roles LDAP/SSO support Assigning privileges/rights for user-group Maker-Checker feature for user-group operations Monitoring & Diagnostics Supports Dashboard for Monitoring of services Integrates with 3rd party Monitoring tools Diagnostics & Health-check services Version & Configuration Mgmt Reports Comprehensive reports for User-listing, group-privileges, dormant users etc. & Folder creation reports Audit Trails for & Folder operations Summary & Detailed reports 3

5 Configuration and Tailoring support Highly configurable user Interfaces for tailoring GUI as per business need Configurable Look & Feel to align with Enterprise s GUI standards Personalization Support Web Client Web Server Exposes web interface for functionalities Web Server Farm Scalable J2EE & XML based Java Transaction Server Exposes functionality level XML API Transaction Server Farm Highly Optimized & Efficient Database Core business logic of Optimized performance through stored procedures > Architecture Diagram Intranet/LAN Web Server 1 Transaction Server 1 JDBC Clustered Database Web Client SSL/HTTPS Firewall XML Secure & Scalable Image Server Manages document storage & retrieval Supports disaster recovery Web Server n Transaction Server n Local Image Servers 3rd Party Clients XML Imaging Libraries JND1 3rd Party Content Clients WebDAV Server Authentication Single Sign-on LDAP authentication Replicated Remote Image Servers CLIENT SERVER Technology Platform Solid Product Architecture n-tier Distributed Architecture Oriented Architecture Based on J2EE standards-available on all leading app. servers Designed for Scalability Scalable to handle thousands of users & billions of documents Supports Enterprise Deployments running in missionmode Support for Clustering and fail-over at each layer Technology & Standards based Unicode support Supports open standards such as WebDAV, XML Supports LDAP & SSO Integration Friendly Java and XML based API Web s support Web API for URL-based integration Content-Enablement Toolkit Connector for SAP Language and Platform Fully customizable to country s native language Support for multiple national languages including English, 4

6 Hindi, Arabic, Chinese, Finnish, Japanese, Czech, etc. Localization kits for localization to various languages Operating System: Windows, Linux, HP-Unix, Solaris, AIX etc Application Server: JBOSS, BEA Weblogic, IBM Websphere, Oracle etc Database : MS-SQL, Oracle and PostgreSQL Browser: Internet Explorer and Mozilla Highly Secure Powerful & Configurable Password Policies LDAP authentication and single sign-on support SSL / HTTPS for web users and document upload FTPS support Last login details in UI to verify whether there have been unsolicited attempts for forged login using his/her user-id. Framework provided for integration with existing identity management systems e.g. Oracle Internet Directory, SiteMinder PKI and encryption support Support for digital signatures Security aspects built inline with the requirements fulfilling dual authorization scenarios for user/group operations (e.g. Maker-Checker) Extensive Audit-trails at user, folder and cabinet levels. Audit trails on separate actions, and between specific date/times-logging old/new value Designed for distributed deployments Support for multiple Image Servers connecting to single or multiple databases Support for replication between remote or local Image Servers Replication Scheduler Manages caching, online, offline and near online archival Support for managing high volume systems through offline and near-online devices Stores and retrieves all types of image and non-image document Supports for clustering and disaster recovery Supports LAN, WAN and Internet environments Solid Imaging Backbone Inbuilt Imaging Libraries for super-fast Image Processing operations Supports Image Enhancements, Image Recognition, Image Compression, Image Conversion, Image Manipulation features etc Support for multiple file formats viz. TIF, GIF, JPG, JFIF, BMP, DIB, PCX, DCX, and HL (through OmniExtract) Supports data extraction through OCR, ICR, MICR, OMR and Barcode Available on Windows, Linux and UNIX platforms Packaging Server License Development/Test Professional Enterprise Enterprise s Package Client License Web/ Windows client (*Named User) Web client (*Concurrent User) Omnidocs Client (* Internal Portal Users pack) Omnidocs Client (* External Portal Users pack) Omnidocs Application Users ( * User Pack) Description Includes the license to deploy a professional server with 10 named users and API toolkit for Testing purpose Supports upto 25 concurrent or 100 named users Supports unlimited users, however user may need add-on services after load increases. Also available on multiple thirdparty Application and Web servers on HP-UX, Sun Solaris, Windows, Linux platforms. Includes Enterprise Connector License for deploying 2 Web s and 2 Image s License to deploy Enterprise on one more server for clustering. Clustering may require extra third party components. Also available on multiple third-party Application and Web servers on HP-UX, Sun Solaris, Windows, Linux platforms. Description Named Users: 1,10,25,50,100,500, and above 500. Recommended for continuous usage or administration. Named user client allows creation of one user at the backend. Concurrency ratio is 1 named user : 1 Concurrent user. No of Users: 1,10,25,50,100,500, and above 500 For continuous access, Desktop is recommended. Concurrent user client allows creation of 4 user at the backend. Concurrency ratio is 4 named users : 1 Concurrent user. No. of users: 50, 100, 500, and above 500. Internal Portal User Client uses concurrent user license. Typically, a single concurrent license would be for 10 users accessing the system occasionally. No. of users: 50, , and above 500. External Portal User Client uses concurrent user license. Typically single concurrent license would be for 25 users accessing the system occasionally. No. of users: 1, 5, 10, 25 50, and above 50. Application user is typically used for allowing an application connection to upload/retrieve documents from. This would typically be used by the utilities uploading or downloading the documents from. 5

