How to Book a Clichefter With or Without Windows XP
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1 Instructionsfor reservingand viewingcurryspaces usingoutlook Calendar 6/25/2015
2 Contents Overview...2 MacOSXandOffice SchedulingAssistant...3 AddingCalendars...6 Windows7or8andOffice SchedulingAssistant...9 AddingCalendars...12 '
3 Overview' ToreserveCurryspacessuchasconferencerooms,Hollowayhall,andLDCC,access tooutlookisrequired. Ifyouareunabletoreservearoominthismanner,pleasecontacttheCurryDean s Officeatcurryevents@virginia.eduor434T243T1644torequestaroomreservation.
4 Mac'OSX'and'Office'2011' FromaMacdevicetherearemultiplewayswithinOutlooktoreserveaCurryspace. ByusingeithertheSchedulingAssistantfeature,oraddingaroomcalendartoyour view,youcandetermineaparticularroom savailabilityandrequesttoreserveit. Scheduling'Assistant' ThereisaschedulingassistantfunctionwithoutOutlook thatenablestheusertoviewmultiplecalendarsofrooms anduserssimultaneouslytobettercoordinateameeting. Toaccessthefeature,withOutlookopen,navigatetothe Calendarfunctionofthesoftware. Atthetopofthepage,clickon Meeting. Inthewindowthatappears,you llbe accessingthe SchedulingAssistant tabjustabovethebodyofthe message.beforeclickingthisoption,if themeetingtimeisknowitwillbe easiertogoaheadandselectthisnow, astheschedulingassistantwill populatetothisdateandtimeinits defaultview.otherwisethiswillneed tobesetfromwithintheassistant. Clickonthe SchedulingAssistant option. Atthebottomleftofthenewviewthe Add Room buttonwillbevisible.clickonthis buttontobrowseavailablerooms.
5 Inthesearchboxthatappears,you llwanttotypein CurryT tohelpnavigatetothe curryspacesthatareavailableforreservation.roomsinbavarowillbelistedas CurryTBavaro,whileroomsinRuffnerwillbenamedwith CurryTRuffner. Clickontheroomyouwishtoaddandthenclickthe AddtoMeeting buttontoadd ittoyourlist.multipleroomsinarowcanbeselectedbyholdingdownshiftand clickingthefirstandthenthelastroom.toselectmultipleroomsnotinarow,hold downthecommandkeywhichclickeachroom. Closethesearchboxtoreturntothepreviousview. Note:ifyouaretryingtofindatime thatallmeetingparticipantsanda roomareavailable,youcanalso addpeopletothemeetingby clickingthe AddNew buttonun theallattendeessectionand folowingthesameprocess. Onceyouhaveconfirmedwhich roomyouwouldliketorequest, simplyclickonthelistedroomsyou wishtoremoveandselctthe removeoptionandtheywillnotbe addedtothemeeting.thesame canbedoneforattendeesif needed.toadddetailstothe meeting,clickonthe Message tab. Clickthe Send tosubmityour meetingrequest.
6 Oncesubmittedyouwillreceivethefollowingconfirmationvia .Andtheevent willshowasapprovedonyourcalendarandtentativeontheroom scalendar. Onceavailabilityoftheroomhasbeendetermined,youwillreceiveanadditional fromtheroomadministratoryouthatyourrequesthasbeenapprovedor declined. Note:Ifroomrequestcannotbeaccomodated,theroomadministratorwillmake everyeffortmayproposealternativeroomoptionstomeettheneedsofthemeeting. ' ' '
7 Adding'Calendars' Analternativewaytoreservearoomis toviewtheroom scalendardirectly andcreateameeting.toaddaroom calendartoyourviewinoutlook, navigatetothecalendarfunctionofthe software. Clickonthe OpenCalendar buttonin the Home ribbonatthetopofthepage. Inthewindowthatappears,clickonthe addressbookiconinthetopright. Inthesearchboxthatappears,you llwanttotypein CurryT tohelpnavigatetothe curryspacesthatareavailableforreservation.roomsinbavarowillbelistedas CurryTBavaro,whileroomsinRuffnerwillbenamedwith CurryTRuffner Clickthe Find buttontosearch.clickontheroomyouwishtoaddandthenclick the OK button.youwillhavetorepeatthisprocessforeachindividualroomyou wishtoadd.
8 Clickthe OK Buttononthe Open OtherUser sfolder windowto returntothepreviousviewwiththe selectedroomsaddedtoyourview. CalendarswillappearintheShared Calendarssectionofyourview. Byusingthecheckboxes,youcanadd andremovecalendarsfromyour currentview,withoutremovingthe calendaritselffromyouroutlook account. Note:Itmaybenecessarytochangethe viewtoday,week,month,etc.basedon yourschedulingneeds. Fromthispointyoucandoubleclickwithinthedesiredcalendaronthe dateyouwishreserve. Clickonthe Invite buttontoaddattendees. Theroomwillbelistedinthe To sectionofthemeeting.youcanadd additionalattendees,subjectanddetailsasappropriatetothemeeting. ClickSendtomaketherequest.
