n a e i t r u u D d n n i u s s e i l b a a S L d e f i t

Transcription

1 g n i n i a r T y t e f a S d n a h t l NRA Hea t n e r r u c r e d n u s e i t i l i b a i L d n a s e i t u D n o i t a l s i g e L y t e f a S d n a Health

2 Duties and Liabilities under Current Health & Safety Legislation Introduction NRA Health and Safety Commission Formulation of a Site Safety Inspection System Inspections of 16 Major Works projects, Various Minor Works sites, including pavement works and online upgrades & Motorway Service Areas Implementation of Accident Reporting System Formulation of Benchmarking System Health and Safety Training Applies to both Major and Minor projects Designed to clarify interpretation of legislation as applied to the roads industry 1

3 Part 1 Overview of Duties and Liabilities Part 2 Practical Implementation of Duties and Liabilities Part 1 Overview of Duties and Liabilities 2

4 Overview The Legislation Director, Manager and Supervisor Liability Offences and Penalties Health and Safety Co-ordinator s Liability Is there a duty on the PSCS to keep informed of design variations to the Works? Control/Approval of Persons coming On-Site Duties of the Client/Employer under the 2005 Act Overview Safety, Health and Welfare at Work (Construction) Regulations 2006 Duties of the Client Duties of the PSDP Duties of the PSCS Safety, Health and Welfare at Work Act 2005 Duties of the Employer and Employee 3

5 The Legislation Safety, Health and Welfare at Work Act 2005 Came into effect on 1 September generally sets out duties of employers, employees and those who commission or procure a project for construction work. Safety, Health and Welfare at Work (Construction) Regulations 2006 Came into Effect on 6 November 2006 generally sets out duties of Client, PSDP, PSCS, Designers and Contractors etc. Definitions PSDP Project Supervisor for the Design Process, not necessarily the Designer (or during construction, the Contractor), may be independent individual or body corporate, appointed by Client PSDP Coordinator Health and Safety co-ordinator for the design process, may be appointed by the PSDP to assist in the undertaking of the duties of the PSDP, not necessarily an individual, may be a incorporated body Designer means a person engaged in work related to the design of a project. Under the regulations, a designer is anyone engaged in preparing drawings, particulars, specifications, calculations and bills of quantities in relation to a project. 4

6 Definitions (continued ) PSCS Project Supervisor for the Construction Stage, not necessarily the Contractor, may be an individual or a body corporate, appointed by Client PSCS Coordinator Health and Safety co-ordinator for the construction stage, may be appointed by the PSCS to assist in the undertaking of the duties of the PSCS, not necessarily an individual, may be a incorporated body PSCS Safety Adviser May be appointed by the PSCS to manage day to day Health and Safety on a construction site. If there are normally more than 100 persons on a construction site at any one time engaged in construction work, the project supervisor for the construction stage shall appoint in writing a full-time competent safety adviser. Definitions (continued ) Contractor (a) a contractor or an employer whose employees undertake, carry out or manage construction work, or (b) a person who (i) carries out or manages construction work for a fixed or other sum, and (ii) supplies materials, labour or both, whether the contractor s own labour or that of another, to carry out the work Safety Officer Every contractor who normally has under direct control at any one time more than 20 persons on a construction site, or 30 persons engaged in construction work, shall appoint in writing a Safety Officer Safety Representative Employees have the right to select and appoint one of themselves as a safety representative to represent them in consultation with the contractor. A safety representative is required where more than 20 persons are employed on a site. 5

7 Definitions (continued ) Project An activity which includes or is intended to include construction work Construction work Construction work means the carrying out of any building, civil engineering or engineering work Safety and Health Plan The Safety and Health Plan documents how health and safety on the project will be managed up to project completion Safety File The Safety File contains information on the completed structure that will be required for future maintenance or renovation Director, Manager and Supervisor Liability 2005 Act significantly increased the potential liability of those occupying directorial or managerial positions. Sec. 80 If an offence committed by an undertaking was authorised, or consented to by or attributable to the connivance or neglect of a director, manager or similar officer, or person purporting to act in any of those capacities, that person, alongside the undertaking, is guilty of an offence and proceedings may be taken against them in their personal capacity. Onus on Director or Senior Manager to prove otherwise. Focus appears to be on upper levels of management. N.B: A person may be guilty of an offence where they have breached a duty while acting in their personal capacity, but they may also be found guilty of an offence where they are a director or manager of an undertaking. 6

8 Director, Manager and Supervisor Liability (continued ) A breach of duty under the 2005 Act or the 2006 Regulations is an offence under the 2005 Act. An offence may be committed either by an undertaking or a person. Undertaking found guilty fine of up to 3,000 on summary conviction or a fine of up to 3 million on conviction on indictment. A person found guilty - fine of up to 3,000 or prison term of up to 6 months or both on summary conviction, or a fine of up to 3 million or prison term of up to 2 years or both on conviction on indictment. Health and Safety Co-Ordinator s Liability Under Regulations 11 (2) and 17 (2) of the 2006 Regs. - project supervisors can appoint a competent person as H&S Coordinator to assist them in the undertaking of their duties. The Regulations do not set out specific duties and obligations for the H&S Coordinator. Therefore, their duties would include complying with the general duties of all employees on a construction site under Reg. 29 of the 2006 Regs. and Sec. 13 of the 2005 Act etc. 7

9 Health and Safety Co-Ordinator s Liability (continued ) Current position different to that under the Regulations. PSDP and PSCS cannot appoint a H&S Coordinator to undertake duties on their behalf. PSDP/PSCS are still liable! Where a health and safety co-ordinator fails to carry out its duties under the 2005 Act or the 2006 Regulations it will be guilty of an offence. In the case of an individual, they will be liable in their personal capacity. In the case of an undertaking, the undertaking itself and its directors or managers may be liable.* * NB general duties of employer and employee Is there a duty on the Project Supervisor Construction Stage to keep informed of design variations to the Works? Co-ordination and ensuring co-operation between the various entities. Guidelines talk of proactively manage interaction..between parties who have an impact on the construction process. Reg. 16(b) - obligation to update Safety Plan if there are design changes or alterations. 8

10 Is there a duty on the Project Supervisor Construction Stage to keep informed of design variations to the Works? (continued ) However - primary duties as regards provision of or obtaining information are assigned to the client, designer and contractor. PSCS should use power under Reg. 20 of 2006 Regulations and/or identify the risks presented by alteration of the designs and set out procedures under the H&S Plan to address these risks, including requiring notification of design changes to the PSCS. Control / Approval of Persons coming On-Site PSCS duty to co-ordinate measures to permit authorised persons only onto the construction site. PSCS can use its power to issue directions under Reg. 20 to require the contractor and designer etc. to notify him of all personnel coming on site and/or build requirement into H&S Plan. 9

11 Control / Approval of Persons coming On-Site (continued ) Guidelines state that - the PSCS should take reasonable measures to ensure that no unauthorised person enters the site - authorised persons should have the relevant site rules explained to them - they should undergo any necessary induction training - some authorised persons may need to be supervised while on site or visiting specific areas. Guidelines are not legally binding, however, they might be regarded as setting the standard of care required of a PSCS. Duties of the Client / Employer under the 2005 Act No role of Client in 2005 Act but.don't forget general Employer duties to its employees and other persons Sec. 8 to 12; and general duty of persons who exert control over a place of work Sec. 15. Sec general duty - anyone who exerts control over a place of work to exert that control in such a way as to ensure, so far as is reasonably practicable, the safety, health and welfare of workers at the place of work and those affected by the work being carried out at the place of work. 10

12 Duties of the Client / Employer under the 2005 Act (continued ) Sec. 17(1) of the 2005 Act requires any person (which includes a company) who commissions or procures a project for construction work to appoint in writing a competent person or persons for the purpose of ensuring, so far as reasonably practicable, that the project: 1. is designed and is capable of being constructed to be safe and without risk to health 2. is constructed to be safe and without risk to health 3. can be maintained safely and without risk to health during subsequent use 4. complies, in all respects, as appropriate, with the 2005 Act and the regulations made under it Duties of the Client under the 2006 Regulations Client in 2006 Regs defined as a person for whom a project is carried out, in the course of or in furtherance of a trade, business or undertaking, or who undertakes a project directly in the course of such trade, business or undertaking. Appoint a competent PSDP with adequate resources at or before the start of the design process - get written confirmation of acceptance Appoint a competent PSCS with adequate resources before commencement of the construction work - get written confirmation of acceptance 11

13 Duties of the Client under the 2006 Regulations Be satisfied that the designer is competent Retain and make available the Safety File for the completed structure Co-operate with the PSDP and PSCS and supply necessary information in order to enable them to comply with their obligations under the 2006 Regulations Provide a copy of the Safety and Health Plan to every person being considered for the role of PSCS or tendering the role. Notify the Authority of the details of the PSDP and PSCS, when required. Duties of the PSDP under the 2006 Regulations Take account of the General Principles of Prevention during the design and preparation of the project Take account of any existing Safety and Health Plan or Safety File Organise co-operation between designers to protect the safety, health and welfare of those involved in construction work Where construction work is to last longer than 30 days or the volume of work is to exceed 500 person days or where the work involves a particular risk, to prepare a written Safety and Health Plan Prepare a Safety File containing relevant health and safety information to be taken into account during any construction and maintenance subsequent to the completion of the project Notify the HSA, the Client and the person to whom the direction was given of any non-compliance with directions issued by the PSDP 12

