is equipped with 24/7 security, important records. Our facility and secure way to store your

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1 p2 Filebank Flyers Y Fixed 10/2/12 10:45 AM Page 1 FILE BANK JUMP TO DIGITAL Safe and Secure FileBank s climate-controlled archive center offers a safe and secure way to store your important records. Our facility is equipped with 24/7 security, motion sensors, and fire prevention equipment and is conveniently located 25 miles from Manhattan. Over 25 Years of Excellence FileBank, Inc. s state-of-the-art archive center is a secure and convenient location for safeguarding your critical records. With over 20 years of experience, FileBank is committed to delivering superior service and outstanding customer care. That s why FileBank is the choice of Fortune 500 companies, major Fortune 100 financial institutions, municipalities and school districts, and national arts and cultural organizations for all their records management needs. Our efficient and affordable computer-based solutions streamline office operations, reduce costs, and make our customers lives easier csa@filebankinc.com

2 p2 Filebank Flyers Y Fixed 10/2/12 10:45 AM Page 2 FILE BANK JUMP TO DIGITAL Presenting the FileBank Fleet We Offer Rush Delivery and Pick up As organizations across the tri-state area look for solutions for their paper and digital records, they choose FileBank for its record in reliability and customer service. Not only do we offer rush delivery and pick up of your physical records, we work with your company to assess your inventory for expired files and to schedule regular, secure destruction of your files to ensure that your organization stays in compliance with the latest state and federal laws. Why FileBank? With over 25 years of industry experience, FileBank, Inc. offers competitive prices and outstanding customer service for all your organization s records management needs. To ensure that your organization moves toward the digitization of its active and inactive records, FileBank offers comprehensive processes to move your work environment to one that is less reliant on paper. We also offer our ongoing commitment to providing you with the industry s best customer service and training, ensuring that your staff takes full advantage of FileBank s technological records management solutions csa@filebankinc.com

3 p2 Filebank Flyers Y Fixed 10/2/12 10:46 AM Page 3 FILE BANK JUMP TO DIGITAL Jump to Digital FileBank s Jump to Digital program is designed to enhance your organization s technology investments, streamline office operations, reduce costs, and make your life easier. The program delivers 7 tools to improve how you work and gives you the peace of mind that you ll be able to find what you need when you need it. Improve efficiency by 66% with FileBank s Jump to Digital Program Aimed at targeting your records management system to make it more effective, our Jump to Digital program employs tools that help you take control of your paper and digital records like never before. Customers who enroll in our Jump to Digital program can expect an increase in workflow efficiency by 66% and a more organized and effective work environment. For only $299 per month, you get: 1. A scanner to help you digitize your records 2. A personal web portal account to help you manage your records 3. A license to streamline document workflow 4. A shred bin with regular scheduled pick up of your expired documents 5. A regular scheduled pick up of your physical records 6. A FileBank staff member to help train your staff 7. A safer, more efficient work environment with online support csa@filebankinc.com

4 p2 Filebank Flyers Y Fixed 10/2/12 10:46 AM Page 4 FILE BANK JUMP TO DIGITAL Our Services Features Benefits InstantAccess Online access to your files to help you comply with OPRA requests Locate any file instantly Have files scanned on demand Physical and digital storage V-Cabinet Your world of digital documents at your fingertips whenever you need them Sort files anyway you want Find anything fast and easy Distribute files by workflow Jump-to-Digital Enhances your efficiency by 66% and streamlines your work environment You scan and manage files Shred bin with regular pick up Online training and support P-Cabinet Online software to control your paper-based documents Assign files for destruction View order and request status Easy pick up and delivery FileTrack-N-Shred Secure shredding services on-site, off-site, and scheduled on demand Compliance with regulations Save money on storage Certificate of destruction FileManagement Retention management for your files for compliance with state laws Archivist to manage your files RMS compliance Regular destruction reporting csa@filebankinc.com

