The meeting was held in Grand Island, Central Community College Administration Board `

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1 Public notice of the time and place of the Central Community College Board of Governors' meeting was given to members of the Board of Governors of Central Community College, to the administrators of the college, and to the five daily newspapers within the 25-county area in advance of the meeting. The agenda was made available to the public in the office of the College President and on the CCC website, The College adheres to the Open Meetings Act, a copy of which is located in the Board Room. The meeting was held in Grand Island, Central Community College Administration Board ` A work session was held prior to the meeting on. Agenda items included: Tentative Budget Review, Strategic Plan, Pacesetter Campaign, and Weatherization Grant. Sam Cowan called the meeting to order at 1:00 p.m., with six board members present. Mr. Cowan asked for roll call. ROLL CALL Aerni present Keller present Miller present Cowan present Krieger present Walline - present INTRODUCTION OF GUESTS Cowan asked for introduction of guests. College representatives introduced guests and staff members. VOLUNTEER TO REVIEW CLAIMS LINDA WALLINE volunteered to review the claims prior to the August 20, 2015, board meeting in Grand Island. REQUEST FOR DISCUSSION OF CONSENT ITEMS Chair Cowan asked board members for items in the consent agenda they would like to move to discussion of consent/action items. No items were mentioned. CONSENT ITEMS Austin Miller reviewed the claims prior to the meeting and stated everything was in order. MOVED BY MILLER, SECONDED BY WALLINE to approve the following consent items as presented: 1. Agenda for. 2. Minutes of the May 21, 2015, Board of Governors meeting. 3. Claims for the period of May 1, 2015, through May 31, 2015, totaling $3,987,

2 4. Financial report as of May 31, Purchases: Fascia and Windows Renovation, Columbus Campus: The College President recommends acceptance of the bid from BD Construction, Inc., of Columbus, Nebraska, for $415, to renovate the East and West Ed fascia and windows on the Columbus Campus. Ellucian Recruiter Software Maintenance Agreement: The College President recommends acceptance of the quote from Ellucian, Inc., from Fairfax, Virginia for $72,800 for the Ellucian Recruiter software as a service to be used college-wide Dental Hygiene Kits: The College President recommends acceptance of the quote from HuFriedy Manufacturing Co., Chicago, IL, for $48, for the dental hygiene kits at the Hastings Campus. Furniture: The College President recommends acceptance of the best and lowest bid from OfficeNet, Inc., Columbus, Nebraska, for $29, to provide the dining booths for the Hall Student Center on the Hastings Campus SimJunior Simulator Manikin: The College President recommends acceptance of the quote from Laerdal Medical Corporation of Wappingers Falls, NY for $37, for the SimJunior simulator manikin at the Grand Island Campus. Simview Software and Equipment: The College President recommends acceptance of the quote from Laerdal Medical Corporation of Wappingers Falls, NY for $130, for the SimView software and equipment for the Grand Island Campus. Ellucian Student Planning and Self-Service Financial Aid Software Solutions: The College President recommends acceptance of the quote from Ellucian, Inc., from Fairfax, Virginia for $65,665. For the Ellucian Student Planning and Self-Service Financial Aid software solutions, maintenance and professional services to be used college-wide. 6. Personnel: The College President recommends that David Hassett be offered a 175 day contract as Full-time Welding Instructor in Hastings, Nebraska effective August 1,

3 PARTNERSHIP/OWNERSHIP Dr. Caroline Kemp, Rachel Brown, and Dr. Kathy Fuchser discussed the academic education division. Academic Transfer AA and AS courses and degrees Transfer courses General Education Requirements Career and Technical, Business and Health Programs Early Childhood Education and Visual Communications AAS, Diploma, and Certificate Foundations Education courses reading/writing and math Goal: Supporting underprepared students for success in college-level courses Mandatory Assessment Placement identifies skill level Support Services include Adult Education, Academic Success Center tutoring and Skill Builder Workshops Foundations Education courses Reading/Writing Essentials I - ENGL 0960 Reading/Writing Essentials II - ENGL 0970 Math Essentials - MATH 0980 In Fall 2014, 379 students tested into Math Essentials 236 subsequently enrolled 115 didn t enroll within two semesters In Fall 2014, 430 students tested into Reading & Writing Essentials 241 subsequently enrolled 165 didn t enroll within two semesters COMPASS/ACT scores in 2016 will increase the number of students who need foundations education. Rachel Brown discussed Math Essentials Emporium features: Students progress at their own pace with interactive software with required lab attendance. Instructor/tutor to student ratio is 1:10. Individual assistance, active learning, and prompt feedback are prioritized. Piloted in Spring 2015 in Grand Island CCC students with 30 credits or more transfer to: University of Nebraska: Lincoln, Omaha, Kearney and UNMC Nebraska Community Colleges: SECC, NECC, Metro, MPCC and WNCC, Nebraska State Colleges: Peru and Wayne 3