14 Duties of the Designer under the 2006 Regulations Take account of the General Principles of Prevention Take account of the relevant safety and health plan and safety file Provide all relevant information necessary for the PSDP to carry out duties Co-operate with all parties Comply with all directions from the PSDP and PSCS Note: if no PSDP or PSCS is known to the designer to have been appointed for the project, the information shall be supplied to the contractor Duties of the PSCS under the 2006 Regulations Further develop the Safety and Health Plan prepared by the PSDP before construction commences Co-ordinate the implementation during construction of the General Principles of Prevention Co-ordinate and monitor the implementation of any relevant requirements of the 2006 Regulations Organise co-operation between contractors and others Organise the co-operation of employers Co-ordinate the provision by contractors of information in relation to fatal accidents, injuries, conditions or dangerous occurrences 13

15 The General Principles of Prevention The General Principles of Prevention are set out in descending order of preference as follows: The avoidance of risk The evaluation of unavoidable risks The combating of risks at source The adaptation of work to the individual The adaptation of work to technical process The replacement of dangerous articles, substances or systems of work The giving of priority to collective protective measures over individual protective measures The development of an adequate prevention policy in relation to safety, health and welfare at work The giving of appropriate training and instruction to employees Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 Duties of the PSCS under the 2006 Regulations (continued ) Provide access to the Site Safety Representative to information regarding safety, health and welfare Co-ordinate arrangements for checking the implementation of safe working procedures Co-ordinating measures to ensure that only authorised persons are permitted on-site Co-ordinate arrangements which facilitate the provision and maintenance in an appropriate condition of site welfare facilities 14

16 Duties of the PSCS under the 2006 Regulations (continued ) Maintain and keep available for inspection a record of the names of persons working on site Notify the HSA before construction commences where construction is likely to take more than 500 person days or 30 working days Ensure that safe and suitable access ways are provided Where there are normally more than 100 persons on a construction site at any one time, the PSCS must appoint a full-time competent Safety Adviser May appoint a competent person as a H&S Co-ordinator to assist the PSCS Duties of the PSCS under the 2006 Regulations (continued ) Co-ordinate arrangements to ensure that persons at work on the construction site are in possession of a Fás Safe Pass or equivalent Co-ordinate arrangements to ensure the provision of relevant information to enable PSDP complete the Safety File Co-ordinate the development and application by contractors of arrangements which will enable them and their employees to promote safety, health and welfare on the construction site Facilitate the appointment of a Site Safety Representative where there are more than 20 persons employed 15

17 Duties of the Contractor under the 2006 Regulations Co-operate with the PSCS Provide the PSCS any information which (i) is likely to affect the safety, health or welfare of any person at work on the construction site, or (ii) might justify a review of the safety and health plan Provide the PSCS (i) information in relation to any accident or dangerous occurrence and (ii) a copy of the required notification or report Provide the PSCS with all relevant information necessary to prepare the safety file Comply with directions given by both the PSDP and PSCS Comply with the safety and health plan and any rules in the plan that are applicable to the contractor or to the contractor s employees Apply the General Principles of Prevention Facilitate the functions of the site safety representative Duties of the PSDP and PSCS under the 2005 Act No role of PSDP or PSCS in 2005 Act but.don't forget general Employer duties to its employees and other persons Sec. 8 to 12; general Employee duties Sec. 13; general duty of persons who exert control over a place of work Sec. 15 and general designer duties Sec

18 Management of Health and Safety Systems within the Highways Construction Industry Planning through Feasibility, Design, Construction, Completion and Maintenance Project Phase Health and Safety Element Documentation and Regulations Issues identified Consultation (as appropriate) 1 Concept and Feasibility Feasibility Study e.g. Desktop / High Level study undertaken by Local or Funding Authority Project Initiation National Development Plan National Roads Need Study County Development Plans European Development Plans Local Area Plans No formal PSDP appointment at this stage Department of Transport National Roads Authority Health and Safety Authority Road Safety Authority Handover Route Selection Design EIA / EAR Initiate Safety File and Safety and Health Plan Appoint Designer (External Consultant or In-House) Competency Assessment PSDP appointment (AF1) Maintain Safety File Preliminary Safety and Health Plan continually updated throughout these phases * Stage F Road Safety Audit (NRA DMRB) * Stage 1 Road Safety Audit (NRA DMRB) Statutory Bodies Environmental Guidelines (European and National) Internal H&S Policy Certification (ISO etc) Scope of Works Construction Regulations Health and Safety Legislation HSA Guidance Internal Designer / Consultant Health and Safety Policy NRA Environmental Guidelines An Bord Pleanala Report Appointment of PSDP (AF1 Notification to HSA) Requirements for Safety & Health Plan and Safety File at this stage of scheme development Guidance on what Safety File should contain PSDP may be required to assess competency of PSCS for advanced works, such as Ground Investigation, Archaeological Investigations etc National Roads Authority (Internal consultation) National Road Design Offices County Councils Independent Experts (National and International) Emergency Services Road Safety Auditors Statutory Bodies Designer Risk Assessments 4 Statutory Process Construction Phasing and Constructability Submission of objections which may be based on safety element of the design Handover 5 Construction Documents and Tender PQQ Competency H&S Questionnaire for PSCS and PSDP Appointment of PSCS / PSDP H&S Coordinator Construction Contract Construction Regulations Contractor / Designer H&S Systems NRA Inspections Competency of Designer (In-house or external) to assess competency of PSCS Appointment of PSCS for advance works, including Utility Diversions, advanced Site Clearance, advanced Fencing etc Construction Industry Federation (CIF) Association of Consulting Engineers of Ireland (ACEI) Handover Detailed Design Construction Implementation Maintain Safety File Construction Health and Safety Plan Traffic Management Plan Environmental Plan * Stage 2 Road Safety Audit (NRA DMRB) Safety Audits / Inspections (independent or by Client) HSA Inspections Method Statements Safe Systems of Work Risk Assessments Finalise Safety File * Stage 3 Road Safety Audit Construction Contract Construction Regulations Health and Safety Legislation HSA Guidance Internal Contractor / Designer Policy Contractor / Designer H&S Systems HSA Inspection / Notices NRA Inspections County Council Inspections Employer s Representative Oversight NRA DMRB NRA Environmental Guidelines Roles of PSDP and PSCS Client review of PSDP / PSCS performance Site Inspections - Review of H&S system - Review of practical application - Discussion with site safety officer and site team (Foremen, workers etc) Construction Industry Federation (CIF) Health and Safety Authority Institution of Occupational Safety and Health (IOSH) Contractors Designers Emergency Services Handover 7 Handover Handover Safety File Maintenance Documentation Construction Contract (Funding Authority requirements) Construction Regulations HSA Guidance Internal Contractor / Designer Policy Employer s Representative Oversight PSCS during defects period Safety File handover Elements in Safety File that refer to maintenance of road Structure of Safety File Timing of delivery of Safety File by PSDP to Client Feedback loop from maintenance to preparation of Contract County Council Director of Services Local Area Engineer Emergency Services Maintenance Companies

19 Part 2 Practical Implementation of Duties and Liabilities NRA PMG Scheme Phases Phase 1 Phases 2, 3 & 4 Phase 5 Phase 6 Phase 7 Concept and Feasibility Route Selection Construction Documents and Tender Detailed Design Handover Design Construction EIA / EAR Implementation Statutory Process 17

20 Phase 1 - Feasibility Project Phase Health and Safety Element Documentation and Regulations Issues identified Consultation (as appropriate) Concept and Feasibility Feasibility Study e.g. Desktop / High Level study undertaken by Local or Funding Authority National Development Plan National Roads Need Study County Development Plans European Development Plans No formal PSDP appointment at this stage Department of Transport National Roads Authority Health and Safety Authority Road Safety Authority Project Initiation Local Area Plans Issues Identified Phase 1 No formal PSDP appointment at this stage 18

21 Issues Identified Phase 1 Q A At what point in the project is a PSDP required to be appointed? The Client shall appoint in writing for every design and construction project a competent PSDP, before design work starts. (* exceptions on next slide) The client shall obtain written confirmation of acceptance of each of the appointments. A PSDP should be appointed after feasibility and following allocation of funding and identification of a project. Phases 2, 3 & 4 Projects where the appointment of a PSDP and PSCS are not required are listed as follows: 1) Routine maintenance, cleaning, decoration and repair within or to a structure unless - (a) the work involves a particular risk (b) more than one contractor is involved, or (c) construction work is planned to last longer than 30 working days or the volume of work is scheduled to exceed 500 person days 2) Where a person commissions or procures the project in relation to the person s domestic dwelling, and the project is not for the purpose or furtherance of a trade, business or undertaking after the completion of construction work. 19

22 Appointment of Project Supervisors and Notification to HSA Phase 1 Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 Appendix A Phase 1 Source: HSA - Clients in Construction Best Practice Guidance Appendix A 20