5 p2 Filebank Flyers Y Fixed 10/2/12 10:46 AM Page 5 FILE BANK Three Powerful Programs FileBank offers three flagship programs that are smart, affordable, and easy to use. Our solutions will get your records organized, digitized, and available online. InstantAccess JUMP TO DIGITAL InstantAccess helps you comply with OPRA requests inexpensively, quickly and easily by tracking, indexing and retrieving your physical files when you need them. Find files instantly and view contents Have files scanned for quick access Respond to OPRA requests efficiently Manage files remotely online Secure physical and digital storage Jump to Digital Jump to Digital is designed to enhance your organization s technology investments, streamline office operations, reduce costs, and make your life easier. A scanner to help digitize your files Remote access for file management Regular pick up and delivery of files A more efficient work environment Online training and support FileManagement FileManagement uses FileBank s in-house archivist to help you manage your files, create retention schedules, and comply with state and federal regulations. An archivist to help manage your files Identification of expired files Regular destruction report Guaranteed RMS compliance Protection and preservation of files csa@filebankinc.com

6 p2 Filebank Flyers Y Fixed 10/2/12 10:46 AM Page 6 Your Secure Archive Center Archiving for a Safer Future FileBank s archive center uses state-ofthe-art technology to keep your important records organized and secure. Save money today by freeing up space and reducing the cost of storing your organization s records. Unclutter your work space and move your office toward a more productive and efficient work environment. Archiving by FileBank We are more than a storage company. At FileBank, we take your bottom line and the safety of your records to heart. With those two things in mind, we have developed internal procedures of checks and balances whereby your records remain safe and secure at our environmentally-controlled archive center. What We Can do for You FileBank offers powerful solutions to help you in all your records management needs. Whether you need simple physical storage or a robust plan to help you go paperless, we are confident that our services will make your organization more efficient, productive, and organized info@filebankinc.com

7 p2 Filebank Flyers Y Fixed 10/2/12 10:46 AM Page 7 Blueprint Scanning Your Blueprint Solution Organizing blueprints can be a challenge. Thankfully, FileBank has the solution. We use state-of-the-art technology to scan and store your blueprints and technical drawings so that they are safe, secure, and easily accessible. Best of all, we offer cataloguing and databasing of your scanned files, to make them remotely accessible to you over the Internet whenever you need them. Digitization and Databasing Services Blueprints and technical drawings are critical documents. Not only are they essential for monitoring ongoing projects, but they are also essential for keeping a historical record of your organization s facilities. FileBank understands how critical your blueprints and technical drawings are to your organization. We offer scanning services to digitize your records, databasing services to help you stay organized, and physical storage services to protect and safeguard your important records. Have your records scanned by us and access the scanned files remotely over the Internet via FileBank s secure online server, with the peace of mind that your blueprints and technical drawings are stored in FileBank s environmentally-controlled archive center, conveniently located just 25 miles from Manhattan csa@filebankinc.com

8 p2 Filebank Flyers Y Fixed 10/2/12 10:46 AM Page 8 Clients and Industries Over 500 Clients and Counting FileBank caters to a wide range of clients, from charities to law enforcement agencies, helping them go paperless, improve workplace efficiency, and save money. Not only do we help you save, but we also provide you with outstanding customer service. Arts Disney Studios Leonard Bernstein Foundation Metropolitan Opera Banking Bank of Canada Clifton Savings Bank First Commerce Bank Charities Doctors Without Borders Good Shepherd Services Markle Foundation Law Enforcement Kintock Group Ocean Township Police Department Paterson Police Department Legal De Brauw Blackstone Westbroek, PC Galantucci & Patuto Schlesinger, Gannon & Lazetera, LLP Health Services Bayonne Medical Center Community Medical Center Saint Barnabas Care Center Municipalities Borough of Dumont City of Hackensack Township of Bloomfield Schools Camden Board of Education Clifton Board of Education Hoboken Board of Education csa@filebankinc.com

