2002 ANNUAL REPORT Department of Commerce and Regulation

Transcription

1 2002 ANNUAL REPORT Department of Commerce and Regulation Commission/Board of Real Estate 1360 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MSA Coding: 1360 MISSION: The real estate commission is a regulatory body charged with administering the real estate licensing act, the home inspector licensing act, the timeshare act, the condominium act, and the subdivision act. The mission of the real estate commission is to protect the interest of the public when engaged in a real estate transaction. It is the commission's responsibility to enforce standards for education, licensing, and practice of real estate brokers, salespersons, auctioneers, property managers, residential rental agents, home inspectors property managers, residential rental agents, home inspectors and timeshare agents, and for the registration of condominium, timeshare, and subdivision projects. «<>» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMARY (Page 4&5) CASH BALANCE (Page6) EXPENDITURES (Page 7&8) EXPEND SUMMARY (Page 9) SALARY INFORMATION (Page10) INFO BUDGET (Page 11)

2 «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMARY (Page 4&5) CASH BALANCE (Pag

3 PROGRAM MISSIONS, PERFORMANCE I Department of Commerce and Regulation MSA Coding 1360 Division of Professional & Occupational Commission/Board of Real Estate PERFORMANCE INDICATORS FY 2001 FY 2002 FY 2003 FY 2004 (Actual) (Actual) (Estimate) (Estimate) 1. Total Licenses Renewed 901 2,458 1,000 2, Total New Licenses Total Practitioners 3,705 3,463 3,500 3, Examinations Nationally prepared (times given) Total Applicants Examined Total Applicants Passed (include re-exams) Percentage Required for Passing 75% 75% 75% 75% State Prepared (times given) Total Applicants Examined Total Applicants Passed (include re-exams) Percentage Required for Passing 75% 75% 75% 75% Total Applicants Re-examined Total Applicants Passing Re-exam Complaints Total Received Total Investigated Total Resolved Total Hearings Held Total Pending Total Licensees Reprimanded/Probationed Total Licenses Suspended/Revoked No Action Taken Against Licensee Total Prosecutions 6. Miscellaneous Total Inspections Total Audits Total Inquiries Rec'd & Answered 31,411 30,256 30,000 30,000 Total Applicants Denied S.D. Licensure Number of Board Meetings Held «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMARY (Pag

4 7. Are licenses annually X biennially? 8. Does your board use validated X Yes No 9. Does your board administer X state X nat'l exams oral practicums 10. Effective July 1, 2001 does your board require X Yes No If yes, how many hours? Does your board publish a directory of licensees? X Yes No 12. Does your board have any other performance indicators? If so, 13. Did the board have any fee increases/decreases in FY 2002? X Yes No If yes, explain Established a fee schedule for continuing education courses which resulted in increased fees for certain applications. «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE S

5 REVENUES Actual Actual Estimated Estimated FY 2001 FY 2002 FY 2003 FY 2004 Application Fees (if not included in examination or new license fee) 78,360 70,020 75,725 70,000 Examination Fees Re-Examination Fees New License Fees 15,193 23,901 8,250 8,000 Renewal Fees 91, , , ,000 Materials Sold 4,109 6,231 3,400 3,400 Interest Income 18,677 24,287 15,000 15,000 Other (Explain): Change of Address 4,785 7,925 4,000 4,000 Certificates of Licensure 1,635 1,455 1,100 1,100 Late Renewal Fees 4,280 7,940 7,000 7,000 Intrastate Sales and Service Penalties/Reimbursement of Investigations 5,399 14,169 7,000 7,000 Seminar Income 71,900 65,550 45,000 45,000 Miscellaneous TOTAL REVENUES 297, , , ,320 «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMA

6 REVENUE SUMMARY (July 1, June 30, 2002) Renewal is: Annual X Biennial INDIVIDUAL NUMBER TOTAL FEE ISSUED AMOUNT 1. Renewals: Licenses, (kind) (renewal Additionals $ X 112 = $ 3, Restricted $ X 215 = $ 21, Brokers $ X 1,013 = $ 101, Sales Agents $ X 874 $ 87, Firms $ X 224 = $ 22, Subdivisions $ Timeshare $ X 20 = $ 5, TO 2,458 $ 240, New Licensures: Application Application Fee (if not included (kind of license) (month) Brokers $ X 58 $ 11, Reciprocal $ X 17 = $ 3, Restricted $ X 34 $ 6, Firms $ X 44 = $ 4, Sales Agents $ X 144 $ 28, Reciprocal $ X 32 = $ 6, Residential $ X 12 = $ Home $ X 40 = $ 8, Examination Fee: (kind of license) (month) Re-examination Fee: (kind of license) (month) TO 381 $ 70, Temporary Licensures 4. Other Licensures: Additionals $ X 54 = $ 1, Changes of $ X 529 = $ 7, Continuing varies X 119 = $ 11, Condo varies X 12 $ 6, Timeshare varies X 4 = $ 4, Subdivisions varies X 1 = $ Page 4 5. Business, Shop, or Firm Audits 6. School or College Audits 7. Other Audits or Inspections (Investigations) varies X = $ 11, Penalties, Violations, or Fines Collected varies X = $ 2, Code Books or Other Literature Sold varies X = $ 5, Other Revenue: Certificates of $ X 97 = $ 1, Late Renewal varies X = $ 7, Mailing Labels varies X = $ 1, Intrastate Sales X = $ Miscellaneous X = $ Seminar Income $ X 1,311 = $ 65, Reciprocity, Comity, or Endorsement from Other States INTO South Dakota 12. Reciprocity, Comity, or Endorsement FROM South Dakota to Other States 13. Miscellaneous: X = 14. Investment Earnings X = $ 24, G $ 463, «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMARY (Page 4&5) CASH BALANCE (Pag

7 CASH BALANCES /INVESTMENTS AS OF JUNE 30, 2002 Dollar Amount Percent State Treasury $ 353, not available as of $ 100, not available ( t i t d) Certificates of Deposit as of Savings Accounts as of Other Investments as of Checking Accounts (include petty cash. BankWest - Pierre as of interest earning *Location checking accounts and *Location uninvested funds) *Location TOTAL BALANCE ON HAND $ 453, «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE S

8 EXPENDITURES (July 1, June 30, 2002) (These totals should equal actual expenditure totals for FY 2002 on Page 11.) PERSONAL SERVICES & EMPLOYEE BENEFITS Salaries (full-time, part-time, temporary): 1. Administrative (executive director or secretary) $ 44, Clerical (bookkeepers, clerks, secretaries) $ 21, Field Personnel (auditors, inspectors, investigators) $ 53, Other (please specify:_education Director/Temporary) $ 30, TOTAL Employee Salaries (add lines 1-4) $ 149, Total Board Members' Per Diem (as authorized by SDCL ) $ 4, (This figure is what the board members receive for attending meetings.) 7. TOTAL Personal Services (add lines 5 and 6) $ 154, Be 8. FICA (Social Security) Board Members $ 11, FICA (Social Security) Employees $ Retirement $ 7, Insurance $ 19, Workmen's Compensation (medical & lost time) $ Unemployment Compensation, other benefits $ TOTAL Benefits (add lines 8-13) $ 39, TOTAL Personal Services and Benefits (add lines 7 & 14) $ 193, TR (Th 16. In-state Employee Travel $ 10, In-state Board Member travel $ 5, TOTAL In-state Travel (Add lines 16 & 17) $ 15, Out-of-state Employee Travel $ 5, Out-of-state Board Member Travel $ 2, TOTAL Out-of-state Travel (add lines 19 & 20) $ 8, TOTAL Travel (add lines 18 and 21) $ 24, Page 7 CONTRACTUAL SERVICES 23. Professional Consulting (incl. fees & expenses for attorneys, accounting, management, etc.) $ 69, Biennial Audit Costs 25. PEPL Fund Liability Insurance $ 1, Subscriptions, Dues, Registration Fees (incl. membership fees in professional societies & organizations) $ 4, Equipment Service & Maintenance (service contracts) 28. Advertising (incl. "notice of hearing" ads in papers) 29. Rent $ 10, Equipment Rental (typewriters, copiers, calculators, computers, etc.) 31. Telephone $ 3, Electricity 33. Examinations (if contracted & not listed on line 40) 34. Other Contractual Services (incl. bank service charges, costs for state personnel and financial services) $ 19, TOTAL Contractual Services (add lines 23-34) $ 108, SU 36. Postage $ 9, Office Supplies $ 3, Printing (reproduction of rules & regulations, licenses, duplicating, xeroxing, etc.) $ 5, Publications & Reference Materials (SDCL supplements, etc.) $ Examinations (if not listed as contractual services on line 33) 41. Repair Parts and Accessories 42. Gasoline and Oil 43. Other Supplies and Materials 44. TOTAL Supplies and Materials (add lines 36-43) $ 19, CA 45. Office Furniture & Fixtures (chairs, desks, files, etc.) 46. Office Machines (calculators, copiers, typewriters, etc.) 47. Computers & Computer Equipment $ 7, Motor Vehicles (automobiles, pickups, etc.) 49. Equipment (photographic, laboratory, shop, etc.) 50. Other Capital Assets (Please specify):computer Software/Development) 51. TOTAL Capital Assets (add lines 45-50) $ 7, OT 52. Gifts (please specify: ) 53. Other (please specify: ) 54. Other (please specify: ) 55. TOTAL Other Expenditures (add lines 52-54) $ - G $ 353, Page 8 «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMARY (Page 4&5) CASH BALANCE (Pag