23 Issues Identified Phase 1 Q A Where the County Council is to appoint itself as PSDP how is the appointment made and by whom? In practice, the County Council makes the appointment through a Managers Order. The Client would act through the lead Engineer on the project, who would appoint the County Council as PSDP, addressing the letter to the Director of Services. Phase 1 - Checklist Identification of project 21

24 Phases 2, 3 & 4 Route Selection, Design & EIA Phases 2, 3 & 4 Health and Safety Element Documentation and Regulations Issues identified Consultation (as appropriate) Route Selection Initiate Safety File and Safety and Health Plan Appoint Designer (External Consultant or In-House) Competency Assessment PSDP appointment (AF1) Statutory Bodies Environmental Guidelines (European and National) Internal H&S Policy Certification (ISO etc) Appointment of PSDP (AF1 Notification to HSA) Requirements for Safety & Health Plan and Safety File at this stage of scheme development Guidance on what Safety File should contain National Roads Authority (Internal consultation) National Road Design Offices County Councils Independent Experts (National and International) PSDP may be required to assess Emergency Services Design Maintain Safety File Preliminary Safety and Health Plan continually updated throughout these phases Scope of Works Construction Regulations Health and Safety Legislation HSA Guidance Internal Designer / Consultant Health and Safety Policy competency of PSCS for advanced works, such as Ground Investigation, Archaeological Investigations etc Road Safety Auditors Statutory Bodies * Stage F Road Safety Audit NRA Environmental Guidelines EIA / EAR (NRA DMRB) * Stage 1 Road Safety Audit (NRA DMRB) An Bord Pleanala Report Designer Risk Assessments Construction Phasing and Constructability Statutory Process * Road Safety Audits are a NRA DMRB requirement. Issues Identified Phases 2, 3 & 4 Appointment of PSDP (AF1 Notification to HSA) Requirements for Safety & Health Plan and Safety File at this stage of scheme development Guidance on what Safety File should contain Competency of PSDP (in-house or external) to advise on competency of PSCS for advanced works, such as Ground Investigation, Archaeological Investigations etc 22

25 Issues Identified Phases 2, 3 & 4 Q A What are the requirements for competency for NRA or a County Council to perform the PSDP role? A person or organisation is deemed to be competent where they possess sufficient training, experience and knowledge appropriate to the nature of the work to be undertaken and have the necessary available resources. In practice this means: Access to Health and Safety Professionals, relevant experience in the roads industry and health and safety training. Issues Identified Phases 2, 3 & 4 Q A Can Regional Design Offices (RDO) be appointed to the role of PSDP or PSDP Coordinator? The role of PSDP must be assumed by either an individual or a corporate body, however it is generally assumed by a corporate body. As RDO s are not corporate bodies, RDO s cannot assume the role of PSDP. The PSDP coordinator (health and safety co-ordinator for the design process) should be a competent person or organisation, therefore RDO s can be appointed as PSDP coordinators. 23

26 Issues Identified Phases 2, 3 & 4 Q A How does the NRA or County Council ensure that the entity appointed to the PSDP role is competent? The Client or other person will make reasonable enquires to check that the company or person to be appointed is able to fulfill the responsibilities of the position (e.g. current PSDP Questionnaire). The client may need to seek professional advice from industry bodies depending on the scale, complexity and the hazards of the project. Phases 2, 3 & 4 Typical enquiries to assess competence Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations

27 PSDP Questionnaire Phases 2, 3 & 4 Source: Department of Finance, Capital Works Management Framework, Suitability Assessment Questionaires Appendix B Issues Identified Phases 2, 3 & 4 Q A What are the minimum requirements for competency to perform the health and safety co-ordinator for the design process role? Access to Health and Safety Professionals, relevant experience in the roads industry and training, e.g. health and safety qualification. 25

28 Issues Identified Phases 2, 3 & 4 Q A Should an AF1 form be completed at this stage? An AF1 form should only be completed by or on behalf of the Client where construction work is to last longer than 30 days or the volume of work is to exceed 500 person days. Phases 2, 3 & 4 Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 Appendix C 26

29 Issues Identified Phases 2, 3 & 4 Q A At what stage should a (Preliminary) Safety & Health Plan be initiated? The PSDP shall initiate a (Preliminary) Safety & Health Plan where construction work is to last longer than 30 days or the volume of work is to exceed 500 person days or where the work involves a particular risk. A Safety & Health Plan should be initiated following allocation of funding and identification of a project. Work involving a particular risk Phases 2, 3 & 4 Source: SAFETY, HEALTH AND WELFARE AT WORK (CONSTRUCTION) REGULATIONS 2006, Schedule 1 Appendix D 27

30 Issues Identified Phases 2, 3 & 4 Q A At what stage should a Safety File be initiated? The PSDP shall initiate a Safety File for every construction project. A Safety File should be initiated following allocation of funding and identification of a project. Phases 2, 3 & 4 Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 Appendix E 28

31 Q A Issues Identified What should a (Preliminary) Safety and Health Plan contain at Phases 2-4? It should include, but not be limited to, the following: Phases 2, 3 & 4 General description of the project Any other work activities taking place on site Work involving particular risks and mitigation measures The timescale for the project Design assumptions made by Designer / PSDP in relation to safety (risk analysis) Identification of significant hazards Location of electricity water and sewage connections Health and Safety Risk Assessment for Study Area / Preferred Route (NRA PMG) Incident / Accident Reporting System Safe Systems of Work, i.e. work adjacent to live traffic The Design Process Traffic Management Plan should be provided to the PSDP for inclusion in the Preliminary Safety and Health Plan * The Preliminary Safety and Health Plan is handed over to the PSCS, who in turn develops the Construction Safety and Health Plan. * Source: Department of Transport GUIDANCE FOR THE CONTROL AND MANAGEMENT OF TRAFFIC AT ROAD WORKS (Page 20) Phases 2, 3 & 4 Source: NATIONAL ROADS AUTHORITY, 2010 PROJECT MANAGEMENT GUIDELINES, JANUARY

32 Issues Identified Phases 2, 3 & 4 Q A What should a Safety File contain at Phases 2-4? A Safety File should contain: Description and Map of Study Area Contact Details of all relevant personnel and bodies Details of identified and potential hazards Health & Safety Risk Assessment of Study Area / Preferred Route (NRA PMG 2010) Records of preliminary investigations, e.g. archaeology, geotechnical Issues Identified Phases 2, 3 & 4 Q A What level of risk assessment is required at Phase 3? At Phase 3, risk assessments should specifically address all potential risks inherent in the design, all identified hazards and any issues relating to constructability. For Example: Potential demolition of buildings Made ground (Landfill, soft spots etc) Water bodies Online construction Utility diversions 30

33 Example Risk Assessment Phases 2, 3 & 4 Example Risk Assessment (continued) Phases 2, 3 & 4 Appendix F 31

34 Issues Identified Phases 2, 3 & 4 Q A At what point in the project is a PSCS required to be appointed? The Client shall appoint, in writing for every construction project a competent PSCS, before construction commences. (* exceptions on next slide) And the client shall obtain written confirmation of acceptance of each of the appointments. A PSCS should be appointed prior to the commencement of the construction work. Phases 2, 3 & 4 Projects where the appointment of a PSDP and PSCS are not required are listed as follows: 1) Routine maintenance, cleaning, decoration and repair within or to a structure unless - (a) the work involves a particular risk (b) more than one contractor is involved, or (c) construction work is planned to last longer than 30 working days or the volume of work is scheduled to exceed 500 person days 2) Where a person commissions or procures the project in relation to the person s domestic dwelling, and the project is not for the purpose or furtherance of a trade, business or undertaking after the completion of construction work. 32

35 Appointment of Project Supervisors and Notification to HSA Phases 2, 3 & 4 Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 Appendix A Issues Identified Phases 2, 3 & 4 Q A What constitutes a construction project? Construction work means the carrying out of any building, civil engineering or engineering work, including, but not limited to: Construction; alteration; conversion; fitting out; commissioning; renovation; repair; upkeep; redecoration or other maintenance; de-commissioning, demolition or dismantling; preparation for an intended structure 33

36 Issues Identified Phases 2, 3 & 4 Q A Should a PSCS be appointed for Advance Works Contracts? The Client shall appoint, in writing, for every construction project a competent PSDP and PSCS. A project may consist of preparation for an intended structure, including but not limited to site clearance, exploration, investigation (but not site survey) and excavation. Therefore appointment of PSCS is required for Ground Investigation & Archaeology Surveys, Fencing and Site Clearance and Utility Diversions, but is not required for Topographical Survey. Issues Identified Phases 2, 3 & 4 Q A Are contractors undertaking Advance Works required to inform the HSA (AF2) of their appointment to act as PSCS? An AF2 form should be completed by or on behalf of the PSCS where work is to last longer than 30 days or the volume of work is to exceed 500 person days. 34

37 Phases 2, 3 & 4 Appendix G Issues Identified Phases 2, 3 & 4 Q A How does the NRA or County Council ensure a person appointed to the PSCS role is competent? The Client or other person will make reasonable enquires to check that the person or company to be appointed is able to fulfill the responsibilities of the position (e.g. current PSCS Questionnaire). The client may need to seek professional advice from industry bodies depending on the scale, complexity and the hazards of the project. 35

