1 Medicaid is telling me to include an NDC on my outpatient claims. How can I do that accurately? Who can I trust to really solve my 340B and Own Use compliance issues? Am I really maximizing the financial performance of my hospital pharmacy? I m awash in reports, how do I access clear information? Is there a flexible healthcare business intelligence platform that doesn t cost millions? Sentry Data Systems Saves You Time and Money Sentry Data Systems offers healthcare business intelligence technology solutions that address a variety of operational, workflow, compliance, and financial challenges found within hospitals and pharmacies. These products include the hospital pharmacy management application Sentinel RCM (Revenue Cycle Manager), retail pharmacy transaction processing platform Sentrex, and the healthcare business intelligence application HealthBIT (Business Intelligence Technology). These products run on top of Sentry s healthcare cloud computing platform, Datanex, which is available to independent software developers and other healthcare entities. Reduce the administrative complications of pharmacy procurement, increase compliance, and gain transparency into your daily operations with Sentry Data Systems. Headquartered in Deerfield Beach, FL, Sentry Data Systems, Inc. currently serves clients in over 30 states and its systems process millions of healthcare transactions per day. Join Customers Across the Country Sentry s solutions are installed in hospitals and pharmacies, large and small, from coast-to-coast. Join a consistently growing customer base of over 60 hospitals and more than 100 pharmacies in over 30 states. SOLUTION GUIDE
2 Medicaid is telling me to include an NDC on my outpatient claims. How can I do that accurately? Easily and Automatically Report the Correct NDC to Medicaid and Other Payors Background Section 6002 of the Deficit Reduction Act requires all ambulatory care providers, including any outpatient departments of hospitals, who bill Medicaid for outpatient administered pharmaceuticals to include the correct 11 Digit National Drug Code (NDC) on all applicable claims submissions. Updated to Match Changing Codesets or Guidelines Our products subscribe to a variety of industry standard and government databases, and are automatically updated as appropriate based on changes to code sets (HCPC code sets are updated quarterly) or guidelines. Reduce Your Workload Tying dispensation activity to pharmacy wholesaler invoices is impossible to perform manually. By removing the intense workload burden required, we also free up time for users to address other areas of concern in pharmacy operations. Improve Your Billing Operations The DRA Tool and Sentrex improve your billing operations by providing full visibility into your pharmacy operations. Wholesaler invoices are clearly matched to dispensations, and instances where codes have been omitted, modified, or identified as inconsistent are documented and users alerted. Enjoy the Only Comprehensive Solution Our solutions address the challenge of reporting the correct NDC to the correct payor in either the hospital ambulatory care setting or the outpatient retail pharmacy. Our solutions follow the Policies and Procedures of your particular environment and automatically perform the tedious operation of adding NDCs to claims as necessary. Sentinel RCM provides the DRA Tool, which scans 837 claims, applies the correct NDC, quantity, cost, and documents compliance. Too Many NDCs, Too Little Time The reporting requirements of Section 6002 of the Deficit Reduction Act impose a significant challenge to hospitals across the country. Now hospitals must track thousands of NDCs for thousands of codes, in addition to delivering quality care to patients. The operational challenges posed are significant and involve detailed communication between finance, billing, and pharmacy departments and systems. Other Solutions Leave You Vulnerable to Costly Audits Our products document compliance according to specific Policies and Procedures and match all purchases to all claims submitted. This detail is preserved and can be audited online with just a few clicks. If exceptions occur, they are documented, the appropriate users are alerted and the exceptions are held for review.