9 EXPENDITURE SUMMARY Fiscal Year (July 1-June 30) July 1999-June 2000 July 2000-June July 2001-June 2002 Beginning Balance, July 1 Incl. all investments $ 287, $ 387, $ 343, Total revenues or income in FY $ 432, $ 297, Note $ 463, Total expenditures in FY $ 332, $ 341, Note 2 $ 353, Ending balance on hand June (incl. all investments) $ 387, $ 343, Note $ 453, Beginning Balance, July 1 State Treasury $ 272, $ 370, Note $ 343, Beginning Balance, July 1 Local Bank Accounts $ 15, $ 16, Note 0.00 Note 1: Increase in revenue is remaining in local bank account was invested into State Treasury. Note 2: Decrease in revenue is because the Commission imposed restriction on commission member travel and one employee having to take emergency family leave without Note 3: Ending balance reflects increase in revenue and decrease in expenditures. Note 4: Beginning balance July 1, 2001 reflects decreased revenue because fewer licensees were due for renewal FY01. Note 5: Local bank account was closed during FY02. Page 9 «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMARY (Pag

10 PERSONAL SERVICES/SALARY INFORMATION - FY How many employees were issued I.R.S. forms for calendar year 2001 by your board? 11 How many board members does your board have? 4 2. Number of employees: Type of Employee How many FTE * a. Executive Secretary or Director b. Administrative Assistant c. Auditor(s) d. Inspector(s) e. Clerical Staff f. Other Education Director TOTAL EMPLOYEES Number of FTE's currently authorized by the Legislature: Requested increase/decrease in FTE's: Please explain increase/decrease if anticipated: NOTE: You will still require Department of Commerce review and Bureau of Personnel approval prior to expanding or any new staff members. 5. Please list for each employee: BUREAU OF ANNUAL SALARY SOC. SEC. CLASS PAY POSITION NAME TITLE NUMBER CODE GRADE # FY 2002 FY Angie Brosz Rondeau Internal Auditor N , , Deloris Jones Internal Auditor N , , Larry Lyngstad Administrator E , , Scott Marron Internal Auditor N Norma Schilling Secretary N , , Nancy Peck Internal Auditor N , , Annual Salary - List the amount the employee made in FY 2002, and the amount that same position will make in FY * FTE means full time equivalent. A full-time employee works 2,080 hours/year. Divide the actual numbers each of your employees works to determine the FTE percentage. For example, an employee who works 50 hours a year (50 divided by 2,080 =.024 FTE)--this employee counts as hours/week X 52 weeks = 1,040 hours divided by 2,080 =.5 FTE. «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMARY (Pag

11 Department of Commerce and Regulation Board/Commission Real Estate MSA 1360 *Expansion Actual BY-1 Actual BY Budgeted Year (Reduction) Estimated BY+1 EXPENDITURES BY OBJECT (FY 2001) (FY 2002) (FY 2003) (FY 2004) Salaries $ 151,807 $ 154,452 $ 169,084 $ 75 $ 169,159 Employee Benefits $ 34,830 $ 39,314 $ 44,322 $ 10 $ 44,332 Total Personal Services $ 186,637 $ 193,766 $ 213,406 $ 85 $ 213,491 Operating Expenses: Travel $ 31,519 $ 24,461 $ 35,000 $ 35,000 Contractual Services $ 108,696 $ 108,644 $ 74,265 $ (1,500) $ 72,765 Supplies & Materials $ 14,204 $ 19,259 $ 46,600 $ 46,600 Grants & Subsidies $ - Capital Assets $ 7,128 $ - Other $ - Total Operating Expenses $ 154,419 $ 159,492 $ 155,865 $ (1,500) $ 154,365 TOTAL EXPENDITURES $ 341,056 $ 353,258 $ 369,271 $ (1,415) $ 367,856 * Changes from FY 2003 to FY 2004 «< >» COVER SHEET (Page 1) Chart1 MISSIONS (Page 2) MISSIONS (Page 2A) REVENUES (Page 3) REVENUE SUMMARY (Page 4&5) CASH BALANCE (Page6) EXPENDITURES (Page