38 Phases 2, 3 & 4 Typical enquiries to assess competence Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 Phases 2, 3 & 4 Typical enquiries to assess competence (Continued ) Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations

39 PSCS Questionnaire Phases 2, 3 & 4 Source: Department of Finance, Capital Works Management Framework, Suitability Assessment Questionaires Appendix H Issues Identified Phases 2, 3 & 4 Q A Is a (Construction) Safety and Health Plan required for Advance Works Contracts that are not notifiable to the HSA (AF2) (i.e. works scheduled for less than 30 days)? A (Construction) Safety and Health Plan should be prepared where construction work is to last longer than 30 days or the volume of work is to exceed 500 person days or where the work involves a particular risk. The project supervisor for the construction stage shall further develop, as necessary, before the commencement of the construction work, the safety and health plan for the construction site prepared under Regulation 12, in this Regulation called the plan. [Section 16, Safety, Health and Welfare at Work (Construction) Regulations 2006] 37

40 Phases 2, 3 & 4 - Checklist PSDP Appointed where required (AF1 completed if required) PSCS Appointed where required (AF2 completed if required) Safety File initiated Safety and Health Plan (Preliminary / Construction) Risk Assessments Phase 5 - Construction Documents and Tender Phase 5 Health and Safety Element Documentation and Regulations Issues identified Consultation (as appropriate) Construction Documents and Tender PQQ Competency H&S Questionnaire for PSCS and PSDP Appointment of PSCS / PSDP H&S Coordinator Construction Contract Construction Regulations Contractor / Designer H&S Systems Health and Safety Site Inspections for Advance contracts Competency of Designer (in-house or external) to assess competency of PSCS Appointment of PSCS for advance works, including Utility Diversions, advanced Site Clearance, advanced Fencing etc Construction Industry Federation (CIF) Association of Consulting Engineers of Ireland (ACEI) 38

41 Issues Identified Competency of Designer / PSDP (in-house or external) to advise on competency of PSCS (Note: Dealt with at earlier phase) Appointment of PSCS for advance works, including Utility Diversions, advanced Site Clearance, advanced Fencing etc Phase 5 Issues Identified Phase 5 Q A Who should act as PSCS where multiple Advance Works are undertaken concurrently? Only one PSCS should be appointed on site at any time. Agreement between contractors to be sought by Client prior to works starting in order to identify which contractor should perform role. Client to ensure that appointed PSCS is competent to manage multiple contractors. If agreement cannot be found, an independent PSCS must be appointed. 39

42 Phase 5 - Checklist PSDP Appointed (AF1 completed if required) PSCS Appointed where required (AF2 completed if required) Safety File updated by PSDP and handed over to PSCS on award Preliminary Safety and Health Plan revised / updated by PSDP and handed over to PSCS for development of Construction Safety and Health Plan Phase 6 - Construction Phase 6 Health and Safety Element Documentation and Regulations Issues identified Consultation (as appropriate) Detailed Design Construction Implementation Maintain Safety File Construction Health and Safety Plan Traffic Management Plan Environmental Plan * Stage 2 Road Safety Audit (NRA DMRB) Safety Audits / Inspections (independent or by Client) HSA Inspections Method Statements Safe Systems of Work Risk Assessments Finalise Safety File * Stage 3 Road Safety Audit Construction Contract Construction Regulations Health and Safety Legislation HSA Guidance Internal Contractor / Designer Policy Contractor / Designer H&S Systems HSA Inspection / Notices Health and Safety Site Inspections County Council Inspections Employer s Representative Oversight NRA DMRB NRA Environmental Guidelines Roles of PSDP and PSCS Client review of PSDP / PSCS performance Site Inspections - Review of H&S system - Review of practical application - Discussion with site safety officer and site team (Foremen, workers etc) Construction Industry Federation (CIF) Health and Safety Authority Institution of Occupational Safety and Health (IOSH) Contractors Designers Emergency Services * Road Safety Audits are a NRA DMRB requirement. 40

43 Issues Identified Roles of PSDP and PSCS Phase 6 Client review of PSDP / PSCS performance Issues Identified Phase 6 Q A What are the principle duties of the PSDP and PSCS during the construction project? The 2005 Act states that a person who commissions or procures a project shall appoint a competent person to ensure, so far as is reasonably practicable, that the project: (a) is designed and is capable of being constructed to be safe and without risk to health (b) is constructed to be safe and without risk to health (c) can be maintained safely and without risk to health during subsequent use (d) complies in all respects, as appropriate, with the relevant statutory provisions 41

44 Issues Identified Phase 6 Q A How can the Client ensure adequate monitoring of the contractor s Health and Safety performance? At a point yet to be defined, the Employer s Representative (or another) will be required to undertake monthly Health and Safety Inspections of the Works (including Advance Works) in coordination with the PSCS s site Safety Officer, the results of which may be issued to the Client and NRA. The Employer s Representative will also be required to record Accidents using the Accident Reporting System. Accident data will be collated by the NRA. Site Inspection Rating System Phase 6 Management and Documentation Welfare and Sanitation Public, Safety and Signs Workplace Access Walkways Excavation Housekeeping Tools and Equipment Services and Utilities Burning and Welding Fire Safety Working at Heights - Ladders Working at Heights - Scaffolding Lifting Appliances Plant Personal Protective Equipment Storage of Materials Traffic Management Other Identified Hazards 42

45 Phase 6 Appendix I Phase 6 Appendix I 43

46 Example Advice Notes Accident Reporting Form Phase 6 Appendix J 44

47 Phase 6 - Checklist PSDP Appointed (AF1 completed if required) PSCS Appointed (AF2 completed if required) Safety File maintained by PSDP Construction Safety and Health Plan (maintained by PSCS) Health and Safety Inspections facilitated (Employer s Representative duty) Accident Reporting System facilitated (Employer s Representative duty) Phase 7 - Handover Phase 7 Health and Safety Element Documentation and Regulations Issues identified Consultation (as appropriate) Handover Handover Safety File Maintenance Documentation Construction Contract (Funding Authority requirements) Construction Regulations HSA Guidance Internal Contractor / Designer Policy Employer s Representative Oversight PSCS during defects period Safety File handover Elements in Safety File that refer to maintenance of road Structure of Safety File Timing of delivery of Safety File by PSDP to Client County Council Director of Services Local Area Engineer Emergency Services Maintenance Companies 45

48 Issues Identified PSCS during defects period Phase 7 Safety File handover Elements in Safety File that refer to maintenance of road Structure of Safety File Timing of delivery of Safety File by PSDP to Client Issues Identified Phase 7 Q A When should the Contractor relinquish the role of PSCS? The Contractor should retain the role of PSCS until the end of the Defects Period and only relinquish it having satisfactorily handed over the information for the Safety File to the PSDP. The PSDP is to define what is satisfactory. 46

49 Issues Identified Phase 7 Q A When should the role of PSDP be relinquished? The role of PSDP should be relinquished (either by the Contractor, Designer or independent body) having satisfactorily handed over the Safety File to the Client. The Client is to define what is satisfactory. Issues Identified Phase 7 Q A Should the AF2 form cover the defects period? The AF2 submitted at the start of construction should cover the time frame programmed for construction AND any defects period. In the event that the programme is overran the AF2 form should be extended (typically a new AF2 form is submitted). While there is no formal paperwork defined by the HSA to relinquish the role of PSCS the Contractor should issue a letter to the Health and Safety Authority (HSA) (copied to the Client) to confirm the end of construction. 47

50 Issues Identified Phase 7 Q A Where a separate project is to be undertaken on the site during the Defects Period should a separate PSCS appointment be made? Where a separate contract by others, unrelated to the project defects, is required during the defects period, for example, a service diversion, a PSCS appointment is required. However, this does not preclude the Client from seeking agreement with the current PSCS in taking on additional roles. Client to ensure coordination between PSCS s, where a separate appointment is made. Issues Identified Phase 7 Source: HSA Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 HSA Example: A road project is complete (completion cert issued) and road is operational. The PSCS is still on site coordinating the remaining construction works (snagging). This work would have been considered as part of the agreed contract. The PSCS in this instance is required to coordinate the remaining construction works taking into account that the road is now operational. The PSCS is not responsible for works being carried out on the completed road which are not related to the project, but must coordinate his/her own works taking into account these other activities. An example of this may be a county council bringing in contractors to landscape an area adjacent to the road or even the erection of a road side sculpture. In this case it is the duty of the Client to give the PSCS all the information they require in regards to the other work activities. Good communication between Client and PSCS is very important at this stage. Source: HSA Guidance When does the Project Supervisor Construction Stage (PSCS) role end? 48

51 Issues Identified Phase 7 Q A When should the Safety File be handed over from the PSDP to the Client? In the case of Major Works the Safety File should be handed over to the Client no later than formal completion of the Defects Period (for the Works). In the case of Minor Works the Safety File should be handed over to the Client within a reasonable period following formal Works completion notices (to be defined by the Client in the Works Contract / Agreement). Issues Identified Phase 7 Q A What if the Client requires the complete Safety File (or part of the Safety File) prior to hand-over? The PSDP is obligated under the legislation to comply with any such reasonable requests by the Client. The request should allow the PSDP a reasonable amount of time to collate the Safety File, or part there of, for interim hand-over. 49

