Program Management Review
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1 2020 Census Program Management Review High-level 2020 Census Life Cycle Schedule March 28, 2014 Kim Higginbotham Program Manager for Project Management, 2020 Census Research and Planning Office U.S. Census Bureau 1
2 Schedule Architecture We continue to mature our integrated master schedule, which consists of: 55 Project Schedules Nearly 4,000 Lines Ensuring alignment to the budget or investment areas Managing the level of detail in a multi-tiered (four) architecture, based on user needs o Each tier is connected to the other o Detailed levels roll into higher levels with less detail 2
3 Schedule Architecture We have baselined our high-level 2020 schedule and detailed 2014 Census Test schedule Weekly statusing and reporting is occurring Continue to build out the detailed schedules for all other projects Looking to hire several schedule consultants Certified schedule planners Help us move toward resource loaded scheduling Facilitate the appropriate use and maximizing capabilities of both Primavera and MS Project Server Ensure we have sufficient expert resources to continue to support schedule planning, integration and management for the 2020 Census 3
4 Schedule Architecture We have been working on a Congressional deliverable Three components Detailed or Tier Census Test Schedule High-level swim lane document more visually represents key activities Aligned with our Work Breakdown Structure (WBS) Key activities to get us to our 2020 design decision Key activities to get us to 2020 Census Tiers 1 and 2 (focus for today) High-level roll-up of Tiers 3 and 4 Key milestones and activities Covers the life cycle of 2020 Census Program These have not been vetted, but we will be able to share with you soon 4
5 Key Milestones Research and Testing: You heard some of these dates in the talks before me, but want to highlight just a few other dates. July 2, 2014 Census Day for 2014 Census Test September 2014 Issue GSS final Targeted address canvassing recommendation September 2015 determine preliminary 2020 Census operational design November 2015 finalize logistics and field infrastructure study March 2016 finalize reducing and improving person follow-up study September 2016 finalize alternate field automation design options October 2017 begin 2020 operational readiness test 5
6 Key Milestones Operations and Systems April 2016 award communications contract September 2016 deliver plan for languages in 2020 September 2016 deliver preliminary residence rules October 2016 deliver preliminary communications/partnership strategy December 2016 begin build of data processing system January 2017 begin to develop and test Listing and Mapping instrument April 2017 deliver topics to Congress June 2017 begin recruitment activities for early operations October 2017 begin to develop and test MAF TIGER systems December 2017 open first round of regional census centers April 2018 Deliver questions to Congress September 2018 finalize operational design for address canvassing September 2018 launch Census in Schools September 2018 determine final 2020 Census design 6
7 Key Milestones Execution December 2016 begin LUCA advance notification mail out December 2017 deliver final residence rules January 2018 begin operational readiness for self response system March 2018 launch production system for enumeration instrument December 2018 deploy 2020 recruiting website December 2018 complete 2020 type of enumeration area delineation April 2019 deploy 2020 Census website July 2019 launch communications campaign August 2019 begin address canvassing September 2019 begin group quarters operations October 2019 conduct count review program December 2019 deploy Internet data collection system for 2020 January 2020 Begin enumeration in remote Alaska March 2020 begin self response enumeration April 2020 begin nonresponse follow-up operation 7
8 Next Steps Continue to mature our schedule at both the detailed and high levels Continue to mature our schedule management processes Baseline all Tier 4 lines Introduce more regular reporting Continue to integrate and ensure logic across projects Work with stakeholders to gain input and feedback on ways to improve our schedule and how we report or represent the life cycle of the program 8
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