9 p2 Filebank Flyers Y Fixed 10/2/12 10:46 AM Page 9 Schools and Government Agencies How often does an opportunity come along that saves your district money, creates vast administrative savings, reduces the overall workload, and helps your district maintain complete purchasing compliance? FileBank, Inc. is a certified Educational Data Services vendor and we are excited to deliver the benefits offered by Educational Data Services, your turnkey Cooperative Procurement Management Program. With schools asked to do more with less, our turnkey service will allow administrators and staff to dedicate their time where it s most needed educating children. Find out why school districts and municipalities in New Jersey, New York, and Pennsylvania are raving about FileBank s document storage and management solutions. FileBank and Educational Data Services invite you to join the over 450 school districts already benefiting from Educational Data Services, which has been recognized as a Best Practice by Rutgers University, Institute on Education Law and Policy. Procure the document management services that your schools need on a cooperative basis from the convenience of your computer. See all Educational Data Services districts in New York, New Jersey, and Connecticut Districts at Call us today and let FileBank help your school district Jump to Digital csa@filebankinc.com

10 p2 Filebank Flyers Y Fixed 10/2/12 10:46 AM Page 10 FileTrack-N-Shred Shredding Services Administrators look for a firm that provides safe and secure destruction of sensitive paperbased information. FileBank s focus is to help our customers meet the challenges of information management and security. We specialize in the proper destruction and secure shredding of sensitive paper-based documents, lowering risk and giving greater peace of mind for you and your organization. Safe and Secure Shredding FileBank offers affordable shredding services to help your organization comply with state and federal record management and destruction laws. We offer destruction of entire archival cartons and shredding on a file-by-file basis, which is particularly useful for personnel records, legal case files, financial documents, and other important records. Have FileBank s trained staff destroy and render your files beyond reconstruction on-site at your location by or at FileBank s archive center and begin saving office space and storage costs today. Why FileBank? FileBank uses state-of-the-art technology to help you manage your files and notify you at the point in time when state and federal regulations allow your inactive files to be destroyed. FileBank will then work with you and state agencies to secure permission to shred these obsolete files. Upon destruction of the files, FileBank issues you a Certification of Destruction as proof of their destruction. Call us today and let Filebank help you Jump to Digital csa@filebankinc.com

11 p2 Filebank Flyers Y Fixed 10/2/12 10:47 AM Page 11 InstantAccess An Easy Way to Stay Organized FileBank offers more than just a safe location to store your records. We also provide digitization services for all your important records. Customers who subscribe to FileBank s InstantAccess program have trained FileBank staff to manage, index, and scan files to FileBank s secure online server to access over the Internet. We ve designed this service to help our customers find what they need when they need it. Take Control of Your Paper and Digital Documents Today FileBank s InstantAccess gives you control over your paper and digital files like never before. InstantAccess helps you comply with OPRA requests quickly and easily by tracking, indexing, and retrieving your physical files when you need them. With InstantAccess you can Locate any file instantly and view digital files and contents over the web Have files scanned on demand for immediate access Assign expiration dates to individual files Respond to OPRA requests quickly and easily Store physical files in FileBank s secure archive center Store digital files in FileBank s state-of-the-art online server csa@filebankinc.com

12 p2 Filebank Flyers Y Fixed 10/2/12 10:47 AM Page 12 P-Cabinet The P-Cabinet Solution FileBank s P-Cabinet gives you control over your paper-based records, all from the comfort of your personal computer. Use our secure and easy-to-use online software to manage your records stored in our state-of-the-art archive center. FileBank s P-Cabinet is Your Digital Link to Your Physical World of Files Storage rooms and file cabinets overflowing with paper documents are a common sight in many work environments. FileBank s P-Cabinet service will free up storage space and enhance your efficiency. Our high-tech, computer-based solutions make tracking your records a breeze. Plus, you ll take comfort in knowing that they are safe, secure, and easily accessible when you need them. With P-Cabinet you can Request online for boxes or files to be delivered or picked up Retrieve a file for conversion into your digital file cabinet Assign boxes or files for destruction and set up a new delivery site View status of open orders and requests and invoices from FileBank Add new archive boxes and files and create inventory reports organized by department, expired records, record series, items removed and destroyed csa@filebankinc.com