52 Issues Identified Phase 7 Q A What recourse is available to the PSDP if the designer, contractor or other relevant person has not carried out directions? If, in the opinion of the PSDP directions, confirmed in writing, have not been carried out, the PSDP shall: (a) notify in writing the HSA, the client and the person to whom the direction was given (b) include with the notification: (i) a copy of the written confirmation of the direction (ii) particulars of the response, if any Issues Identified Phase 7 Q A What recourse is available to the Client if the PSDP or PSCS has not carried out directions? The Client has the authority to make and change appointments if the roles are not adequately fulfilled by the appointed person. Changes in appointments should be conducted with consultation with the HSA. 50

53 Issues Identified Phase 7 Q A Who is considered the Client in the case of Public Private Partnership (PPP) projects? When should the Safety File be handed over in the case of PPP projects and to whom? The PPP Concessionaire should be considered the Client and the Safety File should be formally handed over to the Concessionaire following completion of the construction for the Project Road section of the scheme. For the non-project Road sections of the scheme the Safety File or Files shall be handed over to the relevant Client as per typical non-ppp schemes. Issues Identified Phase 7 Q A What should a Safety File contain at post construction handover? A Safety File should contain: As Built Drawings (These may not necessarily be contained in the File, but an appropriate link to them must be provided) Hazardous Materials Data Sheets Relevant Method Statements e.g. for dismantling, modification or demolition Operation and Maintenance Manuals Service Requirements 51

54 Issues Identified Phase 7 Q A Where should the Safety File be kept? The Safety File should be kept by the Client and made available to persons undertaking maintenance works. Phase 7 - Checklist Satisfactory hand-over of info from PSCS to PSDP Letter issued by PSCS to HSA to confirm the end of construction PSDP Appointed (AF1 completed if required) PSCS Appointed for any works during Defects Period (AF2 completed if required) Safety and Health Plan Safety File hand-over by PSDP to Client 52

55 Appendix A FLOW DIAGRAM FOR APPOINTMENT OF PROJECT SUPERVISORS

56 Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 FLOW DIAGRAM FOR APPOINTMENT OF PROJECT SUPERVISORS 21

57 S. 2 This represents the relationships between different duty-holders. The flowchart is not set out in a strict timescale or sequence. On your project you may be making appointments at different stages. Clients in Construction: Best Practice Guidance 9 Health and Safety Authority

58 Appendix B Competence Assessment Questionnaire for Applicant who will be appointed as a Designer and Project Supervisor for the Design Process

59 HEALTH & SAFETY COMPETENCE OF PROJECT SUPERVISOR FOR THE DESIGN PROCESS (PSDP) AND HEALTH AND SAFETY COORDINATOR (HSC) (HS) EVIDENCE OF TECHNICAL CAPABILITY CRITERIA It is a statutory requirement that the competence of the person (or persons) to be appointed as Project Supervisor for the Design Process (PSDP) or Health and Safety Coordinator (HSC) is established pursuant to section 6(1)(a) of the Safety, Health and Welfare at Work Construction Regulations Therefore where the position of PSDP or HSC is applied for the applicant must complete this supplement on Health and Safety. The criteria below mirror the structure in the main part of the questionnaire for consistency but should be answered specifically in relation the PSDP/HSC service. Where the response includes information already contained in response to previous sections of the questionnaire, the applicant must clearly cross-reference that information where required in response to this Health and Safety supplement. The level of information required and is stated under each criterion based on the category of project identified at Section 1.4 at the beginning of the questionnaire (i.e.type 1/Type 2/ Type 3). All health and safety criteria (and sub-criteria) are pass/fail criteria only. The Applicant must meet the relevant minimum standard(s) as stated under each criterion a EDUCATIONAL AND PROFESSIONAL QUALIFICATIONS (Management) RESPONSE: REQUIRED option (i) and (ii) PASS/FAIL CRITERION ONLY (i) Applicants must supply evidence of Health and Safety related educational qualifications, professional qualifications (with dates obtained) and experience (specifically in the role of PSDP or HSC or both as appropriate) on projects of a similar size and complexity including curricula vitae of the company's management staff; and the organization structure. When the Response is REQUIRED, it may be included in the information submitted at 3.4a, 3.4.1a(HS), 3.4.2a(HS), 3.4.3a(HS) or submitted separately at Appendix 3.4.4a(HS). The Minimum Standard is evidence of sufficient management staff with appropriate professional qualifications and experience, relevant to the Works. Applicant Entry: Check the appropriate box and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4a / 3.4.1a(HS) / 3.4.2a(HS) / 3.4.3a(HS), 3.4.4a(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST). (ii) Applicants must provide evidence of Health and Safety training and qualifications (for example, degree, diploma, certificate, or CPD) with dates obtained, and experience (acting as PSDP/HSC as appropriate) of the company's managerial personnel. When the Response is REQUIRED, it may be included in the information submitted at 3.4a or 3.4.1a(HS) or 3.4.2a(HS) or 3.1.3a(HS) or submitted separately at Appendix 3.4.4a(HS). The Minimum Standard is evidence of sufficient management staff with Health and Safety qualifications, training and experience, relevant to the Works. Applicant Entry: Check the box where appropriate and delete as applicable to confirm that the information requested (a) is attached at Appendix 3.4a / 3.4.1a(HS) / 3.4.2a(HS) / 3.4.3a(HS), 3.4.4a(HS) ( if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) b(HS) EDUCATIONAL AND PROFESSIONAL QUALIFICATIONS (Personnel) QW1 25/05/2010 Page 39

60 RESPONSE: REQUIRED option (i) and (ii) PASS/FAIL CRITERION ONLY (i) Applicants must provide evidence of Health and Safety related educational qualifications, professional qualifications (with dates obtained) and experience (acting as PSDP/HSC as appropriate); including the curricula vitae of the company's personnel for the project on projects of a similar size and complexity. When the Response is REQUIRED, it may be included in the information submitted at 3.4b b(HS), 3.4.2b(HS), 3.4.3b(HS) or submitted separately at Appendix 3.4.4b(HS). The Minimum Standard is evidence of sufficient personnel for the project with appropriate professional qualifications and experience, relevant to the Works. Applicant Entry: Check the box and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4b / 3.4.1b(HS) / 3.4.2b(HS) / 3.4.3b(HS) / 3.4.4b(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST). (ii) Applicants should provide evidence of Health and Safety training and qualifications (for example, degree, diploma, certificate, CPD) and experience (on similar projects) together with curricula vitae of the company's personnel for the project. When the Response is REQUIRED, it may be included in the information submitted at 3.4b, 3.4.1b (HS), 3.4.2b (HS) or submitted separately at Appendix 3.4.3b(HS). The Minimum Standard is evidence of sufficient personnel for the project with Health and Safety qualifications, training and experience, relevant to the Works. Applicant: Check box where appropriate and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4b / 3.4.1b(HS) / 3.4.2b(HS) / 3.4.3b(HS) / 3.4.4b(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) c(HS) LIST of SERVICES (of a similar nature) OVER THE PAST 3 YEARS RESPONSE: REQUIRED PASS/FAIL CRITERION ONLY Applicants should provide examples of PSDP/HSC services carried out over the last 3 years that are comparable in nature and complexity to this project. When the Response is REQUIRED, it must be submitted separately at Appendix 3.4.4c(HS). The Minimum Standard is evidence supplied (using the standard form at Appendix B2 to this questionnaire) of the PSDP or HSC service previously provided by the applicant on projects similar in nature and complexity. NOTE: All certificates should be submitted by the: Applicant to CA with rest of assessment submission Applicant Entry: Check the appropriate box to confirm that the Certificates of Satisfactory Execution (in the form provided at Appendix B2 of this questionnaire) (a) are attached at Appendix 3.4.4c / will be submitted by the appointed Referees prior to closing date (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) d(HS) MEASURES FOR ENSURING QUALITY RESPONSE: REQUIRED option (i) and (ii) PASS/FAIL CRITERION ONLY All Applicants are required to demonstrate technical facilities and measures for studying, researching and ensuring quality [Article 48.2(c) of Directive 2004/18/EC (and Regulation 57 of SI No. 329 of 2006) or Article 54 of Directive 2004/17/EC (and Regulation 56 of SI 50 of 2007)] as listed below. (i) Signed Declaration QW1 25/05/2010 Page 40