4 Bellevue University Clarkson College College of St. Mary Creighton University Doane College Hastings College Midland University Other Colleges in Arizona, Arkansas, California, Colorado, Connecticut, Florida, Georgia, Iowa, Kansas, Michigan, Nevada, New York, North Carolina, North Dakota, Oklahoma, South Dakota, Tennessee, Texas, Utah UNL Transfer Student Scholarships Awarded for Fall 2014 and Spring 2015: u Benjamin Loseke, Regents - College of Agricultural Sciences and Natural Resources u Shayla Trotter, Regents - College of Business Administration u Chance Vorderstrasse, Regents - College of Agricultural Sciences and Natural Resources u Molly Gotschall, Regents College of Education and Human Sciences Maeghan Jenkinson, $1,000 Explore Center Academic Transfer specialist: u Advise students for academic transfer, Smooth pathways for academic transfer. u Review and update existing transfer agreements. u Collaborate with faculty to investigate new opportunities. Articulation Agreement Dialogue: u University of Nebraska at Omaha - Bachelor of General Studies, social work, Early Childhood Education initiatives u University of Nebraska at Lincoln Ag initiatives and Teacher Education for Industrial Technology u University of Nebraska at Kearney Early Childhood Ed initiatives u Midland University Arts Management and Music Education u Peru State College Bachelor of Applied Science u Hastings College Bachelor Bound Elementary Education u Kansas Wesleyan u Concordia Transfer Priorities for : u Update agreements in a consistent CCC format. u Revise the CCC transfer web page to search by institution and program of interest. u Communicate updates in transfer opportunities to advisors and students. Student Services Dr. Thomas Walker discussed recruitment initiatives: u Recruiter software implementation; led jointly by Sherry Desel and Michelle Lubken. 4

5 u Strategic use of Enrollment Specialists; thousands of phone calls to potential and current students. u High School counselors training u High School Visitations u Input into the design of the College website and incorporation of Career Coach into program pages. Retention: Implementation of Academic Success Centers - Area Wide u Full Service Academic Success Centers established on all campuses u Implemented TutorTrac software Fall 2014 made tracking possible. u Fall 2014 together there were 3,771 visits to campus Academic Success Centers u Percentage of Grades of C or better earned in reading/writing essentials: u Students who were tutored: 79% u No Tutoring: 58% Retention: Veterans and Military Resource Center (VMRC) u VITAL Counselors began working with veterans on all campuses this year u Program Ranked #1 in the Nation (2 year colleges) Best for Vets two years in a row 2014,2015 Military Times u Added Purple Heart Parking u VITAL counselors Pre/Post Program u Fall to Fall Retention u Increased from 47% to 77% u Veterans Graduation Rate u Increased from 21% to 60% TRIO Persistence - % that will persist from Fall 13 to Fall 14 or graduate and/or transfer to a four-year school; Goal 65%, achieved 81% Good Academic Standing - % that has GPA 2.0 or higher, Goal 75%, Achieved 85% Graduation Rate of completing with a 4 yr. cohort, Goal 28%, Achieved 52% Graduation and Transfer to 4 yr. school of those graduating, how many transferred to a 4 yr. school by the fall of next year; Goal 15%, Achieved 48% The National Society of Leadership and Success Began Student Leadership Training Organization: Implementation of National Society of Leadership and Success o Over 600 members area wide largest student organization at CCC led by student services staff Students will be invited based on being at least part time status, 2.5 GPA 5