3 Swift & Painless Installation To ease implementations, Sentry provides: Full expert installation assistance to integrate your Hospital Information Systems. Code for data extracts that are custom to Sentry, with installation provided by Sentry s experts. A full project team that includes a project manager, an HIS Expert, and two technical analysts who are focused on getting you up and running. A 90 day target for installs, with the bulk of effort being performed by Sentry. Simplify the Complicated Our products are built to provide you information as you need it, when you need it, and supply the underlying detail as you want it. 340B is a very detailed, complicated regulation that involves many different areas of the healthcare delivery environment. Our products take this challenge, simplify it and fit into your existing processes while simplifying your workflow across the board. Address All Aspects of Compliance 340B Compliance is complicated and while the financial impact is significant, so is the administrative burden. To maintain compliance, a few required features are; documented, enforced policies and procedures, match purchases to drug dispensations, match dispensations to eligible patients and providers, and a documented electronic record of all activity. No other system available today incorporates all of these requirements in one seamless package. Not-for-Profit Hospitals Increase Savings with Own Use Pricing Not-for-profit hospitals are permitted to use GPO priced medications for their own employees and patients, and over 10 other eligible categories, but the operational challenges often mean this cost saving benefit goes unrealized. Our solutions automate the incorporation of Own Use pricing and provide all the necessary compliance tracking for both programs. Enjoy a Total Solution Sentry is the only organization to offer comprehensive 340B services that include the mixed-use hospital setting (Sentinel RCM ), bring hospitals into retroactive compliance (Sentinel Reclaim ), and address the contract pharmacy retail setting (Sentrex ). Together these services offer an incomparable total solution that provides unparalleled financial ROI, integrated and seamless use, unmatched regulatory compliance, and a drastic reduction of workload. Maximize Your Financial Gain Who can I trust to really solve my 340B and Own Use compliance issues? The Only Comprehensive 340B and Own Use Compliance Solution The Sentry Advantage: Potential Hard Dollar Savings Monthly Drug Spend: $550, Annual Drug Spend: $6,600, The Sentry Advantage $68,750 Avg Monthly Savings $33,000 Avg Monthly Savings Competitors $396,000 Avg Annual Savings On average, The Sentry Advantage Saves 12.5% of Total Drug Spend, twice the Competitor average of 6.0%. $825,000 Avg Annual Savings *Savings calculated on Sentry client experience, savings my vary. Because our solutions are so flexible and comprehensive, we re able to significantly enhance the financial performance of the 340B program at your facility. Not only will you see your 340B financial benefits maximized, but you ll also realize significant non-340b financial benefits from our comprehensive formulary controls and a highly visible environment. In addition to 340B savings, Sentry Customers enjoy significant hard dollar savings by leveraging the full suite of Sentry s technology solutions.
4 Am I really maximizing the financial performance of my hospital pharmacy? Use Real Time Information to Improve Your Workflow Finally, an Automatic Solution to Charge Master Maintenance Sentinel RCM provides the only fully automated charge master in healthcare. Sentinel RCM provides advanced tools to assist in maintaining your pharmacy s charge master. Because we incorporate information from a variety of technical systems including your wholesaler invoices, Sentinel RCM can monitor changes to purchasing behavior and alert you to update your formulary with just a simple click of confirmation. Our charge master tools help you map multiple charge codes to multiple drug codes and provide you contextual decision support when reviewing your formulary, all via a modern easy-to-use web interface. We ll Monitor Your Pricing So You Don t Have To Concerned that you re not receiving your contracted prices consistently? Sentinel s Drug Cost Monitor detects changes in your pricing and proactively alerts you to them. In the event of a wrong price load, Drug Cost Monitor provides a simple interface to initiate an inquiry with your drug wholesaler. Lightweight Applications Provide Rich Information Without Expensive Hardware Our applications are delivered via the web and work on any modern web browser. We believe speed and efficiency are key, and we don t require the latest machines or plugins to achieve this. Filter, Slice, and Dice Your Data We believe that you should be able to focus your attention quickly and easily, and all reports within our products can be filtered, sorted, and exported to any spreadsheet processing application. Perpetual Inventory Manager Saves You Time Pharmacies need control over their inventory and purchasing support. Perpetual Inventory Manager can save you time, provide control over your inventory, and do so easily and effectively. Perpetual Inventory Manager provides support to specify min/max/par levels for each NDC or charge, and can auto-calculate these settings based on a desired number of days of shelf inventory. Suggested purchase orders for the day can be generated by a specified time for review. After purchases are made and received, inventory levels are adjusted appropriately and financial information such as total shelf cost is always available. Order, Receive, and Inventory Wirelessly with Mobile Manager For pharmacies large and small, our wireless Mobile Manager reduces the time it takes to assemble orders, validate prices, check inventory, or receive shipments electronically. Speed is built into the application on every level, from a lightning fast drug search to the creation and submission of purchase orders - without having to walk back and forth to dock the unit. Mobile Manager requires a wireless network, base station, and electrical outlet for charging that s it! All software updates and catalog refreshes are done automatically, and our truly tetherless design is a relief from dated and cumbersome cables. Diversion Detection System Monitors Both Purchases and Dispensations Sentinel RCM s Diversion Detection System (DDS) matches drug dispensations to drug purchases, and provides alerts when activity doesn t match. Focus on high dollar drugs, narcotics, or high volume drugs, and walk through our resolution wizard that helps you fix issues of concern.
