Automated Best Value System (ABVS) Assisting in Best Value

Transcription

1 DEFENSE LOGISTICS AGENCY AMERICA S COMBAT LOGISTICS SUPPORT AGENCY Automated Best Value System (ABVS) Assisting in Best Value Cynthia Nevin September 2010 WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 1

2 Definition ABVS is a computerized system which collects a vendor s existing past performance data and translates it into a numeric score. The contracting officer then uses the score (historical performance) as an additional evaluation factor when making best value award decisions. 2

3 Objectives Translate Past Performance (Quality and Delivery) into a meaningful numeric score Score all Contractors based on past perfomance history Display scores in DLA PreAward Contracting System (DPACS) for the buyers Promote Best Value Award decisions Buy smarter 3

4 Best Value Best value buying procedures encourage award decisions on the basis of a business judgement and recognize that an award to other than low offeror may represent overall best value to the Government. 4

5 Goals Improve Contractor Performance Better quality material Increase on-time delivery Decrease contract administration costs Increased customer satisfaction 5

6 ABVS will Require Exercise of business judgement Make a comparative assessment of evaluated price, quoted delivery, and past performance 6

7 Score Breakdown ABVS SCORE DELIVERY 50% QUALITY 50% PERCENT ON-TIME 60% AVERAGE DAYS LATE 40% PRODUCT 80% PACKAGING 20% 7

8 ABVS Scores Numeric Range from Offeror is unscored That is, has no past performance history for the particular FSC or has no history for the timeframe being rated 8

9 Ratings / Scores FSC (Federal Supply Class) Based on the vendor s past performance for the particular FSC solicited DLA Score Based on the vendor s past performance on all FSCs for all business with DLA Average Overall Scores Average FSC score/average of all vendors for a specific FSC Average DLA score of all contractors in all FSCs 9

10 Delivery Ratings / Scores 24 month timeframe Excludes most recent 60 days Considered delinquent 1 day after CDD Government caused delinquencies not considered Delinquency rate and average days late considered 10

11 Delivery Ratings / Scores (cont.) All lines reflected delinquent Unshipped Partially unshipped Contractor caused cancellations are coded TIC K Terminations for Default (TIC D) No grace period 11

12 Quality Ratings / Scores Validated contractor caused noncompliance Closed complaints Product nonconformance which includes Lab Test Failures Packaging nonconformance 24 months timeframe Timeframe excludes most recent 30 days 12

13 ABVS Website m Then where you see Click Here to obtain your ABVS data, click on the word here 13

14 General ABVS Info Updates occur daily Vendor views his own negative data & ratings on ABVS website Vendor challenges data through the ABVS office only 14

15 Contractors Responsibility Verify the past performance data used in computing the rating/score Challenge invalid data Provide documentation to support challenge 15

16 Documentation to Support Challenge Verify shipping information Submit Bill of Lading, UPS, FedEx, or Wide Area Workflow (WAWF) shipping documents; or an insured or registered parcel post receipt along with a packing slip or signed DD250 showing exact quantity shipped 16

17 Documentation (cont.) Verfiy change in contract delivery date (CDD) Copy of contract modification or letter extension, if the revised delivery extension date is not reflected in the CDD (actual) field 17

18 Confidentiality Cannot divulge current months score to other vendors Previous months data can be available to contractor on case by case previous award basis Freedom of Information (FOIA) office Website security feature Password secure Restrict data to individual contractor 18

19 PPIRS DLA Implementation of the Department of Defense (DoD) Past Performance Information Retrieval System Statistical Reporting (PPIRS-SR) deployed by DLA in January 2009 Until such time ABVS is retired, DLA will continue to utilize ABVS as a proxy to the PPIRS-SR past performance database The Government may use PPIRS-SR assessments in making best value trade-off source selection award decisions in specific situations Reference DLAD

20 PPIRS Access to PPIRS-SR is restricted Access for a Marketing Partnet ID (MPIN) Access to establish a PPIRS account PPIRS questions should be referred to the Help Desk on the PPIRS website 20

21 Taking a Closer Look Until such time ABVS is retired, challenges on the DLA data should be sent to the ABVS administrators at the appropriate supply center through the addresses in this briefing including your CAGE code The Government may use PPIRS-SR assessments in making best value trade-off source selection award decisions in specific situations PPIRS has three years of past performance data used in the delivery score and quality classifications 21

22 ABVS Team DLA Land and Maritime Administrators Contact Information Patricia McCreay Team Leader Debra Brown FAX DSCC Challenges Center Address DLA Land and Maritime Attn: DSCC BPSF (ABVS) P.O. Box 3990 Columbus, Ohio

23 Administrators Contact Information DLA Aviation Administrators Cindy Walk FAX Aviation Challenges DLA Troop Support Tim Atwell FAX Troop Support Challenges 23

24 DEFENSE LOGISTICS AGENCY AMERICA S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT