MyEducation BC Lesson # 4 Elementary School Attendance

Transcription

1 MyEducation BC Lesson # 4 Elementary School Attendance Assigning Attendance Classes & Courses / Taking Attendance Assigning AM/PM Attendance Classes to a Student In order to take AM and PM attendance, every student must be enrolled in an AM and PM attendance class for their division. From the Student top tab, select the student you wish to schedule (put a tick mark in the 1 st column on the left) and then select the Schedule side tab. 1

2 Click on the Workspace sub-side tab To add attendance courses (and regular courses) to the student s schedule click Select. 2

3 Check off the names of the courses you are adding (you can add multiple courses in this dialog box) and click OK. ATT AM D001 is the attendance record for Division 1 AM attendance. ATT PM D001 is the attendance record for Division 1 PM attendance. You must select BOTH an AM and PM attendance class for each student Click Post to add these courses to the students schedule. Schedule will now show both the AM and PM attendance courses 3

4 Assign courses to a student In MyEd there is a course for every subject in every grade. These courses have descriptions and course codes. The course codes begin with M for standard ministry courses, F for French immersion courses and X for non-ministry courses (usually courses or comment blocks for which there is no mark only a comment). For example: MEN--04 English Language Arts (Grade 4) MENS--K English Language Arts Speaking/Listening (Grade K) FEPH--04 Education Physique (Grade 4) French Immersion P.E. XDPA--06 Daily Physical Activity (Grade 6) XTC--07 Term Comment (Grade 7) a block for a term comment for the report card Each course has one or more sections, one for each teacher that has that course. We have named all sections to correspond with the section numbers. For example: MMA Mathematics (Grade 4) for section 3 MSC Science (Grade 3) for section 2 XSR Social Responsibility (Grade 5) for section 1 Scheduling courses is the same as scheduling attendance courses (above). Teachers are assigned to specific sections of a course. You will assigned the section of the course based on the teacher (all students in Grade 4 with Mrs. Smith will be assigned to each course section taught by Mrs. Smith). 4

5 Attendance Teachers will be taking morning and afternoon attendance in MyEducation BC. The Office will be entering attendance for students whose parents have called in an absence or for group events such as field trips (to mark them out of the school but not absent). To enter student absences by division, select the Attendance top-tab and the Daily Roster side-tab. Select the homeroom you want to enter attendance for by clicking on the Division number (eg: D01). Click the A (Absent), L (Late) or D (Dismissal left early) button as appropriate. Click the Save button. You can change the date on this screen use the arrow buttons or the calendar icon. Use the Navigation Bar to move to the next division. 5

6 To enter individual student absences: Click the Attendance top-tab then the Daily Office side-tab If you enter a partial name, make your selection from a Student Pick List dialog box o In the Name/ID field, do one of the following to select the record you want to update: Type the student s last name (or partial last name). Type the student s ID# Select the Absence Code, check Show Popup and click Add In the Add Attendance dialog box select the Portion of day the student will be absent, check the box if the absence is Excused, click the magnifying glass next to Reason to select an absense reason and add a Comment if required. Enter attendance for a field trip group 6

7 Once saved this absence will show on the Daily Office side-tab. Each absence you enter will show on this list. 7

8 Entering absences for a group of students: You must first create groups by creating a snapshot. Once the snapshot has been created you will use it to take attendance. Snapshots were reviewed in Snippet Lesson # 2. Create a snapshot for 5 or 6 Challenge Students. From the Attendance top-tab select the Daily Office side-tab and click Multi-Add In the Multi-Add Attendance dialog box check the radio button next to Snapshot and then select the snapshot you created for Challenge Students from the Snapshot Pick List dialog box that opens up. Click OK. 8

9 You ll be taken back to the Multi-Add Attendance dialog box. Select the Other Code (use AUTH for students who are out of the school but not absent): 9

10 Click the magnifying glass next to Reason for a list of the reason codes. Select the once appropriate (example: School Authorized) Click OK. 10

11 Add a Comment (optional) and click Save. Attendance records will be applied to all the students on the snapshot. 11

12 To enter absences longer than a single day: From the Attendance top-tab, Daily Office side-tab, enter the Name or ID of the student, the Code, check off Show Popup and click Add. Clicking on Multiple Dates in the Add Attendance dialog box lets you create absence records for consecutive days off such as family vacations. Here you can enter a start and end date of the absence. Click the magnifying glass to see the list of Reasons Click Save 12

13 Enter Strong Start Attendance Note that StrongStart Attendance has not been set up in the Training Database this section is for information only. Strongstart centres use positive attendance (entered when a student is present). Strongstart Program Workers will be entering attendance, but it can also be entered in the office. To take attendance, Change View to Staff View - click on Select Teacher then select the Strongstart Program Worker from the Select Teacher dialog box and click OK. In Staff view, the Pages tab will show the classes taught by the teacher. Select the class eg: XAT EL by clicking on the icon under the Attendance column. You will see the class list. To mark a student present, click the P button. When finished entering attendance for the day, click the Post button to save your work. To move to a different date, use the arrows or the calendar icon on the upper right of the window. 13

14 Apply your knowledge Complete the following tasks in order: Assign Attendance classes to students Enter a single day absence to a single student Enter attendance for an entire class Enter attendance for a field trip group Resources Entering Student Attendance in the Office Quick Reference Guide: 14