Business Source Control Tutorial - Setting Up A Table Of Contents

Transcription

1 Create alerts on databases 1. Introduction How do I receive monitoring processes? Which databases am I going to use? Which keywords? The limits of monitoring: noise and silence 2 2. Monitoring on table of contents Business Source Complete Emerald ScienceDirect Monitoring on topics Business Source Complete Emerald ScienceDirect Appendix 1: An RSS aggregator: Netvibes Create your personal account Add an RSS feed Edit an RSS feed 26 This work is licensed under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License. 1

2 1. Introduction 1.1 How do I receive monitoring processes? Results from monitor ring processes can be received by or via RSS feeds. RSS (for Really Simple Syndication or Rich Site Summary) is a format for syndicating news and the content of news-like sites, including major news sites like Wired, news-oriented community sites like Slashdot, and personal weblogs. But it's not just for news. Pretty much anything that can be broken down into discrete items can be syndicated vian RSS: the "recent changes" page of a wiki, a changelog of CVS checkins, even the revision history of a book. Once information about each item is in RSS format, an RSS-aware program can check the feed for changes and react to the changes in an appropriate way. 1 To use the RSS format, users must have a specialized tool called an RSS aggregator or reader (for more information, see Appendix 1). RSS format is also useful for sharing information easily with other people via the interface of your own website. 1.2 Which databases am I going to use? The three databases introduced in this guide (Business Source Complete, Emerald and ScienceDirect) allow you to develop a monitoring process on a table of contents and on topics. Each database has its own subject coverage. In some cases, you will need to set up the monitoring process on several databases. 1.3 Which keywords? Before setting up a monitoring process, you need to select keywords related to your search. The keywords you choose are the ones used by the database to set up your alert and access new results. Search tips: Try your request before setting it as a process. It will assess the relevance of your keywords and the options you have chosen. If your request gives too many or too few answers you should adjust your search criteria When you find a relevant document, use its bibliographical description to find out which keywords it was indexed under. You will then use and combine them with others Use the different search field: is it better to use the title, keywords, or abstract field? 1.4 The limits of monitoring: noise and silence Monitoring on databases is the result of a record process: as a result it can create noise (too many irrelevant results) or silence (not enough or no results). 1 XML.com. What is RSS? [online]. Available from < [cited ] 2

3 2. Monitoring on table of contents If you have already identified relevant journal titles related to your research topic, you may find it useful to set up a monitoring process on their table of contents (TOC). As a result, you will be automatically informed of the journal s latest publications. Business Source Complete, Emerald and ScienceDirect enable you to receive the tables of contents that you have selected. To find out in which database the journal you are looking for is located, use the library s Journal Finder - Title Bank. This search engine gives access to all the HEC library s electronic and paper journal subscriptions and indicates in which database they are accessible. 2.1 Business Source Complete Create an account and use the personal folder You must set up a personal account to configure alerts on Business Source Complete. This account requires the creation of a login and password Set up an account Click Sign In from the Business Source Complete homepage Then click Create a new Account 3

4 Fill in the form and click Save Changes The user name and password that you choose are used to identify yourself when you next connect to the database. The secret question allows you to be identified if you forget your password Once you click Save Changes, a confirmation screen pops up Click Continue and you will access the search screen. You are now identified on Business Source Complete Use your personal folder To identify yourself, click Sign in here Your login shows up on the top right corner of the screen: you are correctly identified and your folder Folder is now accessible 4

5 My Folder has several sub categories allowing to consult, edit, or delete your alerts and your saved searches Set up an alert on a journal title Connect to Business Source Complete and click Publications Use the search engine by writing the title of the journal and clicking Browse Among the results, choose the journal that you are looking for and click on its title 5

6 You come to the page listing all the journal issues Click the link Alert / Save / Share A tooltip shows up Click on Alert 6

7 Fill in the form and then click Save Alert A confirmation will be sent. Note: may be sent into the spam folder of your box From a new search Receive alerts on RSS format Connect to Business Source Complete and click Publications Write the title of the journal in the search engine and click Browse Click the RSS icon 7

8 From the new window, click the RSS link If you use Mozilla Firefox or Google Chrome, the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications If you use Internet Explorer, you get the detail of the feed that you must then copy and paste in an RSS reader (for more information, see Appendix 1) From an existing alert If you have already set up an alert on a journal title, you can transform it into an RSS feed Connect to your account with your personal login and password Go to Folder then in Journal Alerts You receive the list of your alerts. Click on Alert Feed 8