61 Applicants must supply a Signed Declaration (form attached at Appendix C2). The Minimum Standard is submission of the signed declaration, and where enforcement actions, legal proceedings accidents, fatalities or incidents have been recorded, evidence that adequate measures have been put in place by the applicant company to address any deficiencies in their Health and Safety procedures. Applicant Entry: Check the appropriate box to confirm that the declaration attached at Appendix C2: (a) is signed by a director/partner and included with your response at Appendix 3.4.4d(HS) (if Response is REQUIRED), or (b) will be signed by a director/partner and submitted at the appropriate time (if Response is SUBMIT ON REQUEST). (ii) Other Requirements The most efficient way to structure responses to the requirements below is to provide a Safety Statement within which all of these requirements can be addressed. The recommended format to be used is outlined at: Applicants should include or submit on request: a. a copy of your current general health and safety policy; b. an outline of your management organizational structure with regard to allocation of duties, delegation of responsibilities, etc., in relation to Health and Safety; c. copies of standard forms used for risk assessments as part of your duties under the Safety, Health and Welfare at Work Act 2005; d. details of arrangements for Continuous Professional Development of PSDP personnel, including personnel who would be employed on the project; e. details of the company s procedures for disseminating up-to-date developments on health and safety issues; f. details of the company s arrangements for the co-ordination of information between the different designers and disciplines involved in a project; g. details of the methodology for the dissemination of health and safety information for the design and construction stage on this or equivalent projects; The Minimum Standard is: i. a general health and safety policy document appropriate to the relevant discipline; ii. relevant management organizational structure document indicating the duty holders responsible for Health and Safety; iii. standard risk assessment forms (relevant to projects of a similar size, nature and complexity) covering all stages of a project life cycle from early design stage to project completion; iv. evidence of CPD training arrangements in place (for PSDP) appropriate to the size and complexity of the work. v. evidence that there is an adequate organizational structure in place within the company to facilitate the dissemination of up-to-date developments on health and safety issues; vi. evidence that there are adequate arrangements in place for the coordination of information between Contractor s Designers with an adequate mechanism in place that tracks, records delivery and receipt of information distributed; and vii. evidence of adequate structured procedures relevant to the size and complexity of the project to ensure that Health and Safety information is disseminated to the relevant parties and appropriate action taken. Applicant Entry: Check the box where appropriate to confirm that all the information requested: (a) is attached as Appendix 3.4.4d(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST). QW1 25/05/2010 Page 41

62 3.4.4e(HS) AVERAGE ANNUAL MANPOWER OVER THE LAST 3 YEARS RESPONSE: REQUIRED PASS/FAIL CRITERION ONLY Applicants should provide a copy of the details of manpower resources used to fulfill the role of PSDP/HSC over the last 3 years. When the Response is REQUIRED, it may be included in the information submitted at 3.4e, or submitted separately at Appendix 3.4.4e (HS). The Minimum Standard is submission of the relevant details: evidence of personnel resources used to carry out the work in compliance with Safety Health and Welfare (Construction) Regulations Applicant Entry: Check the appropriate box and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4e / 3.4.4e(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) f(HS) TECHNICAL EQUIPMENT AVAILABLE TO CARRY OUT THE CONTRACT RESPONSE: REQUIRED PASS/FAIL CRITERION ONLY In these categories of project adequate access (online or offline) to appropriate levels of Codes of Practice, Regulatory and Statutory guidance should be demonstrated. Does the applicant s organization have access to or subscribe to a technical database containing appropriate comprehensive health and safety documentation in support of its health and safety management and PSDP function? If so supply details. The Minimum Standard is evidence of adequate knowledge resources to carry out the work in compliance with Safety Health and Welfare at Work Act Applicant Entry: Check the box where appropriate to confirm that the information requested (a) is attached at Appendix 3.4.4f only ( if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) g(HS) TECHNICIANS OR TECHNICAL BODIES AVAILABLE RESPONSE: REQUIRED PASS/FAIL CRITERION ONLY Names of any group, body or organization or similar which the applicant company is a member of and which promotes and has an involvement in health and safety matters; or external resource or expertise relevant to the project which are available The Minimum Standard is evidence of adequate skill, experience and resources [taken in conjunction with Criteria 3.4.4a(HS) to 3.4.4f(HS)] to provide the PSDP/HSC service in compliance with Safety, Health and Welfare at Work (Construction) Regulations Where the applicant, in responses to criteria 3.4.4a(HS) to 3.4.4f(HS), has demonstrated adequate experience, skill and resources to provide the PSDP/HSC service, no information is required, and the applicant will be deemed to have met the minimum standard for this criterion. If not all the requisite resources are available in-house, applicants may provide the above information to supplement the in-house experience, skill and resources. QW1 25/05/2010 Page 42

63 Applicant Entry: Check the box where appropriate and delete as applicable below to confirm that the information (a) is attached at Appendix 3.4.4g / covered previously at 3.4.4a-f for Type 3 projects (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST). On behalf of the Applicant, I declare that the Applicant is not guilty of misrepresentation in supplying or failing to supply the information requested Signed: Date: For and on behalf of Applicant (signature must be that of a Director/Principal with date in hardcopy) Name: Applicant Entry [block letters] Title: Applicant Entry [block letters] QW1 25/05/2010 Page 43

64 Appendix C Approved Form (AF 1)

65 NOTE: Safety, Health and Welfare at Work (Construction) Regulations, 2006 Approved Form (AF1) Regulation 10 Particulars to be notified by the Client to the Health and Safety Authority before the design process begins Thisform isto be usedto notifyofanyproject coveredbythe Safety,HealthandWelfare (Construction)Regulations2006,whichwill last longerthan 30 daysor500 person days.it can also be usedto provide changesin appointmentssince initial notification ofprojects. Anydayon whichconstruction workiscarriedout (including holidaysandweekends)shouldbe counted,even ifthe workon that dayisofshort duration.a person dayisone individual,including supervisorsandspecialists,carrying out construction workforone normal working shift. ThisNotification isto be made byregisteredpost to HSA,Metropolitan Building,JamesJoyce Street,Dublin 1;orasmaybe directedbythe Authority. 1 Name: Address: Client:Provide name,full address,telephone numberand addressforthe Client.Ifmore than one Client, please attachdetailsofall Clientson a separate sheet. Telephone: 2 Project Supervisor Design Process and Health & Safety Coordinator:Provide name,full address,telephone numberand addressforthe PSDPandHealth& SafetyCoordinatorforthe Design Process. PSDPName: H&S C.Name: Address: Address: Telephone: Telephone: 3 Project Supervisor Construction Stage and Health & Safety Coordinator, if known:provide name,full address,telephone numberand addressforthe PSCS andhealth& SafetyCoordinatorforthe Construction Stage. PSCS Name: H&S C.Name: Address: Address: Telephone: Telephone: 4 Information on Construction Work:Please provide yourdetailsofthe following. Description of Project: Exact Address ofconstruction Site: Signed: byoron behalfofthe Client Position: Date:

66 Appendix D Schedule 1 Non-exhaustive List of Work Involving Particular Risks to the Safety, Health and Welfare of Persons at Work

67 Schedule 1 Regulations 12, 15 and 16 Non-exhaustive List of Work Involving Particular Risks to the Safety, Health and Welfare of Persons at Work 1. Work which puts persons at work at risk of - (a) falling from a height, (b) burial under earthfalls, or (c) engulfment in swampland, where the risk is particularly aggravated by the nature of the work or processes used or by the environment at the place of work or construction site. 2. Work which puts persons at work at risk from chemical or biological substances constituting a particular danger to the safety and health of such persons or involving a statutory requirement for health monitoring. 150

68 3. Work with ionising radiation requiring the designation of controlled or supervised areas as defined in Directive 96/29/Euratom Work near high voltage power lines. 5. Work exposing persons at work to the risk of drowning. 6. Work on wells, underground earthworks and tunnels. 7. Work carried out by divers at work having a system of air supply. 8. Work carried out in a caisson with a compressed-air atmosphere. 9. Work involving the use of explosives. 10. Work involving the assembly or dismantling of heavy prefabricated components. 2 OJL15929th June

69 Appendix E Lifecycle of Safety & Health Plan and Safety File

70 Guidelines on the Procurement, Design and Management Requirements of the Safety Health and Welfare at Work (Construction) Regulations 2006 LIFECYCLE OF SAFETY & HEALTH PLAN AND SAFETY FILE 84

71 Appendix F Example Risk Assessment

72 DESIGNERS RISK ASSESSMENT FORM October 2009 Project name: Road Improvement Design stage: Preliminary Design Engineering Discipline: Highways Structure: Mainline Carriageway Project No: Doc. Ref.: Revision: Prepared by: A Smith Date: 02/10/09 Checked by: C Jones Date: 02/12/09 Ref. Phase C/M/D/ UaW Activity Potential Hazards Person(s) at Risk 1. C Interface with live traffic (junctions and sections of mainline to be constructed online). Collisions between construction traffic and traffic on the road. 2. C Crossing of utilities Explosion, electrification, disease due to water contamination 3. C/M Sections in deep cuttings. Design and Build Documents require that a maintenance strip be provided in all areas directly inside the permanent boundary fence. In areas of cutting this will run at the top of the cutting. During construction, vehicles would have to drive along this strip and could over turn or drive over the edge. The same risk applies to maintenance workers driving at the top of the cutting, if they drive over the edge they could fall into the carriageway traffic. Construction workers, Drivers and passengers Construction workers, people in the surrounding area. Construction Workers, maintenance workers, drivers RR H/M/L Design Measures to Eliminate Hazards H It is not possible to completely remove hazard as part of the scheme has to be built online. H Cannot eliminate hazard as the utilities already exist and have to be crossed by the Mainline. No proposals for advanced diversion works. H Agree with employer to remove the requirement for maintenance strip along sections of deep cuttings. This recommendation to be detailed in the Contract Documents. Design Measures to Reduce Risk On the northern end of the scheme the road is offset so that a section of it can be built off line while keeping the other half open with a traffic management system in place. Nearby regional and local access roads shall be constructed off line. Sufficient land has been provided for a temporary diversion if required. Utilities drawings have been prepared identifying the indicative locations of the various utilities along the route. Contract Documents will ensure that the contractor can only carry out works on utilities following the consultation and compliance with the requirements of the utility/service provider. Design progressed without requirement for maintenance strip. Design progressed on 1:2 cut slopes. Residual Risk (to inform construction teams) Construction will still take place adjacent to live traffic. Contractor is to satisfy himself that the roundabout can be constructed within the Lands Made Available (LMA) according to a properly designed TMS. Construction works will have an interface with utilities as they cannot be diverted in advance. In addition there is potential for new utilities to have been put in place since the preliminary design was undertaken. Construction risk of stability of cut material. Risk to contractor staff working at the top of the cutting. Requirement for rock trap to be identified following results of detailed GI. Included on Drawing No(s). or other doc. (give ref.) See Preliminary Design Report(PDR) Drawings See Utility Drawings in Preliminary Design Report. See PDR Drawings

