CommVault Search Web Interface 7.0 for Users

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1 DATA PROTECTION ARCHIVE REPLICATION RESOURCE MANAGEMENT SEARCH CommVault Search Web Interface 7.0 for Users Singular Search of Files and Managed by CommVault Unified Data Management Software Key Benefits Legal Discovery and Business Compliance Benefits u Simplify, speed and reduce the cost of enterprise-wide e-discovery u Reduce the legal cost of discovery reduction by removing more extraneous data earlier in the process u Lower risks by providing legal teams with direct control of legal hold actions u Improve and simplify responses to business compliance inquiries and audits u Enable discovery teams to work together more easily to search and find relevant files and messages User Productivity Benefits u Improve end-user productivity and business competitiveness u Enable fast and easy search for files on a user s own desktop including Microsoft Office, text, messages, and other files Administrator Productivity Benefits u Reduce and alleviate the burden on administrators supporting legal discovery and business compliance audits u Reduce and alleviate the burden on administrators to recover files and messages on behalf of users u Easily control user access to data with CommVault User Group definition leveraging Microsoft Active Directory (AD) u Point-and-click audit reporting The Business Challenge Data growth continues to put stress on information technology (IT) infrastructures, demanding ever-increasing budgets and equipment. Unstructured file systems and data present particular challenges in growth and management, because of the nature of how and when the data is created. Users are typically not responsive to quotas, and are typically disorganized in saving and naming their files and in managing their folders. This makes it more difficult to determine which files and messages are business-critical and which can be retired to help control data growth. This data chaos also makes it difficult for administrators to help users to find missing or lost files when required. The CommVault Solution CommVault offers a radically better approach that removes the degrees of separation typically found between users and their data. Instead of requiring users to work through a help desk and administration teams to find and recover their data, CommVault s Search Web Interface provides users with easy-touse, direct web access to files and managed by CommVault software. The Search interface operates against the single, virtual pool of managed data created by CommVault s exclusive Singular approach, making it easier and more cost effective to search, access and make use of that data. The CommVault Search interface services the growing demands of business compliance and legal discovery teams as well as end-users. It includes capabilities designed to assist organizations in responding to legal discovery actions and compliance audits, and to enable higher levels of business productivity and competitiveness by offering users direct access to data. Easy, Direct Access to Data The CommVault Search interface is a webbased browser that enables users to search for files and using attributes and content that can be anywhere within the file, document or message, including attachments. Simple and advanced criteria can be applied, including search by file/message attributes, content keywords and phrases and data policy properties (for example, source, agent, timestamps, and job-id). Wildcard and Boolean search methods are supported, along with alternative spelling suggestions to improve the quality of the search results. Search views offer intuitive features such as relevancy scoring, hit sorting and dynamic content teasers to allow users to quickly determine which items they need. When a search returns hundreds or thousands of hits, the user can use the drop-down Search Navigators to filter the results based on content and attribute categories. Search-within-a-search capabilities offer an easy way to quickly refine and narrow searches by applying more targeted criteria.

