IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS FILE TRANSFER (996) TRANSACTION SET
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1 IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS FILE TRANSFER (996) TRANSACTION SET FCA US INFORMATION & COMMUNICATION TECHNOLOGY MANAGEMENT ANSI ASC X12 VERSION/RELEASE
2 996 File Transfer Functional Group ID=FT Introduction: This Draft Standard for Trial Use contains the format and establishes the data contents of the File Transfer Transaction Set (996) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to transmit file information in formats agreed to by the sending and receiving parties. This transaction set is not intended to replace or bypass the use of existing X12 transaction sets to accomodate internal applications. The transaction set is solely intended for the exchange of formatted electronic accounting machine (EAM), 80 column card images. Notes: 07/10/2014: Initial Guide Creation to handle both Inbound and Outbound file transfers 04/23/2015: Name Change To FCA US Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments ST Transaction Set Header M M BGF Beginning Segment for File Transfer M M 1 Information K3 File Information M M > SE Transaction Set Trailer M M 1 04/23/2015 V/R FCA US
3 Segment: ST Transaction Set Header Position: 010 Loop: Level: Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: Comments: 1 The transaction set identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set). Business Rules: Variable Name: STST Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes ST Transaction Set Identifier Code M ID 3/3 M Code uniquely identifying a Transaction Set 996 X12.32 File Transfer ST Transaction Set Control Number M AN 4/9 M Identifying control number assigned by the originator for a transaction set. 04/23/2015 V/R FCA US
4 Segment: BGF Beginning Segment for File Transfer Information Position: 020 Loop: Level: Usage: Mandatory Max Use: 1 Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set Syntax Notes: Semantic Notes: Comments: 1 Due to the installation of the ST segment in all transaction sets, data element 143 in all of the "B" segments is redundant. DE 143 will be retained as an optional data element for a period of adjustment. It is suggested that DE 143 not be transmitted so it may be dropped from segment definitions in the future. The reference number qualifier code for file identifier is "FI". Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes BGF Transaction Set Identifier Code O ID 3/3 Not Used BGF Reference Number Qualifier M ID 2/2 M Code qualifying the Reference Number. FB File Transfer Form Number Use For Inbound Only FI File Identifier Use For Inbound Only VR Vendor ID Number Use For Outbound Only BGF Reference Number M AN 1/30 M Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. If BGF02 = FB or FI Use the identification code or name of the file transferred; If BGF02 = VR Use the supplier code; 04/23/2015 V/R FCA US
5 Segment: K3 File Information Position: 030 Loop: Level: Usage: Mandatory Max Use: >1 Purpose: To transmit a fixed format record Syntax Notes: Semantic Notes: Comments: Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes K Fixed Format Information M AN 1/80 M Data in fixed format agreed upon by sender and receiver 04/23/2015 V/R FCA US
6 Segment: SE Transaction Set Trailer Position: 040 Loop: Level: Usage: Mandatory Max Use: 1 Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Syntax Notes: Semantic Notes: Comments: 1 SE is the last segment of each transaction set. Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes SE01 96 Number of Included Segments M N0 1/6 M Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 M Identifying control number assigned by the originator for a transaction set. 04/23/2015 V/R FCA US
7 FCA US File Transfer Example 1: EDI Format ST~996~0001 Fixed Format File Transfer - Outbound Interpretation Transaction Set Identifier Code = 996 (X12.32 File Transfer) Transaction Set Control Number = 0001 BGF~~VR~80355 Reference Number Qualifier = VR (Vendor ID Number) Reference Number = *** For the following K3 segment Fixed Format Information will not be interpreted *** K3~ AA00264 PORT OF BALTIMORE K3~ # E PRATT ST BALTI K3~ MORE MD K3~ AB00264 PORT OF BALTIMORE K3~ # E PRATT ST BALTI K3~ MORE MD K3~ CD20666 MARESA K3~ PANAMERICANA NORTE KM 5 ½ Y ARUPOSQUITO K3~ ECUADOR, ECUADOR EX USA 000 SE~12~0001 Number of Included Segments = 12 Transaction Set Control Number = /23/2015 V/R FCA US
8 FCA US File Transfer Example 2: EDI Format ST~996~0002 Fixed Format File Transfer - Outbound Interpretation Transaction Set Identifier Code = 996 (X12.32 File Transfer) Transaction Set Control Number = 0002 BGF~~VR~80355 Reference Number Qualifier = VR (Vendor ID Number) Reference Number = *** For the following K3 segment Fixed Format Information will not be interpreted *** K3~ M P K3~ F C C1111A4025. K3~ A S44949 F S K3~ M P K3~ F { C1111A4025. K3~ A S44949 F S K3~ CR M C K3~ AD }CON A1417E4012. K3~ AF S04012 S. SE~12~0002 Number of Included Segments = 12 Transaction Set Control Number = /23/2015 V/R FCA US
9 FCA US File Transfer Example 3: Fixed Format File Transfer - Inbound EDI Format ST~996~0003 BGF~~FI~ Interpretation Transaction Set Identifier Code = 996 (X12.32 File Transfer) Transaction Set Control Number = 0003 Reference Number Qualifier = FI (File Identifier) Reference Number = *** For the following K3 segment Fixed Format Information will not be interpreted *** K3~$ 01. K3~@ G T1E9OE K3~@BEDL SE~6~0003 Number of Included Segments = 6 Transaction Set Control Number = /23/2015 V/R FCA US
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