13 p2 Filebank Flyers Y Fixed 10/2/12 10:47 AM Page 13 V-Cabinet Plus Helping You Go Digital FileBank s V-Cabinet Plus puts your world of digital documents at your fingertips. Retrieve a physical file when you need it, have it scanned on demand, and see it instantly uploaded into your digital world all from the convenience of your computer. Modernize Your Office and Move to a Paperless Work Environment FileBank s V-Cabinet Plus service is designed to move your organization toward a more productive and organized work environment. Subscribers to V-Cabinet Plus have trained FileBank employees to pick up and package your physical records, label them, and upload digital copies of your files onto our secure online servers. Log onto FileBank s website and see all of your files online, instantly. With V-Cabinet Plus you can Sort files by type or date and find anything using personalized search criteria Forward scanned documents to the appropriate department by workflow Associate your documents for increased efficiency and powerful results o Associate paid checks to invoices, purchase orders, packing slips, and price lists. Associate invoices to contracts, s, blueprints, photographs, and videos csa@filebankinc.com

14 p2 Filebank Flyers 10/8/12 1:06 PM Page 1 FILE BANK JUMP TO DIGITAL Five Powerful Programs FileBank offers five flagship programs that are smart, affordable, and easy to use. Our solutions will get your records organized, digitized, and available online. FileHosting We can host your applications and hardware, providing you with Network, power, and storage space. Jump to Digital Jump to Digital is designed to streamline office operations, reduce costs, and make your life easier. InstantAccess InstantAccess helps you comply with OPRA requests inexpensively, quickly and easily by tracking, indexing and retrieving your files. FileManagement FileManagement uses FileBank s in-house archivist to help you manage your files and comply with state and federal regulations. FileAnalytics FileAnalytics crunches data to give you quick and easy insight into your business operations. No need to buy hardware Reduce your IT costs Safe and secure encryption of data A scanner to help digitize your files Remote access for file management Regular pick up and delivery of files A more efficient work environment Online training and support Find files instantly and view contents files access Respond to OPRA requests efficiently Manage files remotely online Secure physical and digital storage An archivist to help manage your files Identification of expired files Regular destruction report Guaranteed RMS compliance Protection and preservation of files Mines data so you don t have to Visualizes aggregated data Simple to use csa@filebankinc.com

15 p2 Filebank Flyers 10/8/12 1:06 PM Page 2 OPRA Problems? We Have Your OPRA Solutions Are OPRA requests draining your office s resources and staff? New Jersey s Open Public Records Act has increased public officials workload as they struggle to meet rising public demands for municipal records. If you are having difficulty responding quickly to OPRA requests, FileBank can help! Find What You Need, Fast and Easy According to a recent survey, nearly 40 percent of clerk offices spend over five hours per week responding to OPRA requests. With budgets being cut and offices running on skeleton crews, municipal clerks look for a firm that can keep their records organized and help find the documents they need when they need them. With FileBank s turnkey solutions, including our affordable new program InstantAccess, you ll be able to handle OPRA requests faster and easier than ever before. Our click-and-send solution reduces search times from hours to just minutes, saving you time and money. We offer comprehensive physical and digital storage services with hosting capability, ensuring that your records never get misplaced and are always discoverable on demand. FileBank, Inc. is a data management firm that scans, digitizes, and organizes municipal physical and digital records. With our technology-based solutions, FileBank will help you solve your OPRA problems, get your records inventory organized again, and increase your efficiency by 66 percent csa@filebankinc.com

16 Filebank Flyers 10/17/12 11:18 AM Page 1 FileRetention Analysis Know What to Destroy and When To control the use and retention of files, agencies must know when it is legally acceptable to destroy records. FileBank s inhouse archivist will help you determine which files must be kept and which ones are eligible for certified destruction. FileBank s archivist follows all state and federal records retention guidelines to ensure that your records are assigned correct expiration dates and are destroyed safely and securely. The Importance of Accurate, Reliable Retention Destroying records is not as simple as tossing them out in the dumpster when you run out of storage space. This is because by law some records must be kept longer than others and most organizations are subject to laws that affect the records that they create. This is where FileBank can help. FileBank s in-house archivist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies to ensure the certified destruction of records and that no file is ever destroyed that should not have been. Risk Reduction and Accountability There are many advantages of having a FileBank archivist to help you manage your files. It reduces risks of document mismanagement. It also provides your organization with an additional layer of accountability and protection. The archivist monitors and updates your organization s records inventory using FileBank s computerized records management system, ensuring that your adherence to state and federal records disposition regulations is accurate and up to date csa@filebankinc.com