2 Universe of Searchable Data Easily search and discover information from a single, virtual pool of managed data: u Online and Offline Data u Archive Copies u Backup Copies u and Attachments u SharePoint Documents and Objects u File System Data Easy, Fast Web Access to a Single, Virtual Pool of Managed Data u Data Stored on Disk and Tape Key Capabilities u Content Indexing Work with millions of items to maintain fast and efficient content-level search. u Singular Search Provides a simplified, intuitive search process that spans online Windows files, offline backup and offline archive datasets with a single search for maximum time-savings efficiencies and discovery capability. u Web Client Search Console Start the Search Web Interface from directly within Outlook or using a URL from a web browser. u Search within a Search Quickly and easily refine result sets to find relevant data. u Secure Access and Audit Tracking Access is defined in configurable User Groups, and optionally leverages Active Directory. User search activities are tracked and reported. u Audit-Ready Search Restore Job Reporting Point-and-click, audit-ready reporting provides details on the Search Restore Jobs suitable for discovery audits. Provides proof of search results and complete result set delivery. u End-User Self Search Webbased search view and retrieve of any Content-Indexed Windows data to which the user has permission. u ediscovery Compliance Search Privileged users can use the same Search interface to search, view and retrieve supported and Content- Indexed object-level data under management. Access is defined in User Groups at the client level. u Set Media Hold Enables a user to impose a hold on the source data to prevent normal expiration with the option prevent the export of removable media (tapes/disk) from the library. The capabilities are called Pin Media and Pin Job. The data that is searchable through the Search interface includes CommVault backup and archive copies that have been Content Indexed. This data can be secondary or offline copies of: u Any file system data u Microsoft Exchange messages and attachments u IBM Lotus Domino messages and attachments u Microsoft SharePoint documents and objects u Data stored on disk and tape Search capabilities can also be extended to online or production copies of Windows file system data, by applying CommVault Content Indexing to Windows file system servers. Flexible Use of Search Results The user-friendly experience of the Search interface extends beyond single search and item retrieval. Users can name save searches, as Queries, for easy re-use. Users can also save selected items from search results into one or more named Result Set lists. The items in the Result Set can be appended or deleted at the user s discretion. The Search interface also provides a place to comment on every item in the Result Set, enabling a user to make notes for future use or follow-up research. Working with Result Sets makes it efficient and fast for users to organize items associated with specific research and discovery projects, to categorize and group items found from more than one search, and to gain more value over time. Result Set lists can be exported into PST and CAB files and shared, enabling research teams or discovery teams to work together to select data before any files are retrieved from the pool. This helps to ensure that only the data that is relevant to a research project, audit or legal discovery action is retrieved before the time is taken to retrieve the items. Efficient Retrieve and Viewing Items, either files or messages, can be selected and recovered for local viewing and use either individually or as a group. Recovered items are stored on the local web server, in the Job Results directory. Recovered items can be opened and viewed directly from the Search interface, and exported quickly and easily into PST and CAB files. Locally-stored files and messages can also be copied and opened in read/write form using the file system or messaging application. The process of retrieving the files or messages from the managed pool operates as a normal CommVault retrieve (from archive) or restore (from backup) operation. The associated

3 Easy launch of Search capabilities from Outlook toolbar or from a web browser interface using the URL. The CommVault Search interface enables users to search across archive (including Exchange journal), backup and production data copies. Easy movement of an item from a Search Results list to a saved Results Set list is shown. jobs are tracked and reported normally, and their status can be viewed directly in the Search interface for user convenience. The Search interface switches from Result Set to Media views with the touch of a button. The Media view provides a complete list of all of the media on which the items listed in the Result Set are stored, including disk library locations and tapes. This is helpful for confirming the availability of media ahead of attempting to retrieve items, such as when tapes are stored offsite. Users can also use this view to pin media, to prevent that media from being removed from the library. Business Results: Optimized Information Access Optimizing information the ability to search and access it is gaining board-level attention in most companies today especially as it relates to e-discovery and audit. As courts and regulators become less tolerant of data management mistakes, the need grows for a unified approach to search and find any copy of managed data when the clock is ticking. With CommVault software, multiple different types of data are combined into a single, searchable archive. Search and discovery is enabled across data types and site boundaries. Using a single index, CommVault Search can rapidly find data according to parameters such as date, time and application. Once responsive data has been identified, legal holds can be affected with point-and-click ease. Discovery users can Result Sets to reviewers or to outside counsel when preparing for litigation, as well as export files and messages into PST and CAB files for easy import into legal discovery workflow tools. With information at their collective fingertips, key decision makers, legal compliance officers and business end-users are able to make more informed decisions and improve multi-channel collaboration.

4 Key Features and Benefits Features Search all data Keyword searches with wildcard support Search within a Search Federated Search Singular Search Query Builder for custom SQL queries Download staging area Ad-hoc Content Indexing Single Instance Storage (SIS) Capabilities Content Indexing Capabilities Secure Access Active Directory (AD) Integration with Single- Sign On (SSO) Pin Media Pin Job Benefits Provides the options to search only offline data, or online data or both. Use one or more keywords to search across files. Use wildcards to extend the power of the search. Improves usability by providing an easy method to narrow the results of searches. Single process to search for data across multiple sites within the same CommCell. Provides a simplified, intuitive search process that spans online Windows files, offline backup and offline archive datasets with a single search for maximum time-savings efficiencies and discovery capability. Enter custom SQL queries in Compliance searches to fine-tune your search and retrieve of data. Provides an easy-to-manage staging area for preparing to export content into ZIP or PST files, to ensure that the items that you need are included in the list before you perform the export. Index any backup or archive copy. Index older backup or archive copies. Speed initial backup and archive operation. Single Instancing of files and attachments across backup and archive copies as well as across , files and SharePoint document sets reduces the redundancy of data, making it faster and easier to search. It also reduces the total capacity of storage required to store the data on disk, where it is faster and easier to access with Search Restore Jobs. Work with millions of items and maintain fast and efficient content-level search. View and refine Result Sets before beginning retrieval processes for maximum efficiency. The CommVault Outlook Add-in search capability is available to search mailbox archives without the need for Content Indexing, for basic search access. Enables administrators to control access to data that can be searched, by defining User Group access privileges in the Unified Console interface. AD Group used to simplify role-based security management and maximize administration efficiencies. Use of AD is optional. Enables a user to select tape media, to prevent the media from being removed from the library. Enables a user to select backup jobs, to prevent them from aging out or being overwritten. This is effective for legal hold retention, as well as for other purposes.

5 Key Features and Benefits (continued) Features Quick View Save Queries as My Queries Search Envelopes Navigators Result Sets Export Results Advanced search options Search Restore Job Monitoring Search Restore Job Summary Report Easy Administration Capabilities to Control Search Disk Space Use Benefits Restores the selected results item to the job results directory on the local web server, to make the item locally viewable. Queries can be named and saved for easy re-use. Queries include keywords, version of the file to search for, location, file types, messaging details, and span of search. Search Envelopes can be exported and shared to confirm content before content is retrieved. Quickly sort the items in Search Results by selecting to sort by size, by modified or received time, and item Multipurpose Internet Mail Extension (MIME) type. MIME types include plain text, application type, image, and so forth. Allows users to create folders of relevant hits that they can add to or delete over time. User can apply annotations to result sets and can be manipulated for local use. Items from Result Sets can be exported to CAB and PST files, and the summary can be saved as an XML file. Content can be easily exported to PST and ZIP files to share in among groups of people, such as legal discovery teams. Displays additional search criteria that you can use to further to refine your searches. Multiple entries are allowed in the criteria for To, From, CC, and BCC fields when searching for messages. The status of jobs performing recovery of items to the local web server can be viewed from the Search interface. Point-and-click reporting available to administrators provides detailed information on the search restore jobs that are performed by users from the Search web interface. Reports include a summary of search jobs for each client, a list of all search restore jobs during a specified time period, and detailed information on each search restore job. Set disk quotas, number of results per page, queries per user, results per Result Set, Result Sets per user and Result Set retention periods to control the amount of disk space that each Search user can consume.

6 System Requirements Supported File Systems Data for Index and Search Supported Applications Data for Index and Search Search Console Server AIX, Debian, FreeBSD, HP-UX, Macintosh, Microsoft Windows, Red Flag Linux, Red Hat Linux, SGI Irix, Solaris, SuSE Linux, Tru64, and NAS (archive copies only) Microsoft Exchange Mailbox and Public Folders, SharePoint Documents, IBM Lotus Domino Server (archive copies only) Windows Server running Internet Information Services (IIS) Note: System Requirements are subject to change. For up-to-date System Requirements, please refer to product documentation on the CommVault website at CommVault s Simpana suite of Data Protection, Archive, Replication, Resource Management and Search software is designed to work together seamlessly from the ground up, sharing a single code and common function set. This exclusive single-platform architecture enables unparalleled software efficiency, performance and reliability for unprecedented control over data growth, costs and risk. n n [email protected] CommVault Worldwide Headquarters n 2 Crescent Place n Oceanport, NJ n n Fax: CommVault Regional Offices: United States n Europe n Middle East & Africa n Asia-Pacific n Mexico & Latin America n Canada n India n Oceania CommVault Systems, Inc. All rights reserved. CommVault, CommVault and logo, the CV logo, CommVault Systems, Solving Forward, SIM, Singular Information Management, Simpana, CommVault Galaxy, Unified Data Management, QiNetix, Quick Recovery, QR, QNet, GridStor, Vault Tracker, QSnap, Recovery Director, CommServe, CommCell, and InnerVault are trademarks or registered trademarks of CommVault Systems, Inc. All other third party brands, products, service names, trademarks, or registered service marks are the property of and used to identify the products or services of their respective owners. All specifications are subject to change without notice