Using a VPN Connection

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1 Bullis School Using a VPN Connection Access Files and Resources While Off Campus Mark Smith

2 Table of Contents What is a VPN?... 2 Can I set up my home computer to use a VPN connection?... 2 So how do I set up my computer?... 2 Windows 7 computers Install VPN Connection... 2 Windows XP computers Install VPN Connection... 4 I have set up my computer so now what do I do?... 7 Connect to My Network Files... 7 Connect to the Shared Drive or Admin Drive... 8 Connect to the Computer on My Desk... 8 So how do I disconnect my VPN connection when I am finished?... 9 Windows 7 computers Disconnect VPN Connection... 9 Windows XP computers Disconnect VPN Connection

3 What is a VPN? A VPN is also called a virtual private network and allows people to connect to their files and resources when they are not physically located on campus. VPN s are similar to Citrix access but there is no special software to install on the computer and when a computer is connected via a VPN connection, it acts as if it is physically located on the network to which it is connected. This means that all resources are available to you while away from campus, not just the resources that the Technology Office has installed on the Citrix server. A second benefit to VPN access is that there is a direct connection between the software installed on your Laptop/Desktop computer and the resource which it is connected. For example, if you install a printer here at work and use a VPN connection from home, you will be able to print to the printer from home. The fact that you are not physically located on campus does not prohibit you from using resources located on campus. Can I set up my home computer to use a VPN connection? This is the best part. No matter what computer you are using, you can set up a VPN connection to Bullis network. Both Windows and MAC computers have VPN connection software built into the core operating system, so there is no need for any special software. No matter if you have a Windows XP, Windows 7, or MAC computer, they all are VPN ready. So how do I set up my computer? Just follow the simple steps below to set up a VPN connection on your computer. Windows 7 computers Install VPN Connection 1. Begin by clicking the start button, typing VPN into the search box and selecting the Set up a virtual private network (VPN) connection option. Select this Option Type VPN in search box Select the Start Button 2

4 2. In the box that appears, enter vpn.bullis.org in the box titled Internet Address. Enter Bullis VPN Connection in the box titled Destination Name. Leave all other check boxes unchecked and click the Next button. Enter vpn.bullis.org here Enter Bullis VPN Connection Here vpn.bullis.org Leave boxes unchecked 3. In the box that appears, enter your user name in the box titled User name. Enter your password in the box titled Password. Enter Bullis in the box titled Domain (optional). Click the Connect button. Enter your User Name Here Enter your Password Here Enter Bullis Here 4. A box should appear verifying a successful connection was made. 3

5 Windows XP computers Install VPN Connection 1. Begin by clicking the Start button and then click Control Panel. 2. In control panel, double- click Network Connections" then click Create a new connection. Click Create a new connection 3. In the Network Connection Wizard box that appears, click Next. 4. Click Connect to the network at my workplace, and then click Next. Click Connect to the network at my workplace 5. In the box that appears, click Virtual Private Network connection and then click Next. Click Virtual Private Network connection 4

6 6. If you are prompted to, do one of the following: a. If you use a dial- up connection to connect to the Internet, click Automatically dial this initial connection, and then click your dial- up Internet connection from the list b. If you use a full- time connection such as a cable modem or wireless network, click Do not dial the initial connection 7. Click Next. 8. Type Bullis VPN Connection in the box titled Company Name and click Next. Enter Bullis VPN Connection 9. Type the server address (vpn.bullis.org) in the box titled Host name or IP Address and click Next. Enter vpn.bullis.org vpn.bullis.org 10. If you are prompted to use a smart card, choose Do not use my smart card. 5

7 Click Do not use my smart card 11. If prompted, click Anyone's use if you want the connection to be available to anyone who logs on to the computer, or click My use only to make it available only when you log on to the computer, and then click Next. 12. Click to select the Add a shortcut to this connection to my desktop check box and then click Finish. Click Add a shortcut to this connection to my desktop 13. A connection box should appear asking you for your user name and password. If a connection box does not appear, use one of the following methods to open the connection box: a. Click Start, point to Connect To, and then click the Bullis VPN Connection. b. If you added a Bullis VPN Connection shortcut to the desktop, double- click the Bullis VPN Connection shortcut on the desktop 14. Once the connection box appears, type your user name in the Bullis\Username format, type your password, and then click Connect. 6

8 Enter Bullis\USERNAME here Enter your password here I have set up my computer so now what do I do? Now that your VPN connection is up and running, you can begin to connect to your files and resources on the Bullis network. Here are a few things you can do to begin your work experience. Connect to My Network Files To see and access your files, follow these steps. 1. Begin by clicking the start button, typing \\bull- norman\fachome$ into the search box and pressing the Enter key. Type \\bull- norman\fachome$ and press Enter key 2. In the box that appears, you will see your network folder. All of your network files are in this folder. 7

9 Connect to the Shared Drive or Admin Drive To see and access the files on the shared or admin drives, follow these steps. 1. Begin by clicking the start button, typing \\bull- norman into the search box and pressing the Enter key Type \\bull- norman and press Enter key 2. In the box that appears, you will see the shared and admin folders. All of the shared and admin files are in these folders. Connect to the Computer on My Desk To connect remotely to the computer on your desk and use all the software installed on the computer (BlackBaud, Microsoft Office, etc.), follow these steps. 1. Begin by clicking the start button, typing Remote into the search box and selecting the Remote Desktop Connection option Select this Option Type Remote in search box Select the Start Button 8

10 2. In the box that appears, enter the name of the computer that is on your desk in your office in the box titled Computer: and claick the Connect button. If you do not know the name of the computer on your desk, Please contact the Technology Office so we can help you. 3. After you click the connect button, a screen will appear. This will be the screen for the computer that is located on your desk at Bullis. You may begin to log into the computer just as you would as if you are sitting at your desk. So how do I disconnect my VPN connection when I am finished? Just follow the simple steps below to disconnect the VPN connection on your computer. Windows 7 computers Disconnect VPN Connection 1. To disconnect the Bullis VPN Connection, click on the wireless network icon in the system tray and the box here is displayed. Click on wireless network icon 2. In the box that appears, Click on the Bullis VPN Connection and click the Disconnect button. 9

11 Click on Bullis VPN Connection Click on Disconnect Windows XP computers Disconnect VPN Connection 1. To disconnect the Bullis VPN Connection use one of the following methods: a. Click Start, point to Connect To, and then click the Bullis VPN Connection. Click the button titled Disconnect. Click on Disconnect b. If you added a Bullis VPN Connection shortcut to the desktop, right- click the icon for the connection, and then click Disconnect. 10

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