9 If you use Mozilla Firefox or Google Chrome, the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications If you use Internet Explorer, you get the detail of the feed that you must then copy and paste in an RSS reader (for more information, see Appendix 1) Edit or delete saved alerts You can also edit or delete your alerts from Folder in the Journal Alerts heading by selecting the item and clicking on Delete items. 2.2 Emerald Emerald offers a service of TOC (table of contents) Alert that enables you to receive the journal TOC you have selected by Set up an account and use the personal folder On the Emerald homepage, click Register Fill in the form and click Submit 9

10 Your Emerald account has been activated. Remember your login and password as they will be used to set up your monitoring processes Set up an alert on a journal title To set up alerts in Emerald, you must have been previously identified In the Login box enter your username and password then click Login In the top menu, click Your Profile In the middle of the page, click on You can sign up & manage your alerts on the table of contents alerts page. 10

11 Select the journal(s) for which you wish to receive alerts Click on Submit A confirmation message shows up Receive alerts in RSS format To set up alerts in Emerald, you must have been previously identified (see paragraph 2.2.2) In the menu on the left, click Books & Journals from the menu Browse Browse the list of journals by alphabetical order Click on the journal title for which you want to set up an RSS feed 11

12 You reach the TOC of the journal To set up an RSS feed on TOC, click on Latest issue RSS If you use Mozilla Firefox, the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications If you use Internet Explorer, you get the detail of the feed that you must then copy and paste in an RSS reader (for more information, see Appendix 1) Delete saved searches To delete an alert on journal TOC, unfold the Your profile menu, then click on You can sign up and manage your alerts on the table of contents alerts page You reach the list of journals subscribed by the library Untick the journals for which you want to delete your subscription Click Submit to validate A confirmation message shows up 12

13 2.3 ScienceDirect Set up an account Set up an account and use the personal folder To configure alerts on TOC in ScienceDirect, you need to create a personal account Connect to ScienceDirect and click on " Register on the right of the homepage Fill in the form and click Register You come to a confirmation screen. Click on Login Now to reconnect to ScienceDirect with your personal account 13

14 Use your personal folder You can access your alerts and other personal parameters from My Settings Set up an alert on a journal title Search for the journal title using the search engine Once you have found the required journal, click on its title You obtain the list of all the journal issues Tick the box Alert me about new Volumes / Issues If you were not identified, enter your login and password: you will then be directed to the confirmation screen If you are already identified, you are directed straight to the confirmation screen without going through the login/password page 14

15 2.3.3 Receive alerts in RSS format From a new search Search the journal title using the search engine Once you find the required journal, click its title You obtain the list of all the journal issues. Click New Article Feed A window shows up indicating the link to use to subscribe to the RSS feed This link has to be copied and saved in an RSS reader (for more information, see Appendix 1) Copy/paste this link to add the RSS feed to an aggregator You can use one of the following aggregators to read your feed From an existing alert If you already set up an alert on a journal title, you can transform it into an RSS feed Connect to the database with your personal login and password Go to My alerts (from the main menu) to get the list of your alerts Click the RSS icon of the alert you wish to receive 15

16 A window shows up containing the link to use to subscribe to the RSS feed You can use one of the aggregator suggested by ScienceDirect (for more information, see Appendix 1) Copy/paste this link to add the RSS feed to an aggregator You can use one of the following aggregator to read your feed Delete saved search To delete alerts on a TOC, click the tab Alerts You arrive on a list of saved alerts (topic or TOC alerts) than you can eventually delete 3. Monitoring on topics Several databases offer the possibility to create alerts on topics. Databases do not include the same journals: you will need to try the added value of each database before creating an alert on one of them. You can decide whether the chosen database covers enough of the topic you are working on or if you need to configure the same alert on several databases. 3.1 Business Source Complete Create a personal account and personal folder To create your personal alerts on Business Source Complete you have to first create a personal account with login and password (for more information, see Paragraph 2.1) Set a topic monitoring Connect to Business Source Complete Enter your search criteria To narrow your search you can use the «Search options» Click on «Search» 16

