Course Outline. Project Design and Project Management. Course Outline. What is a Project? Part 1. Basics of Project Design and Project Management

Transcription

1 Project Design and Project Management May 24-28, 2006 Kabul, Afghanistan Presented by: Dr. Jobaid Kabir Workshop-I 1 Course Outline Part 1. Basics of Project Design and Project Management Part 2. Risk Management and Project Scheduling Part 3. Project Budgeting, Tracking and Control Part 4. Project Reporting and Closing Part 5. Project Management Tools Part 6. Team Exercise Workshop-I 2 Course Outline Part 1. Basics of Project Design and Project Management Part 2. Risk Management and Project Scheduling Part 3. Project Budgeting, Tracking and Control Part 4. Project Reporting and Closing Part 5. Project Management Tools Part 6. Team Exercise Workshop-I 3 Part 1. Basics of Project Design and Project Management Workshop-I 4 Agenda Part-1. Basics of Project Design and Project Management What is a Project? Introduction Project and Project Management Q&A Session Definition of commonly used terms Discussion Session Team Exercise: Project Definition and Assignment Workshop-I 5 A group of actions with clearly defined beginning and ending Must produces pre-defined outcome Workshop-I 6 1

2 What is a Project Management? A process of planning, organizing, staffing, scheduling, leading, and controlling of project activities to reach desired goal within specified time and budget. Managing on going activities is different from managing projects. Workshop-I 7 Workshop-I 8 Ongoing Activities. Repeat activities No defined beginning and ending Similar output is desired each time Everyone in the team do similar work Workshop-I 9 Project activities. Unique Temporary Pre-defined beginning and ending Only one outcome accomplish project goal Need people with multiple skills in the team Workshop-I 10 Skill test. Example of on-going activities. Mr. Ahmed manages a team of technicians for repairing roads in Kabul. Every day his crews identify road damages and repair them as they finds them Is Mr. Ahmed s group assigned to a project or ongoing work? Why? Workshop-I 11 Mr. Ahmed's group work is doing ongoing work They are repeating set of tasks In their work there is no a clear beginning or ending They are producing about the same outcome everyday Workshop-I 12 2

3 Skill test. Ms. Rahman's team is developing a training manual on how to repair road. Her team has engineers, estimators, writers, and graphic designers. Ms. Rahman's work began on May 1, 2006, and must be completed by July 1, Is Rahman's team assigned to a project or on-going activities? Why? Workshop-I 13 Example of project activities. Ms. Rahman's team is working in a project Unique: One of a kind Temporary: 2-month duration Pre-defined beginning and ending: May 1 to July 1, 2006 Only one outcome: Training Manual Need people with multiple skills in the team: engineers, estimators, writers, and graphic designers Workshop-I 14 Program Management A program is bigger and last longer May include multiple projects. For example: Afghanistan Reconstruction may be a multi-year program Building certain road or a bridge are shorter term projects Difference between project and regular management? In regular management we use experience for developing schedule, budget and tools needed for the job. Workshop-I 15 Workshop-I 16 Difference between project and regular management? In project management: Don t depend fully on previous experience as each project is unique Project management is more risky Need special risk management tools Project Management Life Cycle Initiation Planning Implementation Close-Out Workshop-I 17 Workshop-I 18 3

4 Initiation phase activities Project team skill matrix Project definition and scoping Stakeholders identification Setting project rules Project team formation People with required collective skills for the project Committed to work together Membership may change with time Skills Engineering design Cost estimation Drafting Report preparation Public meeting Skills Level Supervision Experience Education Team Member X Y Z A B Workshop-I 19 Workshop-I 20 Initiation phase deliverable Project Charter Stakeholder Responsibility Matrix Statement of Work Team Charter Project Charter An official documents signed by the project's sponsor demonstrating full support and funding Workshop-I 21 Workshop-I 22 Project Charter must include Project name Project purpose Project objectives Project manager Authorization to use resources Project Charter Example Form Example Workshop-I 23 Workshop-I 24 4

5 Team charter is a living document A set of rules team agrees on interpersonal behavior Meetings Record Keeping Decision Making Resources Communications Workshop-I 25 Training manual team charter. Project Training Manual Date May 25, 2006 Revision no. 1 Meeting Meet every Saturday at 8 AM Ms. Rahman will send the agenda on Thursday Everyone must attend Must inform in advance if unable to attend Workshop-I 26 Training manual team charter. (Continued) Record Keeping All expenses must be pre-approved Take turn for taking meeting notes Ms. Rahman will distribute meeting notes by Saturday noon Behavior There is no dumb question Let all voice expressed Solve problems instead of blaming someone Allow critique but not criticism Workshop-I 27 Training manual team charter. (Continued) Decision Making Consensus for decision making If team is unable to decide Ms. Rahman will decide Resources Which computers to use? Telephone and fax? Copier? Workshop-I 28 Planning phase activities Budget Schedule Activity Plan Planning phase deliverable Deliverable Breakdown Structure Work Breakdown Structure Detail Responsibility Matrix Schedule Budget Activity Plan Workshop-I 29 Workshop-I 30 5

6 Implementation phase activities Working the Plan Monitoring Progress Take Corrective Action Reporting Progress Implementation phase deliverable Status Progress Report Earned Value Analysis Change Requests Workshop-I 31 Workshop-I 32 Close-out phase activities Handing Off to End Users Closing Down Operations Reporting Outcomes Close-out phase deliverable Final Report Personnel Evaluations Workshop-I 33 Workshop-I 34 Team Exercise: Project Definition and Assignment Workshop-I 35 Work in a team to: Define a project Simple so that all can participate Identify a project manager Identify project team Assign responsibilities Prepare project charter Use the form provided Workshop-I 36 6

7 De-briefing Session Team Exercise: De-briefing Present project charter to the group Seek feedback Workshop-I 37 Workshop-I 38 7