6 Students must attend Orientation, Leadership Training Day, at least three National Speaker Broadcasts and at least three Small Networking Team meetings to become an inducted member. Student Completion u Reverse Transfer Grant funded u Kim Ottman leading the state 101 processed u Marketing approach using data from Colleague and Clearinghouse u Transfer Advising u Establishment/Training of Transfer Advisors on all campuses u Creation of PASS program Student Support u Instituted Student Success Workshops on all campuses u Financial Aid Revised SAP process, including student success plans and a probation semester u Enhancement of SAP counseling support for students Family Resource Center Counselors on campus 1 day per week began in the late spring. u Successfully migrated all student services documents/processes to new imaging system (Image Now) much simpler interface greater security industry standard vendor u Implementation of electronic Transcript process for request and deliver within 24 hours through Parchment available for Fall 2015 Planned for Next year u Orientation Re-design/Enhancement based on CAS guidance and our own needs assessment u Face to face orientation to focus on students establishing relationships with one another, faculty and staff u Online NSO to be created to help students with understanding how to navigate degree plans, registration and financial aid. u Enhanced orientation programs for Athletics and Resident Students u Redesign of front door experience u Student Planning Implementation u Making Online Registration easier u Recruiter enhancements to facilitate smooth transition from prospect to enrolled student u First Year Experience (FYE) professional development with John Gardner will have a great impact on student services programs and services u Implementation of CARE Teams u Procedural review of DSS new procedures expected that will enhance/document activity of the office u HACU Associate member: Begin work on developing recruitment and retention efforts for diverse populations 6

7 u Hired an additional bilingual (Spanish) Enrollment Specialist to support this goal recently u Piloting providing college planning and visioning services with juvenile services at the Court of Lexington u At faculty request adjusting early alert system (SPNS) to earlier reporting timeframes u Moving to a developmental code of conduct (NCHERM model) u Assess and plan for co-curricular needs at the Learning Centers. EXECUTIVE SESSION Sam Cowan requested an executive session to discuss personnel and litigation issues. MOVED BY WALLINE, SECONDED BY KRIEGER that the Board of Governors recess the regular meeting in order to go into executive session. (Time: 2:14 p.m.) MOVED BY MILLER, SECONDED BY KRIEGER to return to the regular session of the Board of Governors Meeting. (Time: 2:47 p.m.) DISCUSSION OF CONSENT/ACTION ITEMS General Operational Budget Tentative Approval Joel King presented the operational budget for fiscal year The resolution for the following budget of expenditures: Operational $56,556, Final approval for this budget will be acted on September 17, 2015, following a public hearing. 7

8 MOVED BY AERNI, SECONDED BY WALLINE to give tentative approval of the operational budget resolution of $56,556, Motion to authorize actions by the College President in July 2015 Joel King presented the following motion: As the Board of Governors of Central Community College will not have a meeting in July 2015, the Board hereby authorizes Dr. Greg P. Smith to approve any needed action items from June 19, 2015, thru August 19, The following known items may need to be approved: Award RFB and approve repair of hail damage Hastings Truck to replace the Ford F250 Super Duty Truck Columbus Dr. Smith will provide to the Board a summary of all actions taken under this authority at the August 20, 2015, meeting. MOVED BY WALLINE, SECONDED BY MILLER to authorize actions by the College President for purchases and personnel during June 18, thru August 19, 2015 Approval of College President's Contract John Higgins, College Attorney, asked for approval for the College President's Contract. MOVED BY WALLINE, SECONDED BY KRIEGER to approve the College President's Contract for

9 Program Reviews Dr. Brennan presented program reviews for Advanced Manufacturing and Design, Auto Body Technology, Automotive Technology, Human Services, and Welding. All programs meet the Coordinating Commission guidelines. MOVED BY KELLER, SECONDED BY MILLER to approve program reviews for Advanced Manufacturing and Design, Auto Body Technology, Automotive Technology, Human Services, and Welding be submitted to the Coordinating Commission. Kearney Naming Rights Resolution to authorize naming rights of the new Kearney Center Building. Whereas the Robert W. Plaster Foundation may make a substantial contribution to Central Community College for the purpose of partially funding the new Kearney Center, and; Whereas, a condition of the donation would be that the Foundation be allowed naming rights with respect to the capital project, Nor therefore be it resolved that the College shall name the new Kearney Center Building the Robert W. Plaster Free Enterprise Center, provided that the Foundation approves the proposed contribution to the College. 9