17 On your results list; click on the link Alert / Save / Share Fill in the form and then click Save Alert Click on Folder to see the list of searches completed since you have been connected to the database Tick the alert you want to change for topic monitoring and click Save 17

18 If needed, identify yourself using your login and password. Click Login. If you have not created an account yet, you can do it by clicking on I m a new user without losing your search (for more information, see Paragraph 2.1). If you were already identified, you directed straight to the following screen Receive alerts in RSS format From a new search Run a search in Business Source Complete In the results page, click on Alert / Save / Share A window shows up Click the RSS icon to save the alert If you use Mozilla Firefox or Google Chrome, the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications If you use Internet Explorer, you get the detail of the feed that you copy and paste in an RSS reader (for more information, see Appendix 1) 18

19 From an existing alert If you already set up an alert on a topic you can transform it as an RSS feed Connect to the database with your personal login and password Go to Folder then to Search Alerts From the alert list click on Alert Feed If you use Mozilla Firefox or Google Chrome the RSS feed is directly readable and you can subscribe to it by choosing one of the suggested applications If you use Internet Explorer, you get the detail of the feed that you copy and paste in an RSS reader (for more information, see Appendix 1) Edit or delete saved alerts You can edit or delete your alerts from Folder in the Search Alerts heading 3.2 Emerald Set up an account To set up a topic alert on Emerald, a personal account (for more information, see Paragraph 2.2) If you already have a personal account, click on Login and enter your username and password 19

20 3.2.2 Set up your topic monitoring Click on Advanced Search and enter your search criteria Click Search In the results page, click Add saved search alert Name your search Click Add A confirmation message shows up 20

21 3.2.3 Receive alerts in RSS format Emerald does not offer the possibility to receive alerts via an RSS feed for topic search Edit or delete saved alerts A screen lists all your alerts. You can then edit or delete them 3.3 ScienceDirect Set up an account and use personal folder To configure alerts in ScienceDirect it is necessary to create a personal account available login and password (for more information, see Paragraph 2.3) Configure topic monitoring Search in ScienceDirect from the tab Search then click Search 21

22 In the results page click Save as search alert If you are already identified, name your alert and choose the address to which the alert will be sent. Click Save alert If you have not created your personal account already, you can do it now without losing your research. Click Register Now (for more information, see Paragraph 3.3) The confirmation screen shows up and you can then go back to the results page Receive alerts in RSS format From a new search Search on ScienceDirect from the Search tab On the results page, click RSS Feed A window up containing the link to use to subscribe to the RSS feed 22

23 You can also use one of the aggregators suggested by ScienceDirect (for more information, see Appendix 1) Copy/paste this link to add the RSS feed to an aggregator You can use one of the following aggregator to read your feed From an existing search If you already set up an alert on a topic you can transform it to an RSS feed Connect to the database with your personal login and password Go to My alerts Click on the RSS icon of the alert you want to receive A window shows up containing the link to use to subscribe to the RSS feed. You can also use one of the aggregators suggested by ScienceDirect (for more information, see Appendix 1) Copy/paste this link to add the RSS feed to an aggregator You can use one of the following aggregator to read your feed Edit or delete saved searches To delete alerts, click the tab My alerts You access all the alerts saved on your account and can delete the ones that you do not want anymore 23

24 4. Appendix 1: An RSS aggregator: Netvibes The library suggests using the aggregator called Netvibes available from: Create your personal account Once connected on the Netvibes homepage, click Default in the middle of the page To save RSS feeds, you have to create a personal account Click Sign up A window shows up Fill in the form Click Sign up 24

25 When you next connect to Netvibes, click on Sign in and enter your address and password to access your personal account 4.2 Add an RSS feed Click Add content Then click Add a feed Paste the RSS feed address that has been previously copied when the feed was created in the database Click Add feed 25

26 Then click on the Feed icon that includes the name of the RSS feed that has just been created Click the picture to continue to add the RSS feed in your Netvibes page A window shows up Click Add to my page The selected RSS feed (in our case, the journal AACE International Transactions) is added to the personal webpage 4.3 Edit an RSS feed To edit a feed, roll the mouse over the feed box to display options Close: to delete a feed Options: for printing, colours, moves, etc. Refresh: to update the feed Send this module: to forward it to a "friend" or promote it on a blog Edit: to edit the title, URL, etc. 26