9 Oncesubmittedyouwillreceivethefollowingconfirmationvia .Andtheevent willshowasapprovedonyourcalendarandtentativeontheroom scalendar. Onceavailabilityoftheroomhasbeendetermined,youwillreceiveanadditional fromtheroomadministratorthatyourrequesthasbeenapprovedor declined. Note:Ifroomrequestcannotbeaccomodated,theroomadministratorwillmake everyeffortmayproposealternativeroomoptionstomeettheneedsofthemeeting. ' ' '
10 Windows'7'or'8'and'Office'2010' FromawindowsbaseddevicetherearemultiplewayswithinOutlooktoreservea Curryspace.ByusingeithertheSchedulingAssistantfeature,oraddingaroom calendartoyourview,youcandetermineaparticularroom savailabilityand requesttoreserveit. Scheduling'Assistant' Thereisaschedulingassistantfunctionwithout Outlookthatenablestheusertoviewmultiple calendarsofroomsanduserssimultaneouslytobetter coordinateameeting.toaccessthefeature,without Outlookopen,navigatetotheCalendarfunctionofthe software. Athetopofthepage,inthe New sectionoftheribbon,clickon New Meeting andthenclickthe New Meeting optionfromthemenu. Inthewindowthatappears,you ll beaccessingthe Scheduling Assistant optioninthe Show sectionofthemeetingribbon.before clickingthisoption,ifthemeeting timeisknowitwillbeeasiertogo aheadandselectthisnow,asthe schedulingassistantwillpopulateto thisdateandtimeinitsdefaultview. Otherwisethiswillneedtobeset fromwithintheassistant. Clickonthe SchedulingAssistant option. Atthebottomleftofthe newviewthe Add Rooms buttonwillbe visible.clickonthisbutton tobrowseavailablerooms.
11 Inthesearchboxthatappears,you llwanttotypein CurryT tohelpnavigatetothe curryspacesthatareavailableforreservation.roomsinbavarowillbelistedas CurryTBavaro,whileroomsinRuffnerwillbenamedwith CurryTRuffner. Clickontheroomyouwishtoaddandthenclickthe RoomsT> buttontoadditto yourlist.multipleroomsinarowcanbeselectedbyholdingdownshiftandclicking thefirstandthenthelastroom.toselectmultipleroomsnotinarow,holddown thectrlkeywhichclickeachroom. Clickthe OK buttontoreturntothepreviousviewwith theselectedrooms. Note:ifyouaretryingtofindatimethatallmeeting participantsandaroomareavailable,youcanalsoadd peopletothemeetingbyclickingthe AddAttendees buttonandfolowingthesameprocess.
12 Onceyouhaveconfirmedwhichroomyouwouldliketorequest,simplyuncheckthe boxbesidetheotherroomsandtheywillnotbeaddedtothemeeting.thesamecan bedoneforattendeesifneeded.toaddasobjectanddetailstothemeeting,click onthe Appointment optiononthe Show sectionofthemeetingribbon. Fromhereyoucanaddmeetingdetailsandadditionalparticipantsasneeded.Click the Send tosubmityourmeetingrequest. Oncesubmittedyouwillreceivethefollowingconfirmationvia .Andtheevent willshowasapprovedonyourcalendarandtentativeontheroom scalendar. Onceavailabilityof theroomhasbeen determined,youwill receiveanadditional fromtheroom administratorthat yourrequesthas beenapprovedor declined. Note:Ifroom requestcannotbe accomodated,the roomadministrator willmakeevery effortmaypropose alternativeroom optionstomeetthe needsofthe meeting.
13 Adding'Calendars' Analternativewaytoreservearoomistoviewthe room scalendardirectlyandcreateameeting.toadda roomcalendartoyourviewinoutlook,navigatetothe calendarfunctionofthesoftware. Inthecolumntotheleftofthevisiblecalendarview, rightclick MyCalendars.Highlightthe AddCalendar optionandthenselectthe FromRoomList option. Inthesearchboxthatappears,you llwanttotypein CurryT tohelpnavigatetothe curryspacesthatareavailableforreservation.roomsinbavarowillbelistedas CurryTBavaro,whileroomsinRuffnerwillbenamedwith CurryTRuffner. Clickontheroomyou wishtoaddandthen clickthe RoomsT> buttontoaddittoyour list.multipleroomsina rowcanbeselectedby holdingdownshiftand clickingthefirstand thenthelastroom.to selectmultiplerooms notinarow,holddown thectrlkeywhichclick eachroom. Clickthe OK buttonto returntotheprevious viewwiththeselected roomsaddedtoyour view.
14 Byusingthecheckboxes,youcanaddandremove calendarsfromyourcurrentview,withoutremovingthe calendaritselffromyouroutlookaccount. Note:ItmaybenecessarytochangetheviewtoDay, Week,Month,etc.basedonyourschedulingneeds. Fromthispointyoucandoubleclickwithinthedesiredcalendaronthedateyou wishreserve.theroomwillbelistedinthe To sectionofthemeeting.youcan addadditionalattendees,subjectanddetailsasappropriatetothemeeting. ClickSendtomaketherequest.
15 Oncesubmittedyouwillreceivethefollowingconfirmationvia .Andtheevent willshowasapprovedonyourcalendarandtentativeontheroom scalendar. Onceavailabilityof theroomhasbeen determined,youwill receiveanadditional fromtheroom administratorthat yourrequesthas beenapprovedor declined. Note:Ifroom requestcannotbe accomodated,the roomadministrator willmakeevery effortmaypropose alternativeroom optionstomeetthe needsofthe meeting.
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