10 MOVED BY KRIEGER, SECONDED BY AERNI to name the new Kearney Center Building the Robert W. Plaster Free Enterprise Center, provided that the Foundation approves the proposed contribution to the College. INFORMATION ITEMS REPORTS Dr. Smith s Report 1. We continue to fund raise in Kearney. We are experiencing significant success with both foundations and individual donors. We have a number of large asks pending. We meet with the campaign executive team once a month to provide updates and seek advice. We have three fund raising dinners scheduled for June 25, July 9, and September 17 all hosted by CCC alum Dawn Chavanu. As a result of the Kearney campaign we are actively exploring the development of some new academic programs with assurance of significant backing from the Kearney business community. 2. The 2015 Nebraska Legislative session has concluded. Community college state aid will increase 3% annually over the next two years. LB519 which includes lottery funds for Nebraska Opportunity Grants was signed by the Governor on May 14 authorizing funding for the next five years. And, LR293 directs community colleges to conduct examination of funding formula and report to the Education Committee by December 1, Specifically, The purpose of this resolution is to thoroughly examine the funding distribution for the community college areas. The current funding distribution has been considered a short-term solution. The presidents of the six community college areas have agreed that the funding distribution needs to be analyzed and have pledged their time and effort to recommend changes in the funding distribution to ensure a viable statewide community college education is available to all Nebraskans. 3. CCC FTE enrollment is down 3% YTD as of 6/1/15. The comparable 6/1/14 YTD figure was - 5.6%. CCC enrollment patterns are tracking national trends. Two reasons cited for the decline are our healthy economy (lowest unemployment rates in the nation) and smaller high school 10

11 graduating classes. At CCC the unduplicated headcount declines for both part-time (23.9%) and full-time (5.5%) students support both of these assertions. On the bright side, as of June 1, summer FTE is up 5% over last year (versus -10.1% last year) and fall FTE registration is up 5.5% over the same point in time last summer. 4. So far we have one applicant for the vacant board position. The last day for submission is July On June 4 we received a brief note from ACOTE (American Council for Occupational Therapy Education) informing us that CCC s 2015 Annual Report had been reviewed and accepted. 6. On Monday June 15 Hasting High School learned that it had been recognized as having the best Career Pathways programs in the state. In an to Bill Hitesman, Superintendent Craig Kautz said You do know this would not be possible without CCC. 7. In July Spectrum will travel to Syros, Greece to be part of the Festival of the Aegean. They will sing three concerts during their two weeks there. We will keep the college community informed of their adventures. 8. True Potential Scholarship, founded by CCC grad Ross Pesek, has awarded seven scholarship for Three went to students attending CCC. These scholarships target young immigrants. 9. AACC has notified me of my appointment to the Commission on Global Education with term dates from July 1, 2015 to June 30, AACC six commissions make policy recommendations to the AACC Board of Directors. 10. The 18 th Annual Kool-Aid Days festival is moving to the CCC Hastings campus this year. The event is August 7 9 with this year s theme, keep Calm and Kool-Aid On. This event will bring thousands to the CCC Hastings campus, many for the first time. 11. Start planning early! The ACCT Leadership Congress 15 is scheduled for October 14-17, 2015 in San Diego at the Manchester Grand Hyatt. Early registration has begun. We hope to send a team of board members to this event so please clear your calendars if you wish to attend. So, far Austin Miller, Sandra Borden and I have committed to attend. Flights from Grand Island are relatively inexpensive right now and likely to increase. 12. Reminder the annual NCCA conference will be held in Scottsbluff. This year the dates are October 5-6. Please clear your calendars. 11

12 Enrollment Report, Grants Report, and Purchasing Monthly Report These reports are standard reports available at: ADJOURNMENT MOTION BY MILLER, SECONDED BY WALLINE to adjourn the meeting. All approved. Chair Cowan declared the meeting adjourned at 3:03 p.m. 12