International Seminar on Strengthening Public Investment and Managing Fiscal Risks from Public-Private Partnerships

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1 International Seminar on Strengthening Public Investment and Managing Fiscal Risks from Public-Private Partnerships Budapest, Hungary March 7 8, 2007 The views expressed in this paper are those of the author(s) only, and the presence of them, or of links to them, on the IMF website does not imply that the IMF, its Executive Board, or its management endorses or shares the views expressed in the paper.

2 Quality Control in Preparing and Managing PPP Projects Edward Farquharson 8 March 2007

3 Impact 100% Gate 5 Gate 4 Benefits Evaluation Ability to Influence Whole Life Cycle Expenditure Gate 0 Gate 1 Business Justification Gate 2 Procurement Strategy Gate 3 Investment Decision Readiness For Service 0% Strategic Assessment Confirm Strategy Confirm Justification Competitive Procurement Contract Award In-Service Confirm Benefits Time

4 Key Lessons From OGC Gateway reviews/ Essentials for Project Success include: Effective stakeholder communication Sound financial controls Market knowledge and procurement advice Contract Management and delivery skills Benefits realisation process Robust business case Adequate skills and resources Ongoing risk management process Clearly defined roles and responsibilities Pre-agreed Critical Success Factors Project Governance

5 Tools Processes Incentives Institutions Queen Elizabeth Bridge, Second Dartford Crossing

6 Project process Project identification Project preparation Affordability Output specs VFM Risk allocation Managing advisors Timing and management Project procurement Project Boards Contract Standardization Project operation Contract Management Feedback mechanisms

7 Gate 2 check-list 1. Programme, project, procurement level review (scope, term) 2. Risk Allocation 3. Key Terms and Conditions 4. Indication of commercial interest 5. Affordability 6. Suitability of Proposed Advisers 7. Indicative Timetable 8. Project Team 9. Commitment of Sponsors/Users 10. Statutory Processes Value for Money Assessment Commercial Interest Assessment Project Management Assessment

8 Incentives Peer review PRG Guidance Central funding conditionality Governance Project Boards Central support e.g. PUK s role on Project Boards Wolds Remand Prison

9 Project process Project identification Project preparation Affordability Output specs VFM Risk allocation Managing advisors Timing and management Project procurement Project Boards Contract Standardization Project operation Contract Management Feedback mechanisms

10 Procurement 2 stages ahead approach Bid evaluation methodology and teams Single parameter bidding vav quality/price evaluation Governance Standard contracts and enforcement British Embassy, Berlin

11 Project process Project identification Project preparation Affordability Output specs VFM Risk allocation Managing advisors Timing and management Project procurement Project Boards Contract Standardization Project operation Contract Management Feedback mechanisms

12 Background Over 750 signed projects Over 500 operational projects Central focus hitherto predominantly on procurement Project management support Contract terms Bid times and costs High profile issues : Contractor distress Benchmarking Major changes Proposition that focus needs to change! PUK Review of operational performance for HMT West Middlesex Hospital

13 Service Provider Performance Performance measurement shows that the contract service levels are being achieved... 77% 12% 10% 1% 0% Always Almost always About half of the time Almost never Never

14 Relationships Please rate the day-to-day operational relationship between the public and private sector contract management teams 40% 32% 25% 3% 0.0% Very good Good Satisfactory Poor Very poor

15 User Satisfaction Did the last user satisfaction assessment find that services were being delivered to an acceptable standard? 65% 14% 20% 1% 0% Always Almost always About half of the time Almost never Never

16 Were operational problems resolved in the time allowed? 3% 15% Always or Almost Always Half of the time Almost never Never = 0% 82%

17 Main Findings High standards of Performance High Levels of Contract Manager Satisfaction Good Relationships High Levels of User Satisfaction Problems Resolved in Time Payment Deductions Generally Effective Dispute Resolution Rarely Used Forest Enterprise Ardgartan Site

18 Operational Taskforce To assist the public sector in improving the operational performance of PFI contracts To support individual projects in dealing with operational issues Run by PUK Nottingham Trams

19 Helpdesk and Project Support Services Contract Management Strategy and Best Practice Benchmarking and Market Testing Contract variations Contractor difficulties Change in ownership Mediation Insurance costs for insurance reviews Refinancing Payment mechanisms GCHQ

20 Programme Delivery Units Opportunity created by long term national programmes Achieve optimum value and impact from strategic programmes Balance needs based prioritisation with deliverability and capacity Procurement and contract standardisation Removal of repeated bidding (for public and private) Strategic partnering drive economies of scale from long term volume Centre Manor Park Primary Care Centre

21 Example: Partnerships for Schools National delivery vehicle (DfES/PUK) Roll out of national programme across c3500 schools ( Building Schools for the Future ) Delivery model with standard procurement and contractual documentation Team to provide local transaction support Manage allocations of funding Plan timetable of prioritisation, procurement, construction and delivery Good practice examples and innovation opportunities/ideas Benchmark costs to facilitate long term local partnering Brentside School

22 Recap Procurements have programme issues Quality control is a continuous process Critical importance of Gate prior to release to competition

23 Conclusions Gateways Governance Standardisation Incentives Importance of operational phase Feedback mechanisms HM Treasury

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