Division of Administration. Finances Human Resources Building and Grounds

Transcription

1 Division of Administration Finances Human Resources Building and Grounds

2 Preparation of Fiscal 2011 Operating Budget

3 Operating Budget Accounts for salaries, purchase of supplies and equipment, and other activities incurred for our day-to-day operations. Capital Budget Accounts for the purchase and construction of assets which are expensive and have a long life, such as buildings, expensive equipment and software.

4 LAGUARDIA COMMUNITY COLLEGE STEPS TO DEVELOP THE OPERATING BUDGET 1. Understand all sources of revenues and expenses 2. In May, review the financial condition of the current year 3. Calculate each Division s base budget for the new year 4. Determine mandatory increases in expenses 5. Determine the cost of the Strategic Plan 6. Determine other needs 7. Figure out what we can afford 8. Prioritize initiatives and commit available funds

5 Financial Entities Used by LaGuardia Community College With Fund June 30, 2010 Tax Levy New York City General Fund $1.9 million Tuition Reserve Research Foundation CUNY - $1.6 million Fiorello H. LaGuardia Community College Foundation - $1.8 million LaGuardia Education Fund, Incorporated - $1.5 million Fiorello H. LaGuardia Community College Association, Inc. - $688,000 Fiorello H. LaGuardia Community College Auxiliary Enterprises Corporation - $2.8 million LaGuardia Community College Early Childhood Learning Center Programs Inc. - $1.4 million Fiorello H. LaGuardia Community College Alumni Association, Inc. - $26,000

6 Fiscal Year 2011 Start-Up Budget Total Fiscal 2010 Tax Levy Budget Additions to Prepare Fiscal 2011 Tax Levy Budget: Annualization of Fiscal 2010 Collective Bargaining Costs: PSC DC-37 Executive Compensation Plan $82, PSC Salary Increments 794 Prevailing Wage Rate Increases for Maintenance, Security and Cleaning Contracts 278 Annualization of Fiscal 2010 Strategic and Other Initiatives: COMPACT to hire 3 new Faculty Members & convert 3 Adjunct positions to full time (Addition to $138 funded in Fiscal 2010) COMPACT - Assistant Architect (Addition to $30 funded in fiscal 2010) Strategic Initiative - White Board Project completed COMPACT to hire 2 Administrative Assistants to support Assistant Deans (Addition to $52 funded in fiscal 2010) Strategic Initiative Student Affairs Effectiveness Plan (half of $231) Funding for Paralegal transferred from Student Affairs (6) COMPACT -NY Designs Director (Addition to $80 funded in fiscal 2010) COMPACT -Adjustment to overfunded Communications Director & career Counselor ($155 funded in fiscal 2010) COMPACT -upgrade IT position & backfill support Assistant's position (Addition to $30 funded in fiscal 2010) COMPACT - Identity Management System (extended to FY11) COMPACT - Development Officer (Addition to $50 funded in fiscal 2010) COMPACT - Web Marketing Design & Search Optimization Specialist (Addition to $50 funded in fiscal 2010) Temporary Subsidy pending saving from vacant positions Fiscal 2011 Start-Up Budget ,023 Note - In fiscal 2010 the adjunct budget for Academic Affairs was increased by $1,468. Enrollment is funded for 12,272 FTEs excluding College NOW.

7 LAGUARDIA COMMUNITY COLLEGE ADDITIONAL ALLOCATION FOR FISCAL 2011 DIVISION Mandatory Increases DESCRIPTION REQUES T Increase in adjunct budget for an anticipated increase in enrollment from 12,272 funded FTE in fiscal 2010 to a projected 12,424 FTE for fiscal 2011, or 152 FTE at $1,468/FTE $223,000 Costs of the new Fire Alarm Maintenance Contract the three year warranty for the new fire alarm system in the E Building ended. 20,000 Administrative Services $53,000 permanent increase for additional trunk lines from three to six T1 trunk lines, and $30,000 for phone instruments for increased faculty, staff and for replacement of broken instruments. 83,000 FUNDED STRATEGIC PLAN REFERENCE $223,000 TYPE OF BUDGET ADJUSTMENT 53,000 Strategic Plan Increases Opening of the B Building Information Technology General F&E and Information Technology's Specialized Equipment for the Atrium and DeVry's 1st and 2nd Floors See request shown under Adult and Continuing Education to hire support personnel for ACE's 46 Smart Classrooms Annual hosting costs for Digication Software 2,000,00 0 RE to handle 76,000 Implementation and annual maintenance costs for Hobson's "Retain" Software (future maintenance costs TBD) ,000 WEB Developer to help with academic advisement through use of technology and ecareer Purchase SharePoint Software to support identity management, network login, etc. Academic Affairs 150 computers and 10 printers for the newly proposed Writing Center in the B Building. It is assumed that other costs are already included in the $2 million request to outfit the new space - electrical, furniture, etc. 33,000 50,000 RE to handle 117,500 as part of B Bldg's Hire 15 more faculty Student Affairs Outfitting 344, ,000 Purchase of the Q-nomy digital signage system (including equipment) - Intelligent Student Service System and Queue Management Software for the Student Information Center 75,000 (SIC) Replacement of 18 computers in SIC and a large screen monitor for training and 20,000 Information Sessions Full implementation of the Enrollment Services Center's Plan to use highly trained, highly 116,000 paid part-time Generalists for the front line Service Desk Add two more College Assistants in the Testing Office 21,000 Hire two additional Financial Aid Counselors Replace 13 computers, two printers and two desks and chairs in Student Financial Services Office Replace 12 computers in International Student Services Center Hire Two Imaging Clerks 72,000 21,000 13,000 49,000 72, ;1.4.3;

