edocs Overview Recorded Copy Vaulted Authoritative Copy
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1 Solution Overview
2 edocs Overview Recorded Copy Vaulted Authoritative Copy
3 Timeshare System Timeshare System generates contract data files from Oracle BI XML-based metadata describing contract and parties PDF contract documents Invisible text to mark signing areas XMP data for metadata extraction to external processes Created from same data source as PDF Rich data supports custodian and erecording Embedded in the PDF document itself Digitally signed PDF prevents alteration Can be validated and exported by custodian tools Update Timeshare with captured data ie. marketing opt out
4 Timeshare Experience Workflow Sales floor closes sale and collects buyer and deal info to contracts processing for entry into Oracle BI 2. Oracle outputs deal documents as PDF with tagged DocuSign fields a. Sent to polled folder for delivery to Informa edocs application b. Accompanying XML file contains metadata for indexing and control c. XMP data embedded in the PDF for vaulting, recording and custodial use 3. edocs initiates signing session on presenter (deeder) and buyer tablets and delivers tagged documents to DocuSign control 4. edocs manages signing session a. Documents delivered to presenter tablet (Microsoft Surface Pro 3) b. Informa-developed Windows 8.1 app optimized for sales presentation with pen based annotations and document control 5. Each buyer is given a tablet with a browser based app to view documents and apply their signatures with all access to documents controlled by the deeder
5 Timeshare Experience Workflow Notarization and witness signing is presented electronically as required 7. Completed documents are stored in DocuSign a. Local copy stored in ImageQuest b. Buyer take home documents are available via USB, CD or printed copy 8. Recordable documents such as deeds and notes are delivered from DocuSign to eoriginal for vaulting of Authoritative Copy a. Vaulted documents are designated via tags from Oracle b. Securitization required metadata is stored in XMP data incorporated in vaulted PDF c. Watermarked non-authoritative copy is retained in ImageQuest for customer internal access 9. For erecording of Documents with County a. Oracle query designates accounts for recording b. Documents are retrieved from ImageQuest, converted to TIFF images and queued in Informa developed submitter application c. Trial balance transmitted to Title Agent for processing d. Documents transmitted to County for erecording using Informa submitter application e. Recording process is monitored and completed transactions are retrieved by submitter application and added to eoriginal vault
6 Presenter Tablet Microsoft Surface Pro 3 Windows 8.1 app Controls buyer signing experience
7 Presenter Tablet Full size paper-like display for presentation Intuitive gesture controls for presenter
8 Presenter Tablet Pen input for on-screen annotations Dashboard for signing progress
9 DocuSign esigning DocuSign hosts signing experience Oracle generates PDF documents with invisible anchor text Flexible placement of signature tabs Signature, initials, name, date and checkbox fields DocuSign guided signing experience tap to sign Captures all required signatures Controlled focus on document areas Informa edocs interaction is via the DocuSign API
10 Buyer Tablets Displays document for buyer signing Browser based device independent signing experience Presenter sends document to device Wait screen presented until action is required No scrolling through documents DocuSign guided signing experience Adopt signature once, then click to sign Rapid signing progress Each signer has own tablet
11 Notarization & Witness On premise notarization and witnessing Click to notarize or witness Notary seal applied to document Complies with State notary requirements
12 ImageQuest Document Repository On-site repository for: Signed completed documents Reference copy of vaulted docs Stamped docs from County recording Central repository interface to external applications Queueing for document delivery to mobile signing devices Data source for process monitoring dashboards
13 Paper Scanning Input Miscellaneous paper capture Floor plans Handwritten proposals Driver s License Credit card receipts Shown in presentation experience and/or included in take home CD or USB Take Home Collateral Take home output is print, USB, or CD USB direct from presenter device Multi-media marketing material Property-specific Public Offering Statement Back-office Signing Batch signing of documents in back-office Counter party signatures Warranty Deeds, etc. Include notarization and witnessing
14 County Official Records erecording interface to County Official Records office Uses PRIA XML-based standards Property Records Industry Association Broad compatibility with recording systems Submitter portal developed by Informa Extracts recordable items from document set Presents query results to Title Agent for due diligence Batch creation/management for submittal to County Eliminates 3 rd party transaction fees
15 For more information: Russ Ramski Vice President - Business Development Informa Software 2300 Maitland Center Pkwy Suite 220 Maitland, FL Direct Cell [email protected]
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