7 Add ons License Upgrade Professional to Enterprise Upgrade Enterprise to Enterprise Package Additional Web Remote Image service LDAP Description Upgrade from one service to another Upgrade from one service to another License to deploy additional copy of Web. Recommended after 200 concurrent users, however it may vary as per user load. Needs Enterprise. License to deploy additional copy of Image. Needs Enterprise. Additional Image is required in case user requires storage of images at multiple locations. For each location Additional Image would be required. Used to enable LDAP-based common user management Other Vertical Solution Paperless office for Govt and PSU Configuration and Tailoring support Designed as per the Whitehall SOP of Govt. Green Notes Support Strong Tracking & Control on File Movement Audit Trails Office Note Approval Office Note Creation Facility Routing & Approval as per SOP Approval Signature capture as per Audit requirements Support for Hindi Language FTS WebDAV The FTS service enables Full Text documents search in. Required to enable WebDAV functionality Digitization Digitization & of Subject Files Special Files Paperless Office Record s Supported functionalities are: Archival of Administrative Files DAK Movement Automation Office Note Approval White-Hall File Movement Notification and Circular management Needs deployment over Professional / Enterprise Server. This enables RM functionality on OD client. Monitoring of Critical Communication Diary of Critical Correspondence Routing to single/multiple departments Response Generation Monitoring & Tracking Web Publishing Requires Professional / Enterprise Server Knowledge s KM enables collaborative working on documents through virtual teams. Requires Professional / Enterprise Server Omni Acquire Capture Has to be deployed over Professional / Enterprise for scheduled document upload Third Party Viewer The Third Party Viewer enables viewing of multiple file formats without the native application. Archival s Deployed on Enterprise or Enterprise Package, Archival service allows archival of mails from MS Exchange server. 6

8 For information on Newgen products, please contact the Corporate office or the Sales & Support office nearest to you. Corporate Office Newgen Software Technologies Ltd. A-6, Satsang Vihar Marg, Qutab Institutional Area, New Delhi Tel: Fax: North America Offices Newgen Software Inc Beverly Rd., Ste. 300, McLean, VA Tel: Newgen Software Inc California St., Ste. 209, Fremont, CA Tel: EMEA (Europe, Middle East & Africa ) Offices UK Newgen Software technologies Limited 68 Lombard Street, London EC3V, 9LJ Tel: [email protected] UAE PO Box Sharjah Airport International Free Zone Sharjah United Arab Emirates (UAE) Sales & Support Offices Delhi Newgen Software Technologies Ltd. E-44/13, Okhla Industrial Area Phase II New Delhi Tel: Telefax: Mumbai B- Pitruchhaya, Parulekar Marg, Dadar (West), Mumbai Tel: , 88, 89 Bangalore FF-2, Alpine Arch, 10, Langford Road, Bangalore Tel: , , Chennai Brooklyn Business Centre Fifth Floor, East Wing Periyar EVR Road (Next to Dasaprakash Hotel) Chennai Tel: , 91 Hyderabad 304/2, Third Floor, Block /1/1, Kundan Bagh, Begumpet, Hyderabad Tel: Kolkata Malancha, First Floor, 4A, Lala Lajpat Rai Sarani, Kolkata Tel: , 70 Sales and Support Hotline: