The Complete SPEEDE Suite for Electronic Exchanges of Student Information. July Kansas City, MO

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1 The Complete SPEEDE Suite for Electronic Exchanges of Student Information Session ID 013 AACRAO Technology Conference July 2010 Kansas City, MO SPEEDE A Professional Development Committee of AACRAO American Association of Collegiate Registrars and Admissions Officers

Kansas City, MO SPEEDE A Professional Development Committee of

2 Presentation Overview EDI history / EDI transaction sets XML history / XML schemas XML schemas under development Initiatives for electronic exchange of data Get involved!

3 Electronic Data Interchange (EDI) History American Association of Collegiate Registrar s and Admissions Officers (AACRAO) created Task Force in 1989 AACRAO, Council of Chief State School Officers (CCSSO) and National Center for Education Statistics (NCES) approached ANSI ASC X12 - ANSI ASC X12 approved Transaction Set 130 in 1992 for both K12 and Postsecondary Transcript AACRAO (SPEEDE support) & PESC (Postsecondary Electronic Standards Council est. 1997)

Education Statistics (NCES) approached ANSI ASC X12 - ANSI ASC X12 approved Transaction Set 130 in 1992 for both

4 EDI Transcript Suite TS 130 Student Educational Record (Transcript) TS 131 Student Educational Record (Transcript) Acknowledgement TS 146 Request for Student Educational Record (Transcript) TS 147 Response to a Request for Student Educational Record (Transcript) TS 997 Functional Acknowledgement

Request for Student Educational Record (Transcript) TS 147 Response to a

5 Other EDI Transaction Sets TS 138: Educational Testing and Prospect Request and Report TS 188: Educational Course Inventory TS 189: Application for Admission to Educational Institutions TS 190: Verification of Enrollment

Course Inventory TS 189: Application for Admission to

6 EDI Transaction Sets EDI implementation guides and appendices may be found at

7 PESC XML History Created in higher education associations, US Department of Education, Schools, Lenders, Financial Aid Guaranty Agencies, etc. XML Forum created in 2000 XML Forum became Standards Forum for Education AACRAO SPEEDE Committee made up the PESC Workgroup to create the XML College Transcript XML College Transcript schema approved by PESC in July 2004

XML Forum created in 2000 XML Forum became Standards Forum for Education AACRAO SPEEDE

8 PESC XML Transcript Suite High School Transcript College Transcript (Version 1.0 and 1.1) (Version 1.0, 1.1, and 1.2) Transcript Request (Version 1.0) Transcript Acknowledgement (Version 1.0) Transcript Response (Version 1.0) Transcript Batch (Version 1.0 and 2.0)

9 XML Schemas XML implementation guides and appendices may be found at php?page id=147

10 XML Schemas In Progress Academic eportfolio Academic Progress Course Inventory Functional Acknowledgement PDF Transcript Recruitment and Enrollment

11 XML/EDI Crosswalks & Mapping XML Schema College Transcript (Version 1.0) College Transcript (Version 1.1) College Transcript (Version 1.2) Crosswalks XML-EDI and EDI-XML -> Completed by SPEEDE March 2007 XML-EDI -> In progress EDI-XML -> XML-EDI -> In progress EDI-XML -> Programming XML-EDI -> UT Austin. Currently beta testing with pilot schools EDI-XML -> Oregon St U shared XSLT s with UT; currently under review

2) Crosswalks XML-EDI and EDI-XML -> Completed by SPEEDE March 2007 XML-EDI -> In progress EDI-XML ->

12 XML/EDI Crosswalks & Mapping XML Schema Crosswalks Programming High School Transcript (Version 1.0) High School Transcript (Version 1.1) Transcript Request (Version 1.0) XML-EDI and EDI-XML -> pending results from OSU s XSLT s sent to UT EDI-XML ->In progress XML-EDI -> In progress EDI-XML -> and XML-EDI -> Completed Fall 2009 XML-EDI and EDI-XML -> Oregon St U shared XSLT s with UT; currently under review Transcript Response (Version 1.0) EDI-XML -> XML-EDI -> In progress

0) XML-EDI and EDI-XML -> pending results from OSU s XSLT s sent to UT EDI-XML ->In progress XML-EDI -> In progress

13 XML/EDI Crosswalks & Mapping XML Schema Crosswalks Programming Transcript Acknowledgement XML-EDI -> and EDI-XML -> Completed summer 2009 Functional Acknowledgement T/B/D Application for Admission SPEEDE Committee to discuss need for crosswalk

EDI-XML -> Completed summer 2009 Functional Acknowledgement

14 New Schema Development Process Present Business Case and Letter of Intent to PESC Form workgroup workgroup meets on regular basis develop schema and implementation guide When complete, submit documentation to PESC Schema goes through 30-day comment period

basis develop schema and implementation guide When complete,

15 New Schema Development Process (continued) Modifications are made as necessary Schema updated (if needed) and re-submitted to PESC Change Control Board reviews / PESC approves Schema & Implementation Guides are posted on PESC.org web site for public use

to PESC Change Control Board reviews / PESC approves Schema &

16 XML Schema Updates Education Records User Group (ERUG) work group led by the following Co-chairs: Tuan Ahn Do, San Francisco State University Bob Hewett, Edustructures/Pearson 1. Submit modifications to ERUG chairs 2. ERUG meets periodically to discuss 3. Schema modifications are made as necessary 4. Schema updated (if needed) and re-submitted to PESC 5. CCB reviews / PESC approves 6. Schema & Implementation Guide modifications are posted for public use

ERUG meets periodically to discuss 3. Schema modifications are made as necessary 4.

17 How Can You Get Involved? Become an active participant in a workgroup (check for latest workgroups and status During public comment periods, review the standard and provide feedback Share your success story (be a co-presenter at a future AACRAO Conference!)

org for latest workgroups and status During public comment periods,

18 EDX Primer For More Information Addresses the most commonly asked questions regarding electronic data exchanges, including matters relating to both traditional EDI standards and contemporary XML data standards as shaped by the Postsecondary Electronic Standards Council (PESC) Written by the AACRAO SPEEDE Committee Compiles EDX-related technology and contact information resources, along with lists of Web site sources and state, provincial, and regional initiatives and mandates.

Council (PESC) Written by the AACRAO SPEEDE Committee Compiles EDX-related technology and contact information resources, along

19 Questions?

20 Jim Bouse Associate Registrar for Technology University of Oregon ~ Robin Greene [email protected] Senior Associate Dir, Technology & Internet Svcs College Foundation of North Carolina The University of North Carolina General Administration SPEEDE A Professional Development Committee of AACRAO American Association of Collegiate Registrars and Admissions Officers

edu Senior Associate Dir, Technology & Internet Svcs College Foundation of North Carolina The

21 This presentation was brought to you by the SPEEDE Committee aacrao.org/speede pesc.org SPEEDE A Professional Development Committee of AACRAO American Association of Collegiate Registrars and Admissions Officers

AACRAO 2010 New Orleans LA F3.245. A Year Later - Electronic Transcript Panel Discussion

AACRAO 2010 New Orleans LA F3.245 A Year Later - Electronic Transcript Panel Discussion AACRAO Appointed Committee In April 2008, an ad-hoc committee was appointed to evaluate the current state of technology