8 LAGUARDIA COMMUNITY COLLEGE ADDITIONAL ALLOCATION FOR FISCAL 2011 Administration Hire an IT Technical Support Person for the Imaging Program Hire Five Cleaners for a Half Year for the 1st and 2nd Floors of the B Building Hire Six Contractual Security Officers for a Half Year for the 1st and 2nd Floors of the B Building Hire a CUNY First Specialist to help with testing and implementation of Business Applications Hire a CUNY First Specialist to help with testing and implementation of Human Resources' Applications Purchase Five Solar Powered Trash Cans Institutional Advancement Adult & Continuing Education Funding will enable increasing alumni-corporate giving by 5% & overall giving by 7.5% via 12+ mailings, 50+ external visits, 8 cultivation events, 15+ phone/web/online initiatives = $570,800 Funding will enable external visits, presentations, focus groups, producing surveys, printing, cultivation and survey mailings = greater visibility & profile, enhanced management, increased requests and internal and external events Funding to continue DKC media/public relations firm s past 9-month impact in the NY Times, Huffington Post, Daily News, 1010 Wins, WNYC, Chronicle of Higher Ed, FOA, Inside Higher Ed, NY1, NY1 Noticias and ethnic press = increasing annual media placements and enhancing College profile, image and leadership, and cultivating potential and past contributors Funding for College $12,500--Writer, Web Design Assistant, Photographer, & Photo Shop Assistant-- will enable website redesign and rebrand, creation of new print/ electronic materials/vehicles, and execution of Development initiatives and campaigns = continued, enhanced and growing image and profile, and cultivation of potential and past contributors Funding for monthly retainer through October 2010 for completing branding work with BBMG branding firm, building on firm s 10-month impact--branding kickoff, research, brand strategy & visual identity = final logo design and visual identity, brand book messages and guidelines, & marketing/ implementation plan Fund two IT Support positions to provide service to ACE's 46 Smart Classrooms (Note that the positions may be located for budgetary purposes in Information Technology) Funding for a Associate Director for Pre-College Programs Funding for an ACE Academic Advisor - there has been a 25% increase in student enrollment from ACE non-credit programs to LaGuardia's credit degree programs. Accordingly another academic advisor is needed. The ACE Academic Advisor will report to the Assistant Director of the ACE Advisement Center and will provide college and career advisement and transitional services to promote ACE students' transition into credit classes. General - Involves Several Divisions 35, ,000 66, , , , to be annualized next year, to be annualized next year 42, , , , , , , & , & , & , , Hire another ACE Fiscal Manager Transfer of two positions between three Divisions that will produce a potential shortage of $75,000 70, partly & 8.1 Purchase 21 Dyson Hand Dryers Expand Camera Coverage in Library to Include the Mezzanine (includes Cameras and Recorders) 30,000 30,000 Expanded Testing Complex including eight offices, and room for 14 College Assistants 310,000 75,000 Other Needs Administration Student Affairs Hire a CUNY Office Assistant for the Director of Testing TOTAL ALL DIVISIONS 28,000 $4,739,500 $898,000

9 FISCAL YEAR 2011 BUDGET ADJUSTEDFOR EVENTS OCCURRED AFTER START UP EXCLUDING PROGRAMS WITH SPECIFIC FUNDING (IN $THOUSANDS) Total Fiscal 2011 Start-Up Budget 85,023 Additions / Deductions to Fiscal 2011 Tax Levy Budget: Adjustment to Annualization of Fiscal 2010 Collective Bargaining Costs: PSC 3 DC Mandatory Increases: Increase Adjunct funding for 152 additional FTE $1,468/FTE Additional T1 Trunk Lines Strategic Plan Increases & Other Initiatives: Strategic Initiative Hire fifteen more faculty members 344 Strategic Initiative Hire two additional Financial Aid Counselors Strategic Initiative Hire five cleaners for the 1st & 2nd floors of B-Building for a half year Strategic Initiative Hire six contractual security Officers for a half year for the 1st & 2nd floors of B-Building 140 Anticipate Non Tax Levy offsets (Business Office, Human Resources & Recreation) 456 Funding for Interim President, Vice President and Administrative Assistant s salaries from 8/1/10 through 12/31/10 32 Funding for the balance needed for the Alumni Affairs and Foundation Officer 12 Budget Cut (Total $3,623 of which $1,431 will be funded through various revenue sources) Fiscal 2011 Adjusted Budget as of September 30, ,192 $84,252

10 Base Budget Additional programs Total Tax Levy Budget $ 84,252 18,034 $102,286

11 LaGuardia Community College Tax Levy College Wide Budget - Detail Reports Through September 30th FY 2011 Budget % of Total Budget Expenses PS Expenses Full-Time PS- Instructional $26,622,569 26% CLTs $2,101,648 2% HEO $15,212,614 15% ECP $3,376,622 3% $13,254,001 $60,567,454 13% 59% Adjuncts $17,780,639 17% Total Adjuncts $17,780,639 17% $4,424,043 4% $4,424,043 4% Other PS $264,646 Overtime Earnings Civil Service & Related Titles Total Full-Time Adjuncts Part-Time College Assistants Total Part-Time Other PS $351,622 Holiday Pay $23,110 Total Other PS $639,378 $83,411,514 82% Total

12 LaGuardia Community College Tax Levy College Wide Budget - Detail For Fiscal Year 2011 FY 2011 Budget % of Total Budget Expenses PS Expenses Full-Time PS- Instructional $26,622,569 26% CLTs $2,101,648 2% HEO $15,212,614 15% ECP $3,376,622 3% $13,254,001 $60,567,454 13% 59% Adjuncts $17,780,639 17% Total Adjuncts $17,780,639 17% $4,424,043 4% $4,424,043 4% Other PS $264,646 Overtime Earnings $351,622 Holiday Pay $23,110 Total Other PS $639,378 $83,411,514 82% Civil Service & Related Titles Total Full-Time Adjuncts Part-Time College Assistants Total Part-Time Other PS Total

13 LaGuardia Community College Tax Levy College Wide Budget - Detail For Fiscal Year 2011 PS Expenses Full-Time PS- Instructional $26,622,569 26% CLTs $2,101,648 2% HEO $15,212,614 15% ECP $3,376,622 3% $13,254,001 13% $60,567,454 59% Civil Service & Related Titles Total Full-Time

14 LaGuardia Community College Tax Levy College Wide Budget - Detail For Fiscal Year 2011 OTPS Expenses Regular OTPS Supplies Equipment Furniture Office Services Travel Memberships Training Programs Subscription Leases-copy Machines, Other Total Regular OTPS Library Library Books Library Subscriptions Total Library $1,516,317 $220,024 $58,500 $84,286 $143,872 $63,178 $5,048 $8,684 $225,268 $2,325,117 2% $20,000 $32,881 $52,881 $217,196 $559,000 Information Technology Computer Supplies Computer Equipment Computer Equipment Maintenance Computer Software Computer Leases Total Information Technology $377,071 $1,504 $1,264,713 College Wide Services Postage Copying & Printing Telephone Armored Car Services Insurance Credit Card Merchant Fees Total College Wide Services $212,071 $112,079 $352,349 $7,000 $18,000 $5,000 $706,499 $109,942

15 LaGuardia Community College Tax Levy College Wide Budget - Detail For Fiscal Year 2011 Labor Contracts Cleaning Maintenance Security Total Labor Contracts $1,490,180 $2,994,000 $832,000 $5,316,180 3% 5% $65,035 $195,000 $25,000 $81,570 $6,800 $102,000 $475,405 Other Contracts General Contracting Consulting Advertising Total Other Contracts $933,481 $99,609 $86,624 $1,119,714 Other OTPS Automotive Gasoline Fuel Oil Expense Rentals-B-Building Financial Aid Fringe Benefits Restricted/Unallocated Expenses Total Other OTPS $7,863 $555,000 $6,188,172 $100,000 $357,794 $345,000 $7,553,829 6% 7% Service Contracts Maintenance & Repairs-General Maintenance & Repairs-Elevator Maintenance & Repairs-Exterminator Maintenance & Repairs-Fire Alarm Maintenance & Repairs-Security System Maintenance & Repairs-HVAC Total Service Contracts Scholarships, Award & Stipends Scholarships/Tuition & Fees/Awards/ Waivers Total Scholarships, Award & Stipends Total OTPS Total Expenses $60,000 $60,000 $18,874,398 $102,285,912 18% 10

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