HR Systems User Network

Transcription

1 HR Systems User Network

2 Agenda Introduction to HR system User Network PeopleSoft HR Upgrade and Patching Project Update on PeopleSoft HR 9.2 upgrade. What s new in version 9.2 (including SSO). What does Go-Live look like: System down time Changes to HR processing deadlines Communication plan Open Discussion University of Adelaide 2

3 HR Systems User Network Objectives: Share HR System user experiences and business processes. Communicate system changes due to policy and procedure updates. Provide an opportunity for user feedback to support continuous improvement. Update regarding planned online system/forms. Prioritise system improvements from a user perspective. University of Adelaide 3

4 Introduction - Project Recap Why? HRMS is currently on release 9.0 and reached end of extended support with the vendor in June The system must be upgraded to the currently supported release of 9.2 to maintain vendor support and access to security and compliance related patches and future functional product releases. The scope of the HCM 9.2 Upgrade project is; To upgrade HCM from release 9.0 to 9.2. To rollback customisations, particularly those that impact on taxation. To make changes to the configuration of payroll. To enhance SSO by addressing known issues and implementing new features in 9.2. To provide timely and contextual decision support to managers and employees directly through the HR system through the use of new functionality in release 9.2. To apply maintenance application patches to the Campus Solutions and Finance systems. Out of scope Significant upgrades to Finance or Campus Solutions Introduction of new modules in HCM such as eperformance and Learning Management. University of Adelaide 4

5 Where are we up to? Project stage Timeframe Status Planning & Design Aug 14 Nov 14 Complete Build, Unit test Dec 14 Mar 15 Complete Test - HR system - Joint patching & integration - HR UAT & Parallel April 15 May 15 June 15 June 15 July 15 Complete Wrapping up Wrapping up Go-live preparation - Dress rehearsals - Communications July 15 -> July 15 August 15 Commenced Go-live August Planning University of Adelaide 5

6 What s new in HCM 9.2 For SSO Users New homepage for employees New homepage for managers For Core HR Users New Homepage Design Role based hubs University of Adelaide 6

7 Employee homepage 7

8 Manager homepage All pending absence, CRAFT and PDR requests Leave is now Absence 8

9 Direct Reports Pagelet Download balances to excel 9

10 Direct Reports Pagelet cont University of Adelaide 10

11 Direct Reports Pagelet cont University of Adelaide 11

12 Employee Summary Page 12

13 New Core HR homepage design 13

14 New role based Hubs Roles based Hubs have been created in 4 areas; Employee contracts Payroll Service Centre HR general Entirely configurable Consider them a 1.0 version! Designed to improve productivity and navigation and provide an opportunity for custom pagelets to be incorporated over time 14

15 HR Hub University of Adelaide 15

16 University of Adelaide 16

17 University of Adelaide 17

18 University of Adelaide 18

19 University of Adelaide 19

20 What else will be different? Old leave requests not approved The pending approvals pagelet will show all leave transactions not yet approved including many that have been around for a while. These old requests will now escalate correctly if not attended to. Managers need to be aware that these will be visible and potentially old. They could be associated with staff who have left. For assistance on handling these requests please call the HR Service Centre. Payroll changes that staff may see; HELP and SFSS tax will now be deducted from any leave entitlements paid on termination. This will increase the amount of tax deducted from final payments which staff may not be expecting. Adjustments to pay that go back to a previous financial year will require a new payment summary. It will be the responsibility of the employee to reclaim any overpayment of tax from the tax office. University of Adelaide 20

21 Go-Live Go-live for the HR upgrade and patching will be on August The outage will commence on 6pm Thursday August 13 Services will return on Monday 17 th There will be no access to the following systems from Thursday 6pm through to Monday: Peoplesoft systems (Campus Solutions, HR and Finance) Access Adelaide Access Adelaide Admin SSO Online Store (including Print top up facility) Unified Course Planner CASPA Student Timetable mobile application Outage notices will be in place All interfacing to other systems will be paused over the outage Note that Sunday 16 th is also Open Day University of Adelaide 21

22 Processing timeframes Date Action COB Wednesday August 5 11PM Saturday August 8 5PM Monday August 10 COB Tuesday August PM Tuesday August 11 6AM Wednesday August 12 COB Wednesday August 12 Requests for variations submitted to payroll Casual timesheet submission Casual timesheet approvals Requests for new visitors or extensions via online form MyUni instructor requests and changes to enrolments Casual timesheet escalations completed CRAFT contract acceptances for payday 21 August Absence requests completed University of Adelaide 22

23 Communication for go-live Communication activities that will take place prior to go-live Inside Adelaide notices for 2 weeks All staff and student s the week prior Reminder s to all core system users in the week prior to go-live Hub will have notices up for students Unified and other system notices Downtime pages over the outage period University of Adelaide 23

24 What can you do to help? Review any of your current leave requests and close them off! Be aware of the changes to processing deadlines over the next month In particular make sure any commencing staff or visitors (or renewals) are in place and check that access won t be delayed or interrupted over this period Make sure you ve sourced any critical data for reporting over the go-live period prior to midday Thursday August 13 Have a look at the new reference cards to see the new look SSO University of Adelaide 24

25 Information and help Quick reference cards on the HR website ( HR Online Systems -> Staff Services Online (SSO) -> HR Documents -> General Information And as always. HR Service Centre University of Adelaide 25

26 Discussion University of Adelaide 26

27 Next Steps Presentation notes/follow-up Feedback Future User Networks Contact details: University of Adelaide 27