5 I m awash in reports, how do I access clear information? Transform Your Data Into Real Information Turn Your Data Into Information Healthcare is awash in data, most of it good, some of it bad. We believe that actionable information culled from data is the best tool for clinical, financial, and management decisions. Our applications are built to bring you information and let you operate on multiple levels including high level dashboards and low level detailed views. Rich Datasets Means More Accurate Information The more datasets we incorporate, the quicker errors can be detected, analyzed, and corrected. Our Business Intelligence capabilities derive from taking large datasets, analyzing them, cleaning them, then providing a common platform for specialized applications and reports to work from. Business Intelligence for Your Hospital, Retail Pharmacy, and Hospital Pharmacy Our products provide you information when you need it no matter what setting you re in. All of Sentry s products work together seamlessly to provide you information, alert you when it changes, and give others access to the tools you need to solve the challenges you face. Enjoy the Freedom to Build Your Own Reports Reports can be extended, customized, exported to Excel, and you can construct powerful ad-hoc queries via our graphical query builder tool. These reports can be set to alert you upon changes, and can be saved and incorporated into your standard report set. Data Quality is Job Number One Our implementation process incorporates data quality checks at every step, and these are vital to point out mismatched identifiers, errant codesets, outdated billing practices, and much more. Information on Clinical, Pharmaceutical, Financial, and Administrative Challenges Lives Here Our applications are well versed in the clinical aspects of delivering care, including the tracking and trending of advanced, complicated medication protocols. They also understand the challenges inherent in running and managing a quality pharmacy operation, and can illuminate these difficult concepts quickly and natively to a user. Our financial information on claims, pharmaceutical procurement and dispensing is rooted in sound fundamentals and can assist you in pinpointing areas of concern or highlighting areas of success.
6 Is there a flexible healthcare business intelligence platform that doesn t cost millions? The Ultimate Healthcare Technology Platform Focus on Your Core Challenges, Not on Your Infrastructure The Datanex Platform is a healthcare focused cloud computing platform that allows solution providers to construct rich healthcare business intelligence applications that leverage the world s fastest and most comprehensive healthcare data infrastructure. Focus on the Problem, not the Platform With the Datanex Platform, you re free to focus on your true challenge delivering healthcare, quantifying and analyzing trends, and improving the bottom line. The Datanex Platform is scalable, dependable, modern, and provides a foundation that lets you focus on your true challenges. Flexible, Scalable, Highly Available We ve built our platform on fundamentally scalable components: a virtual server grid, a shared-nothing data store, a high speed transport and messaging layer, and a powerful set of extract, transform and load tools. When coupled with our rich, healthcare aware application programming interface, you have all the tools you need to build next generation healthcare applications. Healthcare Infrastructure Requirements Are Unprecedented Healthcare infrastructure needs to support massive data sets, fast aggregation, real-time computation, quick transport, and secure record portability. Federated or Service Oriented Architecture (SOA) models don t support aggregation across truly massive data sets, centralized models don t scale in terms of price or performance, and the challenges aren t going away. The Datanex Platform provides interoperability, aggregation, a standard application programming model, and real-time performance. Standardize Your Efforts The Datanex Platform levels the playing field across your environment, and allows you to construct applications, and queries that are system agnostic. The Datanex Platform also provides you access to a rich set of healthcare standards that allow you to transition to common codesets, formats, and other best practices. Secure Your Data and Systems Security and privacy are built in on every level, and the Datanex Platform makes standards based security and privacy protocols a foundational component that you can leverage. Plays Well with Others Sentry has integrated with a wide variety of software, processes, and systems. We aim to quickly and seamlessly integrate our applications no matter what systems or software you have in place.
7 Please contact us about general inquiries or to schedule an online demo. You can also contact us by phone, fax, or mail. Sentry Data Systems, Inc. 600 Fairway Drive Suite 201 Deerfield Beach, FL Corporate: Tech Support: Fax: Copyright 2009 Sentry Data Systems, Inc. All Rights Reserved. No Unauthorized Reproduction.