Community Catering Pricing and Policy Guidelines

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1 Community Catering Pricing and Policy Guidelines

2 Page 2 The catering department at KSC Dining Services is committed to making your event a success. Our team of catering professionals is available to assist you with planning every aspect of your event. Our goal is to provide you with the freshest selections of food items, beautifully presented and delivered by our highly trained staff as we strive to exceed the expectations of each and every guest. NH State Rooms & Meals Tax will be included with all catering orders unless a tax-exempt certificate is provided. Please feel free to contact us at any time for further explanation pertaining to the pricing and policies associated with catering services provided to community members using campus facilities. We can be reached as follows: Catering Director Rick Kraemer rkraemer@keene.edu Sales Coordinator Tina Perkins tperkins@keene.edu

3 BAR SERVICE Community Pricing & Policies

4 BAR SERVICE POLICIES at Keene State College Page 4 A signed copy of the KSC Dining Alcohol Agreement Form should be received by the catering office no later the 30 days prior to your event date. All alcoholic beverages should remain within your reserved event location throughout the event timeframe. All beverages including non-alcoholic beverages consumed at your event location must be provided by KSC Dining service staff. BYO (bring your own beverages) is not allowed. All alcoholic beverages served by KSC Dining service staff will be purchased from a State of New Hampshire approved vendor. The maximum number of hours bar service can be made available for your event is 4 hours and adequate food must be provided within the bar service timeframe to ensure the safe consumption of alcohol for all guests attending the event. Event bars will be scheduled to close ½ hour prior to the event ending time. Each guest consuming alcohol beverages at your event should purchase their own drinks. Only one drink per person can be sold at a time. Each drink must be paid for at the time of service and bar tabs are not available. In accordance with NH State Law, only those guests able to provide appropriate proof of age upon request can be served alcoholic beverages. Full bottles of wine, shots of liquor or drinks consisting of more than 1½ oz. of liquor are not available for purchase. Guests must cooperate fully with all KSC Dining Staff decisions concerning the policies above. Failure to do so may result in the closing of your bar service. BAR SERVICE PRICING at Keene State College All bar services are subject to a bartender charge which is calculated as follows: One bartender for every 50 people at a charge of $28 per hour (4 hour minimum each bartender) Cash Bar Service is available at the bartender charge above. Drink tickets for hosted bar service are available for purchase at $6.00 each

5 PLANNING YOUR SPECIAL EVENT Community Pricing & Policies

6 PLANNING YOUR SPECIAL EVENT at Keene State College Page 6 RESERVING THE ZORN DINING COMMONS The Zorn Dining Commons is a 400 seat banquet facility offering catered event service to the KSC campus and neighboring communities. The facility is available for catering service when KSC classes are not in session and has served as a site for a variety of events that include holiday parties, class reunions, wedding receptions and award dinners. A minimum guaranteed attendance of 200 people is required to book the Zorn Dining Commons for your event. The current rental rates are as follows: $300 for the first 2 hours, $50 for each additional hour (private groups) $200 for the first 2 hours, $40 for each additional hour (non-profit groups) Room rental timeframes are based upon the length of time required to set up and decorate the room, the timeframe for the actual event service and the time required for the breakdown of the room at the conclusion of your event. Room decorating is the responsibility of the group reserving the room and some restrictions apply. All decorations must be removed from the room and the KSC campus immediately following the conclusion of your event. Campus dumpsters are not available for the disposal of event decorations. To inquire about the availability of the Zorn Dining Commons for your event, please contact Rick Kraemer, Catering Director at Tina Perkins, Catering Sales Coordinator at EVENT PLANNING AND ORDERING For questions regarding catering services provided by KSC Dining Services, assistance in planning your event and to place a catering order please contact the KSC Catering Offices at the numbers above. Order Deadlines and Attendance Guarantees Requests for catering services should be made at least 10 business days prior to your event date. Every effort will be made to accommodate late requests but we cannot guarantee the availability of all catering services after the order deadline has past. To help ensure that adequate resources are available for your event, final menu changes and the guaranteed number of guests expected to attend your event are requested 3 business days before your event date. Requests for customized menus and menus featuring local menu ingredients require a minimum of 20 business days for planning and ordering.

7 PLANNING YOUR SPECIAL EVENT at Keene State College (continued) Page 7 PAYMENT FOR CATERING SERVICES Charges for catering services will be based upon the final menu changes and the guaranteed guest attendance number received 3 business days prior to your event or the actual guest attendance if higher. NH Rooms and Meal Tax will apply to your event contract balance unless a tax exempt certificate is provided. 75% of your total catered event contract balance is requested 30 days prior to your event as a deposit. The remaining balance of your event contract is required one week prior to your event date. Payment can be made by cash, personal check and credit card. If paying by check, please make your check payable to: Sodexo Campus Services Keene State College ms 3301 Keene, NH Attn.: catering department CANCELLING YOUR EVENT CONTRACT Should you need to cancel your catering contract, please contact us at your earliest convenience. Any costs incurred prior to the cancellation of your catering contract may be deducted from your deposit received.

8 PLANNING YOUR SPECIAL EVENT at Keene State College (continued) Page 8 YOUR EVENT MENU PRESENTATION Your food and beverage order will be presented as a self-service buffet using GREENWARE compostable service ware and napkins made from recycled paper wherever applicable. The table linen used to present your food and beverage order is included in your order pricing. Food Safety and Food Quality To maintain food quality and ensure the safe consumption of all menu items prepared by the KSC Catering Department, buffet time frames will be scheduled as follows unless special arrangements have been discussed in advance of your event date: Buffet menu presentations which include the presentation of hot food items using chafer dishes can be made available for a maximum of 45 minutes All other buffet menu presentations can be made available for a maximum of 2 hours Food and beverages from your buffet cannot be packaged for carryout. Attendant staff, china, glassware and stainless steel flatware service ware along with linens for seating areas, display and registration tables are available at an additional charge found in our Catering Service Enhancements below. CATERING SERVICE ENHANCEMENTS Attendant Labor Charges Catering staff can be scheduled to attend your guests during the event timeframe. Attendant Labor Charges are calculated as follows: Plated Menu Service minimum charge-1 staff person scheduled (4 hour minimum) for every 16 guests at a rate of $28 per hour China Buffet Meal Service (20 guests and up) minimum charge-1 staff person scheduled (4 hour minimum) for every 20 guests at a rate of $28 per hour Reception Service minimum charge-1 staff person scheduled (2 hour minimum) for every 50 guests at a rate of $28 per hour Culinary Presentation Staff minimum charge-1 staff person scheduled (2 hour minimum) for every 50 guests at a rate of $50 per hour

9 PLANNING YOUR SPECIAL EVENT at Keene State College (continued) Page 9 CATERING SERVICE ENHANCEMENTS (continued) Rental Linen Charges Table linens for the presentation of all food and beverage buffets are included in your catered event pricing. Linen needed for non-food related purposes such as to cover registration and materials display or tables used for seating can be available as follows: 54 X 114 tablecloth $6.00 each 85 square tablecloth $6.00 each 71 square tablecloth $6.00 each 54: square tablecloth $4.00 each Napkins $0.50 each CATERING GUIDE SUPPLEMENTS Twice each year the KSC Catering Department will publish a Catering Guide Supplement which will feature seasonal menu offerings available for your event planning.

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