Significant CPD Enables ESB Strategy Delivery
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1 Significant CPD Enables ESB Strategy Delivery Jacinta Ryan, Project Management Specialist, ESBI Engineering Solutions Engineers Ireland Project Management Society November 2010
2 ESB Group ESB Chief Executive Deputy Chief Executive Company Secretary & Corporate Affairs Sustainability Human Resources ESB Networks Energy Solutions ESB Energy International Finance & Commercial ESB Strategic Framework to 2020
3 ESB International in brief 1,200+ employees 767m turnover Investments in >2300MW (installed plant) + >2500MW in development O&M contracts totalling ~4500MW around the world Strong utility-based engineering capability A progressive and commercially focused business with a strong international track record
4 The Strategic initiative Have best practice business processes to support the realisation of ESB s generation strategy Project Management Knowledge Management Strategic Resource Planning
5 Generation Capital Projects Project Challenges: Large, complex projects Individually up to 500m++ Development periods up to eight years Build times of up to three years Inputs of > 2 million man-hours Intrinsic risk External Challenges: Shortage of high quality resources, construction expertise, finance Supply chain quality
6 Lifecycle of a Generation Asset Concept Develop the outline business case Business Lifecycle Phases Development Develop business case and technical solution Construction Execute the contracts and manage the business case Operations Operate and maintain the asset and monitor against business case
7 Project Delivery Methodology Supports our strategy to continue to invest in large scale generation capital projects Combines the vast project delivery experiences of the organisation and our people, with international best practice Enables repeatable, best in class project delivery
8 Project Management Office Methods & Standards Project Support Desk Training & Development PMO Facilitation Services Knowledge Management Project Assurance
9 Training and Development Fundamentals of PDM 1 day Managing Projects using PDM 4 days Registered with Project Management Institute Effective Project Governance - ½ day PDM Overview 2 hours Project Leadership & communications 2 days
10 Overview of PDM Project Governance Project Lifecycle Knowledge Areas, Processes, Tools & Templates
11 Project Governance Contents A set of principles Controls that enables and sustains an oversight capability A governance structure Decision-making authority and transparency
12 Governance Structure Project Sponsor Project Board Project Director Project Management Office Project Management Team
13 Decision Making includes: Tolerances Levels Scope, Schedule, Budget Safety, Risk, Resource Risk Tolerance Advised to Project Director Project Board Project Sponsor Submission Required By Member of Project Management Team Project Director Project Board Type of Risk Any risk with a ranking of 10 or more Any risk with an ranking of 15 or more Any risk with a ranking of 20 or more
14 Overview of PDM Project Governance Project Lifecycle Knowledge Areas, Processes, Tools & Templates
15 Lifecycle of a Generation Asset Business Lifecycle Phases Concept Develop the outline business case Development Develop business case and technical solution Construction Execute the contracts and manage the business case Operations Operate and maintain the asset and monitor against business case
16 Lifecycle of a Generation Asset Business Lifecycle Phases Project Lifecycle Concept Develop the outline business case Phase Gate Development Develop business case and technical solution Phase Gate Construction Execute the contracts and manage the business case Phase Gate Operations Operate and maintain the asset and monitor against business case
17 Project Management Lifecycle initiate close Stage Gate plan Stage Gate Stage Gate execute & control
18 Lifecycles Business Lifecycle Phases Project Lifecycle Concept Development Develop the Project Construction Implement the Project Operations Project Management Lifecycle Project Management Lifecycle initiate close initiate close plan execute & control plan execute & control initiate clo se initiate clo se plan execute initiate & control clo se plan execute & control plan execute & control Multiple Projects
19 Overview of PDM Project Governance Project Lifecycle Knowledge Areas, Processes, Tools & Templates
20 Knowledge Areas, Processes, tools and templates Business Case Change Communication Contract Site initiate close Cost Scope Knowledge Schedule plan execute & control O&M Safety Risk Resource Quality
21 Knowledge Areas, Processes, tools and templates Business Case Change Communication Contract Site initiate close Cost Scope Knowledge Schedule plan execute & control O&M Safety Risk Resource Quality
22 Knowledge Areas, Processes, tools and templates Business Case Change Communication Contract Site initiate close Cost Scope Knowledge Schedule plan execute & control O&M Safety Risk Resource Quality
23 Business Case Management Applies to the business lifecycle The business case captures business benefits Benefits are linked to specific strategic objective Responsibility is assigned for delivering business benefits Approved business benefits are communicated to the project team Benefit realisation is tracked against the approved business case
24 Business Case Management Concept Phase Gate Business Lifecycle Phases Outline Business Case Development A Business Case is developed, challenged and approved, with responsibility assigned to deliver the business benefits Phase Gate Construction Business case realisation is managed and reviewed every 3 months Phase Gate Operations Business case realisation is managed and reviewed annually
25 Knowledge Sharing Celebrate the Successes Learn from the Challenges
26 Knowledge Sharing Lessons Learned All projects have lessons learned logs All projects are gathering and documenting lessons Operating asset lessons are also being captured Lessons are made available to the PMO Analysis of Lessons Lessons are reviewed, re-worded, made more specific, root cause identified, duplication removed and recommendations are grouped Project Lessons are identified Business Lessons are identified
27 Knowledge Sharing Disseminate Through Sharepoint Project Lessons are made available to projects Business Lessons can be made available to the business through Business nominees Tracking Projects track the status of applicable lessons Formal tracking and review of business lessons
28 Strategic Resource Planning What is the process? ESB GROUP RESOURCE PLANNING FRAMEWORK Infohrm
29 Delivering Business Benefits Tangible Improved safety performance Better budget/cost management Better performance against schedule/key milestones Improved post commissioning asset performance Intangible Clear, consistent approach to managing projects Business case is a key focus for the project Effective project governance in place Capture and sharing of organisational learning Strategic resource planning in place
30 Summary Strategic CPD enables Strategy Delivery Business Benefits Increased Confidence Greater Predictability Continual Improvement
31 Thank you Any Questions?
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