Terms of Reference. Title of Consultancy: UN Information Technology and Web Support Services and Training

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1 Terms of Reference Title of Consultancy: UN Information Technology and Web Support Services and Training Unit Requesting : UN Resident Coordinator s Office Guyana Duration of : 6 months Background: The United Nations has had a country presence in Guyana for over 45 years. The UN communications strategy which supports coordination of the communication efforts of the UN Country Team in Guyana by concentrates on the attainment of two long term goals (1) Increased awareness of the work of the United Nations in Guyana as an authoritative, unified and effective partner contributing to the development objectives of the government and people of Guyana by creating positive public perceptions related to the UN s brand and values and (2) increased public profile of the United Nations System of Agencies in Guyana A key activity of the strategy is to ensure that a well functioning UN Guyana website is designed and maintained with updated information on the work of the resident and nonresident UN agencies which contribute to the development agenda of the Government and peoples of Guyana. Scope of Work Under the overall direction of the UN Resident Coordinators Office and guidance of the UN Communications, Information and Advocacy Group, the contracted consultant, will undertake the following: 1) Creation of UN Guyana Coordination Group Chat Platforms and linking of the platforms to the UN Guyana Website 2) Creation of a user friendly Video and Photographs library for the United Nations in Guyana 3) Design and publish three(3) quarterly issues of a Newsletter for the UN System in Guyana- publication via electronic media (UN Guyana website) 4) Train RC Unit Staff and UN Communication Group Focal Point members in content management to support preparation of information for the website. Implementation and coordination arrangements The consultant will be issued a contract by UNDP Guyana which will be managed by the UN Resident Coordinators Office. The UN Communications, Information and Advocacy Group will serve as Editorial Group for the E-Newsletter project and will along with the UN Resident Coordinators Office provide guidance on revisions required to the E-Newsletter, the design of the UN Coordination Group Chat Platform and will approve the programme and report for the Content Management Training.

The UN communications strategy which supports coordination of the communication efforts of the UN Country Team in Guyana by concentrates on the attainment of two long term goals (1) Increased

2 Qualifications, Skills and Experience: The consultant should have at least 5 years experience in the field of computer science, website design and maintenance, design of didactic materials. Familiarity with the United Nations and its programmes will be beneficial. Must have proven strong written and communications skills, be fluent in English and be able to function effectively in an international environment. Deliverables/Final Products 1. Report on the use of the UN Coordination Group Chat Platform 2. Three issues of the UN Guyana E-Newsletter designed 3. Report on the Two (2) Content Management Training sessions conducted with the UN Communications Information and Advocacy Group Payment Schedule The following percentages of the total contract sum will be paid to the consultant following the submission and approval of deliverables Deliverable Timeframe Percentage of Payment Creation of UN Guyana Chat 29 August, % Platforms, creation of video and photo libraries and delivery of content management training Design of two issues of the 26 September, % UN Guyana E-Newsletter Design of Issue # 3 of the UN Guyana E-Newsletter 30 November, %

Must have proven strong written and communications skills, be fluent in English and be able to function effectively in an international environment. Deliverables/Final Products 1.

3 Annex 1: Template for confirmation of interest and submission of financial offer OFFEROR S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT Date Ms. Khadija Musa United Nations Resident Coordinator United Nations Guyana 42 Brickdam and United Nations Place) Georgetown, Guyana Dear Sir/Madam : I hereby declare that : a) I have read, understood and hereby accept the Terms of Reference describing the duties and responsibilities of Communications Consultant under the project for UN Communication Services and support to UN Coordination Services]; b) I have also read, understood and hereby accept UNDP s General Conditions of for the Services of the Individual ors; c) I hereby propose my services and I confirm my interest in performing the assignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex 1; d) In compliance with the requirements of the Terms of Reference, I hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services outlined in the Terms of Reference. e) I hereby propose to complete the services based on the following payment rate : An all-inclusive daily fee of [state amount in words and in numbers indicating currency] A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference. f) For your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex 2;

hereby accept the Terms of Reference describing the duties and responsibilities of Communications Consultant under the project for UN Communication Services and support to UN Coordination Services];

4 g) I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures; h) This offer shall remain valid for a total period of days [minimum of 90 days] after the submission deadline; i) I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists]; j) If I am selected for this assignment, I shall [pls. check the appropriate box]: Sign an Individual with UNDP; Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf. The contact person and details of my employer for this purpose are as follows: k) I hereby confirm that [check all that applies]: At the time of this submission, I have no active Individual or any form of engagement with any Business Unit of UNDP; I am currently engaged with UNDP and/or other entities for the following work : Assignment Type UNDP Business Unit / Name of Institution/Company Duration Amount I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal : Assignment Type Name of Institution/ Company Duration Amount l) I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. m) If you are a former staff member of the United Nations recently separated, pls. add this section to your letter: I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual.

degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the

5 n) I also fully understand that, if I am engaged as an Individual or, I have no expectations nor entitlements whatsoever to be re-instated or re-employed as a staff member. Full Name and Signature: Date Signed : Annexes [pls. check all that applies]: CV or Duly signed P11 Form Breakdown of Costs Supporting the Final All-Inclusive Price as per Template

member. Full Name and Signature: Date Signed : Annexes [pls.

6 BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL A. Breakdown of Cost by Components: Cost Components Unit Cost Quantity Total Rate for the Duration I. Personnel Costs Professional Fees Life Insurance Medical Insurance Communications Land Transportation Others (pls. specify) II. Travel Expenses to Join duty station Round Trip Airfares to and from duty station Living Allowance Travel Insurance Terminal Expenses Others (pls. specify) III. Duty Travel Round Trip Airfares Living Allowance Travel Insurance Terminal Expenses Others (pls. specify)

Personnel Costs Professional Fees Life Insurance Medical Insurance Communications Land Transportation Others (pls. specify) II.

7 B. Breakdown of Cost by Deliverables* Deliverables [list them as referred to in the TOR] Percentage of Total Price (Weight for payment) Amount Deliverable 1 Deliverable 2. Total 100% USD *Basis for payment tranches

Total Price (Weight for payment) Amount Deliverable 1

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE. Reference No.: UNDP/PN/43/2015

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE Reference No.: UNDP/PN/43/2015 Date: 27 November 2015 Country: Nepal Description of the assignment: To support ECN in development of a monitoring mechanism to ensure