73 4. C Construction in a greenfield area and the presence of livestock Livestock could get on the site during construction and may cause an accident Construction workers H Cannot be eliminated at Preliminary Design Stage The site should be secured before work begins and the boundary to the site should be fenced off. Contractor to agree procedures for crossings of livestock. Boundary fencing will be required to be maintained throughout by the contractor 5. C General Public/ Children trespassing on site Risk of public injury on site from falls, trips, falling from height, uncovered manholes/trenches General public Children H Cannot eliminate hazards at Preliminary Design Stage. Site perimeter shall be secured - temporary fencing shall be included in the design to prevent unauthorised entry to the construction site. Protective barriers required to prevent staff, visitors, unauthorized access, objects and machinery from falling into open excavations. Residual risk remains. Inform the surrounding public of site locations and boundaries. Give advance warning at the start of construction. Identified diversions to public right of way established and clearly signed. [Discussions ongoing with landowners] 6. C/M Bodies of Water Water hazard/drowning Construction and maintenance workers H Cannot eliminate hazards as provision of ponds is required as part of the attenuation of the carriageway drainage system. Design shall be progressed on 1:2 cut slopes on the pond embankments. Design to include edge protection and lifebuoys near waters edge. A residual risk remains. Contractor to provide method statements and risk assessments. Particular emphasis should to placed on housekeeping at waters edge. Workers should work in pairs so one can raise the alarm if the other falls in. Lifejackets to be worn at all times when working over or near water. See PDR Drawings. Phase Severity of Injury Probability (Prob.) Risk Rating (RR) Hierarchy of Mitigation 1. Eliminate hazard (design out) C = Construct H: Major, Fatal or long term disabling injury or illness. H: Highly likely M H H Note the purpose of Risk Rating is 2. Reduce risk at source (amend design) M = Maintain / Clean M: Moderate injury or illness M: Likely event L M H to determine which risks are significant. It is a subjective process, 3. Provide risk information (add to design) D = Demolish and/or Adapt L: Minor injury/ illness L: Possible L L M not an absolute or precise determination. UaW Use as Work[place Severity (LMH) Prob. (LMH)

74 Appendix G Approved Form (AF2)

75 NOTE: Safety, Health and Welfare at Work (Construction) Regulations, 2006 Approved Form (AF2) Particulars to be notified by Project Supervisor for the Construction Stage to the Health and Safety Authority before the construction work begins This form is tobeusedtonotifythehealth& SafetyAuthorityofanyprojectcoveredbytheSafety,Health andwelfareatwork(construction)regulations 2006, which wil last longer than 30 days or 500 person days. It can also be used to provide changes to initial notification of projects. Any day on which construction work is carried out (including holidays and weekends) should be counted, even if the work on that day is of short duration. A person day is one individual, including supervisors and specialists, carrying out construction work for one normal working shift. This Notification is to be made by Registered Post to HSA, Metropolitan Building, James Joyce Street, Dublin 1; or as may be directed by the Authority. The project supervisor for the construction stage shal clearly display on the construction site a copy of this form. 1 Name: Address: Regulation 22 Client:Provide name, ful address, telephone number and address for the Client. If more than one Client, please atach details of al Clients on a separate sheet. Telephone: 2 Project Supervisor Design Process and Health & Safety Coordinator:Provide name, ful address, telephone number and address for the PSDP and Health & Safety Coordinator for the Design Process. PSDP Name: H&S C. Name: Address: Address: Telephone: Telephone: 3 Project Supervisor Construction Stage and Health & Safety Coordinator:Provide name, ful address, telephone number and address for the PSCS and Health & Safety Coordinator for the Construction Stage. PSCS Name: H&S C. Name: Address: Address: Telephone: Telephone: 4 Information on Construction Work:Please provide your details / estimates for the folowing. Description of Project: Address of Site: The planned date for the commencement of the construction work: How long the construction work is expected to take (in weeks): The maximum number of people carrying out construction work on site at any one time. The number of Contractors expected to work on site. Information on Construction Work:Provide name, ful address & telephone number of those selected to work on 5 this project (if required continue on a separate sheet). Name Address Telephone and Signed: Position: by or on behalf of the Project Supervisor for the Construction Stage Date:

76 Appendix H Competence Assessment Questionnaire where the Successful Applicant will be appointed Works Contractor and Project Supervisor for the Construction Stage

77 HEALTH AND SAFETY COMPETENCE OF PROJECT SUPERVISOR FOR THE CONSTRUCTION STAGE (PSCS) (HS) EVIDENCE OF TECHNICAL CAPABILITY CRITERIA It is a statutory requirement that the competence of the person or persons to be appointed as Project Supervisor for the Construction Stage (PSCS) is established pursuant to section 6(1)(a) of the Safety, Health and Welfare at Work Construction Regulations Therefore, where the position of PSCS is applied for the applicant must complete this supplement on Health and Safety. The criteria below mirror the structure in the main part of the questionnaire for consistency but should be answered specifically in relation to the PSCS service. Where the response includes information already contained in response to previous sections of the questionnaire, the Applicant must clearly cross-reference that information where required in response to this supplement. The level of information required is stated under the relevant criterion based on the category of project identified at subsection 1.4 at the beginning of the questionnaire (i.e. Type 1/Type 2/Type 3). All health and safety criteria are pass/fail criteria only. The Applicant must meet the relevant minimum standard(s) stated under each criterion a EDUCATIONAL AND PROFESSIONAL QUALIFICATIONS (Management) RESPONSE: REQUIRED option (i) and (ii) PASS/FAIL CRITERION ONLY (i) Applicants must provide evidence of Health and Safety related educational qualifications, professional qualifications (with dates obtained) and experience (on projects of a similar size and complexity) of the company's management staff; including curricula vitae and organization structure. When the Response is REQUIRED, it may be included in the information submitted at 3.4a, 3.4.1a(HS) or submitted separately at Appendix 3.4.2a(HS). The Minimum Standard is evidence of sufficient management staff with appropriate professional qualifications and experience, relevant to the Works. Applicant Entry: Check the appropriate box and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4a / 3.4.1a(HS) / 3.4.2a(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST). (ii) Applicants must provide evidence of Health and Safety training and qualifications (for example, degree, diploma, certificate, CPD) with dates obtained, and experience (on similar projects) of the company's managerial personnel. When the Response is REQUIRED, it may be included in the information submitted at 3.4a, 3.4.1a (HS) or submitted separately at Appendix 3.4.2a(HS). The Minimum Standard is evidence of sufficient managerial personnel with Health and Safety qualifications, training and experience, relevant to the Works. Applicant Entry: Check the box where appropriate and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4a / 3.4.1a(HS) / 3.4.2a(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) b(HS) EDUCATIONAL AND PROFESSIONAL QUALIFICATIONS (Personnel) RESPONSE: REQUIRED option (i) and (ii) PASS/FAIL CRITERION ONLY i) Applicants should supply evidence of Health and Safety related educational qualifications, professional qualifications (with dates obtained) and experience (acting as PSCS); including the curricula vitae of the company's personnel for the project on projects of a similar size and complexity. QW1 25/05/2010 Page 31

