Minutes St. Louis Public Library Board of Directors Monday, July 11, 2011, 5:30 p.m. Kingshighway Branch

Transcription

1 Minutes St. Louis Public Library Board of Directors Monday, July 11, 2011, 5:30 p.m. Kingshighway Branch In attendance were Jacque Land, president, presiding; John Dubinsky, Charlotte Flowers, Keith Savage and Thomas F. Schlafly Also present were Executive Director Waller McGuire and staff members Barry Berry, Gerald Brooks, Patricia Carleton, Diane Freiermuth, Jean E. Meeh Gosebrink, William Jackson and Joe Sedey; Rick Simoncelli, St. Louis Public Library Foundation; John Fox Arnold, Lashly & Baer; Chuck Eveker, CSI Mr. Land called the meeting to order at 5:35 p.m. He pointed out that although the Board was at seven members with the resignations of Mr. Handmaker and Judge Garvey, the quorum remains five. In answer to a question from Mr. Dubinsky about how the Library Board recognizes retiring Board members, Mr. McGuire said that traditionally the Board passes resolutions honoring them. Mr. Land stated that resolutions will be drafted for Mr. Handmaker and Judge Garvey. Minutes: Mr. Schlafly's motion to approve the minutes of the May 9, 2011 Board meeting was approved. His motion to receive the notes from the June 11, 2011 meeting, which lacked a quorum, also was approved. Strategic Plan committee: Mr. McGuire reported that the Strategic Plan committee met before the regular Board meeting. Committee members reviewed a draft Request for Proposal for Strategic Planning Consultant Services. The RFP will be revised with suggestions from the committee. The committee expects the consultation to begin in October 2011, with a plan completed by April Executive Director's report: Mr. McGuire pointed to the April and May Executive Director's reports, which summarize recent Library activity; Mr. McGuire introduced Mr. Sedey, manager of the Kingshighway branch, who gave a brief report on the Kingshighway community and branch operations; Central Library Project Development Budget reports from May and June indicate that work is proceeding on plan and on budget; the Minority Contractor Participation report #5, May 23, 2011, was also in the Board packet; Mr. McGuire reported that a valve in an air conditioning unit at the Central Collection Storage site had failed and poured water on a section of the Central collection. Approximately 1500 volumes were transported to a large-scale freezer and later shipped to a processing site. Engineers from Tao Associates inspected CCS and made some recommendations to prevent further accidents; The Board approved the RESOLUTION CONCERNING THE DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR

2 CERTAIN OFFICIALS AND EMPLOYEES, which is required of Board members and the Executive Director and Chief Financial Officer of the Library. Mr. Dubinsky suggested that the disclosure documents be regularly reviewed by the Board; Mr. Berry said that the EEO reports for May and June show employee numbers consistent with earlier reports; Mr. Jackson pointed to the June Investment report, which, in addition to the Library and Foundation, breaks out investment information for the Bond Issue and the Building Corporation; Mr. McGuire reported that because of more extensive water damage than expected and wiring changes, change orders for construction at Carondelet had totaled $250,000, the amount of the contingency budget. The administration may have to come to the Board for approval of an increase in the Carondelet construction budget; Mr. McGuire reported that in June six staff members, including Ms. Freiermuth, Ms. Carleton and himself, had attended the American Library Association meeting in New Orleans. Staff members are expected to provide detailed reports on their attendance activities. St. Louis Public Library Foundation: Mr. Simoncelli reported that 75 people attended the cultivation reception at the Park Pacific building on June 21. Special guests former Senator Kit Bond and former Representative Richard Gephardt, along with Mr. McGuire, spoke at the event; A volunteer committee with 50 members is planning the November 19 fundraiser, which will be held at City Hall. New business: In an E-rate Program update, Mr. McGuire reported that the Library has received a total of $310,044 for six requests in the 2011 funding year. The Universal Service Administrative Company, which administered the E-rate Program, recommends that the school and library boards authorize their institutions to apply and administer E-rate discounts. Mr. Schlafly's motion that the Board approve the RESOLUTION AUTHORIZING THE CITY OF ST. LOUIS MUNICIPAL LIBRARY DISTRICT'S PARTICIPATION IN THE SCHOOLS AND LIBRARIES PROGRAM OF THE UNIVERSAL SERVICE FUND (E-RATE PROGRAM) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND STAFF DESIGNEES TO APPLY FOR AND ADMINISTER DISCOUNTS RECEIVED was approved; Mr. McGuire announced that this was Ms. Gosebrink's last meeting as board liaison, with her retirement scheduled for the end of July, thanked her for her work with the Board and as head of Special Collections, and congratulated her on retirement. Ms. Gosebrink thanked him and Board members for their well wishes; In answer to a question regarding sale of the old Julia Davis Branch, Mr. McGuire said that some conditional offers had been made, but the Library has not acted on them. The In It to Win It organization has not yet made an offer. With no further business on the agenda, Mr. Schlafly' motion to adjourn was approved. The meeting was adjourned at 6:25 p.m.

3 President Secretary

4 At the regular meeting of the Board of Directors of St. Louis Public Library on July 11, 2011, the following actions were taken: that the Board approve the minutes of the meeting of May 9, that the Board approve notes from the meeting of June 6, that the Board approve the RESOLUTION CONCERNING THE DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR CERTAIN OFFICIALS AND EMPLOYEES. that the Board approve the RESOLUTION AUTHORIZING THE CITY OF ST. LOUIS MUNICIPAL LIBRARY DISTRICT'S PARTICIPATION IN THE SCHOOLS AND LIBRARIES PROGRAM OF THE UNIVERSAL SERVICE FUND (E-RATE PROGRAM) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND STAFF DESIGNEES TO APPLY FOR AND ADMINISTER DISCOUNTS RECEIVED. that the meeting be adjourned. There being no further business, the meeting was adjourned at 6:25 p.m.

5 President Secretary