Phase II. Coding Project Implementation August 2014
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- Caitlin Sharp
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1 Phase II Coding Project Implementation August 2014
2 Transition to Provincial Coding Background Benefits Status What is changing/not changing
3 Background Coding drives funding from Ab Ed In the past, eligibility code, along with other student information, was used to generate Ab Ed coding centrally Ab Ed requirement to send student personal and enrolment data directly from PowerSchool starting Sept coding project initiated
4 Benefits Alignment with Ab Ed codes and terminology Continuity of student coding when students move between Alberta school districts Removal of the duplication of codes Continue to meet the needs of the District
5 Status Phase /14 school year Introduced programs Displaying Alberta Education coding in PowerSchool Phase /15 school year Schools select from new codes, rather than eligibility codes
6 Previously in PowerSchool...
7 No change to application and approval process for special education codes managed by Budget Services to SNAP processes
8 No change... FNMI self-identified students must have appropriate coding to qualify for FNMI Provincial funding French hours of instruction must be included for any student coded as FSL or Alternative French (grants code 230 or 211)
9 Changes Eligibility codes are no longer used Alberta Education Grants Codes, Special Education Codes, Program Codes and District Codes will replace eligibility codes School staff will be responsible for ensuring proper coding is in place so that the district is funded appropriately
10 Eligibility codes have been split into Alberta Ed Grants/Special Needs codes, Program codes and District Codes. Instead of selecting eligibilities, schools will select: Grants codes Special Education codes District codes Program codes
11
12 Alberta Education Codes
13 Special Needs codes Some old eligibility codes become a combination of Ab Ed Grants and Special Education codes Example... Eligibility code 72 - Hearing Disability becomes Grant code 500 and Special Education code 55 Hearing disability
14 Specific schools may enter the following District Codes: Aspen Argyll Centre Reachout Learning Partnership- Argyll Argyll Special Needs New Directions Transitions at Park Plaza Child Study Centre Early Years- Non-special needs YMCA program Community Mental Health
15 Programs
16 Program Codes School staff must set Program Codes Every student must have at least one Program Code - if there is no special or alternative program, select Regular Missing program codes may result in inaccurate budget allocations.
17 ...Program Codes Some eligibility codes were only programs and had no corresponding Alberta Education codes.these must now be selected from the program list. A few examples: Eligibility Code 053- Cogito is now Program Cogito (COG) Eligibility Code 004- International Baccalaureate Diploma is now Program International Baccalaureate (IBD) Eligibility 005- International Baccalaureate Certificate is now- Program International Baccalaureate (IBC)
18 Eligibility Codes that are both Alberta Ed Codes AND district program codes examples: Eligibility code 15 Bilingual Arabic is now Alberta Education Grants Code 401 and Program Code BAR Eligibility code 11 French Immersion and 211 Late French Immersion are now Grants Code 211 and either Program FIM or LFI
19 ELL- a special note about 301& 303 Students should remain coded as 301 or 303. They should not be changed to 302 once they ve exhausted five years of funding Code 302 should only be used for non-resident ELL children or students- residency code NR6, F1 or V1 A district code must be used for students who have exhausted funding - District Code 1004 ELL Unfunded
20 Refugee students Level 5 Refugee - Code 300 Determined centrally once the student has been through one of the Reception Centers. The District attaches funding for these students so there are District criteria for coding. This code is reported to Alberta Education as Grant Code the District Code 300 is required for these students
21 Code 640 Refugee - students with a refugee background who might not meet district criteria for Level 5 coding Schools that have refugee students who do not have District Code 300 should still enter the Grant Code 640. This may include students who have not yet been assessed or approved by the Reception Center. The 300 District Code will be added by Budget Services, if applicable. The 640 Grant Code will remain. A student with a refugee background who is no longer 3 grades below grade level and no longer qualifies for Level 5 funding needs to have a 640 Grant Code.
22 Acceptable documents for Foreign born refugee students include (look for status/code CR): Permanent Resident Card (both sides need to be copied) or confirmation of permanent residence document Students with Refugee status may have one of the following: Notice to Appear Refugee Protection Claimant Document Notice of Decision Not acceptable as an immigration refugee document: Interim Federal Health Certificate or SINGLE JOURNEY DOCUMENT FOR RESETTLEMENT TO CANADA
23 Reports Student List- by Program (Special Functions>School Functions>Function) Budget Services Expiry Dates (Special Functions>School Functions>Admin Function) Extra Funding- (Reports>System Reports> Student Listings) Special Codes- (Reports> System Reports>Special Codes - by class)
24 Using Search Codes EPSB Grant Codes: U_Students_Extension.Grant_Cd1_EP U_Students_Extension.Grant_Cd2_EP U_Students_Extension.Grant_Cd3_EP EPSB Special Education Codes: U_Students_Extension.SpecialEd_Cd1_EP U_Students_Extension.SpecialEd_Cd2_EP U_Students_Extension.SpecialEd_Cd3_EP EPSB District Codes: U_Students_Extension.District_Cd1_EP U_Students_Extension.District_Cd2_EP U_Students_Extension.District_Cd3_EP Program Codes: Program1_EP Program2_EP Program3_EP
25 Key Points Coding is essential for funding Three groupings of coding replacing eligibilities - Programs, Alberta Ed codes, District Codes Alberta Education deadlines for codes Documentation is located on powerschool.epsb.ca website For additional assistance with where to find the Student Coding pages in PowerSchool, contact the ITS HelpDesk For assistance with specific coding questions please contact Student Information
26 Student Information Correction Forms Required for all students to meet the provincial requirement regarding FNMI self identification Special Functions School Functions Can print up to 500 at a time by homeroom Ability to edit school message has been removed NO STAPLES PLEASE
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