78 When the Response is REQUIRED, it may be included in the information submitted at 3.4b, 3.4.1b (HS), 3.4.2a(HS) or submitted separately at Appendix 3.4.2b(HS). The Minimum Standard is evidence of sufficient personnel for the project with appropriate professional qualifications and experience, relevant to the Works. Applicant Entry: Check the appropriate box and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4b / 3.4.1b(HS) / 3.4.2a(HS) / 3.4.2b(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST). ii) Applicants should provide evidence of Health and Safety training and qualifications (for example, degree, diploma, certificate, CPD) and experience (on similar projects) together with curricula vitae of the company's personnel for the project. When the Response is REQUIRED, it may be included in the information submitted at 3.4b, 3.4.1a, 3.4.1b, 3.4.2a or submitted separately at Appendix 3.4.2b(HS). The Minimum Standard is evidence of sufficient personnel for the project with Health and Safety qualifications, training and experience, relevant to the Works. Applicant Entry: Check box where appropriate and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4b / 3.4.1a(HS) / 3.4.1b(HS) / 3.4.2a(HS) / 3.4.2b(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) c(HS) LIST of SERVICES (of a similar nature) OVER THE PAST 3 YEARS RESPONSE: REQUIRED PASS/FAIL CRITERION ONLY Applicants should supply examples of PSCS appointments carried out over the last 3 years on projects comparable in nature and complexity to this project. When the Response is REQUIRED it must be submitted separately at Appendix 3.4.2c(HS). The Minimum Standard is evidence provided (using the standard form at Appendix B2 to this questionnaire) of the PSCS services previously provided by the applicant on projects of a similar nature and complexity. NOTE: All certificates should be submitted by the: Applicant to CA with rest of assessment submission Applicant Entry: Check the appropriate box to confirm that the Certificates of Satisfactory Execution (in the form provided at Appendix B2 of this questionnaire) (a) are attached at Appendix 3.4.2c / will be submitted by the appointed Referees prior to closing date (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) d(HS) MEASURES FOR ENSURING QUALITY RESPONSE: REQUIRED option (i) and (ii) PASS/FAIL CRITERION ONLY All Applicants are required to demonstrate technical facilities and measures for studying, researching and ensuring quality [Article 48.2(c) of Directive 2004/18/EC (and Regulation 57 of SI No. 329 of 2006) or Article 54 of Directive 2004/17/EC (and Regulation 56 of SI 50 of 2007)] as listed below. (i) Signed Declaration Applicants must supply signed Declaration (in the form attached at Appendix C1) The Minimum Standard is submission of the signed declaration, and where enforcement actions, legal proceedings accidents, fatalities or incidents have been recorded, evidence that adequate measures have been put in place by the applicant company to address any deficiencies in their Health and Safety procedures. QW1 25/05/2010 Page 32

79 Applicant Entry: Check the appropriate box to confirm that the declaration form at Appendix C1: (a) is signed by a director/partner and included with your response at Appendix 3.4.2d(HS) (if Response is REQUIRED), or (b) will be signed by a director/partner and submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST). (ii) Other Requirements The most efficient way for a PSCS to structure its responses to the requirements below is to provide a Safety Statement within which all of these requirements can be addressed. It is recommended that the format outlined at be used. Please include the following or submit on request: a. a copy of your current general health and safety policy; b. an outline of your management organizational structure with regard to allocation of duties, delegation of responsibilities, etc., in relation to Health and Safety; c. copies of standard forms used for method statements as part of your duties under the Safety, Health and Welfare at Work Act 2005; d. details of arrangements for continuing Health and Safety training of PSCS personnel, including personnel who would be employed on the project; e. details of the company s procedures for disseminating up-to-date developments on health and safety issues; f. details of the company s arrangements for the co-ordination of information between the different contractors, suppliers, and designers involved in a project; and g. details of the methodology for the dissemination of health and safety information for the design and construction stage on this or equivalent projects. The Minimum Standard is: i. a general health and safety policy document appropriate to a Health and Safety led Construction Management function; ii. relevant management organizational structure document indicating the duty holders responsible for Health and Safety; iii. standard method statements (relevant to projects of a similar size, nature and complexity) covering all stages of the project life cycle from early design stage to project completion; iv. evidence of training arrangements in place appropriate to the size and complexity of the work (this must include specific Health and Safety training); v. evidence that there is an adequate organizational structure in place within the company to facilitate the dissemination of up-to-date developments on Health and Safety issues; vi. evidence that there are adequate arrangements in place for the coordination of information between Contractors with an adequate mechanism in place that tracks, records delivery and receipt of information distributed; vii. evidence of adequate structured procedures relevant to the size and complexity of the project to ensure that the PSCS role in coordinating Construction Safety Management is clearly demonstrated. Applicant Entry: Check the box where appropriate to confirm that all the information requested: (a) is attached at Appendix 3.4.2d(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) e(HS) AVERAGE ANNUAL MANPOWER OVER THE LAST 3 YEARS RESPONSE: REQUIRED PASS/FAIL CRITERION ONLY Applicants must provide evidence for three years of average annual manpower and management staff in relation to the PSCS role. When the Response is REQUIRED it may be included in the information submitted at 3.4e, submitted separately at Appendix 3.4.2e(HS). The Minimum Standard is submission of the relevant details; evidence of personnel resources used to carry out the PSCS role in compliance with Safety Health and Welfare (Construction) Regulations QW1 25/05/2010 Page 33

80 Applicant Entry: Check the appropriate box and delete as applicable below to confirm that the information requested (a) is attached at Appendix 3.4e / 3.4.2e(HS) (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) f(HS) TECHNICAL EQUIPMENT AVAILABLE TO CARRY OUT THE CONTRACT RESPONSE: REQUIRED PASS/FAIL CRITERION ONLY In these categories of project adequate access (online or offline) to appropriate levels of Codes of Practice, Regulatory and Statutory guidance should be demonstrated. Does the applicant s organization have access to or subscribe to a technical database containing appropriate comprehensive Health and Safety documentation in support of its Health and Safety management and PSCS function? If so supply details. The Minimum Standard is evidence of adequate knowledge resources to carry out the work in compliance with Safety Health and Welfare at Work Act Applicant Entry: Check the box where appropriate to confirm that the information requested (a) is attached at Appendix 3.4.2f (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST) g(HS) TECHNICIANS OR TECHNICAL BODIES AVAILABLE RESPONSE: REQUIRED PASS/FAIL CRITERION ONLY Applicants should supply names of any group, body or organization that the applicant company is a member of and that promotes and has an involvement in health and safety matters; or external resource or expertise relevant to the project that are available to the applicant. The Minimum Standard is evidence of adequate skill, experience and resources [taken in conjunction with Criteria 3.4.2a(HS) to 3.4.2f(HS)] to provide the PSCS service in compliance with Safety Health and Welfare at Work (Construction) Regulations Where the applicant, in responses to criteria 3.4.2a(HS) to 3.4.2f(HS), has demonstrated adequate experience, skill and resources to provide the PSCS service, no information is required, and the applicant will be deemed to have met the minimum standard for this criterion. If not all the requisite resources are available in-house, applicants may provide the above information to supplement the in-house experience, skill and resources. Applicant Entry: Check the box where appropriate and delete as applicable below to confirm that the information (a) is attached at Appendix 3.4.2g / covered previously 3.4.2a-f for Type 3 projects (if Response is REQUIRED), or (b) will be submitted at the appropriate time if requested (if Response is SUBMIT ON REQUEST). QW1 25/05/2010 Page 34

81 Appendix I Site Inspection Rating System

82 MAJOR WORKS SITE INSPECTION REPORT SCHEME NAME: NRA REFERENCE NUMBER: CONTRACTOR: DESIGNER: EMPLOYER: EMPLOYER'S REPRESENTATIVE: PSCS: PSDP: SITE SAFETY OFFICER: H&S COORDINATOR: D&B / PPP: REVIEW DATE: LAST REVIEW DATE: INSPECTOR: INSPECTOR: Project Description: Rating Acceptable Colour Coding G Definition Safe systems in place and operated appropriately Improvement required O Systems or operation of systems require improvement Unacceptable R Conditions requiring immediate corrective / improvement action.

83 COMPLIANCE ON SITE Add 'x' to the boxes below 1. Management and Documentation N/A Has a construction Health and Safety Plan been developed for the project, 1.1 including emergency response plans? No Yes x 1.2 Is there an induction programme in place? No Yes x 1.3 Is a pre-task planning process or SSWP implemented on the project? No Yes x 1.4 Are toolbox talks implemented on the project? No Yes x 1.5 Notification of Contract to HSA? No Yes x 1.6 Emergency procedures posted? No Yes x Is there a training programme in place and have all workers been trained on elements of the site specific programme as the hazards associated with their work? No Yes x Accidents and Incident reporting and investigation No Yes x Are audits conducted on a routine basis and data from these audits used to identify 1.9 improvement opportunities? No Yes x Comments: 1.1 A Health and Safety Plan is in place as part of an integrated Quality, Safety and Environmental Management Plan. The plan is currently at Revision 1 status, it is reviewed bi-monthly, with hard copies at each site. The plan and system were certified in December A site induction programme is in place, with inductions conducted by nominated persons at each of the compounds. Over 100 inductions have been conducted at the main compound. 1.3 The Contractor implements own SSWP incorporating Method Statements and Risk Assessments, which are all reviewed by Health and Safety Advisor. 1.4 Toolbox Talks are held regularly, usually once a fortnight, to discuss various issues, e.g. machinary - pins etc 1.5 AF2 on display at each compound. 1.6 Emergency procedures are posted around site, however no trial runs are planned at present. 1.7 A training matrix exists for employees, detailing the training relevant to each operative. [Refer to Photo 1.6] 1.8 Accident and Incident Reporting is set out in the Contractors SPD document. Accidents are reporting directly to the Site Safety Officer. To date there have been 2 incidents, 1 accident resulting in less than 3 days absence and 1 accident resulting in 3 days absence from work. 1.9 Weekly internal and external inspections are carried out by the Contractor. An external Safety Advisor is on site every week and conducts regular inspections. The Safety Advisor also conducts tool box talks. Photo 1.1 Photo 1.2 Photo 1.3 Photo 1.4 Photo 1.5 Photo 1.6