Adding a Direct Deposit Account in Employee Self-Service

Transcription

1 dding a Direct Deposit ccount in Self-Service Scope This procedure covers the use of Self-Service to add a Direct Deposit account to an employee s record. This procedure does not cover djusting or Deleting an existing Direct Deposit account. Refer to djusting an Existing Direct Deposit ccount in Self-Service [PROHRI17] or Deleting an Existing Direct Deposit ccount in Self-Service [PROHRI16]. Policy Self-Service Transactions generate updates/corrections to the employee s permanent record. Changes in Self-Service that cannot be completed should always be cancelled by selecting the [Cancel] button. Distribution Self-Service User * Ownership The Human Resources Information Systems Manager [[email protected]] is responsible for ensuring that this document is necessary and that it reflects actual practice. dding a Direct Deposit ccount in Self-Service Page 1 of 6 PROHRI05 - Effective 8/7/2009

2 ctivity Preface This activity is performed whenever an employee would like to add a Direct Deposit account. Before performing this procedure, the employee must be sure to have the bank routing number, account number, bank name and account name for the institution to which they would like their pay directly deposited. Important: n employee cannot opt for splitting pay between a paper paycheck and direct deposit. They must choose one method or another. The job title refers to: Self-Service User 1. ccess Self-Service Refer to ccessing Self-Service [NVHRI01] 2. Select Manage Direct Deposit Information 3. dd a Direct Deposit account. Establishing a Direct Deposit account is the same as adding additional accounts. Click the [dd Deposit Payment] button. This brings up a form that allows you to add your account information. 4. Fill in the payment method details. Select the mount Type. dding a Direct Deposit ccount in Self-Service Page 2 of 6 PROHRI05 - Effective 8/7/2009

3 You must determine whether you want a percentage deducted from your NET PY or a dollar amount ( Monetary ) deducted. In the box under your choice, enter the dollar amount or a percentage. 5. Fill in the Bank Details Enter your name as it appears on your bank account in the ccount Name box. Select the ccount Type from the dropdown box: Checking ccount or Savings ccount. Enter your ccount Number in the box. Your checking account number can be found on the bottom middle of your check. Below is a breakdown of this number. * The funds will be sent to whichever account you enter: BE SURE the account number(s) you enter is (are) correct. If you are unsure of the account number or transit code, or you do not have a check available for this account, you should contact your bank and ask for that information. Enter your institution s Transit Code. This is a 9-digit number. For a checking account, this number can be found on the bottom left of your check. Below is a breakdown of this number. Enter your banking institution s name in the Bank Name box. Enter None in the Bank Branch box. This box does not contain information necessary for processing the Direct Deposit. 6. Click [pply]. 7. Notice the account and payment information that is displayed for your current Direct Deposit(s). dding a Direct Deposit ccount in Self-Service Page 3 of 6 PROHRI05 - Effective 8/7/2009

4 Note the following elements: Priority the order in which payments will be processed mount Type [Sort By Priority] button will re-sort the list if you change priorities [dd Deposit Payment] button When multiple accounts exist, they will be paid in the order in which the accounts are prioritized. The last payment method is used for any remaining pay. For example: Paycheck Net Pay = $750 Priority 1 account is set to 5% (5% * 750) Subtotal = $37.50 Priority 2 account is set to $200 of the Net Pay Subtotal = $200 Priority 3 account is set to Remaining Pay the highest priority account will always receive Remaining Pay so that you receive all of your pay. Remaining Balance = $ Refer to djusting an Existing Direct Deposit ccount in Self-Service [PROHRI17] if you would like to edit the details of an account. If you would like to input additional accounts, goto task #3. Otherwise, goto task #9. 9. Prioritize your accounts. If you have only one account, goto task #12. Otherwise, goto task # Determine that bank which will receive the Remaining Balance. 11. Click the [Continue] button when you have put your accounts in order. 12. Click the [Next] button at the bottom right of the screen. 13. Review the information in the summary. Remember: the account at the bottom of the list of accounts will DEFULT to the Remaining Balance and will actually override the number in the mount or Percentage field. If the information and the priority are correct, goto task #14. Otherwise, goto task #9 to prioritize and edit your account(s). dding a Direct Deposit ccount in Self-Service Page 4 of 6 PROHRI05 - Effective 8/7/2009

5 14. Click the [Submit] button at the bottom right of the screen. Your changes will become pre-note note transactions in the next payroll run, which means the information is sent to each respective financial institution for verification. This may result in you receiving a check on the first payday after the change. Once the information is verified, subsequent pays will be Direct Deposited to the account(s). 15. Click the [Home] button to exit when you are finished working with your Direct Deposit Information. You can continue to work with Self-Service from the main menu. 16. Click the Logout link (in the upper right corner of the page) when finished with Self-Service to properly disconnect from Parnassus. End of activity. dding a Direct Deposit ccount in Self-Service Start ccess Self-Service (1) Select Manage Direct Deposit Information (2) dd a Direct Deposit account. (3) Fill in Bank Details (5) Click [pply]. (6) Notice account & payment info displayed for your current Direct Deposit(s). (7) You would like to input additional accounts? N Prioritize your accounts. (9) B You have only one account? Y N Determine that bank which will receive Remaining Balance. (10) Click [Continue] button when you have put your accounts in order. (11) Click [Next] button at bottom right of screen. (12) Fill in payment method details. (4) Refer to djusting an Existing Direct Deposit ccount in Self- Service [PROHRI17] if you would like to edit details of an account. (8) Y Review info in summary. (13) dding a Direct Deposit ccount in Self-Service Page 5 of 6 PROHRI05 - Effective 8/7/2009

6 dding a Direct Deposit ccount in Self-Service Info & priority correct? Y Click [Submit] button at bottom right of screen. (14) N B Click Logout link (in upper right corner of page) when finished with Self- Service to properly disconnect from Parnassus. (16) End Click [Home] button to exit when you finished working with your Direct Deposit Info. (15) dding a Direct Deposit ccount in Self-Service Page 6 of 6 PROHRI05 - Effective 8/7/2009